## **Trustees’ Annual Report for the period** ## **From 01.05.2024 To 30.04.2025** ## **Charity name: Chagford Jubilee Hall Trust** ## **Charity registration number: 1158870** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To provide a community facility for**
**public and private events, including**
**educational, social and entertaining. To**
**provide a venue for sporting and**
**cultural activities.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Weekly flea market**
**Exercise classes**
**Badminton and table tennis clubs**
**Singing groups**
**Memory and community café**
**Concerts and drama events**
**Film festival**
**Arts and crafts shows and markets**
**Private hire for weddings, funerals and**
**other gatherings.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**We confirm that the trustees have had**
**regard to the guidance issued by the**
**Charities Commission on public benefit**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**N/A**| |Policy on social investment
including program related
investment|Para 1.38|**N/A**| |Contribution made by
volunteers|Para 1.38|**Trustees provide their time on a**
**voluntary basis.**| **N/A** Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Chagford Jubilee Hall is in the centre of**
**the small town of Chagford. It is used**
**daily during the week and frequently at**
**weekends for a range of community**
**activities as detailed in the summary of**
**main activites above. Bookings for the**
**hall include one-off hirings as well as**
**regular weekly, monthly and annual**
**hirings.**
**Maintenance work completed during**
**this financial year includes**
**improvements to the electrical system**
**in the hall.**
**Floor maintenance & check for dry rot.**
**Repair to windows.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|
**N/A**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**N/A**| |Investment performance
against objectives|Para 1.41|**N/A**| |Other||**N/A**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**We have remained solvent with income**
**slightly exceeding expenditure.**
**Maintenance work has continue to**
**ensure that the facilty remains in a good**
**and safe state of repair**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**We keep a reserve of £10,000 to allow**
**for unexpected repairs or other**
**unexpected eventualities.**| |Amount of reserves held|Para 1.22|**£10,000**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Our main income is normally from hall**
**hire.**
**We receive rent from the county library**
**and the local history society which use**
**part of the building, and also for right of**
**way licences for properties adjoining**
**the hall.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |A description of the principal
risks facing the charity|Para 1.46|**Our insurance covers most risks for a**
**village hall. We also carry £10000 as a**
**contingency fund for building repairs.**| |Other||**N/A**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Charitable Trust Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charitable Incorporated Organisation**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Elected by existing trusttes with**
**nominations or volunteers invited from**
**the community.**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
**Induction is by existing trustees**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**A representative from the Parish**
**Council along with a representative from**
**hiring bodies are included among the**
**trustees**| |Relationship with any
related parties|Para 1.51|**N/A**| |Other||**N/A**| ## **Reference and Administrative details** |Charity name|Chagford Jubilee Hall Trustees| |---|---| |Other name the charity uses|| |Registered charity number|1158870| |Charity’s principal address|Chagford Jubilee Hall
Chagford TQ13 8DP| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||P. Amerena|Treasurer||| ||S. O’Connell|Bookingsecretary||| ||G. Mead|Secretary||| ||P.C. Webber|||| ||L. Tufton|||| ||R. Smith|||| ||A. Finch|||| ||I. Walker|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**N/A**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser N/A** **Name of chief executive or names of senior staff members (Optional information)** N/A ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** **N/A** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** a Penelope Margot Jane Amerena **Full name(s)** Graham Peter Mead ~~ee~~ **Position (eg Secretary,** Secretary Treasurer **Chair, etc)** ~~ee~~ **Date** ~~[(hes]~~ 15/01/26 ~~|~~ ## **CHAGFORD JUBILEE HALL TRUST** **Receipts and Payments Account for the year ended 30 April 2025** |**Operating Activities**
**Receipts**
Hire of hall
Rent of premises
Right of way licenses
Interest on deposit account
Restricted donations
**Total receipts**
**Payments**
Wages
Gas
Electricity
Water and sewerage
Insurance
Waste collection
Repairs and maintenance:
Garden - Restricted funds
Premises
Equipment
Telephone
Advertising and website
Music and premises licenses
Miscellaneous including capital purchases
**Operating surplus/expense**
**Opening cash funds**
**Closing cash funds**
Contingency reserve
Unrestricted cash funds
**Assets**
Freehold premises of the Jubilee Hall
Furniture and equipment at the Hall|10,000
25,412|**2025**
**£**
23,877
540
1,050
131
950
**26,549**
6,004
2,859
2,907
419
1,747
-
1,322
5,934
3,217
534
303
777
132
26,155
**394**
**35,018**
**35,412**
(not valued)
(not valued)|**2024**
**£**
24,883
3,949
1,050
109
700| |---|---|---|---| ||||**30,691**| ||||6,154
1,164
1,664
2,627
1,707
196
556
11,960
121
447
138
758
72| ||||27,564| ||||**3,127**| ||||**31,891**| ||||**35,018**| ||||| ## **Independent examiner’s report to the trustees of Chagford Jubilee Hall Trust Charity no: 1158870** I report to the trustees on my examination of the accounts of the Chagford Jubilee Hall Trust (“the Trust”) for the year ended 30 April 2025. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. The accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Sally Wonnacott FCCA, CTA, BSc(Hons) Thornworthy Lodge Chagford Devon TQ13 8EY - 12 January 2026