Reglstered Charlty Number: 1158802 Friends of Ecclesfield Library CIO UNAUDITED FINANCIAL STATEMENTS For the 12-month perlod ended 31 March 2021 Frlends of Ecclesfleld Library ao Contents Contents Page Admlnlstratlve Informatlon Trustees, Annual Report Independent Examlnerfs report Statement of Financlèl Activities 8alance Sheet Notes to the Accounts 9-14 VAS Commvnlty Accountancy Frlends of Etclesfield Library CIO Admlnistrative Information For the 12-month period ended 31 March 2021 Trustees Elaine Shortridge Paul Marshall Julle Marshall Lynda Harper Wendy Watkin50n Victorla Bowden John Bowden Charlene Plumphries Barbara Russell Treasurer Appointed June 2017 Appointed September 2017 Appointed September 2017 Appointed September 2017 Appolnted September 2017 Appolnted April 2018 Appolnted April 2018 Appointed March 2019 Appointed March 2021 Resigned July 2020 Chalr Treasurer Re8Sstered office 113 Hi8h Street EcclesfTel(i Sheffield S35 9UA Charlty number 1158802 Bankers Co-operative Bank Pln5tone Street Sheffield SI 2HP Independent Examlner Susan Cochrane, FCA On behalf of: Voluntary Action Sheffield Community Accounting Service The Circle 33 Rockingham Lane Sheffield SI 4FW VAS Commwhlty At¢ou￿tanc¥ Friends of Ecclesfleld Library CIO Trustees, Annual Report For the 12-month period ended 31 March 2021 The Trustees of the charity submit their annual report and the financlal statements for the 12.month period ended 31 March 2021. Strurture, Governance and Management Friend5 of Ecclesfield Llbrary IFOELI is a registered charity and constituted as a Charitable Incorporated Or&anisation ICIOI. Approved by the Charity Commission and registered on 7 October 2014. FOEL'S Board of Trustees consists of a Chair, and 6 Trustees. Appolntment ot Trustees The Trustees are appointed on an annual basis, normally at the Annual General Meeting IAGMI. They may hold the office1s0 long as they are re-elected at subsequent AGMS) for a maxlmum of 3 terms in succession. FOEL is managed by a committee of Tru5tee5. The Board of Trustees has responsibility for the overseeing of FOEL and the running of Ecclesfield Library. The Board of Trustees normally meet bimonthly to receive and review the operating and financial reports, and to make strategic decisions to ensure that the charity continues to be a viable entity into the future. A minimum of three Trustees Is requlred to form a quorum of the commlttee. The FOEL is run and governed solely by volunteers who receive no remuneratSon or benefits to that effect. Our aim is to try to continue as a community led group. We currently have a full team of volunteers required lo run the library operation effertlvely. The committee abldes by FOEL'S constitution, whlch sets OLIt all major governance procedures such as dutles of Trustees, elections, annual and general meetings, and voting rlghts. Whilst the commlttee makes all major decisions, day-lo-day management decisions for the librory are made at a weeklv Operational meeting. The Operational meeting has an open invite to all volunteers and is always attended by one or more of the Trustees. Normally, five of the Board members also work within the library each week, and therefore the library is under the direction of these five Trustees. Each has taken on different responsibllities for aspects of the operation,. from Health & Safety, GDPR through to recruitment. With support from the Team Coordinators, they manoge a team of 20 front line and 5 support volunteers. The library service is normally open for 21 hours per week but due to the Covid-19 pandemic it ha5 been mothballed for most of the year in accordance with Government guidelines. When it has been able to be open it was for just 6 hours per week. There are no pald staff. Volunteers are unpaid but Can claim out-of-pocket expenses. VA% Community Accountancy Friends ol Ecclesfleld Library CIO Trustees, Annual Report- continued For the 12-month eriod ended 31 March 2021 Charitable Aims and Objectlves The objective of the charity is to advance ènd promote education, in all its aspects, to the general public in Sheffield, particularly the area of Ecclesfield and its surrounds. The facility is open to all who have need, for whatever reason and regardless of their circumstance5. These needs will be met particularly, but not excluslvely, by a community-based library facility and associated services and co- operation with other organisations whose aims and objective5 include those of the charitv. The charity runs a community library at Ecclesfield which is free to all users, though there is a small charge for the loan of DVDS, for photocopying and printing. There is also the provision of education and activlties for children, which include., Baby and Toddler weekly sessions for under-5$ The summer Readin8 challenge, involving around 80-100 children takin8 part, from pre-school children to age 12+ School visit5 from Ecclesfield Prlmary School. The alm remains to forge Ilnks wlth other local schools Craft Activities in School Holidays Seasoned Themed Actlvltles Children'5 Author Visits Readathon A serie5 Qf Fun Science sessions Ima8ination Gaming We also support: Two readlng groups for adults A monthly Writers Group Art Classes A Knit and Natter Group A History Group Computer Club Tai Chi Classes With 28 volunteer5 and tru5tee5, activltles for chlldren and adults, fundraisin8 events and a welcomin8 buildin8- a 8reater 