Re8i5teTed Charity NumbEr: 1158802 Friends of Ecclesfield Librdry CIO Annual report and Unaudited fbnanual Statements For the year ended 31 March 2023
Fiiends ol EeSfield Lknry ao Contents Administratrde infomiation Trustees, Annual Report Accountants, report Statement of Financial Attivities Balance Sheet Notes to the Accounts 8-13
Friends of Ecclesfield Library CIO Adminislrati¥e infomiatit)n For the year•nd•d 31 March 2023 Tru5teqs Victoria 8owden John Bowden 8arbara Russell Dèvltl Morton Andy Bainbridge PaFnela Hamshere Chair Appointed April 2018 Appotnted April 2018 Appointed March 2021 Appointed Feb 2022 Appointed Feb 2022 Appointed Oec 2022 Treasurer Reglstered office Ecclesfleld Assocrate Library 113 High Street Ec¢lesfield sheffi.eld S35 9UA Charity number 1158802 Bankers Co-operatNe Bank Pinstone Street sheffield 512HP Accountants Seven Hllls Attountants Limited 57 8urton Street Sheffleld S6 2HH
Friends of Ecdesfield Lknry ao Trustee5' Annual Rel For the year qnded 31 Marrh 2023 The frLJStees of the charitysubmit theor annual report and the finartcial staternents for the year ended 31 Marth 2023. The financial statements comply with the Charities Acr 2011. the governing document and the charities Statement of Recommended Practice (applicable to charities preparing their accounts in accordance wSth the Financial Reporting Standard applicable in the UK and Republic of Ireland,. FRS 1021 i55ued in October 2019. Structur•, Gav•maThc• and Mana8em•Tht Friends of Ecclesfield Library IFOELI is a registered charity and c0Tr5tttuted a5 a Charitable Incorporated Organisation ICIOI. Approved by the Charity Commission and registered on 7 O¢Eober 2014. FOEL'S Board of Trustees consists of a Chair. and S Trustees. Appolntment ¢Jf Trytee$ The Trustees are appointed on an annual basis, normally at the Annual General Meetin8 IAGMI. They may hold the office Iso long as ihey ale elected at subsequent AGMSI for a maximum of 3 terms In succession. FOEL is managed by a committee of Trustees. The BDard ol Trustees has spOnsIbl11ty for the overseeing of FOEL and the Nnnin8 of Ecdesfield brary. The Board of Tnjstees normally meet bimonthly to receive and revlew the operating and financial reports. and to make strategic decisions to ensure that the charity continues to be a viableentity intothe future. A minimum of three Trustees 15 required to form a quorum of the committee. The FOEL is njn and governed solely by volunteers who recer¥e no remuneratlon or benefits to that effect_ Our aim is to try ta Continue as B community led 8roup. We curréntly have a fvll team of volunteers reqsjired to run the library operation effectively. The committee abides by FoEL's constrcution, which sets OLrt all major governance procedures such as duties of Trustees. elections. annual and general meelings. and voting rights. Whilst the committee makes all major decistons, day-ttrday management decisions for the library are made at a weekly Operational meets"n8. The Operational meeting ha5 an open invite to all volunteers and is always attended by one or rn0 of the Trustees. The operational meeting reports back to the Trustees arbd nornially one of the Board members also works within the library each week. Therefore. the library is underthe direction of these five Trustees. Overseen by the Trustees, senlor wlunteers and ex Trustees manage different responsib51ities for aspects of the operation,. from Health & Safety. GDPR through to recruitment. With support from the Team C¢)ordinators, the TfU5tees manage ateam of 20 front line and 5 sUPPgrtvolunteers. The Library is now opèn for 17 hours per week. There a no paid Staff. Volunteer5 are unpaid but can clalm out_ of-podKet expenses.
