RICNIC ACCOUNTS AND ANNUAL REPORT 2022 CHARITY NUMBER: 1158837
||**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|
|---|---|---|---|---|---|---|---|---|
||**From**|Period start date|||**To**|Period end date|||
|||01|January|2022||31|December|2022|
||||||||||
## Section A Reference and administration details
**Charity name** RicNic
|**Other names charity is known by**|RicNic|RicNic|RicNic|RicNic|
|---|---|---|---|---|
||||||
|**Registered charity number (if any)**|1158837||||
||||||
|**Charity's principal address**||
72 Mill Road|||
|||Pelsall|||
|||Walsall|||
|||**Postcode**||WS4 1BU|
## **Names of the charity trustees who manage the charity**
||**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**|
|---|---|---|---|---|
|1
2
3
4
5
6|Benjamin Cahill-
Nicholls|Chair|n/a|n/a|
||Nicholas Morris|Trustee|n/a|n/a|
||Sam Oladeinde|Trustee|n/a|n/a|
||Eleanor Cahill-
Nicholls|Trustee|n/a|n/a|
||Eleanor Joy
MacPherson|Trustee|n/a|n/a|
||Natalie Haslam|Trustee|n/a|n/a|
||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||
||**Name**||**Dates acted if not for whole year**||
||n/a||n/a||
## **Names and addresses of advisers (Optional information)**
|**Type of adviser**|**Name**|**Address**|
|---|---|---|
|n/a|n/a|n/a|
|**Name of chief executive or names of senior staff members (Optional information)**|||
|Jennifer Holyhead (Executive Director)|||
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**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document (eg. trust deed, constitution)[Constitution]
How the charity is constituted
(eg. trust, association, company)[CIO] Trustee selection methods (eg. appointed by, elected by) Appointed by resolution of the trustees
- (eg. trust, association, company)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- • trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
1. To improve access to the creative arts for young people especially and for society more generally.
**Summary of the objects of the charity set out in its governing document**
2. To help and educate young people in order that they develop their capabilities and skills, and grow to increased maturity.
3. Where appropriate, to work with and support the work of other organisations to further the charitable objects and mission central to RicNic.
RicNic seeks to fulfil its objects for the public benefit by:
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
- (a) **Facilitating courses, projects and workshops** : this principally involves organising annual musical theatre productions in the summer holidays for young people to run as actors, musicians, producers, directors, technicians, set designers and other company members to work together as part of a team to produce high-quality performances open to the public.
- (b) **Delivering outreach programmes** : working with schools, colleges and community groups throughout the year to deliver workshops and support sessions helping young people to develop their creative skills.
In facilitating these programmes the Trustees have regard to the guidance issued by the Charity Commission on public benefit.
## **Additional details of objectives and activities (Optional information)**
n/a
You **may choose** to include further statements, where relevant, about: • policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
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## Section D Achievements and performance
## **Project Activity**
By the end of 2021, and despite the considerable challenges posted by the Covid-19 pandemic, RicNic had successfully launched its new 4-strand programme of activity with a vision to deliver its full programme in areas of low cultural opportunity going forwards. The staff and trustees had also worked with external consultants to rebrand the charity’s logo and website to reflect the new approach, both of which were subsequently launched in the first quarter of 2022. This programme would bring together all our projects under one vision
## **“Empowering young people through the creative arts”**
RicNic’s programme now consists of
- Own the Stage – a digital workshop resource encouraging 7-13 year olds to explore their creativity
- Engage – workshops for 13-19 year olds using theatre techniques to build confidence and key skills
- RicNic Productions – summer theatre productions produced, directed and performed entirely by 16-22 year olds
- • RicNic Commissions – a mentoring programme supporting young writers, composers and directors aged 16-25 to create new pieces of theatre.
2022 saw the first full year of activity and project delivery of this new programme, with all 4 strands implemented across our project location areas. In total we worked with 549 young people between the ages of 7 and 25, with 90% of our work delivered in areas of high deprivation in the West Midlands, Staffordshire and Cheshire.
**Own The Stage** – This was our second year of growth for Own The Stage since its inception and launch in 2020/21, with 294 children aged 7-11 participating in the project workshops and using the free classroom resources to build an arts showcase for their school community. All of the participating schools were new to RicNic’s books this year. Of these participants 214 successfully received their Arts Award Discover Certificate in recognition of their work.
