**To**
## **Trustees' Annual Report for the period**
Period start date Period end date 1 Jan 2021 31 Dec 2021
**From**
Section A Reference and administration details
**Charity name** Bryn Residents Action Group **Other names charity is known by** BRAG **Registered charity number (if any)** 1158947
**Charity's principal address** 5 Bryn Varteg, Bryn, Port Talbot
## **Postcode SA13 2RJ**
## **Names of the charity trustees who manage the charity**
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Trustee name Office (if any) Dates acted if not for whole year
1 Paul Bulmer Chair NA
2 Dafydd Bowen NA
3 John Thomas NA
4 Dianne Thomas NA
5
6
7
8
9
10
11
12
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## **Names and addresses of advisers (Optional information)**
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Type of adviser Name Address
Bank Lloyds 115 Station Road, Port Talbot, SA13 1NR
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**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution- adopted 23[rd] October 2013
- (eg. trust deed, constitution)
Charitable Incorporated Organisation How the charity is constituted
(eg. trust, association, company)
Trustee selection methods
(eg. appointed by, elected by)
Trustees are elected from and by the members of BRAG during the Annual General Meeting.
## **Additional governance issues (Optional information)**
BRAG are members of Neath Port Talbot Council for Voluntary Service (NPT CVS) and have access to roles and responsibilities information via the website. They also receive regular news bulletins.
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## **Section C Objectives and activities**
The objects of BRAG are:
The promotion for the benefit of the public of urban or rural regeneration in areas of social and economic deprivation (and in particular in the village of Bryn) by all or any of the following means:
## **Summary of the objects of the charity set out in its governing document**
(a) the maintenance, improvement or provision of public amenities: (b) the preservation of buildings or sites of historic or architectural importance:
(c) the provision of recreational facilities for the public at large or those who by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances, have need of such facilities:
(d) the protection or conservation of the environment: (e) the promotion of public safety and prevention of crime: (f) Such other means as may from time to time be determined subject to the prior written consent of the Charity Commissioners for England and Wales."
**Summary of the main activities undertaken for the public benefit in relation to these objects**
Using a grant from the Big Lottery, we obtained a 25yr lease from NPT Council for the derelict Tennis Courts area on Bryn Recreation Ground. During 2021, we maintained these grounds, arranged the annual safety inspection and organised activities to make full use of these facilities.
Having established a 4-mileHeritage Walk at the edge of the village, starting in the Bryn Nature reserve picnic area and returning to this point. The path has been kept clear of fallen trees, undergrowth etc. Further stones had to be laid in sections to bridge steams and bogs and drainage ditches dug by hand. Way markers and signage have been maintained or replaced as required. All this work was undertaken by voluntary members of BRAG. The route continues to be maintained on a monthly basis. BRAG also maintains a picnic area and miners memorial located at the start of this walk.
In the past, we undertook a number of one off activities such as installing a memorial to the memory of local miners and organising the official opening of this. The old coal dram rescued from the school closure the year before was used as part of this memorial. We continue to maintain this memorial site.
With Covid restriction, the Bryn IT Club was suspended but help for individuals has continued as and when required.
Other activities include:
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- Helping with the running of the Richard Burton Race, attracting almost two thousand runners and raising money for local charities.
- Support of social clubs in the village such as a Heritage Club, an over 50’s club, a Bowling Club, a Cricket Team, etc.
- Community events such as a Halloween Party, a Christmas Event and an annual Party in the Park.
- We also produce and deliver a village newsletter and run a village website and social media groups.
In planning and delivering all the individual activities and plans for the year the Trustees have considered and had regard to the Public Benefit guidance issued by the Charity Commission.
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Section D Achievements and performance
With Covid restrictions, many of our normal activities were **Summary of the main** restricted during 2021. **achievements of the charity during the year**
We have also worked with other organisations to help deliver many other activities for the village such as monthly walks, including an evening walk during the summer months.
We have worked alongside Afan Environment group to help protect the environment in the surrounding area.
We were unable to deliver the village newsletter due to Covid restrictions. However, we have continued to deliver news and information via social media and village notice boards. We moved the village website from the BT hosted site to the - https://bryn porttalbot.chessck.co.uk/ location as BT no longer provided the service.
We also helped village residents by providing support with things like medical prescription delivery and support of the vulnerable.
We delivered children’s events for Christmas and Halloween.
