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2021-08-31-accounts

Shilburn Road, Allendale, Hexham, Northumberland, NE47 9PT Tel: (01434) 683042 Email: allendalepreschool@googlemail.com Web: www.allendalepreschool.co.uk Charity no: 1158782

ALLENDALE PRE-SCHOOL

TRUSTEES REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2021

ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2021

Contents Page
Charity information 3
Trustee’s report 4
Examiner’s report 7
Statement of financial activities 8
Balance sheet 9
Notes to the financial statements 10
Detailed income and expenditure account_(for management_
purposes only) 16

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ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2021

CHARITY INFORMATION

Charity registration number

1158782

Address

Happy Days, Shilburn Road, Allendale, Hexham, Northumberland, NE47 9PT

Trustees

David Stephenson (Chairperson) – appointed 18/11/20

Sarah Linda Watson

Anna Gutteridge

Kathleen Forsyth Rebecca Jameson Rebecca Van Der Land – appointed 29/03/21

Independent examiner

Counting North, Salvus House, Aykley Heads, Durham City, Durham, DH1 5TS

Bankers

Barclays Bank plc, Jenkins House, Bishop Auckland, DL14 7TH

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ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2021

TRUSTEES REPORT

Introduction

The trustees of the charity submit their annual report and financial statements of Allendale Pre-school for the year ended 31 August 2021.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and we confirm that they comply with the requirements of the Charities Act 2011, the constitution and the Charities SORP (FRS102)

Legal Status

The charity is registered as a Charitable Incorporated Organisation, charity number 1158782, under its constitution dated 6 October 2014.

Method of Appointment of Trustees

The appointment of trustees is governed by the constitution and is based on the election by members at the AGM. Prior to appointment as trustees all candidates must pass the relevant disclosure and barring service (DBS) checks.

Objectives

To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:

Summary of Main Activities

Prevention or relief from poverty:

By provision of low cost and accessible early years education to local residents. This also helps make employment more viable for parents of young children. The preschool provides a local platform for parents to take advantage of government funding for early years education. It is likely that less well off families would be unable to use this funding if they had to travel to the nearest other early years providers which are at some distance.

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ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2021

The advancement of education:

By provision of early years education.

The advancement of health:

By provision of information about healthy living and exercise and outdoor activity for young children.

The advancement of citizenship or community development:

The management committee of the preschool is composed of local volunteers who gain experience in funning a community organisation. Training is provided in areas such as child safeguarding. Frequent fundraising events involve the wider community.

All committee members, at induction, are provided with information regarding the charitable status of the organisation. The charitable aims of the organisation are considered at all committee meetings.

Achievements and Performance

We have continued to build our strength of an excellent community provision by working closely with local families, Allendale Primary School and the Local Authority. All staff have received additional training to enhance their skills and knowledge so that we always have the right resources to give the children the best opportunities to learn and develop. This will hopefully ensure the continuity, and build on, the ‘good’ OFSTED rating achieved on last inspection.

Financial Review

It has continued to be very difficult and testing due to the impact of the Covid-19 pandemic. Despite this and with the help of the government grants we managed to secure an overall increase in the net income for the period which amounted to £28,689 (2020: £19,187). This is a significant improvement and is testament to the continued efforts of the staff and trustees.

Income from charitable activities has increased by £13,846 or 17.9% on the previous year. We received grant funding during the year of £8,000 as a direct result of Covid-19. Fundraising events were successful despite the national lockdown and income generated was £1,752, a decrease of £2,646 on the 2020 figure.

Resources expensed continue to be closely monitored. Total resources expensed for the year have increased from £74,328 in 2020 to £81,778 in 2021, however they are in line with the increase in income.

The aim of the charity is to at least be at a break-even point at end of year. We aim to do this by constantly reviewing our outgoings such as telephone, broadband and electricity and increasing fundraising. Areas have been identified where costs can potentially be saved which will further improve the financial position of the charity. We will also review the charge for providing care on a regular basis and increasing if necessary, but doing this within the aims of

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ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2021

providing affordable childcare.

Reserves Policy

Historically the policy has been to try and keep reserves equivalent to a year’s salary for the staff, however this is not viable, particularly in the current economic climate, so it has been decided to review the policy with a view to working towards keeping sufficient reserves to maintain the building and renew the play equipment as and when needed.

Statement of Trustees Responsibilities

The trustees are responsible for preparing the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing those financial statements, the trustees are required to

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the constitution. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

On behalf of the Board of Trustees

David Stevenson 9 February 2022 (Chairperson)

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ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2021

INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF ALLENDALE PRE-SCHOOL

I report to the trustees on my examination of the accounts of Allendale Pre-School (the Charity) for the year ended 31 August 2021.