**Engage** – Engage workshops have continued to run throughout 2022, supporting the
recruitment for our summer musical productions in 2022 and ahead of 2023, in addition to encouraging new partnerships with schools and young people across new locations in South Hampshire and Walsall, West Midlands. These workshops have provided 145 students with the opportunity to explore the wider career aspects of the theatre industry, with a particular focus on creating and marketing a product for a target audience.
**RicNic Productions** – For the first time since 2019 after the challenges of Covid, RicNic was successful in staging musical productions within our core summer programme. In January 2022, we recruited 4 production teams, from the largest pool of applicants we had ever seen; a sign that take up and enthusiasm for live theatre engagement was finally on the increase. The teams trained with RicNic’s staff through to July, developing their skills in event planning, fundraising, marketing and budgeting.
Three teams progressed through to the final stages of producing a full-scale musical production in August 2022. These productions took place in Burton on Trent (Brewhouse Theatre), Crewe (Lyceum Theatre) and Totton (Hangar Farm Arts Centre). The latter two venues were new to us this year, with Crewe a completely new location in 2022 and the original Hampshire branch moving out of its long-term home of Winchester post-pandemic. Unfortunately, the challenges of relaunching in Oxford post-pandemic were significant, and the decision was taken not to proceed with this project. The three continuing productions all ran in the final week of August and received strong feedback from audiences and participants alike. 100 young people participated in these projects across the 4 locations, taking roles in the production teams, cast, crew and orchestra.
**RicNic Commissions** – A group of 10 young participants joined together for a 4 day workshop of new musical theatre pieces in Oxford in March 2022. Together with visiting mentors Dr Jessica Walker and Joseph Atkins, the cohort developed material written by two of the team as the main feature in a public showcase. This consisted of
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a one-act musical murder mystery based on the popular social card game ‘Werewolves’. Through the workshop the creative team was able to revise the structure and content of the show, working with their performers to layer harmonies into songs and to explore the characters in performance. Their mentors supported them in reworking the libretto and running order to give extra depth to the structure of the piece and build anticipation for the audience. A final showcase was presented to a public audience at the Mad Hatter in Oxford, with the first half showcasing the 1-act musical and the second featuring a selection of new musical theatre songs written by members of the cast. Since this showcase event, RicNic has continued to support the Werewolves creative team to find funding to take the piece to a fringe festival and has worked with student company Work In Progress Theatre to workshop a second new musical ‘Where The Bees Fly’, some of which was highlighted during the showcase. Our aim is to stage the first full production of ‘Where The Bees Fly’ in 2023.
## **Organisational Development**
RicNic was honoured to be selected as a recipient of the 2022 Weston Charity Awards, which recognises innovative work done in the charity sector. As part of the award, RicNic will participate in Pilotlight’s 360 mentoring programme, working with business partners to further develop our organisation. This programme will begin in Autumn 2023, following our current Executive Director’s return from maternity leave. A grant associated with the award and designed to support the costs of participating in this programme has been ring-fenced in our accounts for this purpose.
Following the staffing restructure in Autumn 2021, to provide positions for young people looking to enter an arts administration career, RicNic saw a changeover of incumbents in the two existing roles in April this year. The charity now employs two part time staff members as a Productions Co-Ordinator and an Outreach Co-ordinator. Working with Loughborough University’s recruitment team, we were also able to offer a paid internship between May-August for a current undergraduate looking to pursue a career in social media. They were given their own project to boost RicNic’s social media engagement figures over the crucial summer production period. Thanks to funding granted in 2022, both of the staff roles and placements for 4 young interns are secured for 2023.
## **Fundraising**
This year we continued to develop our Trusts and Foundations fundraising to support both our projects in 2022 and looking ahead to 2023. With forward planning and successful grant applications, we were able to ensure that our projects and core costs for the first 6 months of 2023 were fully funded by the end of the year. Having this advanced approach has enabled us to commit to our staffing and project partners for the forthcoming year without the need to take from any reserves. It has also ensured that RicNic can commit to exciting larger projects for 2023.
In addition to our grant fundraising, we have taken further steps this year to develop alternative sources of funding. The focus this year has been on supporting our young branch leaders to explore new ways of generating income for their summer productions. Each branch group this year has been challenged with running a community workshop and/or cabaret event to generate funds for their productions. While helping to bring in funds and raising awareness of the forthcoming productions in the community, these events have helped our teams to develop their organisation and event management skills in a more contained setting, before they take on the larger task of managing their 4-week summer production.