Friends of Ecclesfield Ubrary ao Trustees, Annual Report- continued For the yqar •nded 31 March 2023 Charitsble Aims and Obierts¥es The objective of the charty is to advance and promote education. in all its aspects, to the general public in Sheffield, particutady the area of Ecclesfield and its surrounds. The facility is open to all who have need, for whatever reason and regardless of their Circumstan5. These needs will be met particularfy. but not exdusivefy, by a community-based library facility and associated servi5 and co- operation with other organi5ations whose aims and objectNes include those of the charity- The charity runs a community lÈbrary at Ecclesfield which is free to all users, though there is a small Charge for the k>an of OVDS, for photocopying and printing. Therè is also thè provision of education and artivities for children, which includè- Baby and Toddler weekly Sessions for under-5s The Summer Readingchallenge, invofvingaround 80-IIXI childrentaklng part, from pr&school children to age 12+ School visits from Eccle5field Primary School. The aim remains to forge links with other local schts)Is Craft Attivities in School Holidays Seasoned Themed Activities Chlldren's Author Wisits Readathon Imagination Gaming We a150 SUPPOrt: A monthly Writer5 Group Art Classes A Knit and Natter Group AHistory Group Computer Club Ch4irobic5 aasses Wtth 28 volunteers and trustees, activitbes for ehildren and adults. hJndraisin8 ev?nts and ? welcoming building- a greater sense of a community is being built. FOEL wtll support the lifelong learning of our community to promote healthy living and lifestyle evolve the library in response to cornrnunity need. provide space for local actmrles and groups such as Ecclesfield Villaee History Group, Creative Writers Group and craft group5 etc. provide a space for the local rountillors to hold thelr monthly surgery provide a high-quality community Ilbrary service, which nurtures a love of books, literature, andthearts.
Friends of Ecclesfield Library CIO Trustees. Anr>ual Report- contlnued Forih• y4ar•nd 31 March 2023 Achlevements and perfomiance Fund-raising activities have taken place this year, and fundraising activities have returned to normal levels now the Smpaci of COVID has passed. The main grant that the tharity receives from Sheffield City Council has continued. The focus of the Trustees is to continue to provide activitw and events to encourage library usage. Grant Funding Sheffleld CSty Council Continues to support the library with the main grant of £9,336 whlch Is for the upkeep and running of thÈ library. The council a150 awarded an additional £1.500 grant payment toward5 book stork5. 5t Mary's Trust provided a grant of £4[ for improvements to the Children's Library which is yet to be spent. Resefttes Potiry FOEL Trustees reviewthe financial risks associated with the rnnningof the library service on an ongoing basi5. Itls library policy to ensure thatsufficient reserves are kept rn the charity bank account in order to meèt any unforeseen expenditure that may occur. for example repair or replacement of fixtures and fittings, and to help keep the library open for as long as possible after the main grant ffom Sheffield City Council finishes. if we have a shortFall in our fundraising artNities. As at 31 March 2023 free reserves of the charity total £51,55712022.. £47.3861 The Trustees will. over the roming year5, continue to focus on being financially self-5ufficient through our own fundraising attwities. in the event of Sheffield Citycouncil not being in a position to continue to grant the library a significant amountin futureyears. Ar the same time. we must continue to refresh our own book catalogue and organlse events and actiwties throughout the year. thereby encouraging the local CDmmunity to use the library. We will. wherever w)ssible. apply for grants to assist with the Q5ts. The Trustees declare ihatthey haveapproved ¢heTrustees' Annual Rewrt above on 2710912023 Signed for and on behaw of the Trustees by: Vlctoria Bowden Chair
Accountants. report to the Board of Trustees on the preparation of the unaudited accounls of Frlends of E¢¢lesfleld Lilyary ao for the year ended 31 Mafth 2023 In order to assist you to fulfil your dutie5 under the Charities Act 2011, we have prepared for your pproval the accounts of Friends of Ecclesfièld "brary CIO for the year ended 31 March 2023 as set out on pa8e5 6 to 13 frorn the accounting records and from information and explanation5 you have given us. Thls repon is made solety to the Trustees of FrSends of Ecdesfield L•brary CIO, In accordance wlth the term5 of our engagement letter dated 10 February 2023. Our work ha5 been undertaken solely to prepare for your approval the accounts of Friends of Ecclesfield tibrary ao and state those matters that we have agreed to the Trustees of Friends of Ee¢lesfièld Library CIO. To the fullest extent permitted by law, we do not accept or assume responsibility to anygne other than Friends of Ecclesfield Library CIO and its Trustees for our work or for this feport. It 15 your duty to ensure that FrieDds of Ecclesfield Lilxary CIO has kept adequate acctsunting records and to prepare accounts that we a true and fair view of the financial posttion of Frie[$ of Ecclesfield Library CIO. We have not been instructed to carry out an audi1ndependent examination or a review of the accounts of Friends of Ecclesfield Library CIO. For this reason. we have not verified the accuracy LTrr completeness of the accounting records or information and explanations you have given to us and we do noL therefore, express any opinion on these accounts. Signed.. seven Hills A¢countsnts knmited 57 8urton Street Sheffield S6 2HH Date.. 271091.2023 .............._.........
