**==> picture [75 x 80] intentionally omitted <==** ## **Annual Report for the year ended 30[th] September 2023** |**Trusteess**|**Sri Sudevi (Chair)**| |---|---| ||Louise Jane Carmichael| ||Sarah Haberghan| ||Catherine Marie Edgar| ||Paula Merrony| |**Registered Charity Number**|1158800| |**R**egistered office:|| ||87 Windmill Lane| ||Bushey| ||Hertfordshire| ||WD23 1NE| |Independent Examiner|Romero Tayong FCCA| ||Reading RG7 1FE| _1_ **==> picture [75 x 80] intentionally omitted <==** ## **Annual Report for the year ended 30[th] September 2023 Contents** ||Page| |---|---| |Trustees Report|**3**| |CEO Report|**4**| |Independent Examiners Report|**7**| |Statement of Financial Activities|**8**| |Balance Sheet|**9**| |Cash Flow Statement|**11**| |Notes to the Financial Statements|**12**| _2_ **==> picture [75 x 80] intentionally omitted <==** ## **Trustees’ report for the year ended 30[th] September 2023** The trustees of My Yard, who are trustees for the charity for Charities Act purposes and directors of the company for Companies Act purposes, present their report and the financial statements for the year ended 30 September 2023. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) issued in January 2016. ## **Structure and Governance** Angel Hands Foundation was registered and incorporates as a charity in October 2014. In March 2023 Angel hands foundation officially changed their name to My Yard The charity is governed by a board of trustees, with day to day operations being undertaken by the Project Director. The board of trustees meets regularly, to oversee the management of the charity and provide guidance. . ## **Objectives and activities** My Yard provides support to residents of London and Hertfordshire who are isolated and not receiving adequate support for a variety of reasons. Surplus food distribution is the main tool used as most beneficiaries are in food poverty as well as isolated. In this way we break down barriers and start to engage with those most in need personally and socially. This includes people of all ages and social groups. My Yard partners with voluntary and statutory bodies with the intention of reducing food poverty and thus increasing mental and physical wellbeing. ## **Financial review** Income for the year from donations and investments was £203,878 (2022: £145,843). Expenditure was £202,206 (2022: £143,510). This was spent on charitable activities, cost of raising funds, and administration costs of the Charity. Further details can be found in the statement of financial activities on page 6. ## **Reserves** The policy on reserves is to hold an amount to reflect variances around cash flow, income security and meet on-going liabilities given that funding may come at any time of the year. The Trustees have resolved that the Charity should work towards holding unrestricted reserves equivalent to two months running costs for its long-term sustainability and to ensure they can continue to serve their clients and other beneficiaries. _3_ **==> picture [75 x 80] intentionally omitted <==** ## **Trustees’ report for the year ended 30[th] September 2023 Management Report** ## _2022-23_ This was a challenging year however with the support of a core grant from the Lottery community fund we were able to restructure our staffing and resources, continue providing our vital services and set up the Charity infrastructure for success in the future. Despite some issues with a gap in funding for core services, we continuously delivered those services and actually increased our provision by a third from 2021-22. ## _My Yard Activities_ Over the year we supported over 600 families and individuals in North London and Hertsmere.We distributed over 300 crates of food and household goods per week, that’s around 3 tons a week - an average of £15,000 worth of good distributed a week (£750,000 a year). 