## **Section E Financial review**
|**Brief statement of the**
**charity’s policy on reserves**
**Details of any funds**
**materially in deficit**|RicNic aims to hold 6 months of salary and running costs as unrestricted reserves.
This enables the charity to commit to staffing and project delivery for its
beneficiaries in advance, as many of our projects run over several months.
As of 31stDecember 2022, RicNic’s reserves were consistent with this policy.|
|---|---|
||n/a|
**Further financial review details (Optional information)**
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You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- • how expenditure has supported the key objectives of the charity;
- • investment policy and objectives including any ethical investment policy adopted.
## **Income**
The principal sources of funds are (i) the ticket revenues from productions facilitated by RicNic (ii) donations from individuals and institutions interested in supporting RicNic (iii) Trusts and Foundations via grant applications.
## **Trusts and Foundations**
Grants from trusts and foundations have continued to form the majority source of our income, as we continue to emerge from the disruption of Covid-19 on live events & the impact of this on our annual ticket sales income. This year RicNic has continued to see an increase in income (£84,348 compared to £71,226 in 2021). This has been driven by our increasingly diversified funding strategy, allowing us to supplement our income from Trusts and Foundations which fell very slightly yearon-year, as shown below:
2018: £0 2019: £7,996 2020: £25,296 2021: £64,888 2022: £64,546
Of the £64,546 received this year, £19,714 was core funding with £12,464 for specific salary costs and £7,250 unrestricted. The remaining £44,832 income was restricted to specific project delivery (with some larger grants covering multiple delivery strands in our programme). Some of the income received for the project grants was for projects running into 2023. Own The Stage: £3,807 Mixed project funding (including Engage): £35,200 RicNic Productions: £5,825 RicNic Commissions: £0
## **Earned Income**
This year we staged three summer productions for a public audience. Our ticket income has risen compared to the pandemic affected years of 2020 and 2021, generating £4,787 this year, but as shown below this is still a significant decrease compared to the final pre-pandemic summer in 2019 in common with many arts charities. 2018: £25,329 2019: £22,260 2020: £0 2021: £325 2022: £4,787
We have therefore continued to supplement our ticket income with other earned income, including workshop delivery which rose from £1,480 in 2021 to £6,000 in 2022. This contributed to total earned income rising to £11,691 this year.
## **Donations**
Our donations income rose this year, thanks largely to a new crowdfunding initiative which saw our online donations rise from £864 in 2021 to £6,666 this year.
Branch Fundraising: £273 Friends Scheme: £682 Gift Aid: £490 Online Donations: £6,666 2022 TOTAL DONATIONS: £8,111
## **Expenditure**
RicNic’s principal expenditures are (i) costs relating to productions, such as show licensing, theatre hire, marketing materials and set / costume costs, (ii) staff salaries and office operation costs, and (iii) costs relating to outreach programmes.
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## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Nicholas Morris **Position** Trustee **Date** 7 September 2023
Benjamin Cahill-Nicholls Trustee
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31 DEC 2022
## Balance Sheet
## RicNic
## As at 31 December 2022
|FixedAssets|FixedAssets|
|---|---|
||Tangible Assets|
||Office Equipment
274.98|
||Total Tangible Assets
274.98|
|Total Fixed Assets
274.98
CurrentAssets||
||Cash at bank and in hand|
||Pleo account
2,641.64|
||RicNic Trust - CAF
108,694.60|
||Total Cash at bank and in hand
111,336.24|
|Total Current Assets
111,336.24
Creditors: amountsfalling duewithinone year||
|Accounts Payable
61.40||
|NIC Payable
1,204.32||
|PAYE Payable
904.12||
|Pensions Payable
216.87||
|Student Loan Deductions Payable
136.64||
|Wages Payable - Payroll
(0.01)||
|Total Creditors: amounts falling due within one year
2,523.34||
|Net Current Assets (Liabilities)
108,812.90||
|Total Assets less Current Liabilities
109,087.88||
|Net Assets
109,087.88
Capital andReserves||
|Current Year Earnings
1,663.82||
|Retained Earnings
107,424.06||
