## **Trustees’ Annual Report for the period**
## **From 01.05.2023 To 30.04.2024**
## **Charity name: Chagford Jubilee Hall Trust**
## **Charity registration number: 1158870**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To provide a community facility for**
**public and private events, including**
**educational, social and entertaining. To**
**provide a venue for sporting and**
**cultural activities.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Weekly flea market**
**Exercise classes**
**Badminton and table tennis clubs**
**Singing groups**
**Memory and community café**
**Concerts and drama events**
**Film festival**
**Arts and crafts shows and markets**
**Private hire for weddings, funerals and**
**other gatherings.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**We confirm that the trustees have had**
**regard to the guidance issued by the**
**Charities Commission on public benefit**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|**N/A**|
|Policy on social investment
including program related
investment|Para 1.38|**N/A**|
|Contribution made by
volunteers|Para 1.38|**Trustees provide their time on a**
**voluntary basis.**|
**N/A** Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Chagford Jubilee Hall is in the centre of**
**the small town of Chagford. It is used**
**daily during the week and frequently at**
**weekends for a range of community**
**activities as detailed in the summary of**
**main activites above. Bookings for the**
**hall include one-off hirings as well as**
**regular weekly, monthly and annual**
**hirings.**
**Maintenance work completed during**
**this financial year includes**
**improvements to the electrical system**
**in the hall.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|**N/A**|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|**N/A**|
|Investment performance
against objectives|Para 1.41|**N/A**|
|Other||**N/A**|
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**We have remained solvent with income**
**slightly exceeding expenditure.**
**Maintenance work has continue to**
**ensure that the facilty remains in a good**
**and safe state of repair**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**We keep a reserve of £10,000 to allow**
**for unexpected repairs or other**
**unexpected eventualities.**|
|Amount of reserves held|Para 1.22|**£10,000**|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Our main income is normally from hall**
**hire.**
**We receive rent from the county library**
**and the local history society which use**
**part of the building, and also for right of**
**way licences for properties adjoining**
**the hall.**|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**|
|A description of the principal
risks facing the charity|Para 1.46|**Parts of the building still need some**
**significant work – some of the windows**
**need replacing and the wooden floor**
**requires some repairs. We currently**
**have funds for this.**
**Our insurance covers most risks for a**
**village hall. We also carry £10000 as a**
**contingency fund for building repairs.**|
|Other||**N/A**|
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Charitable Trust Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charitable Incorporated Organisation**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Elected by existing trusttes with**
**nominations or volunteers invited from**
**the community.**|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**Induction is by existing trustees**|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**A representative from the Parish**
**Council along with a representative from**
**hiring bodies are included among the**
**trustees**|
|Relationship with any
related parties|Para 1.51|**N/A**|
|Other||**N/A**|
## **Reference and Administrative details**
|Charity name|Chagford Jubilee Hall Trustees|
|---|---|
|Other name the charity uses||
|Registered charity number|1158870|
|Charity’s principal address|Chagford Jubilee Hall
Chagford TQ13 8DP|
|||
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**|
|---|---|---|---|---|
||J. Millar|Treasurer|||
||S. O’Connell|Bookingsecretary|||
||G. Mead|Secretary|||
||P.C. Webber||||
||L. Tufton||||
||R. Smith||||
||A. Finch||||
||I. Walker||||
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## – Corporate trustees names of the directors at the date the report was approved
**Director name N/A**
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|**N/A**|||
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## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|
|---|---|---|
|**N/A**|||
||||
||||
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|**Name of chief executive or names of senior staff members (Optional information)**|||
|N/A|||
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**N/A**
## **Other optional information**
**N/A**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Penelope Margot Jane Amerena **Full name(s)** Graham Peter Mead **Position (eg Secretary,** Secretary Trustee **Chair, etc) Date** 24/02/2025
Cash Flow 23/24 **01/05/2023 - 30/04/2024**
|**01/05/2023 - 30/04/2024**|**01/05/2023 - 30/04/2024**|
|---|---|
|**Source/Destination**
**Amount**||
|Electricity (Expenses)
£ -1,663.76||
|Gas (Expenses)
£ -1,164.32||
|Insurance (Expenses)
£ -1,707.16||
|Miscellaneous (Expenses)
£ -72.15||
|Music and Premises Licenses (Expenses)
£ -757.78||
|Repairs and Maintenance (Expenses)
£ -1.60||
|Repairs and Maintenance:Equipment (Expenses)
£ -120.95||
|Repairs and Maintenance:Premises (Expenses)
£ -11,957.84||
|Restricted fund expenses:Garden expenses (Expe
£ -556.10||
|Telephone (Expenses)|£ -447.22|
|Wages (Expenses)|£ -6,153.60|
|Waste collection (Expenses)|£ -196.00|
|Water and sewerage (Expenses)|£ -2,626.69|
|Website (Expenses)|£ -138.00|
|Hire of Hall (Income)|£ 24,882.93|
|Interest on deposit account (Income)|£ 120.34|
|Rent of premises (Income)|£ 3,948.50|
|Restricted donations (Income)|£ 700.00|
|Right of way licenses (Income)|£ 1,050.00|
|**Total**|**£ 3,138.60**|
|||
|**Summary**||
|Beginning Balance|£ 31,863.50|
|Total Income|£ 30,701.77|
|Total Expenses|£ 27,563.17|
|Ending Balance|£ 35,002.10|
Page 1 of 1
## **Independent examiner’s report to the trustees of Chagford Jubilee Hall Trust Charity no: 1158870**
I report to the trustees on my examination of the accounts of the Chagford Jubilee Hall Trust (“the Trust”) for the year ended 30 April 2024.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. The accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Sally Wonnacott FCCA, CTA, BSc(Hons) Thornworthy Lodge Chagford Devon TQ13 8EY
20 January 2025