50% of our food distributed would potentially have gone to landfill i.e. we ‘rescue’ 75 tons per annum (Value: £375,000). The remining 50% comes from goods donated by the public at their local stores. ## _Where we supported people_ We run various community projects under three themes – Youth, Community and Eco, In 2023 we supported: - Temporary housing: (vulnerable/poverty) Warm hubs and food markets plus events and activities in two schemes -Grange Farm and Pinner Grove - Sheltered Housing: Food markets and social events in/8 schemes in Harrow. - Carers: individuals supported in South Harrow with essen�al food and household goods - Vulnerable and individual families in Hertsmere and South Harrow supported weekly with essen�al food and household goods - Young People – aged 8 – 25 accessed school holiday ac�vi�es, a weekly youth club and were part of our Changemakers in annual program. - Eco projects – Hertsmere allotment –workshops, volunteering ac�vi�es etc. ## _Staff and Volunteers_ During 22-23 our staffing team grew due to funding for a volunteer co-ordinator to head the volunteer befriending service. We also received small grants for warm hubs in Harrow and Pinner which enabled us to employ warm hub team leaders. A core grant from the Community Lottery led to the employment of a chief co-ordinating officer. Youth funding was maintained for a further year which meant we could offer our youth worker more hours and a permenant position as well as employingsessiona youth support staff. Unfortunately, lack of funding for the food distribution service ultimately led to the staff employed there moving on to other roles outside the organization however our volunteer team grew, partly due the befriending service but also due to more opportunities created in the warm hubs, warehouse and on the allotment. _4_ **==> picture [75 x 80] intentionally omitted <==** ## **Trustees’ report for the year ended 30[th] September 2023** _Grants and Supporters_ During 22-23 we continued to receive support from John Lyons Charity (the 3[rd] year of a grant), Harrow Giving and Young Harrow. We also had grants from Hertfordshire Community Fund to develop the allotment. Our thanks also go to the LB Harrow housing team for their continued support with premises to run our activities and use as storage. New grants/contracts achieved awarded in the year included a 12-month pilot Befriending service with CNWL and a three year core grant from the National Lottery. We also increased our profile with potential donors and fundraisers and were delighted to be donated a new minivan from West Herts Chartiable Trust. Fundraisers also raised funds for the allotment and for social community events. ## _2023-24_ We are continuing to seek funding to stabilize our core services and in January 2023 we were granted core funding from Citybridge for our food distribution programmes. We are also looking to increase youth work and are working with John Lyons to continue and grow our Channgemakers programme. We are also looking forward to using the allotment for workshops and activities; now that all the groundworks have beed completed we can enjoy it fully. **My Yard thanks all our supporters, volunteers, staff and the people we work with for working together with us to ensure we can continue our vital work.** _5_ **==> picture [75 x 80] intentionally omitted <==** ## **Trustees’ report for the year ended 30[th] September 2023** This report has been prepared in accordance with the Statement of Recommended Practice (SORP) – Accounting and Reporting by Charities Approved by the Board of Trustees on 16[th] July 2024 and signed on its behalf by **==> picture [283 x 115] intentionally omitted <==** Sri Sudevi Trustee Date 16/7/24 **==> picture [271 x 118] intentionally omitted <==** Paula Merrony Trustee Date 16/7/24 _6_ **==> picture [75 x 80] intentionally omitted <==** ## **Report of the Independent Examiner