|Total Capital and Reserves
109,087.88||
**TAR** Balance Sheet RicNic
7 Sep 2023 Page 1 of 18
## Profit and Loss
## RicNic
## For the year ended 31 December 2022
|Profit and Loss
RicNic
For the year ended 31 December 2022||
|---|---|
||2022|
|Turnover||
|Branch Fundraising|273.00|
|Friends Scheme|201.85|
|Friends Scheme Subscriptions|479.95|
|Gift Aid Donations|490.31|
|Interest Income|86.07|
|Online Donations|6,666.09|
|Other Revenue|400.00|
|Programme Sales|418.47|
|Ticket Sales|4,787.20|
|Trusts and Foundations|64,546.00|
|Workshop Income|6,000.00|
|Total Turnover|84,348.94|
|Gross Profit|84,348.94|
|Administrative Costs||
|Advertising & Marketing|1,097.34|
|Bank Fees|81.00|
|Employers National Insurance|1,155.52|
|Facilitator Fees|2,495.00|
|Insurance|956.67|
|IT Software and Consumables|1,880.33|
|Office Expenses|1,632.09|
|Outreach Project Expenses|2,680.25|
|Participant Travel|228.18|
|Pensions Costs|976.58|
|Pleo default account|40.00|
|Printing & Stationery|9.99|
|Production Delivery Costs|11,637.22|
|Rights Payments|4,629.62|
|Salaries|42,785.07|
|Staff / Trustee Travel|1,796.34|
|Staff Training|629.40|
|Venue Costs|7,974.52|
|Total Administrative Costs|82,685.12|
|Operating Profit|1,663.82|
|Profit on Ordinary Activities Before Taxation|1,663.82|
|Profit after Taxation|1,663.82|
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7 Sep 2023 Page 1 of 19
RICNIC ACCOUNTS AND ANNUAL REPORT 2022 CHARITY NUMBER: 1158837
||**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|
|---|---|---|---|---|---|---|---|---|
||**From**|Period start date|||**To**|Period end date|||
|||01|January|2022||31|December|2022|
||||||||||
## Section A Reference and administration details
**Charity name** RicNic
|**Other names charity is known by**|RicNic|RicNic|RicNic|RicNic|
|---|---|---|---|---|
||||||
|**Registered charity number (if any)**|1158837||||
||||||
|**Charity's principal address**||
72 Mill Road|||
|||Pelsall|||
|||Walsall|||
|||**Postcode**||WS4 1BU|
## **Names of the charity trustees who manage the charity**
||**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**|
|---|---|---|---|---|
|1
2
3
4
5
6|Benjamin Cahill-
Nicholls|Chair|n/a|n/a|
||Nicholas Morris|Trustee|n/a|n/a|
||Sam Oladeinde|Trustee|n/a|n/a|
||Eleanor Cahill-
Nicholls|Trustee|n/a|n/a|
||Eleanor Joy
MacPherson|Trustee|n/a|n/a|
||Natalie Haslam|Trustee|n/a|n/a|
||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||
||**Name**||**Dates acted if not for whole year**||
||n/a||n/a||
## **Names and addresses of advisers (Optional information)**
|**Type of adviser**|**Name**|**Address**|
|---|---|---|
|n/a|n/a|n/a|
|**Name of chief executive or names of senior staff members (Optional information)**|||
|Jennifer Holyhead (Executive Director)|||
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**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document (eg. trust deed, constitution)[Constitution]
How the charity is constituted
(eg. trust, association, company)[CIO] Trustee selection methods (eg. appointed by, elected by) Appointed by resolution of the trustees
- (eg. trust, association, company)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- • trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
1. To improve access to the creative arts for young people especially and for society more generally.
**Summary of the objects of the charity set out in its governing document**
2. To help and educate young people in order that they develop their capabilities and skills, and grow to increased maturity.
3. Where appropriate, to work with and support the work of other organisations to further the charitable objects and mission central to RicNic.
RicNic seeks to fulfil its objects for the public benefit by:
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
- (a) **Facilitating courses, projects and workshops** : this principally involves organising annual musical theatre productions in the summer holidays for young people to run as actors, musicians, producers, directors, technicians, set designers and other company members to work together as part of a team to produce high-quality performances open to the public.
- (b) **Delivering outreach programmes** : working with schools, colleges and community groups throughout the year to deliver workshops and support sessions helping young people to develop their creative skills.
In facilitating these programmes the Trustees have regard to the guidance issued by the Charity Commission on public benefit.