5en5e of a communitY15 being built. FOEL will support the lifelong learning of our community to promote healthy living and lifestyle evolve the library in response to community need. provide space for local activlties and group5 such as Ecclesfield Village History Group, Creative Writers Group and craft groups etc. provide a Space for the local councillors to hold thelr monthly surgery provide a high-quality community library service, which nurtures a love of books, Ilterature, and the arts. VAS Communty Acc￿nta￿ry Friends of Ecclestleld Llbrary CIO Trustees, Annual Re ort- continued For the 12-rnonth erlod ended 31 Maf¢h 2021 Impart from Covid-19 Unfortunately, owing to Covid-19, the library has had to close all these activities until 'normal life, resumes at some point. When libraries could open, in between lockdowns, it was for lending and returns only. Since most of the volunteers were vulnerable or shielding, a skeleton staff of 9 were able to open on reduced hours and days. The library staff were praised for being the first in Sheffield to facilitate browsin8 after the first lockdown. They were a150 praised for the Covid-19 safety measures that they put in place for lenders. The trustee5 have no major concerns about the long-term impact of Covid-19 on our library. Once we are open again, all the activities and funding sources should fall into place again. There Is no reason to expect that regular grants will not materialise. Running costs are low and there are adequate reserves to protect the library In the short term. Actlvities and Achlevements None of our own normal fund-raising activities have taken place this year, but the main grant that the charity receives from Sheffield City Council has continued. In addition, the library has received the £IQ,000 grant promised to each volunteer-run library which will be spent towards replacin8 the carpets throughout the library. Grant Funded Sheffleld City Council continues to support the library wlth the main grant of £9,336 which is for the upkeep and runnin8 of the library. The councll also provlded a one-off additional grant of £lO,O which was to be spent on a project of our choice towards improving the library: we chose to replace the carpet and vinyl flooring throu8hout the library. The council also awarded an odditlonal £2.000 8rant payment towards book stocks, We applled for and recelved a business rate rebate grant of £ 10,000 from Sheffield City Council due to Covid.19 pandemic. The Co-op Community Fund provided £3,182.43 towards new books. Reserves Pollcv FOEL Trustees review the financial risks associated with the running of the library Service on an ongoing basis. It is library policy to ensure that sufficient re5etves are kept in the charity bank account in order to meet any unforeseen expenditure that may occur, for example repair or replacement of fixtures and fittings, and to help keep the library open for as long as possible after the main grant from Sheffield City Council finlshes, if we have a shortfall in our fundraising activities. As at 31 March 2021 free reserves of the charSty total £45,44712020: £34,470) VAS Community Accountancy Frlends of Ecclesfield Library CIO Trustees, Annual Re ort- continued For the 12-month erlod ended 31 March 2021 FU￿re Plans The Trustees will, over the coming years, contlnue to focus on beSng financlally selt-5ufficient through our own fundraising activitie5, In the event of Sheffield City Council not being in a position to continue to grant the library a significant amount in future years. At the same time, we must continue to refresh our own book catalogue and organise events and activitie5 throughout the year, thereby encouraging the local community to Use the library. We will, wherever posslble. apply for grants to asslst with the costs. The SCC Capital Grant of £IOK that we received In March 2021 has not be fully spent in this flnancial year. We still have E940 to spend which we will do in April onwards towards new book shelvln8. The Trustees declare that they have approved the Tru5tees' Annual Report above on.. IItL loL4 Signed for and on behalf of the Trustees.. Vlctoria Bowden Chair VAS Cornrnunlty A(co￿nIan￿ ## **Independent Examiner’s report to the Friends of Ecclesfield Library CIO (Charity number: 1158802)** I report to the trustees on my examination of the accounts of Friends of Ecclesfield Library (“the Charity”) for the year ended 31 March 2021 set out on pages 7 – 14. ## **Responsibilities and basis of report** As the Charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in, any material respect: 1. Accounting records were not kept in respect of the Charity as required by section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## _Disclaimer_ The trustees have not disclosed in the financial statements any identified material uncertainties that may cast significant doubt about the charity’s ability to continue to adopt the going concern basis of accounting for a period of at least twelve months from the date when the financial statements are authorised for issue. However, because not all future events or conditions can be predicted, this statement is not a guarantee as to the charity’s ability to continue as a going concern. For example, it is difficult to evaluate all of the potential implications of the current COVID-19 outbreak on the charity’s activities, income, employees, suppliers and the wider