to the Trustees of My Yard For the year ended 30 September 2023** I report on the accounts of My Yard for the year ended 30 September 2023 ## **Respective responsibilities of trustees and examiner** The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) or under Regulation 10(1)(a) to (c) of the Charities Accounts (Scotland) Regulations 2006 (the 2006 Regulations) and that an independent examination is needed. I am qualified to undertake the examination by being a qualified member of the Association of Certified Chartered Accountants. It is my responsibility to: - examine the accounts under section 145 of the 2011 Act and under section 44(1)(c) of the Charities and Trustee Investment (Scotland) Act 2005 (the 2005 Act); - to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and - to state whether particular matters have come to my attention. ## **Basis of independent examiner's report** My examination was carried out in accordance with the general Directions given by the Charity Commission and is in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below. ## **Independent examiner's statement** In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirements: - to keep accounting records in accordance with section 130 of the 2011 Act and section 44(1)(a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act and section 44(1)(b) of the 2005 Act and Regulation 8 of the 2006 Accounts Regulations - have not been met; or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. **==> picture [115 x 53] intentionally omitted <==** 16/07/2024 **Romero Tayong** FCCA Membership No: 0922393 _7_ **==> picture [75 x 80] intentionally omitted <==** ## **Summary Statement of Financial Activities (incorporating Income and Expenditure Account) For the year ended 30 September 2023** |||**2023**|**2023**|**2023**|**2022**| |---|---|---|---|---|---| |||**General**|**Restricted**|**Total**|**Total**| |||**Funds**|**Funds**||| ||**Notes**|**£**|**£**|**£**|**£**| |**Incoming resources**|**3**||||| |Donations and fundraising||7,437|2,425|9,862|5,569| |Charitable Activities||329|190,777|191,106|140,274| |Other Trading Activities||410|2,500|2,910|-| |**Total incoming resources**||**8,176**|**195,702**|**203,878**|**145,843**| |**Net resources available for**|||||| |**Charitable Activities**||8,176|195,702|203,878|145,843| |**Charitable Expenditure**|**4**||||| |Raising funds||1,175|-|1,175|866| |Charitable Expenditure||8,335|173,316|181,651|128,888| |Admin & other Expenditure||6,058|6,077|12,135|7,974| |Governance costs||200|0|200|200| |Depreciation||3,096|3,948|7,044|5,222| |Resources expended||**18,865**|**183,341**|**202,206**|**143,150**| |Net incoming/(outgoing resources)||(10,689)|12,361|1,672|2,694| |Adjust bank error||-|-|-|105| |Movement of unrestricted to||11,455|(11,455)|-|-| |restricted|||||| |**Net movement in funds**||766|906|1,672|2,694| |Total funds at 1 October 2022||(11,342)|37,086|25,744|25,744| |**Total funds at 30th Sept 2023**||**(10,576)**|**37,992**|**27,417**|**28,439**| All amounts relate to continuing activities and there has been no change in the nature of the Charity’s activities in the year. All recognised gains and losses are included in the statement of financial activities. The notes on page 12 to 17 form part of these financial statements. _8_ **==> picture [75 x 80] intentionally omitted <==** ## **Balance Sheet For the year ended 30 September 2023** |**Notes**
**Fixed Assets**
Tangible Assets
**6**
Depreciation Charge
**Current Assets**
Debtors - prepayments and accrued income**8**
Cash at bank and in hand
**Amounts falling due within one year**
**Creditors:**
**7**
Accruals/income in advance
Restricted capital grant
Trade Creditors
**Net Current liabilities**
**Amounts falling due greater than one year**
**Creditors:**
Restricted capital grant
Loan
**Total Assets Less Current Liabilities**
**Accumulated Funds**
General Fund