## **Additional details of objectives and activities (Optional information)**
n/a
You **may choose** to include further statements, where relevant, about: • policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
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## Section D Achievements and performance
## **Project Activity**
By the end of 2021, and despite the considerable challenges posted by the Covid-19 pandemic, RicNic had successfully launched its new 4-strand programme of activity with a vision to deliver its full programme in areas of low cultural opportunity going forwards. The staff and trustees had also worked with external consultants to rebrand the charity’s logo and website to reflect the new approach, both of which were subsequently launched in the first quarter of 2022. This programme would bring together all our projects under one vision
## **“Empowering young people through the creative arts”**
RicNic’s programme now consists of
- Own the Stage – a digital workshop resource encouraging 7-13 year olds to explore their creativity
- Engage – workshops for 13-19 year olds using theatre techniques to build confidence and key skills
- RicNic Productions – summer theatre productions produced, directed and performed entirely by 16-22 year olds
- • RicNic Commissions – a mentoring programme supporting young writers, composers and directors aged 16-25 to create new pieces of theatre.
2022 saw the first full year of activity and project delivery of this new programme, with all 4 strands implemented across our project location areas. In total we worked with 549 young people between the ages of 7 and 25, with 90% of our work delivered in areas of high deprivation in the West Midlands, Staffordshire and Cheshire.
**Own The Stage** – This was our second year of growth for Own The Stage since its inception and launch in 2020/21, with 294 children aged 7-11 participating in the project workshops and using the free classroom resources to build an arts showcase for their school community. All of the participating schools were new to RicNic’s books this year. Of these participants 214 successfully received their Arts Award Discover Certificate in recognition of their work.
**Engage** – Engage workshops have continued to run throughout 2022, supporting the
recruitment for our summer musical productions in 2022 and ahead of 2023, in addition to encouraging new partnerships with schools and young people across new locations in South Hampshire and Walsall, West Midlands. These workshops have provided 145 students with the opportunity to explore the wider career aspects of the theatre industry, with a particular focus on creating and marketing a product for a target audience.
**RicNic Productions** – For the first time since 2019 after the challenges of Covid, RicNic was successful in staging musical productions within our core summer programme. In January 2022, we recruited 4 production teams, from the largest pool of applicants we had ever seen; a sign that take up and enthusiasm for live theatre engagement was finally on the increase. The teams trained with RicNic’s staff through to July, developing their skills in event planning, fundraising, marketing and budgeting.
Three teams progressed through to the final stages of producing a full-scale musical production in August 2022. These productions took place in Burton on Trent (Brewhouse Theatre), Crewe (Lyceum Theatre) and Totton (Hangar Farm Arts Centre). The latter two venues were new to us this year, with Crewe a completely new location in 2022 and the original Hampshire branch moving out of its long-term home of Winchester post-pandemic. Unfortunately, the challenges of relaunching in Oxford post-pandemic were significant, and the decision was taken not to proceed with this project. The three continuing productions all ran in the final week of August and received strong feedback from audiences and participants alike. 100 young people participated in these projects across the 4 locations, taking roles in the production teams, cast, crew and orchestra.
**RicNic Commissions** – A group of 10 young participants joined together for a 4 day workshop of new musical theatre pieces in Oxford in March 2022. Together with visiting mentors Dr Jessica Walker and Joseph Atkins, the cohort developed material written by two of the team as the main feature in a public showcase. This consisted of
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a one-act musical murder mystery based on the popular social card game ‘Werewolves’. Through the workshop the creative team was able to revise the structure and content of the show, working with their performers to layer harmonies into songs and to explore the characters in performance. Their mentors supported them in reworking the libretto and running order to give extra depth to the structure of the piece and build anticipation for the audience. A final showcase was presented to a public audience at the Mad Hatter in Oxford, with the first half showcasing the 1-act musical and the second featuring a selection of new musical theatre songs written by members of the cast. Since this showcase event, RicNic has continued to support the Werewolves creative team to find funding to take the piece to a fringe festival and has worked with student company Work In Progress Theatre to workshop a second new musical ‘Where The Bees Fly’, some of which was highlighted during the showcase. Our aim is to stage the first full production of ‘Where The Bees Fly’ in 2023.
## **Organisational Development**
RicNic was honoured to be selected as a recipient of the 2022 Weston Charity Awards, which recognises innovative work done in the charity sector. As part of the award, RicNic will participate in Pilotlight’s 360 mentoring programme, working with business partners to further develop our organisation. This programme will begin in Autumn 2023, following our current Executive Director’s return from maternity leave. A grant associated with the award and designed to support the costs of participating in this programme has been ring-fenced in our accounts for this purpose.