Responsibilities and basis of report

As the charity trustees of Allendale Pre-School you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of Allendale Pre-School as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Mr Gerald Henderson FCCA ACA ATT Counting North Salvus House Aykley Heads Durham City Durham DH1 5TS

9 February 2022

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ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2021

STATEMENT OF FINANCIAL ACTIVITIES

Notes
Incoming resources
Donations and legacies
2
Charitable activities
3
Investments
4
Total
Resources expensed
Charitable activities
5
Other
6
Total
Net income/(expenditure)
Transfers
Total funds brought
forward
11
Total funds carried
forward
11		 Unrestricted
Funds
2021
£
Restricted
Funds
2021
£
Total
Funds
2021
£
Total
Funds
2020
£
14,102
5,000
19,102
15,991
91,363
-
91,363
77,517
2
-
2
7
105,467
5,000
110,467
93,515
81,178
-
81,178
73,728
600
-
600
600
81,778
-
81,778
74,328
23,689
5,000
28,689
19,187
5,000
(5,000)
-
-
14,739
7,189
21,928
2,741
43,428
7,189
50,617
21,928

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ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2021

BALANCE SHEET

Notes
Fixed assets
Tangible assets
9
Current assets
Debtors and
prepayments
Cash at bank and in
hand
Creditors: amounts due
within one year
10
Net current assets
Total assets less current
liabilities
Charity funds
Unrestricted funds
11
Restricted funds
11		 Unrestricted
Funds
2021
£
Restricted
Funds
2021
£
Total
2021
£
Total
2020
£
8,518
-
8,518
1,497
681
-
681
-
41,585
7,189
48,774
51,041
42,266
7,189
49,455
51,041
7,356
-
7,356
30,610
34,910
7,189
42,099
20,431
43,428
7,189
50,617
21,928
43,428
-
43,428
14,739
-
7,189
7,189
7,189
43,428
7,189
50,617
21,928

The financial statements were approved by the Trustees on 9 February 2022 and signed on their behalf by:

Signature:

David Stevenson (Chairperson)

Rebecca Jameson (Trustee)

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ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2021

NOTES TO THE FINANCIAL STATEMENTS

1. Accounting Policies

1.1 Basis of preparation of financial statements

These financial statements have been prepared under the historic cost convention and in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS102) and the Charities Act 2011.

1.2 Incoming resources

All incoming resources are included in the Statement of financial activities when the charitable company is legally entitled to the income and the amount can be quantified with reasonable accuracy.

Gifts in kind donated for distribution are included at valuation and recognised as income when they are distributed to the projects. Gifts donated for resale are included as income when they are sold. Donated facilities are included at the value to the charitable company where this can be quantified and a third party is bearing the cost. No amounts are included in the financial statements for services donated by volunteers.

Donated services or facilities, which comprise donated services, are included in income at a valuation which is an estimate of the financial cost borne by the donor where such a cost is quantifiable and measurable. No income is recognised where there is no financial cost borne by a third party.

Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

1.3 Resources expended

All expenditure is accounted for on an accruals basis and has been included under expense categories that aggregate all costs for allocation to activities. Where costs cannot be directly attributable to particular activities they have been allocated on a basis consistent with the use of the resources.

Fundraising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of the charitable activities. Support costs are those costs incurred directly in support of expenditure on the objects

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ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2021

NOTES TO THE FINANCIAL STATEMENTS

of the charitable company. Governance costs are those incurred in connection with administration of the charitable company and compliance with constitutional and statutory requirements.

1.4 Tangible fixed assets

Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following bases:

Office and play equipment – 20% reducing balance to 33% straight line Property improvements – 10% straight line

2. Donations and legacies

Donations and gifts
Fundraising
Government grants
Total		 Unrestricted
funds
2021
£
Restricted
funds
2021
£
Total
funds
2021
£
Total
funds
2020
£
850
5,000
5,850
4,389
1,752
-
1,752
4,398
11,500
-
11,500
7,204
14,102
5,000
19,102
15,991

3. Charitable activities

Local authority nursery fees
Private nursery fees
Total		 Unrestricted
funds
2021
£
Restricted
funds
2021
£
Total
funds
2021
£
Total
funds
2020
£
71,305
-
71,305
68,879
20,058
-
20,058
10,638
91,363
-
91,363
77,517

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ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2021