Restricted Funds|**2023**
**£**
72,944
(20,345)
**52,599**
7,718
20,191
27,909
-
5,556
24,695
30,251
**(2,342)**
19,840
3,000
**27,417**
(10,576)
37,992
**27,417**|**2022**
**£**
47,244
(13,301)| |---|---|---| |||**33,943**
1,555
6,527| |||8,082
2,275
2,070
5,314| |||9,659
**(1,577)**| |||6,622
-| |||**25,744**| |||(11,342)
37,086
**25,744**| _9_ **==> picture [75 x 80] intentionally omitted <==** ## **Balance Sheet For the year ended 30 September 2023** **Trustees’ statements required by Sections 475 (2) and (3) for the year ended 30[th] September 2023** In approving these financial statements as trustees of the company we hereby confirm: For the year ended 30[th] September 2023 the Charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. The financial statements have been prepared in accordance with the provisions applicable to companies’ subject to the small companies’ regime. The members have not required the Charity to obtain an audit of its financial statements for the period in question in accordance with section 476 of the Companies Act. The Trustees acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements. Signed on behalf of the Board of Trustees by and authorised for issue on **15[th] July 2024** **==> picture [239 x 140] intentionally omitted <==** Paula Merrony Trustee **==> picture [283 x 114] intentionally omitted <==** Sri Sudevi Trustee **Registered Number 1158800** 10 **==> picture [102 x 102] intentionally omitted <==** ## **Statement of Cashflow for the year ended 30th September 2023** |**Surplus (deficit) from operating activities**
**Depreciation**
**Loan repayment**
**Disposal Fixed Assets**
**Decrease (Increase) in receivables**
**Increase (Decrease ) in payables**
**Net Cash Generated from operating activities**
**Investing Activities**
**Interest Received**
**Bank Loan**
**Purchase of Fixed Assets**
**(Donated asset)**
**Net Cash inflow and increase in cash**
**Cash and cash equivalents at beginning of year**
**Cash and cash equivalents at end of year**|**2023**
**£**
**1,672**
**7,044**
**(3,800)**
**350**
**6,163**
**22,265**
**33,694**
**-**
**6,800**
**(26,050)**
**20,600**
**1,350**
**32,344**|**2022**
**£**
**2,694**
**5,222**
**-**
**0**
**(1,555)**
**4,585**| |---|---|---| |||**10,946**
**-**
**(17,100)**
**(85)**
**-**| |||**(6,239)**
**12,738**| ||**33,694**|**6,528**| 11 **Notes forming part of the financial statements for the year ended 30 September 2023** **==> picture [91 x 90] intentionally omitted <==** ## **1.Accounting policies** ## **a) Basis of accounting** These financial statements have been prepared under the historical cost convention, and in accordance with applicable United Kingdom accounting standards and in accordance with the Statement of Recommended Practice – Accounting and Reporting by Charities (SORP 2015) The functional currency of My Yard is considered to be pounds sterling because that is the currency of the primary economic environment in which the Charity operates. My Yard constitutes a public benefit entity as defined by FRS102. ## **b) Going concern** These accounts are prepared on the going concern basis. The Trustees have a reasonable expectation that the company has adequate resources to continue in operational existence for the foreseeable future. ## **c) Income** Donations including donations, gifts and legacies are recognised where there is entitlement, the amount can be measured with sufficient reliability, and receipt is probable. All income is accounted for on an accruals basis. ## **d) Expenditure** Expenditure is accounted for on an accruals basis. ## **e) Fund accounting** General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes. Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The Trustees currently have no designated funds. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. ## **f) Costs of raising funds** The costs of raising funds consist of fundraising costs relating to payments to fundraising sites such as Just Giving and costs of putting on fundraising events. 12 **==> picture [91 x 90] intentionally omitted <==** ## **Notes forming part of the financial statements for the year ended 30 September 2023 g) Fixed Assets** Tangible assets are depreciated as follows: Motor Vehicles: Straight line over 10 years Fixtures and Fitting: Straight line over 20 years Audio -visual Equipment: Straight line over 4 years Office Equipment: Straight Line over 4 years ## **h) Statement of cash flows** Following the implementation of FRS102, a statement of cash flows has been incorporated within the financial statements of My Yard for the year ended 30 September 2023 on page 9. ## **i) Financial instruments** Financial assets and financial liabilities are recognised when the Charity becomes a party to the contractual provisions of the instrument. Financial assets are derecognised when and only when (a) the contractual right to the cash flows from the financial asset expire or are settled, (b) the Charity transfers to another party substantially all of the risks and rewards of ownership of the financial asset, or (c) the Charity, despite having retained some, but not all, significant risks and rewards of ownership, has transferred control of the asset to another party. Debt instruments that are classified as payable or receivable within one year on initial recognition and which meet the above conditions and are measured at the undiscounted amount of the cash or other consideration expected to be paid or received, net of impairment. Financial liabilities are derecognised only when the obligation specified in the contract is discharged, cancelled or expires. ## **j) Critical accounting judgements and key sources of estimation uncertainty** There are no critical accounting judgments or key sources of estimation uncertainty at the reporting date. ## **2. Staff costs** The Trustees did not receive any emoluments or reimbursed expenses from the Charity. No employees in the current and prior periods had emoluments in excess of £60,000. ||**2023**|**2022**| |---|---|---| ||**£**|**£**| |Wages and Salaries|109,050|58,865| |**The average number of employees employed by the**||| |**charity during the year (FTE) was:**|**No.**|**No**| ||2.80|2.30| 13 **==> picture [91 x 90] intentionally omitted <==** ## **Notes forming part of the financial statements for the year ended 30 September 2023 3. Incoming resources** |**Incoming resources**
**Grants and donations**
Grants
Donations
Kickstarter Apprentice
Other Income
Harrow Lottery/events/fundraising
Book sales
Contribution to Meals provided
Total incoming resources|**General**
**Restricted**
**2023**
**2022**
**fund**
**Funds**
**Total**
**Total**
**£**
**£**
**£**
**£**
329
190,777
**191,106**
127,063
7,031
2,425
**9,456**
5,728
-
-**-**
10,938
-
-**-**
-
407
-
**407**
373
410
-
**410**
629
- 2,500
**2,500**
1,112| |---|---| ||**8,176**
**195,702 203,878**
**145,843**| 14 **==> picture [91 x 90] intentionally omitted <==** ## **Notes forming part of the financial statements for the year ended 30 September 2023 4. Resources Expended** ||**Unrestricted**|**Total**|**2023**|**2022**| |---|---|---|---|---| ||**fund**|**restricted**|**Total**|**Total**| ||**£**|**£**|**£**|**£**| |Accountancy|200|-|**200**|175| |Computer Expenses|380|250|**630**|1,331| |Depreciation|3,096|3,948|**7,044**|5,222| |food & Drink|787|4,969|**5,756**|2,381| |Gardening|-|5,297|**5,297**|2,885| |Insurance|1,264|1,130|**2,394**|311| |Marketing/Fund raising|1,175|-|**1,175**|1,048| |Materials & Activity costs|2,842|4,616|**7,458**|27,721| |Mentoring|23|476|**499**|180| |Hardship Grants|1,033|-|**1,033**|235| |Office/Admin Expenses|2,300|1,312|**3,612**|1,422| |Phone expenses|2,099|3,275|**5,374**|4,765| |Professional Services|199|10,392|**10,591**|3,956| |Rent/Lease|-|12,910|**12,910**|13,100| |Repairs/small