Shilburn Road, Allendale, Hexham, Northumberland, NE47 9PT
Tel: (01434) 683042 Email: allendalepreschool@googlemail.com Web: www.allendalepreschool.co.uk Charity no: 1158782
ALLENDALE PRE-SCHOOL
TRUSTEES REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023
ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2023
| Contents | Page |
|---|---|
| Charity information | 3 |
| Trustee’s report | 4 |
| Examiner’s report | 7 |
| Statement of financial activities | 8 |
| Balance sheet Notes to the financial statements Detailed income and expenditure account_(for management_ purposes only) DRAFT |
9 10 16 |
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ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2023
CHARITY INFORMATION
Charity registration number
1158782
Address
Happy Days, Shilburn Road, Allendale, Hexham, Northumberland, NE47 9PT
Trustees David Reid (appointed 23 January 2024) Kathleen Forsyth Cornelis Van Der Land (appointed 15 February 2023) Rebecca Van Der Land Independent examiner Counting North, Salvus House, Aykley Heads, Durham City, Durham, DH1 5TS Bankers Barclays Bank plc, Jenkins House, Bishop Auckland, DL14 7TH
Kathleen Forsyth
Cornelis Van Der Land (appointed 15 February 2023)
Rebecca Van Der Land
Independent examiner
Counting North, Salvus House, Aykley Heads, Durham City, Durham, DH1 5TS
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ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2023
TRUSTEES REPORT
Introduction
The trustees of the charity submit their annual report and financial statements of Allendale Pre-school for the year ended 31 August 2023.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and we confirm that they comply with the requirements of the Charities Act 2011, the constitution and the Charities SORP (FRS102)
Legal Status
The charity is registered as a Charitable Incorporated Organisation, charity number 1158782, under its constitution dated 6 October 2014.
Method of Appointment of Trustees The appointment of trustees is governed by the constitution and is based on the election by members at the AGM. Prior to appointment as trustees all candidates must pass the relevant disclosure and barring service (DBS) checks. Objectives To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by: a) Offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability; b) Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas; c) Instigating and adhering to and furthering the aims and objects of the Preschool Learning Alliance.
Summary of Main Activities
Prevention or relief from poverty:
By provision of low cost and accessible early years education to local residents. This also helps make employment more viable for parents of young children. The preschool provides a local platform for parents to take advantage of government funding for early years education. It is likely that less well off families would be unable to use this funding if they had to travel to the nearest other early years providers which are at some distance.
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ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2023
The advancement of education:
By provision of early years education.
The advancement of health:
By provision of information about healthy living and exercise and outdoor activity for young children.
The advancement of citizenship or community development:
The management committee of the preschool is composed of local volunteers who gain experience in funning a community organisation. Training is provided in areas such as child safeguarding. Frequent fundraising events involve the wider community.
All committee members, at induction, are provided with information regarding the charitable status of the organisation. The charitable aims of the organisation are considered at all committee meetings. Achievements and Performance We have continued to build our strength of an excellent community provision by working closely with local families, Allendale Primary School and the Local Authority. All staff have received additional training to enhance their skills and knowledge so that we always have the right resources to give the children the best opportunities to learn and develop. This will hopefully ensure the continuity, and build on, the ‘good’ OFSTED rating achieved on last inspection. Financial Review It has continued to be very difficult and testing following the cessation of the Coronavirus Job Retention Scheme and withdrawal of other government funding. Despite this we have managed to secure an overall increase in the net income for the period which amounted to £1,782 (2022: £226). This is within the aims of the charity and is testament to the continued efforts of the staff and trustees. Income from charitable activities has increased by £12,000 or 14.2% on the previous year. We received no grant funding during the year. Fundraising events were fairly successful and income generated was £1,590, a increase of £332 on the 2022 figure.
Resources expensed continue to be closely monitored. Total resources expensed for the year have increased from £89,008 in 2022 to £96,469 in 2023, however this is largely due to increases in staff salaries.