Frlnds of Ecdesfield Librnry ao Statement of Fthanaal knryties lincorporating th• intom• and 4Ap•nditur a(£ount} For rhe year ended 31 M¥th 20Z3 Unre5trirted Restrlrted funds Totsl UnrestrKted funds Resiritted fund5 Total 2022 10¢gme from.. Donatlofts and grants 1,025 11,236 12.261 949 11.452 12,4Ql Charitsble actNitles 3.323 297 3,620 1.482 360 1,842 Investment income- bank interest 158 158 Totsl Incomo IL333 16JJ39 2,497 I112 14,309 Expellditure OR: Charitoble Artivities 1.529 12315 13.844 L310 9.300 10,610 Total expendlture 1529 12315 13 1.310 9.300 10,610 Net in¢ome/{aVndlture) 977 1782) Il95 1,187 2.512 3,699 Transf•r b¢tween fvnd5 439 14391 2,534 12,5341 Net movement in fund5 3A16 . (V21) 1195 3,721 1221 3,699 Total fund5 brou8ht fopNard 49,168 42.283 91,451 45.447 42,305 87,752 Total funds carried lonyard 52.S84 41.062 93.f•46 49.168 42.281 91,451
Friends of E¢derfleld Ilbrary CIO Balaftte She AS at 31 Mar¢h 2023 Total 20Z3 Total 2022 Fixed assets 1.027 1,782 Current Debtors Cash at bank and in hand Totsl curreTht assets 93.412 93A12 90.475 90.475 Ciedltors: amounts falling due within one yeaf 17931 18061 Net current assets 92.619 89,669 Total assqts14s% current liabilities 93,646 91,451 Creditors.. amount5 fallin8 due after morethan one year net awets 93.646 91.451 Funds olthe Charrty Unrestricted funds Restricted funds Total funds 52.584 41.062 93 49.168 42,283 91.451 2710912023 APpred by the Board on ........................................_....... and signed on behalf of the board bv: VloA. Ictorla Bowden Chair
Friends of Ecclesfield Library CIO Notes to the Accounts For the yearended 31 M•i¢h 2023 l A¢UmIng Polkles (al Generaf The flnanclal siatements have been prepared In accordance wirh the Siatement of Recommended Practice.. AccDUntln8 and Reportin8 by Charities weparing their accounts in accordanc* the Financial Reportin8 Standard appllcable In the UK and Republlc of Ireland IFAS 1021 Isecond editionl. the Financial Reporting Standard applicable in the Llnited Kin8dorn and Republic of Ireland IFRS1021 and with the Charitie5 Art 2011. The financial statements have taken advantage of the exemption to prepare a statement of Cash Flows. Friends of Ecclesfièld ts"brary CIO mÈèts the definition of a public benefit entity under FRS 102. The financsal statements are preparEd under the hist1[al cost convention with items recognised al wsl or transaction value unless otherwise stated in the relevant notelsl to the accounts. The financial statements are presèntèd in stèding which 15 thefunth.onal currency of the charty and are rounded to the neare £. Ibl Intom• Income is reco8ni5ed when the tharity has entitlement to the funds. any perfOrrnan Conditions attached to the itemlsl of income have been met. it is probable that the incorne will be receNed and the amount can be measured reliably. Intome from 8overnment and other grants, whether 'eapitsY 8r•nts or 'revenue' grants. is rEc08nE5 when the charity has er)tiilement to the fund5. any performance cijndittons attached to the Brarits ha¥e been met, it 15 probable that the InMe wlll be recelved and the amouni can be measuied rellably and Is not defer, Contract income 15 included in the period in which the service took place. Icl Exp•ndlture and Irrecoverable VAT Expenditure 15 recognised once there is a legal or construrtive 01¥gatIOn to make a payment to a third party. it is probable that seitlement will be required and the amount of the OblatIon be measured relia¥. Irrecoverable VAT 15 tharged as a cost against the artNity for which the expenditure was incurred. (dl Cash and cash equlvalents Cash and cash equivalents comprise cash on hand and call deposits, and other 5hort-term highly Ilquid investments that are readily convertible to a known amount ol tash and a subjert to an insignificant risk of change In value. lel Tangible red a15 Depreciarion has been calculated to write d¢)wn the cost of all tangible fixed assets er their e¥Jected useful lives on the followin8 basis= Equipmènt Fumiture 3-IOyears stralght line 3 years Straht IifiE (fj Trade debtors Tr2de debtors are amounts duefrom customer5 for Merchandise sold or services perfornied in the ordinary course of buslness. Trade debtors are recognised initially at the transacti¢)n prite. They are subsequently measured at amoldsed cost using the effettNe Ir¢terest method. less provision for impairnient. A provision for the impairment of trade debtors is established when there is objective evidence that the company will not be able to collert all amounts due according to the original termsof receivables.