NOTES TO THE FINANCIAL STATEMENTS

4. Investment income

Interest received
Total		 Unrestricted
funds
2021
£
Restricted
funds
2021
£
Total
funds
2021
£
Total
funds
2020
£
2
-
2
7
2
-
2
7

5. Expenditure on charitable activities

Staff salaries
Staff pension
Training
Catering
Play materials
Insurance
Rates and water
Heat and light
Repairs and renewals
Cleaning
Telephone, postage and
stationery
Legal and professional
Sundry
Depreciation
Total		 Unrestricted
funds
2021
£
Restricted
funds
2021
£
Total
funds
2021
£
Total
funds
2020
£
61,467
-
61,467
60,083
656
-
656
613
693
-
693
345
3,442
-
3,442
4,190
3,870
-
3,870
759
981
-
981
1,069
396
-
396
378
3,289
-
3,289
2,728
1,435
-
1,435
498
511
-
511
284
594
-
594
-
305
1,928
-
1,928
804
1,427
-
1,427
1,749
489
-
489
373
81,178
-
81,178
73,728

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ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2021

NOTES TO THE FINANCIAL STATEMENTS

6. Other expenses

Examiners fees
Total		 Unrestricted
funds
2021
£
Restricted
funds
2021
£
Total
funds
2021
£
Total
funds
2020
£
600
-
600
600
600
-
600
600

7. Fees for examination of the financial statements

Examiners fees
Accountancy, payroll and
other non-assurance fees
Total		 Unrestricted
funds
2021
£
Restricted
funds
2021
£
Total
funds
2021
£
Total
funds
2020
£
600
-
600
600
660
-
660
804
1,260
-
1,260
1,404

8. Staff costs

Staff salaries
Social security costs
Pension costs
Total		 Unrestricted
funds
2021
£
Restricted
funds
2021
£
Total
funds
2021
£
Total
funds
2020
£
61,467
-
61,467
60,083
-
-
-
-
656
-
656
613
62,123
-
62,123
60,696

No employees received employee benefits for the reporting period of more than £60,000

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ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2021

NOTES TO THE FINANCIAL STATEMENTS

Average headcount in the
year
Fundraising
Charitable activities
Governance
Total		 Total
2021
Total
2020
-
-
7
7
-
-
7
7

9. Tangible fixed assets

Cost
As at 1 September 2020
Additions
As at 31 August 2021
Depreciation
As at 1 September 2020
Charge for the year
As at 31 August 2021
Net book value
As at 31 August 2021
As at 31 August 2020
Creditors amounts falling due within one
Accruals and deferred income
Other creditors		 Property
improvements		 Office and
play
equipment
Total
-
7,510		 25,114
25,114
-
7,510
7,510 25,114
32,624
-
189		 23,617
23,617
300
189 23,917
24,106
7,321 1,197
8,518
- 1,497
1,497
year 2021
£
2020
£
1,656
24,175
5,701
6,436
7,357
30,611

10. Creditors amounts falling due within one year

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ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2021

NOTES TO THE FINANCIAL STATEMENTS

11. Analysis of funds

UNRESTRICTED
FUNDS
General funds
RESTRICTED FUNDS
Property fund
Total		 Brought
forward
Incoming
resources
Resources
expended
Transfers
in/out
Carried
forward
£
£
£
£
£
14,739
105,467
(81,778)
5,000
43,428
7,189
5,000
-
(5,000)
7,189
21,928
110,467
(81,778)
-
50,617

15

ALLENDALE PRE-SCHOOL YEAR ENDED 31 AUGUST 2021

DETAILED INCOME AND EXPENDITURE ACCOUNT (FOR MANAGEMENT PURPOSES ONLY)

Incoming resources
Charitable activities
Donations
Fundraising events
Grants received
Investments
Total income
Resources expensed
Staff salaries and pension
Training
Catering
Play materials
Insurance
Rates and water
Heat and light
Repairs and renewals
Cleaning
Telephone, postage and
stationery
Legal and professional
Independent examiners
fees
Sundry
Depreciation
Total expenditure
Deficit for the year
Funds brought forward
Funds carried forward		 Total
Funds
2021
£
91,363
5,850
1,752
11,500
2		 Total
Funds
2021
£
110,467
81,778		 Total
Funds
2020
£
77,517
4,389
4,398
7,204
7		 Total
Funds
2020
£
93,515
74,328
62,123
693
3,442
3,870
981
396
3,289
1,435
511
594
1,928
600
1,427
489		 60,696
345
4,190
759
1,069
378
2,278
498
284
305
804
600
1,749
373
28,689
21,928		 19,187
2,741
50,617 21,928

16