Shilburn Road, Allendale, Hexham, Northumberland, NE47 9PT Tel: (01434) 683042 Email: allendalepreschool@googlemail.com Web: www.allendalepreschool.co.uk Charity no: 1158782
## **ALLENDALE PRE-SCHOOL**
**TRUSTEES REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2022**
**ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2022**
|**Contents**|**Page**|
|---|---|
|Charity information|3|
|Trustee’s report|4|
|Examiner’s report|7|
|Statement of fnancial activities|8|
|Balance sheet|9|
|Notes to the fnancial statements|10|
|Detailed income and expenditure account_(for_||
|_management purposes only)_|16|
2
**ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2022**
## **CHARITY INFORMATION**
## **Charity registration number**
1158782
## **Address**
Happy Days, Shilburn Road, Allendale, Hexham, Northumberland, NE47 9PT
## **Trustees**
David Stevenson (Chairperson)
Kristin Robinson – appointed 17/02/22
Anna Gutteridge Kathleen Forsyth Rebecca Van Der Land
## **Independent examiner**
Counting North, Salvus House, Aykley Heads, Durham City, Durham, DH1 5TS
## **Bankers**
Barclays Bank plc, Jenkins House, Bishop Auckland, DL14 7TH
3
**ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2022**
## **TRUSTEES REPORT**
## **Introduction**
The trustees of the charity submit their annual report and financial statements of Allendale Pre-school for the year ended 31 August 2022.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and we confirm that they comply with the requirements of the Charities Act 2011, the constitution and the Charities SORP (FRS102)
## **Legal Status**
The charity is registered as a Charitable Incorporated Organisation, charity number 1158782, under its constitution dated 6 October 2014.
## **Method of Appointment of Trustees**
The appointment of trustees is governed by the constitution and is based on the election by members at the AGM. Prior to appointment as trustees all candidates must pass the relevant disclosure and barring service (DBS) checks.
## **Objectives**
To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:
- a) Offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability;
- b) Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas;
- c) Instigating and adhering to and furthering the aims and objects of the Preschool Learning Alliance.
## **Summary of Main Activities**
## _**Prevention or relief from poverty:**_
By provision of low cost and accessible early years education to local residents. This also helps make employment more viable for parents of young children. The preschool provides a local platform for parents to take advantage of government funding for early years education. It is likely that less well off families would be unable to use this funding if they had
4
**ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2022**
to travel to the nearest other early years providers which are at some distance.
## _**The advancement of education:**_
By provision of early years education.
## _**The advancement of health:**_
By provision of information about healthy living and exercise and outdoor activity for young children.
## _**The advancement of citizenship or community development:**_
The management committee of the preschool is composed of local volunteers who gain experience in funning a community organisation. Training is provided in areas such as child safeguarding. Frequent fundraising events involve the wider community.
All committee members, at induction, are provided with information regarding the charitable status of the organisation. The charitable aims of the organisation are considered at all committee meetings.
## **Achievements and Performance**
We have continued to build our strength of an excellent community provision by working closely with local families, Allendale Primary School and the Local Authority. All staff have received additional training to enhance their skills and knowledge so that we always have the right resources to give the children the best opportunities to learn and develop. This will hopefully ensure the continuity, and build on, the ‘good’ OFSTED rating achieved on last inspection.
## **Financial Review**
It has continued to be very difficult and testing following the cessation of the Coronavirus Job Retention Scheme and withdrawal of other government funding. Despite this we have managed to secure an overall increase in the net income for the period which amounted to £226 (2021: £28,689). This is within the aims of the charity and is testament to the continued efforts of the staff and trustees.
Income from charitable activities has decreased slightly by £3,888 or 4.3% on the previous year. We received no grant funding during the year. Fundraising events were fairly successful and income generated was £1,257, a decrease of £495 on the 2021 figure.
Resources expensed continue to be closely monitored. Total resources expensed for the year have increased from £81,778 in 2021 to £89,008 in 2022, however this is largely due to increases in staff salaries.