Following the staffing restructure in Autumn 2021, to provide positions for young people looking to enter an arts administration career, RicNic saw a changeover of incumbents in the two existing roles in April this year. The charity now employs two part time staff members as a Productions Co-Ordinator and an Outreach Co-ordinator. Working with Loughborough University’s recruitment team, we were also able to offer a paid internship between May-August for a current undergraduate looking to pursue a career in social media. They were given their own project to boost RicNic’s social media engagement figures over the crucial summer production period. Thanks to funding granted in 2022, both of the staff roles and placements for 4 young interns are secured for 2023.
## **Fundraising**
This year we continued to develop our Trusts and Foundations fundraising to support both our projects in 2022 and looking ahead to 2023. With forward planning and successful grant applications, we were able to ensure that our projects and core costs for the first 6 months of 2023 were fully funded by the end of the year. Having this advanced approach has enabled us to commit to our staffing and project partners for the forthcoming year without the need to take from any reserves. It has also ensured that RicNic can commit to exciting larger projects for 2023.
In addition to our grant fundraising, we have taken further steps this year to develop alternative sources of funding. The focus this year has been on supporting our young branch leaders to explore new ways of generating income for their summer productions. Each branch group this year has been challenged with running a community workshop and/or cabaret event to generate funds for their productions. While helping to bring in funds and raising awareness of the forthcoming productions in the community, these events have helped our teams to develop their organisation and event management skills in a more contained setting, before they take on the larger task of managing their 4-week summer production.
## **Section E Financial review**
|**Brief statement of the**
**charity’s policy on reserves**
**Details of any funds**
**materially in deficit**|RicNic aims to hold 6 months of salary and running costs as unrestricted reserves.
This enables the charity to commit to staffing and project delivery for its
beneficiaries in advance, as many of our projects run over several months.
As of 31stDecember 2022, RicNic’s reserves were consistent with this policy.|
|---|---|
||n/a|
**Further financial review details (Optional information)**
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5
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- • how expenditure has supported the key objectives of the charity;
- • investment policy and objectives including any ethical investment policy adopted.
## **Income**
The principal sources of funds are (i) the ticket revenues from productions facilitated by RicNic (ii) donations from individuals and institutions interested in supporting RicNic (iii) Trusts and Foundations via grant applications.
## **Trusts and Foundations**
Grants from trusts and foundations have continued to form the majority source of our income, as we continue to emerge from the disruption of Covid-19 on live events & the impact of this on our annual ticket sales income. This year RicNic has continued to see an increase in income (£84,348 compared to £71,226 in 2021). This has been driven by our increasingly diversified funding strategy, allowing us to supplement our income from Trusts and Foundations which fell very slightly yearon-year, as shown below:
2018: £0 2019: £7,996 2020: £25,296 2021: £64,888 2022: £64,546
Of the £64,546 received this year, £19,714 was core funding with £12,464 for specific salary costs and £7,250 unrestricted. The remaining £44,832 income was restricted to specific project delivery (with some larger grants covering multiple delivery strands in our programme). Some of the income received for the project grants was for projects running into 2023. Own The Stage: £3,807 Mixed project funding (including Engage): £35,200 RicNic Productions: £5,825 RicNic Commissions: £0
## **Earned Income**
This year we staged three summer productions for a public audience. Our ticket income has risen compared to the pandemic affected years of 2020 and 2021, generating £4,787 this year, but as shown below this is still a significant decrease compared to the final pre-pandemic summer in 2019 in common with many arts charities. 2018: £25,329 2019: £22,260 2020: £0 2021: £325 2022: £4,787
We have therefore continued to supplement our ticket income with other earned income, including workshop delivery which rose from £1,480 in 2021 to £6,000 in 2022. This contributed to total earned income rising to £11,691 this year.
## **Donations**
Our donations income rose this year, thanks largely to a new crowdfunding initiative which saw our online donations rise from £864 in 2021 to £6,666 this year.
Branch Fundraising: £273 Friends Scheme: £682 Gift Aid: £490 Online Donations: £6,666 2022 TOTAL DONATIONS: £8,111
## **Expenditure**
RicNic’s principal expenditures are (i) costs relating to productions, such as show licensing, theatre hire, marketing materials and set / costume costs, (ii) staff salaries and office operation costs, and (iii) costs relating to outreach programmes.