Frlends of Ecdesfield Library CIO Notes to thtA¢¢ounts Iconiinuedl For the year •nd•d 31 Mai¢h 2023 l Accountins Polirie5 (continued) l¥} Tradè tredltors Trade creditor5 are obligations to pay for good5 ar 5eMce5 that have acquiied in the ordinary course rjf bu%ne5s from suppliers. Accounts payable are classified as current liabilities if the t(pary does not have an unconditional ri8ht, at the end of the reporting period. to defer settlement of the creditor for at least twelve months after the reporring date. If thefe is an uncondltlonal dght to defer settlement for at leasl twelve months after the reporbng date. they are pSented as non-current liabilities. Trade creditors are reco8nised initially at the transaction Pri and SubsequenY mea5UFEd al amortised cost usin8 the effective interest method. Ihl Fund ac¢ounfjn8 Unrestricted fvnds are donations and other income feceivable or generated for the object5 of the or8anisation without further specified purpose and are available as general funds. Restricted funds are to be used f¢M spec¥fit purptsses as laid d¢)wn by dorw. 111 Golng ¢on¢ern The financial statèmenis havè been p*ePa Dn a going tofitetn basis a5 the tru5tee5 believe that nD matèrial uncertainties exist. The trustees have considered the level of funds held and the expected level of income and eKpenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufflclent with the level of erVeS for the £harityto be able io continuè as agolng toncern. 2 OonatiDns arml Brdnts Totsl 2023 Total 2022 fvnd Sheffipld City Council- Main grant Shefffield CSty Council- Waid Por Sheffield Crly CouFKil- Small busine55 grnnt 5theme Sheffield City CourKil- Book fund Sheffield Clty Councll- Capltal grant Co-oper3tNe Communrty Fund St Mary's Lane Trust t)onations 9,336 9,336 9,336 i.soo 600 965 1.025 1,02S L025 11236 12,261 12AOI In 2022 £949 was réteived into unreslrirted funds and Ell,452 into restricted funds.