## **Section E Financial review**
## **Brief statement of the charity’s policy on reserves**
The trustees have considered a reserves policy and felt it is necessary to keep £5,000 to cover any potential damage to assets such as tennis court nets and to sustain BRAG through any short-term drought in grant funding.
£5000 would cover running costs such as insurance, lease rents, printing, etc. for about two years.
## **Further financial review details (Optional information)**
The organisation has had limited sources of income during the pandemic resulting in a £900 reduction in our account balance over the year.
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## **Section F Other optional information**
In future years, when the pandemic restrictions allow, we intend to continue the regular activities as listed in this report plus planned new activities that include:
- Introduce Sports coaching on the village playing fields
- Organise the annual events such as Party in the Park, Halloween, Christmas, etc.
- Work with other groups to deliver sports, protect the environment, deliver supervised walks, etc.
- Protect and publicise the local heritage of the area.
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
## **Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|Paul Bulmer
(hand written signatures on
hard copy in BRAG fles)|Dafydd Bowen|
|---|---|---|
||Paul Bulmer|Dafydd Bowen|
||Trustee & Chair|Trustee|
||John Thomas|Diane Thomas|
||John Thomas|Dianne Thomas|
||Trustee|Trustee|
||28/06/2022||
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**----- Start of picture text -----**
Bryn Residents Action Group (CIO) 1158947
Receipts and payments accounts CC16a
For the period 01/01/2021 To 12/31/2021
from
Section A Receipts and payments
Unrestricted Restricted Endowment
funds funds funds Total funds Last year
to the nearest to the nearest
to the nearest £ to the nearest £ to the nearest £
£ £
A1 Receipts
Donation from Richard Burton 10k 419 419 237
Donations from Christmas tree appeal 570 570 -00
Halloween donations 388 388 -00
Donations to Stop Y Bryn appeal 1,427 1,427 -00
Other 49 49 626
Sub total (Gross income for AR) 1,426 1,427 -00 2,853 863
A2 Asset and investment sales, (see table).
- - -
- - - -
Sub total - - - -
Total receipts 1,426 1,427 - 2,853 863
A3 Payments
Insurance costs 440 440 437
Room hire 11
Paints 36 36
Website 72 72
Printing and stationery 609 609 -00
Safety inspections 60
Thank you gifts 25 25 60
Tennis court maintenance 35 35 32
Halloween party costs 100 100
Wreath for Remembrance Day 25 25 25
Christmas party costs 100 100
Interpretation panel costs - Herritage project 1,500 1,500
Other 30 30 125
Information leaflets - Stop Y Bryn 352 352
Domain name 14 14
Banners and other promotional material 415 415
Cost of defibrillators 1,200
Heritage project laptop 780
Sub total 1,472 2,281 3,753 2,730
A4 Asset and investment purchases,
(see table)
- - -
- - -
Sub total - - - -
Total payments 1,472 2,281 - 3,753 2,730
Net of receipts/(payments) -46 -854 -900 -1,867
A5 Transfers between funds -1,500 1,500
A6 Cash funds last year end 14,423 - 14,423 16,289
Cash funds this year end 12,877 646 13,523 14,422
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## **Section B Statement of assets and liabilities at the end of the period**
|||**Unrestricted**|**Restricted**|**Endowment**|
|---|---|---|---|---|
|**Categories**|**Details**|**funds**|**funds**|**funds**|
|||**to nearest £**|**to nearest £**|**to nearest £**|
|**s**|Bank and cash|**12,877**|**646**||
**B1 Cash funds**
_**Total cash funds**_ **12,877 646** (agree balances with receipts and payments account(s)) OK OK OK **Unrestricted Restricted Endowment funds funds funds Details to nearest £ to nearest £ to nearest £ B2 Other monetary assets Fund to which Current value Details asset belongs Cost (optional) (optional) B3 Investment assets Fund to which Current value Details asset belongs Cost (optional) (optional) B4 Assets retained for the charity’s own use Fund to which Amount due When due Details liability relates (optional) (optional) B5 Liabilities** Signed by one or two trustees on behalf of all the trustees Signature Print Name Date of approval Dafydd Bowen Dafydd Bowen 06/24/2022 Dianne Thomas Dianne Thomas 06/24/2022
Report to the Trustees and Members of Bryn Residents Action Group
Charities in England and Wales are regulated by the Charity Commission for England and Wales and are subject to the requirements set by the Charities Act 1993. Under section 43 of the Charities Act 1993 an audit for a financial year is required if the:
charity’s gross income in that year exceeds £500,000, or
aggregate value of the charity’s assets, without deducting any liabilities, exceeds £3.26m and its gross income exceeds £250,000.