5
**ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2022**
The aim of the charity is to at least be at a break-even point at end of year. We aim to do this by constantly reviewing our outgoings such as telephone, broadband and electricity and increasing fundraising. Areas have been identified where costs can potentially be saved which will further improve the financial position of the charity. We will also review the charge for providing care on a regular basis and increasing if necessary, but doing this within the aims of
providing affordable childcare.
## **Reserves Policy**
Historically the policy has been to try and keep reserves equivalent to a year’s salary for the staff, however this is not viable, particularly in the current economic climate, so it has been decided to review the policy with a view to working towards keeping sufficient reserves to maintain the building and renew the play equipment as and when needed.
## **Statement of Trustees Responsibilities**
The trustees are responsible for preparing the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing those financial statements, the trustees are required to
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charity SORP;
- make judgements and estimates that are reasonable and prudent;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the constitution. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
On behalf of the Board of Trustees
6
**ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2022**
David Stevenson (Chairperson)
27 February 2023
## **INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF ALLENDALE PRE-SCHOOL**
I report to the trustees on my examination of the accounts of Allendale Pre-School (the Charity) for the year ended 31 August 2022.
## **Responsibilities and basis of report**
As the charity trustees of Allendale Pre-School you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of Allendale PreSchool as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
7
**ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2022**
Mr Gerald Henderson FCCA ACA ATT Counting North Salvus House Aykley Heads Durham City Durham DH1 5TS
27 February 2023
8
**ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2022**
## **STATEMENT OF FINANCIAL ACTIVITIES**
|**Not**
**es**
**Incoming**
**resources**
Donations and
legacies
2
Charitable activities
3
Investments
4
**Total**
**Resources**
**expensed**
Charitable activities
5
Other
6
**Total**
**Net income/**
**(expenditure)**
**Transfers**
**Total funds**
**brought forward**
11
**Total funds**
**carried forward**
11|**Unrestric**
**ted**
**Funds**
**2022**
**£**
**Restrict**
**ed**
**Funds**
**2022**
**£**
**Total**
**Funds**
**2022**
**£**
**Total**
**Funds**
**2021**
**£**
1,757
-
1,757
19,102
87,475
-
87,475
91,363
2
-
2
2|
|---|---|
||89,234
-
89,234
110,467|
||88,408
-
88,408
81,178
600
-
600
600|
||89,008
-
89,008
81,778|
||226
-
226
28,689
-
-
-
-
43,428
7,189
50,617
21,928|
||43,654
7,189
50,843
50,617|
9
**ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2022**
## **BALANCE SHEET**
|**Note**
**s**
**Fixed assets**
Tangible assets
9
**Current assets**
Debtors and
prepayments
Cash at bank and
in hand
**Creditors:**
**amounts due**
**within one year**
10
**Net current**
**assets**
**Total assets less**
**current liabilities**
**Charity funds**
Unrestricted funds
11
Restricted funds
11|**Unrestric**
**ted**
**Funds**
**2022**
**£**
**Restrict**
**ed**
**Funds**
**2022**
**£**
**Total**
**2022**
**£**
**Total**
**2021**
**£**
10,637
-
10,637
8,518|
|---|---|
||700
-
700
681
40,890
7,189
48,079
48,774|
||41,590
7,189
48,779
49,455|
||8,573
-
8,573
7,356|
||33,017
7,189
40,206
42,099|
||43,654
7,189
50,843
50,617|
||43,654
-
43,654
43,428
-
7,189
7,189
7,189|
||43,654
7,189
50,843
50,617|
The financial statements were approved by the Trustees on 27 February 2023 and signed on their behalf by:
Signature:
David Stevenson Rebecca Jameson (Chairperson) (Trustee)
10
**ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2022**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **1. Accounting Policies**
## _**1.1 Basis of preparation of financial statements**_
These financial statements have been prepared under the historic cost convention and in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS102) and the Charities Act 2011.
## _**1.2 Incoming resources**_
All incoming resources are included in the Statement of financial activities when the charitable company is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Gifts in kind donated for distribution are included at valuation and recognised as income when they are distributed to the projects. Gifts donated for resale are included as income when they are sold. Donated facilities are included at the value to the charitable company where this can be quantified and a third party is bearing the cost. No amounts are included in the financial statements for services donated by volunteers.