Frlends of Ecclesfield Library ao 14otes to the ACcoW (Conned) For th• y•ar ended 31 March 2023 3 Incom• froffl tharitalAe activit Total 2023 Total 2022 nds funds Event5 and activÈties income Book Sales Photocopying, refre5hmeni.yellow sricker and other income Room hire 2.229 61 943 297 2,526 61 943 1.237 20 585 33Z3 297 3,6ZO 1.842 In 2022 £1.482 vrds receNed intts unrestrÈcted funds and £360 into restrirted funds. 4 ExpeTh*rture on tharitable artiviii85 Total 2023 Total 2022 fund fund Premises Expenses Event and activities costs Books Council Electriaty & heating Water Telephone Refuse collection Cle3nTn8 Equlpmenl Insuranc Repalrs and malntenance Health & safety Printing, Postage and Stationery Refreshments Volunteers Èxpenses. training & support Depreciation on fixed assets Admlnistratlve costs Accountants, fee Paypal fees 28 1,857 2,121 704 4.747 179 370 59 1,157 2.389 548 I,iio 112 327 299 2,156 2,128 704 4.747 221 370 199 33 199 33 86 1.155 713 812 233 42 106 59 I,ioi 252 342 17 24 S2 169 289 106 341 275 945 945 270 360 270 360 L529 12J15 13.844 10,610 In 2022 É1,310 was paid from unrestricted fvftds and £9,31Jl from restricted funds. 10
Friends of Ecclesfield Ubrary ao Notes to the Accounts Icontinuedl For th• yoar wdod al March 2023 S Flxed assets Fumtture Equlpmenr Total Cost or V•luation As at 31 March 2022 Additions Asat 31 Marth 2023 4,839 10,145 190 10,335 190 5.496 4,B39 Depredation A5 at 31 March 2022 Charge lor the year A5 at 31 Marth 2023 3.617 4,746 8.363 908 9,308 4.525 4,783 Net lknikvalue A5 at 31 March 2023 971 56 027 As at 31 March 2022 1.689 93 1,782 6 Dethors 1023 Z022 Trade debtors 7 Credltors: amounts lalitdR withift ¢Jne yeor 2013 2022 Other creditors Accrua15 326 467 319 487 793 806
Friends of E¢deId Lilyary CIO Notes to the thcots Icontinutd) For the year ended 31 M¥r¢h 2023 4 Re5trirted lunds Carri•d forward lorward Income Expenditure Transter Sheffield Councik Main grant Sheffield City Council- Ward Pot I Sheffield City Council- Ward Pot 2 St Mary's Trurt Sheffield City C(MJn¢il- Book fund Sheffield City Ctwnal- Marketin8 8rant 38.343 249 9.633 110,1941 11901 12491 37,592 400 1.000 1,720 350 2,341 350 12,1211 11.533 111315) 1439 41.062 sheffld Cty Counal- Main yant This fund w35 gNen towards ihe running costs arKI maintenance of the library. The transfer repre5Énts the new fixtures and fittin8s purchased. Sheffield City Council- Ward Pot i Funding recEived in a previau5 period to purchase assets incluLlin8 a new CCTV sy5tern and fumiture. The transfer repre5enis that the assets have been fully deplated. Sh•ffiqld Clty Councll- Ward Pot 2 The funding was ceiVed to support attivities for I31 thlldfen and tsmilles or carers. thus contrièwting to community development by increasing the use of the litjrary building. The opening balance represents a refund of acrlvitles that dld not go ahead due to COVID 19 St Mary's Trust Grant provided for improvements to the Childrens Library. Sheffield aty Coundl- Book fund Thls fund was received forthe purchase of book sttKks. 5heffleld Clty Coundl Markedngfjrant This fund was received for marketing costs and towards readathon expenditure. Prioryear Sheffield City CouThcil- Main grant Sheffield City Courncil- Ward Pot I ShefField City CourKil- Ward Pot 2 St Mary'5 Trust co.operative Communtty Fund Refieshments Printit)g, Postage and stationery Sheffield City Council- Marketin8 8rafit 36.944 9.696 (5.763) 1219J 12534) 38.343 249 400 1.103 940 {1.203J (9402 fl.175J L516 2.341 350 350 11.812 42.2&1 12
Frierbds of Ecclesfleld Ubrary ao Notes to the Accounts Icontlnued) For the year ended 31 March 2021 9 An•ty5is of assets byfvnd Untrkted Reslrirted Funds Fwid5 Total Fixed a55ets Current assets l.Q27 S2.350 17931 1,027 93.412 17931 41.062 93.646 Prioryear Total Fixed Lf5sets Curreni ossets Currentl[011tjes 1,782 48.192 1806J 1.78Z 90,475 1806) 42.283 49,168 4¥83 91.451 lo Tru5ree expens6 and related party tramaalons No trustees received relmbursed expenses I the year12022-. £nill. Friends of Ecclesfield Library received grant fvTrding from SheffiEld City Courtcil of which Wictoria Bowden, a trustee. 15 a councillor. This relationship is disclosed on the Sheffield City Council RegE5ter of interests as reqUId by the Council's Code of Condurt for MembeT5. No trustee wa5 paid remuneration fortheir role. The We no other related partytransartions. 13