Charities which are not required to have an audit of their accounts are required to have an independent examination if their gross income exceeds £25,000. In addition for charities with gross income exceeding £250,000 the independent examiner will need to hold a relevant professional qualification.
Bryn Residents Action Group is not required to undertake an independent examination as its gross income is less than £25,000
As Bryn Residents Action Group gross income is less than £500,000 and there are no assets the charity is not required to carry out an audit as required by the Companies Act 2006.
**Terry Filer FCCA**
**May 12, 22**
## Bryn Residents Action Group
Bank analysis for the year ended 31 December 2020
Receipts Details Event 07/05/2021 419.18 Richard Burton BRAG insurance Donation from Richard Burton 10k 419.18 07/20/2021 46.70 contra BIG account Contra 12/06/2021 425.82 Just giving Donations for Christmas tree 12/14/2021 58.46 Just giving Donations for Christmas tree 12/14/2021 85.44 Just giving Donations for Christmas tree 569.72 12/21/2021 2.37 388.30 12/31/2021 388.30 30005-7 (income from Halloween) 1426.27 Christmas party income of 79.1 not banked until 08/2/22 Payments Christmas carols income 149 banked 08/02/22 exps of 45.78 = 194.78 02/15/2021 30.00 000110 (20017) **Missing from cash book unknown expenditure** 03/15/2021 439.80 Ladbrook insurance (30002) Insurance 04/27/2021 36.30 Amazon 30003 paints Paints **06/29/2021 72.00 Chess ICT 30004 website hosting Website invoice for 60** 09/28/2021 30.00 Toner giant 30011. Printing and stationery 608.54 10/07/2021 10.00 Fredrick Bulmer30043 Gifts 10/07/2021 15.00 John Thomas 30044 Gifts 10/11/2021 34.99 Amazon 20042 weed killer Maintenance 11/04/2021 100.00 cheque 00143 30009 Haloween party entertainment Halloween 11/29/2021 25.00 cheque 00144 30010 Royal British Legion Wreath Donation to poppy appeal 12/14/2021 30.00 cheque00145 30011 toner cartridge Printing and stationery 12/15/2021 463.60 Toner giant 30024 toners Printing and stationery 12/16/2021 66.96 Viking 30025 Printing and stationery 12/16/2021 17.98 Amazon 30026 Printing and stationery 12/20/2021 100.00 Mr SM Rees 30018 Entertainment for Christmas party Christmas party 12/20/2021 500.00 Tysor inv 813 30022 Technical design for interpretation panel Interpretation panel 12/20/2021 1000.00 Trysor inv 816 30021 Interpretation panel and stand 30021 Interpretation panel 2971.63 Opening bal @ 1/1/21 14422.62 Receipts 1426.27 Payments -2971.63 Closing balance @ 31/12/20 12877.26 Balance per bank statement 12877.26
0.00
Has cheque 00146 been presented yet? £45 (rental of tennis courts 330 less 285 grant to NPTCBC)
BIG Account Receipts
|07/20/2021|235||||
|---|---|---|---|---|
|08/02/2021|149||||
|08/04/2021|89.78|30029|&|30030|
|08/19/2021|378||||
|08/19/2021|79.07|30032|&|30033|
|09/14/2021|371||||
|09/27/2021|7.12||||
|10/07/2021|80.99||||
|11/08/2021|7.12||||
|11/08/2021|30||||
||1427.08||||
30027 Stop Y Bryn donations 30028 Stop Y Bryn donations Stop Y Bryn donations 30031 Stop Y Bryn donations Stop Y Bryn donations 30034 Stop Y Bryn donations 30035 Stop Y Bryn donations 30036 Stop Y Bryn donations 30037 Stop Y Bryn donations 30038 Stop Y Bryn donations
Payments
|07/20/2021|46.7|contra main account||
|---|---|---|---|
|09/27/2021|352.3|M John leafets and fyers||
|10/07/2021|14.4|Rhodri Williams domain name 30016||
|11/22/2021|13|Megaphone battery 30014||
|11/22/2021|401.66|Rhodri Williams T shirts, banners, ballons and leafets|30015|
||828.06|||
Issues - need last BIG bank statement
|Opening bal @ 1/1/21
Receipts
Opening bal error
Payments
Closing balance @ 31/12/21
Balance per bank statement|0.00
1427.08
46.70
-828.06
645.72|
|---|---|
||645.72|
||0.00|