The aim of the charity is to at least be at a break-even point at end of year. We aim to do this by constantly reviewing our outgoings such as telephone, broadband and electricity and increasing fundraising. Areas have been identified where costs can potentially be saved which will further improve the financial position of the charity. We will also review the charge for providing care on a regular basis and increasing if necessary, but doing this within the aims of
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ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2023
providing affordable childcare.
Reserves Policy
Historically the policy has been to try and keep reserves equivalent to a year’s salary for the staff, however this is not viable, particularly in the current economic climate, so it has been decided to review the policy with a view to working towards keeping sufficient reserves to maintain the building and renew the play equipment as and when needed.
Statement of Trustees Responsibilities
The trustees are responsible for preparing the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing those financial statements, the trustees are required to - select suitable accounting policies and then apply them consistently; - observe the methods and principles in the Charity SORP; - make judgements and estimates that are reasonable and prudent; - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the constitution. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. On behalf of the Board of Trustees
Cornelis Van Der Land
18 November 2024
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ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2023
INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF ALLENDALE PRE-SCHOOL
I report to the trustees on my examination of the accounts of Allendale Pre-School (the Charity) for the year ended 31 August 2023.
Responsibilities and basis of report
As the charity trustees of Allendale Pre-School you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable
Directions given by the Charity Commission under section 145(5)(b) of the Act.
-
Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material 1. accounting records were not kept in respect of Allendale Pre-School as required by section 130 of the Act; or
-
- the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
-
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mr Gerald Henderson FCCA ACA ATT Counting North Salvus House Aykley Heads Durham City Durham DH1 5TS
18 November 2024
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ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2023
STATEMENT OF FINANCIAL ACTIVITIES
| Notes Incoming resources Donations and legacies 2 Charitable activities 3 Investment income 4 Total Resources expensed Charitable activities 5 Other 6 Total Net income/(expenditure) Transfers Total funds brought forward 11 Total funds carried forward 11 DR |
Unrestricted Funds 2023 £ Restricted Funds 2023 £ Total Funds 2023 £ Total Funds 2022 £ 1,690 - 1,690 1,757 96,475 - 96,475 84,475 86 - 86 2 |
|---|---|
| 98,251 - 98,251 89,234 |
|
| 94,375 1,134 95,509 88,408 960 - 960 600 T |
|
| 95,335 1,134 96,469 89,008 |
|
| 2,916 (1,134) 1,782 226 - - - - 43,654 7,189 50,843 50,617 AF |
|
| 46,570 6,055 52,625 50,843 |
|
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ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2023
BALANCE SHEET
| Notes | Unrestricted | Restricted | ||
|---|---|---|---|---|
| Funds | Funds | Total | Total | |
| 2023 | 2023 | 2023 | 2022 | |
| £ | £ | £ | £ | |
| Fixed assets | ||||
| Tangible assets 9 |
8,451 | - | 8,451 | 10,637 |
| Current assets | ||||
| Debtors and | ||||
| prepayments | 1,608 | - | 1,608 | 700 |
| Cash at bank and in hand 46,542 6,055 53,731 48,150 6,055 55,339 Creditors: amounts due within one year 10 11,165 - 11,165 Net current assets 36,985 6,055 44,174 Total assets less current liabilities 45,436 6,055 52,625 Charity funds Unrestricted funds 11 46,570 - 46,570 Restricted funds 11 - 6,055 6,055 46,570 6,055 52,625 DRAFT |
48,079 48,779 8,573 40,206 50,843 43,654 77,189 50,843 |
|||
| The financial statements were approved by the Trustees on 18 November 2024 and signed on | ||||
| their behalf by: |
Signature:
Cornelis Van Der Land ……………………. (Trustee) (Trustee)
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ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2023
NOTES TO THE FINANCIAL STATEMENTS
1. Accounting Policies
1.1 Basis of preparation of financial statements
These financial statements have been prepared under the historic cost convention and in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS102) and the Charities Act 2011.