**TAR**
6
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Nicholas Morris **Position** Trustee **Date** 7 September 2023
Benjamin Cahill-Nicholls Trustee
**TAR**
7
31 DEC 2022
## Balance Sheet
## RicNic
## As at 31 December 2022
|FixedAssets|FixedAssets|
|---|---|
||Tangible Assets|
||Office Equipment
274.98|
||Total Tangible Assets
274.98|
|Total Fixed Assets
274.98
CurrentAssets||
||Cash at bank and in hand|
||Pleo account
2,641.64|
||RicNic Trust - CAF
108,694.60|
||Total Cash at bank and in hand
111,336.24|
|Total Current Assets
111,336.24
Creditors: amountsfalling duewithinone year||
|Accounts Payable
61.40||
|NIC Payable
1,204.32||
|PAYE Payable
904.12||
|Pensions Payable
216.87||
|Student Loan Deductions Payable
136.64||
|Wages Payable - Payroll
(0.01)||
|Total Creditors: amounts falling due within one year
2,523.34||
|Net Current Assets (Liabilities)
108,812.90||
|Total Assets less Current Liabilities
109,087.88||
|Net Assets
109,087.88
Capital andReserves||
|Current Year Earnings
1,663.82||
|Retained Earnings
107,424.06||
|Total Capital and Reserves
109,087.88||
**TAR** Balance Sheet RicNic
7 Sep 2023 Page 1 of 18
## Profit and Loss
## RicNic
## For the year ended 31 December 2022
|Profit and Loss
RicNic
For the year ended 31 December 2022||
|---|---|
||2022|
|Turnover||
|Branch Fundraising|273.00|
|Friends Scheme|201.85|
|Friends Scheme Subscriptions|479.95|
|Gift Aid Donations|490.31|
|Interest Income|86.07|
|Online Donations|6,666.09|
|Other Revenue|400.00|
|Programme Sales|418.47|
|Ticket Sales|4,787.20|
|Trusts and Foundations|64,546.00|
|Workshop Income|6,000.00|
|Total Turnover|84,348.94|
|Gross Profit|84,348.94|
|Administrative Costs||
|Advertising & Marketing|1,097.34|
|Bank Fees|81.00|
|Employers National Insurance|1,155.52|
|Facilitator Fees|2,495.00|
|Insurance|956.67|
|IT Software and Consumables|1,880.33|
|Office Expenses|1,632.09|
|Outreach Project Expenses|2,680.25|
|Participant Travel|228.18|
|Pensions Costs|976.58|
|Pleo default account|40.00|
|Printing & Stationery|9.99|
|Production Delivery Costs|11,637.22|
|Rights Payments|4,629.62|
|Salaries|42,785.07|
|Staff / Trustee Travel|1,796.34|
|Staff Training|629.40|
|Venue Costs|7,974.52|
|Total Administrative Costs|82,685.12|
|Operating Profit|1,663.82|
|Profit on Ordinary Activities Before Taxation|1,663.82|
|Profit after Taxation|1,663.82|
**TAR** Profit and Loss RicNic
7 Sep 2023 Page 1 of 19
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs
report on the accounts
Section A
Independent Examiner's Report
R•port to tho trustfjwl
On aeeounts for thè yèar
31 zoZ2
Charlty no
(If any)
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out on pag•o
charity Tr) fty ts yw
Responslbllltlo• •nd As ts dwity tru*ees (rf lh8 yw we r85p(rrible the preparation
basls of repth of the xcounts wllh the requwemwts of the Chorities Act
2011 (Ihe Acr).
I reFMJI A) reSpt crf my examinatKn Trusys accounts carried out
under secli(Jn 145 of lh8 2011 Act and In carryirKJ out my examinats'on, I
. have fdkAY1 thè glven by the Charty Commksslon
vjer sec11 145(5Xb) of ts ACL
Independent
I have my examinalion. I c(rf that no material matters have
examlnefs statement Cne to my attenti(m (other than that di05j bekyw ') in ConCti with
lh8 examinatiL wIKh Gives me cause lo bdieve that in, any material
theAct¢
I have rK) arKI have c(xne across no other mattws in ¢onne¢tion
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Snad.
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qualmcatlon(s) or body
(11 any).:
4.
Addr688:
Section B
Disclosure
Onty comFlete rf the examiner ng8ds to hvthlwJht mattws (see CC32,
8MInerS).
IER
October 2018
Glvo hore brfof dotalls of
any ftems that the
èxamlner wlsh8s to
d18clo.
IER
Octobor 2018