Donated services or facilities, which comprise donated services, are included in income at a valuation which is an estimate of the financial cost borne by the donor where such a cost is quantifiable and measurable. No income is recognised where there is no financial cost borne by a third party.
Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
## _**1.3 Resources expended**_
All expenditure is accounted for on an accruals basis and has been included under expense categories that aggregate all costs for allocation to activities. Where costs cannot be directly attributable to particular activities they have been allocated on a basis consistent with the use of the resources.
Fundraising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of the charitable activities. Support costs are those costs incurred directly in support of expenditure on the objects
11
**ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2022**
## **NOTES TO THE FINANCIAL STATEMENTS**
of the charitable company. Governance costs are those incurred in connection with administration of the charitable company and compliance with constitutional and statutory requirements.
## _**1.4 Tangible fixed assets**_
Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
Office and play equipment – 20% reducing balance to 33% straight line Property improvements – 10% straight line
## **2. Donations and legacies**
|Donations and gifts
Fundraising
Government grants
Total|**Unrestric**
**ted**
**funds**
**2022**
**£**
**Restricte**
**d**
**funds**
**2022**
**£**
**Total**
**funds**
**2022**
**£**
**Total**
**funds**
**2021**
**£**
500
-
500
5,850
1,257
-
1,257
1,752
-
-
-
11,500|
|---|---|
||1,757
-
1,757
19,102|
## **3. Charitable activities**
|Local authority nursery
fees
Private nursery fees
Total|**Unrestric**
**ted**
**funds**
**2022**
**£**
**Restricte**
**d**
**funds**
**2022**
**£**
**Total**
**funds**
**2022**
**£**
**Total**
**funds**
**2021**
**£**
66,779
-
66,779
71,305
20,696
-
20,696
20,058|
|---|---|
||87,475
-
87,475
91,363|
12
**ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2022**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **4. Investment income**
|Interest received
Total|**Unrestric**
**ted**
**funds**
**2022**
**£**
**Restricte**
**d**
**funds**
**2022**
**£**
**Total**
**funds**
**2022**
**£**
**Total**
**funds**
**2021**
**£**
2
-
2
2|
|---|---|
||2
-
2
2|
## **5. Expenditure on charitable activities**
|Staf salaries
Staf pension
Training
Catering
Play materials
Insurance
Rates and water
Heat and light
Repairs and renewals
Cleaning
Telephone, postage and
stationery
Legal and professional
Sundry
Depreciation
Total|**Unrestric**
**ted**
**funds**
**2022**
**£**
**Restricte**
**d**
**funds**
**2022**
**£**
**Total**
**funds**
**2022**
**£**
**Total**
**funds**
**2021**
**£**
69,996
-
69,996
61,467
1,080
-
1,080
656
359
-
359
693
3,760
-
3,760
3,442
1,179
-
1,179
3,870
909
-
909
981
390
-
390
396
3,926
-
3,926
3,289
750
-
750
1,435
670
-
670
511
673
-
673
594
1,773
-
1,773
1,928
1,334
-
1,334
1,427
1,609
-
1,609
489|
|---|---|
||88,408
-
88,408
81,178|
13
**ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2022**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **6. Other expenses**
|Examiners fees
Total|**Unrestric**
**ted**
**funds**
**2022**
**£**
**Restricte**
**d**
**funds**
**2022**
**£**
**Total**
**funds**
**2022**
**£**
**Total**
**funds**
**2021**
**£**
600
-
600
600|
|---|---|
||600
-
600
600|