items equip|59|-|**59**|573| |Recruitment|15|110|**125**|144| |Salaries and wages|-|109,050|**109,050**|58,865| |Sessional Fees|150|7,868|**8,018**|9,919| |Subscriptions & Memberships|632|-|**632**|535| |Training|12|-|**12**|165| |Travel and Subsistence|1,246|2,025|**3,271**|5,071| |Vehicle Running costs|795|11,275|**12,070**|3,035| |Volunteer costs|559|4,439|**4,997**|110| |**Total resources expended**|**18,865**|**183,341**|**202,206**|**143,150**| ||**-**|**-**|**-**|-| |**Net movement in funds**|**(10,689)**|**12,361**|**1,672**|**2,694**| ## **5. Accountants Fees** |Independent Examiners Fees|**2023**
**2022**
200
175| |---|---| ||**200**
**175**| 15 **==> picture [91 x 90] intentionally omitted <==** **Notes forming part of the financial statements for the year ended 30 September 2023 6. Tangible Fixed Assets** |
**. Tangible Fixed Assets**|| |---|---| |Fixed assets Cost @ 1/10/22
Additions
Disposals
Cost @ 30/9/23
Depreciation c/f 1/10/22
Depreciation 2022-23
Depreciation b/f 30/9/23
**NBV**|**Fixtures**
**Vehicles Audio**
**Office Equip Total**
7,093
34,897
1,205
4,050
47,245
600
25,450
-
-
26,050
(350)
-
-
-
(350)| ||**7,343**
**60,347**
**1,205**
**4,050**
**72,945**
(2,793)
(7,251)
(961)
(2,297) (13,302)
(891)
(4,974)
(162)
(1,017)
(7,043)| ||**(3,684)**
**(12,225)**
**(1,123)**
**(3,314) (20,345)**| ||**3,659**
**48,122**
**82**
**736**
**52,600**| |**7. Creditors**
Trade Creditors
Accountancy yr end
Restricted Capital Grant
HMRC/pension
Accruals /income in advance
**8. Debtors**
Trade Debtors
Prepayments|**2023**
**£**
13,671
200
5,556
10,826
-
**30,253**
**2023**
**£**
5,000
2,718
**7,718**|**2022**
**£**
3,556
175
2,070
1,760
2,100
**9,661**
**2022**
**£**
-
-
**-**| |---|---|---| 16 **==> picture [91 x 90] intentionally omitted <==** ## **Notes forming part of the financial statements for the year ended 30 September 2023 9. Restricted Funds** |**Charitable activities**
**Food Share - Harrow Giving**
**Jack Petchley**
**Holiday Clubs**
**Sporting projects**
**WRAP**
**Bushey allotment & Projects**
**John Lyons Fund**
**Met Police**
**Youth Work Harrow**
**Changemakers**
**Youth 20**
**HSILB**
**Young Carers**
**Barnet/Stonegrove**
**Pinner Grove**
**HYC Fund**
**Community Hubs**
**Befriending**
**Lottery**
**Youth Voice**
**Total**|**2023**
**2023**
**2023**
**2023**
**Income**
**Expenditure**
**transfers**
**At**
**30/9/23**
**£**
**£**
**£**
**£**
**27,355**
**31,548**
**(4,193)**
**-**
**621**
**621**
**-**
**-**
**16,000**
**8,058**
**7,942**
**-**
**-**
**2,503**
**1,077**
**-**
**1,741**
**1,741**
**-**
**-**
**11,910**
**12,805**
**(895)**
**-**
**24,200**
**28,192**
**-**
**5,978**
**-**
**-**
**-**
**-**
**-**
**4,616**
**2,212**
**-**
**15,000**
**8,949**
**-**
**13,417**
**-**
**11,401**
**-**
**(3,051)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**9,600**
**9,600**
**-**
**-**
**9,500**
**6,528**
**-**
**3,963**
**-**
**-**
**-**
**-**
**20,000**
**11,658**
**5,312**
**3,030**
**25,125**
**27,191**
**-**
**(2,066)**
**33,650**
**17,931**
**-**
**15,719**
**1,000**
**-**
**-**
**1,000**
**195,702**
**183,341**
**11,455**
**37,992**|**2022**
**2022**
**2022**
**2022**
**Income**
**Expenditure**
**transfers**
**At**
**30/9/22**
**£**
**£**
**£**
**£**
**5,000**
**4,054**
**946**
**-**
**743**
**743**
**-**
**-**
**19,848**
**19,848**
**-**
**-**
**7,996**
**4,416**
**-**
**3,580**
**1,342**
**1,342**
**-**
**-**
**-**
**-**
**-**
**-**
**22,000**
**19,438**
**-**
**9,970**
**-**
**-**
**3,287**
**-**
**4,759**
**8,655**
**-**
**6,828**
**8,000**
**634**
**-**
**7,366**
**15,000**
**6,650**
**-**
**8,350**
**9,332**
**9,332**
**-**
**-**
**2,000**
**2,000**
**-**
**-**
**20,715**
**20,714**
**-**
**-**
**3,200**
**2,209**
**-**
**991**
**-**
**300**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**| |---|---|---| |||**37,968**
**20,540**
**1,073**
**37,085**| 17