1.2 Incoming resources
All incoming resources are included in the Statement of financial activities when the charitable company is legally entitled to the income and the amount can be quantified with reasonable accuracy. Gifts in kind donated for distribution are included at valuation and recognised as income when they are distributed to the projects. Gifts donated for resale are included as income when they are sold. Donated facilities are included at the value to the charitable company where this can be quantified and a third party is bearing the cost. No amounts are included in the financial statements for services donated by volunteers. Donated services or facilities, which comprise donated services, are included in income at a valuation which is an estimate of the financial cost borne by the donor where such a cost is quantifiable and measurable. No income is recognised where there is no financial cost borne by a third party. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation. 1.3 Resources expended All expenditure is accounted for on an accruals basis and has been included under expense categories that aggregate all costs for allocation to activities. Where costs cannot be directly attributable to particular activities they have been allocated on a basis consistent with the use of the resources.
Gifts in kind donated for distribution are included at valuation and recognised as income when they are distributed to the projects. Gifts donated for resale are included as income when they are sold. Donated facilities are included at the value to the charitable company where this can be quantified and a third party is bearing the cost. No amounts are included in the financial statements for services donated by volunteers.
Donated services or facilities, which comprise donated services, are included in income at a valuation which is an estimate of the financial cost borne by the donor where such a cost is quantifiable and measurable. No income is recognised where there is no financial cost borne by a third party.
Fundraising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of the charitable activities. Support costs are those costs incurred directly in support of expenditure on the objects
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ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2023
NOTES TO THE FINANCIAL STATEMENTS
of the charitable company. Governance costs are those incurred in connection with administration of the charitable company and compliance with constitutional and statutory requirements.
1.4 Tangible fixed assets
Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
| Office and play equipment – 20% reducing balance to 33% | Office and play equipment – 20% reducing balance to 33% | straight line | straight line | |
|---|---|---|---|---|
| Property improvements – 10% straight line 2. Donations and legacies Unrestricted funds 2023 £ Restricted funds 2023 £ Total funds 2023 £ Donations and gifts 100 - 100 Fundraising 1,590 - 1,590 Government grants - - - Total 1,690 - 1,690 3. Charitable activities Unrestricted Restricted Total DRAFT |
Total funds 2022 £ 500 1,257 - 1,757 Total |
|||
| funds | funds | funds | funds | |
| 2023 | 2023 | 2023 | 2022 | |
| £ | £ | £ | £ | |
| Local authority nursery fees 75,438 |
- | 75,438 | 66,779 | |
| Private nursery fees 21,037 |
- | 21,037 | 20,696 | |
| Total 96,475 |
- | 96,475 | 87,475 |
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ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2023
NOTES TO THE FINANCIAL STATEMENTS
4. Investment income
| Unrestricted | Restricted | Total | Total | ||
|---|---|---|---|---|---|
| funds | funds | funds | funds | ||
| 2023 | 2023 | 2023 | 2022 | ||
| £ | £ | £ | £ | ||
| Interest received | 86 | - | 86 | 2 | |
| Total | 86 | - | 86 | 2 | |
| 5. Expenditure on charitable activities Unrestricted funds 2023 £ Restricted funds 2023 £ Total funds 2023 £ Staff salaries 72,052 - 72,052 Staff pension 1,123 - 1,123 Training 180 - 180 Catering 3,467 - 3,467 Teaching and play materials 4,017 - 4,017 Insurance 921 - 921 Rates and water 1,025 - 1,025 Heat and light 4,022 - 4,022 Repairs and renewals 2,185 - 2,185 Cleaning 357 - 357 DRAFT |