economy. Signed: Susan Cochrane, FCA On behalf of: VAS Community Accountancy The Circle 33, Rockingham Lane Sheffield S1 4FW Date: 18 June 2021 VAS Community Accountancy 6 Frlends of Ecclesfleld Llbrary CIO Statement of Financial Actlvltles Ilncorporatlng the Incorne and expendlture accountl For the year ended 31 Marth 2021 Unr•strlcted Aostrlfted funds funds Total Jnrestrlcted 1021 funds Resrrlcted funds Total 2020 Notes Income from: Oonations and gramts 10,739 24,918 35,657 3,797 11,166 14,963 char￿able actlvlties ios 105 8,505 8,505 Investment Sncome- bank interest 423 423 Totsl Income 11,267 Z4,918 36,185 12,302 11,166 23,468 Expendlture on: Charltable Actlvltles 298 16,289 16.587 1.617 11,269 12.886 Total expendlture 298 16,289 16,587 1,617 11,269 12,886 Net Incomell*xpendltyrel 10,969 8,629 19,598 10.685 11031 10,582 Transhr b•tw••n funds 181 Nei movement In lunds 10,977 8,621 19,598 10.685 11031 10,582 Total funds brou8ht forward 34,470 33.684 68.154 23.785 33,787 57,572 Tot*1 fvnds carrl•d forw¥rd 45 7 42305 VAS CommunltyA¢¢ountancv Frfènds ol Ecclesfleld Ubrary CIO Balance Sheet As at 31 March 2021 T¢)tsl 2021 Total 2020 Notes Rmed a55ets 349 2,327 Cuffent assets Debtors Cash at bank and in hand Total curr•At aS$•ts 93.270 93,270 66,772 66,772 Creditors.. amounts folllng due wlthin one year 15.8671 19451 Net current as$•ts 87.403 65,827 Total •ssets le￿ current Il•billtl¢8 87,752 68,154 Credltors.. amounts fallln8 due after rrore than one year Totsl nèt •1sets 87,751 68,154 Funds ol the Ch4rfty Unrestricted funds Restrlcted funds Total funds 45,447 42,305 87.752 34,470 33,684 68,154 io Approved by the Board on .. and s18ned on behalf of the board by-. Vlctorla Bowden Chair VA8 Community AccouNtaThty Friends of Ecclesfleld Ubrary CIO Notes to the Accounts For the year ended 31 March 2021 I kcountlng Poll¢les lal General The financial 5taternents have been prepared In accordance with the Statement of Aecommended Practice.. Accountin8 and Reporting by Charltie5 preparlng their accounts in accordance the Flnancial Reporting Standard applicable in the UK and Repvblic of Ireland IFRS 102115econd edition). the Financial Reporting Standard applicable In the United Kingdom and Republic of Ireland IFR51021 and with the Charities Act 2011. The financial Statements have taken advantage of the exemption to prepare a Statement of Cash Flows. Friends of EcclesfSeld Llbrary CIO meets the definition of a publlc beneflt entity under FRS 102. The financial statements are prepared undef the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notelsl to the accounts. The financial statements are presented in sterlln8 which Is the functional currency ol the charlty and are rounded to the nearest £. Ibl Income Income 15 recognlsed when the char￿Y has èntitlement to the funds, any performance conditions attached to the item(51 of income have been met, it is probable that the Income wlll be recefved and the amount can be measured Income from government and other grants, whether '£apital' 8rant5 Qr 'revenue' 8rantS. is reco8nlsed when the charity hag entitlement to the funds, any performance condition5 attached to the grants have been met, it Is probable that the incorne will be received and rhe amount can be measured rellably and Is not deferred. Contract incorners Included Sn the perlod In whi¢h the service took place. Icl Expendlture and Irrecoverable VAT Expenditure is recognised once there Is a legal or constructive obli8atlon to make a payment to a third party, St Is probable that settlernent wlll be requlred and the amount ol the obllgation can be measured rellably. Irrecoverable VAT is charged as a cost a8alnst the activity for which the expenditure was incurred. Idl Cash and cash equlvalents Cash and cash equivalents comprise cash on hand and call deposlts, and other 5hort-term hSghly Ilquld investments that are readlly convertlble to a kntswn amount of cash and are subjert to an in5ignlficant rlsk of chan8e In value. lel T•n8lbl• r￿ed assets Depreciation ha5 been calculated to write down the cost of all tan8lble flxed assets over thelr expected vselul Ilve5 on the followlng basSs'. Equipment Furniture 3-10 years sirai8ht line 3 years straight Ilne 11) Trade dtbtofs Trade debtor5 are amounts due from customer5 for rnerchandise sold or seNlces performèd in the ordinary course of business. Trade debtors are recognlsed in5tially èt thè transaction price. They are subsequently measured at amort15ed cost using the eflectlye Interest meihod, less provision for impairment. A provision lor the impairment of trade debtors is established when there is objective evidence that the company will not be able to collect all amounts due according to the 0ri8inal term5 of receivables. VA5 Community Accountancy Frlends of Ecclesfleld Library CIO Notes to the Accounts Iconllnuedl For the year ended 31 March Z021 l Accountln8 Pollcles Icontlnuedl li} Trade credltors Trade creditors are obligations to pay for goods or services that have been acquired In the ordSnary course tsf business from suppliers. Accounts payable are classifTed as current liabilities If the cofflpany does not have an unconditional ri8ht. at the end of the reportin8 period, to defer settlement of the credltor for at lea51 twelve months after the reporting date. 11 there is an unconditional right to defer Settlement lor at least twelve months aftèrthe reportin8 dale, they are presènted ès non