## **7. Fees for examination of the financial statements**
|Examiners fees
Accountancy, payroll
and other non-
assurance fees
Total
**. Staf costs**
Staf salaries
Social security costs
Pension costs
Total|**Unrestric**
**ted**
**funds**
**2022**
**£**
**Restricte**
**d**
**funds**
**2022**
**£**
**Total**
**funds**
**2022**
**£**
**Total**
**funds**
**2021**
**£**
600
-
600
600
660
-
660
660|
|---|---|
||1,260
-
1,260
1,260|
||**Unrestric**
**ted**
**funds**
**2022**
**£**
**Restricte**
**d**
**funds**
**2022**
**£**
**Total**
**funds**
**2022**
**£**
**Total**
**funds**
**2021**
**£**
69,996
-
69,996
61,467
-
-
-
-
1,080
-
1,080
656|
||71,076
-
71,076
62,123|
## **8. Staff costs**
No employees received employee benefits for the reporting period of more than £60,000
14
**ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2022**
## **NOTES TO THE FINANCIAL STATEMENTS**
|**Average headcount in**
**the year**
Fundraising
Charitable activities
Governance
Total|**Total**
**2022**
**Total**
**2021**
-
_-_
7
7
-
_-_|
|---|---|
||7
7|
## **9. Tangible fixed assets**
|||**Ofce**||
|---|---|---|---|
||**Property**|**and**||
||**improvem**|**play**|**Total**|
||**ents**|**equipm**||
|||**ent**||
|**Cost**||||
|As at 1 September|7,510|25,114|32,624|
|2021||||
|Additions|-|3,728|3,728|
|As at 31 August 2022|7,510|28,842|36,352|
|**Depreciation**||||
|As at 1 September|189|23,917|24,106|
|2021||||
|Charge for the year|189|1,420|1,609|
|As at 31 August 2022|378|25,337|25,715|
|**Net book value**||||
|As at 31 August 2022|7,132|3,505|10,637|
|As at 31 August 2021|7,321|1,497|8,518|
|**10.**
**Creditors amounts falling due within**||**one year**||
|||**2022**|**2021**|
|||**£**|**£**|
|Accruals and deferred||2,402|1,656|
15
**ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2022**
|**ENDALE PRE-SCHOOL**
**R ENDED 31 AUGUST 2022**||
|---|---|
|income
Other creditors|6,171
5,701|
||8,573
7,357|
## **NOTES TO THE FINANCIAL STATEMENTS**
## **11. Analysis of funds**
|**UNRESTRICTED**
**FUNDS**
General funds
**RESTRICTED**
**FUNDS**
Property fund
**Total**|**Broug**
**ht**
**forwa**
**rd**
**Incomi**
**ng**
**resour**
**ces**
**Resour**
**ces**
**expend**
**ed**
**Transfe**
**rs**
**in/out**
**Carrie**
**d**
**forwar**
**d**
**£**
**£**
**£**
**£**
**£**
43,428
89,234
(89,008)
-
43,654|
|---|---|
||7,189
-
-
-
7,189|
|||
||50,617
89,234
(89,008)
-
50,843|
16
**ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2022**
## **DETAILED INCOME AND EXPENDITURE ACCOUNT** _**(FOR MANAGEMENT PURPOSES ONLY)**_
|**Incoming**
**resources**
Charitable activities
Donations
Fundraising events
Grants received
Investments
**Total income**
**Resources**
**expensed**
Staf salaries and
pension
Training
Catering
Play materials
Insurance
Rates and water
Heat and light
Repairs and
renewals
Cleaning
Telephone, postage
and stationery
Legal and
professional
Independent
examiners fees
Sundry
Depreciation
**Total expenditure**
**Surplus for the**
**year**
**Funds brought**
**forward**|**Total**
**Funds**
**2022**
**£**
87,475
500
1,257
-
2|**Total**
**Funds**
**2022**
**£**
89,234
89,008|**Total**
**Funds**
**2021**
**£**
91,363
5,850
1,752
11,500
2|**Total**
**Funds**
**2021**
**£**
110,467
81,778|
|---|---|---|---|---|
||71,076
359
3,760
1,179
909
390
3,926
750
670
673
1,773
600
1,334
1,609||62,123
693
3,442
3,870
981
396
3,289
1,435
511
594
1,928
600
1,427
489||
||||||
|||226
50,617||28,689
21,928|
17
ALLENDALE PRE-SCHOOL
YEAR ENDED 31 AUGUST 2022
Funds carried
forward
50.843
50,617
18