Gwynfi Bowls Club
27 Vllllers Road, Blaengwynfi. Port Talbot SA13 3TH Tel: 07787793232
Email:gwynfibowls@gmail.com Charity Number: 1158830
GWYNFI BOWLS CLUB
Annual Report of the Trustees for the period I" Jan 2024- 31" Dec 2024
Charity Name: Gwynfi Bowls Club
Registered No. 1158830
Trustees of the Charity
Colin Robinson
Leigh Jones
lan Jones
Paul Wilkins
Robert Quinn
Treasurer
Secretary
Vice-chairman
The Charity is a Charitable Incorporated Organisation governed by a constitution document, available for
public view on the club website:
£wynfibowlsclub.wordpress.com
All other policies and procedures pertaining to Club governance are similarly available. The Trustees are
nominated and elected by the membership at an Annual General Meeting held each January.
OBJEcfivES
The objectives of the Club shall be to promote community participation in healthy recreation and social
engagement for the benefit of the inhabitants of Gwynfi and surrounding areas by providing and maintaining
facilities for playing bow15 recreationally and competitively and organising related community events and
activities such as coaching sessions. family day5, presentations and events for members and guests or
similar. The club shall seek to encourage and support participation in the sport of bowls by all interested
members of the local community irrespective of age, gender, ability or circumstance and aims to sustain a
viable and active membership into the future that represents all sertions of the community.
l. Chairman's Report for 2024- Annual General Meeting 15 Jan 2025
The Chairman welcomed members and trustees to the meeting and was pleased to report it had been
another good season for the Club with no relegation and a secure position in the 1st Division of both
the Port Talbot League and Neath & District League. The membership had excellent participation in
League and County tournaments and the Club retained its reputation as a strong contender in the
regional bowls community. The Chairman thanked all those who had contributed to the upkeep of the
Reglstered Charity Number 1158830 Gwynfi Bowls Club

green and other Club facilities this season, especially for the repair of gutters; the playing surface
remained in good condition despite a continuing problem with intermittent mole damage. Mr. K.
Robinson was thanked for his support in managing this. Mr. A. Simpson was thanked for his efforts to
administer league and club tournaments and presentations and wished good luck for the forthcoming
season. The Chairman advised that he would be standing down for 2025 and had been somewhat
disheartened by the apathy of the wider membership for supporting the activities required to secure
the future of the club. The Secretary and Mrs. Geraldine Jones were thanked for their contributions to
Club administration and financial management throughout the year to date and Mr. C.Trahar for his
outstanding contribution to Club finances through management of the bowls lottery. The Chairman a150
thanked Mr. Clive Rogers and the G2 Sports Bar for once again providing hospitality to visiting teams
and sponsoring the club.
l. Treasurerf5 Report & Annual Accounts
The report was presented by the Secretary on behalf of the Treasurer. The club opening balance for
2023-24 was £10,780.31 comprising £4.867.39 cash and £5,912.92 bank. Total income for the year was
£7,300.78 and total expenditure £6,104.21 The Bowls Lottery had contributed £2,243 and thanks were
given to Mr. C. Trahar for his efforts to manage and sustain this. It was hoped that another member
would step up to thi5 Vltal role for the forthcoming season. The club had received compensation for
interruption to power supplies and unauthorised council use of electricity by workrnen during the year
and other overheads had been contained fairly well despite rising costs. The club had en1ergency
reserves of £3,057.94 with the opening balance for the year amounting to £11,976.88, up on the
previous year and a healthy position for the forthcoming season. The Treasurer had advised his
intention to stand down at the end of 2025 and hoped a new appointment could be made in time to
ensure a smooth transition.
2. Secretarfs Report
Mr. P. Bryant would be standing down as'secretary after completing outstanding administration prior to
the season and supporting handover to the new appointee. The membership were reminded that the
Corona Energy account needed to be updated with submission of a monthly meter reading in order to
avoid any unnecessary estimated charges.
The Secretary reminded the membership of constitutional obligations as set out in the Governing
Document to appoint an annual trustee replacement for the longest-serving incumbent. Two new
trustees would need to be appointed for 2025 to replace the outgoing Chairman and Secretary.
3. Election of Officers: President, Chairman, Vice Chairman, Secretaryp Treasurer, Captain ,
Vlce Captain and Fixtures Secretary
Mr C. Jones agreed to act as President, Mr R. Quinn agreed to stand as Vice-chairman, Mr l. Jones
agreed to stand as Secretary, Mr L. Jones agreed to act as Treasurer during 2025, all carried by those
present. Mr A. Simpson agreed to continue to act as Captain and Mr l. Jones agreed to act as Vice-
Captain. Mr. D.Cole agreed to act as Fixtures Secretary. There were no nominees for Chairman and the
position remained vacant.
Mr. l. Jones (Hon. Secretary) and Mr. C. Robinson agreed to att as Trustees
4. Policy Reviews (previously circulated)
Health & Safety Policy Re%fjew. The policy document as last reviewed on 26 Apr 2021 was approved
without amendment. Mr. P.Bryant agreed to act as nominated First Alder post training and certification
at the end of January. The incoming Secretary was asked to ensure fire extinguisher certification
remained current and all appropriate risk assessments remained current in accordance with the policy.
Safeguarding Policy. The W8A model policy as adopted in 2017 was reviewed and the current
Model Policy document approved for club adoption. Mr.P. Bryant agreed to continue to act as
Safeguarding Officer until a replacement was agreed.
Re8iStered Charity Number 1158830 Gwynfi Bowls Club

Governing Document. The document as currently constituted was reviewed and an amendment agreed:
to remove the statement under 3.1 Membership "Associate members using green and clubhouse
facilities but with limitations on access"
The outgoing Secretary undertook to update review documents with the Signatures of incoming officers
and post copies of these to the Gwynfi Bowls website at wordpres5.com
The Trustees declare they have approved the Trustee's report above
Signed on behalf of the charl￿5 trustees:
Signature
Full Name . Paul Bryant
Hon. Club Secretary
Date: 21"January 2025
Re8lstered Charity Number 1158830 Gwynfi Bowls Club

AC￿nts 2024
Cash In Hand end of 2023
£4867.39
Bank Account (l) end 2023
£2,886.76
Bank Account(2) end of 2023
£3,026.16
Total Money end of 2023 ?80￿ Starllry Fo.
Bowls Lottery
Interest on savlngs
Rink & Raffle Collected
Membership Income
Misc Income
£2243.00
£31.78
£2,091.
£2.035.00
£7JfA78 IAMOY In
Green expendlture
Misc expenditure
Water Rates
Electric
Transport
£2,7X85
£1,817.22
£651.26
£7iXI.78 plus money in
£18,08L09 Total
MONEY IN CLUB 2024
Cash -in -Hand
Bank Account
Savings Account
Total Money In club
£4232.65
£4,686.29
£3,057.94
£1&97U8 > > > > > > > £U.976
£18,081.09 Balance
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