Total funds 2022 £ 69,996 1,080 359 3,760 1,179 909 390 3,926 750 670 |
||||
| Telephone, postage and | |||||
| stationery | 816 | - | 816 | 673 | |
| Legal and professional | 942 | 1,134 | 2,076 | 1,773 | |
| Sundry | 988 | - | 988 | 1,334 | |
| Interest payable | 94 | - | 94 | ||
| Depreciation | 2,186 | - | 2,186 | 1,609 | |
| Total | 94,375 | 1,134 | 95,509 | 88,408 |
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ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2023
NOTES TO THE FINANCIAL STATEMENTS
6. Other expenses
| Unrestricted | Restricted | Restricted | Total | Total | |
|---|---|---|---|---|---|
| funds | funds | funds | funds | ||
| 2023 | 2023 | 2023 | 2022 | ||
| £ | £ | £ | £ | ||
| Examiners fees | 960 | - | 960 | 600 | |
| Total | 960 | - | 960 | 600 | |
| 7. Fees for examination of the financial statements Unrestricted funds 2023 £ Restricted funds 2023 £ Total funds 2023 £ Examiners fees 960 - 960 Accountancy, payroll and other non-assurance fees 559 - 559 Total 1,519 - 1,519 8. Staff costs Unrestricted Restricted Total DRAFT |
Total funds 2022 £ 600 660 1,260 Total |
||||
| funds | funds | funds | funds | ||
| 2023 | 2023 | 2023 | 2023 | ||
| £ | £ | £ | £ | ||
| Staff salaries | 72,052 | - | 72,052 | 69,996 | |
| Social security costs | - | - | - | - | |
| Pension costs | 1,123 | - | 1,123 | 1,080 | |
| Total | 73,175 | - | 73,175 | 71,076 |
No employees received employee benefits for the reporting period of more than £60,000
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ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2023
NOTES TO THE FINANCIAL STATEMENTS
| Average headcount in the year Fundraising Charitable activities Governance Total 9. Tangible fixed assets Cost As at 1 September 2022 Additions As at 31 August 2023 Depreciation As at 1 September 2022 Charge for the year As at 31 August 2023 Net book value As at 31 August 2023 As at 31 August 2022 10. Creditors amounts falling due within one DRA |
Total 2023 Total 2022 - - 7 7 - - 7 7 Property improvements Office and play equipment Total T |
|---|---|
| 7,510 28,842 36,352 - - - |
|
| 7,510 28,842 36,352 |
|
| 378 25,337 25,715 751 1,435 2,186 |
|
| 1,129 26,772 27,901 |
|
| 6,381 2,070 8,451 |
|
| 7,132 3,505 10,637 |
|
| year |
| Accruals and deferred income Other creditors |
2023 £ 2022 £ 2,402 2,402 6,171 6,171 |
|---|---|
| 8,573 8,573 |
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ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2023
NOTES TO THE FINANCIAL STATEMENTS
11. Analysis of funds
| UNRESTRICTED FUNDS General funds RESTRICTED FUNDS Property fund Total D |
Brought forward Incoming resources Resources expended Transfers in/out Carried forward £ £ £ £ £ 43,654 98,251 (95,335) - 46,570 |
|---|---|
| 7,189 - (1,134) - 6,055 |
|
| 50,843 98,251 (96,469) - 52,625 |
|
| RAF |
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ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2023
DETAILED INCOME AND EXPENDITURE ACCOUNT (FOR MANAGEMENT PURPOSES ONLY)
| Incoming resources Charitable activities Donations Fundraising events Grants received Interest received Total income Resources expensed Staff salaries and pension Training Catering Teaching and play materials Insurance Rates and water Heat and light Repairs and renewals Cleaning Telephone, postage and stationery Legal and professional Independent examiners fees Sundry Interest payable Depreciation Total expenditure Surplus for the year Funds brought forward Funds carried forward DR |
Total Funds 2023 £ Total Funds 2023 £ 96,475 100 1,590 - 86 98,251 73,175 180 3,467 4,017 921 1,025 4,022 2,185 357 816 2,076 960 988 94 2,186 96,469 1,782 50,843 52,625 AFT |
Total Funds 2023 £ Total Funds 2023 £ 96,475 100 1,590 - 86 98,251 73,175 180 3,467 4,017 921 1,025 4,022 2,185 357 816 2,076 960 988 94 2,186 96,469 1,782 50,843 52,625 AFT |
Total Funds 2023 £ 87,475 500 1,257 - 2 |
Total Funds 2022 £ 89,234 89,008 |
|---|---|---|---|---|
| 71,076 359 3,760 1,179 909 390 3,926 750 670 673 1,773 600 1,334 - 1,609 |
||||
| 1,782 50,843 |
226 50,617 |
|||
| 52,625 | 50,843 |
16