Charity number: 1158780 MID SUSSEX VOLUNTARY ACTION CIO UNAUDITED TRUSTEES. REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
MID SUSSEX VOLUNTARY ACTION CIO CONTENTS Page Reference and administrative detalls ofthe charity, its Trustses and advlsers Trustees. report Independent èxamlnerfs report Statement of tinanclal actlvltles Balance $h••t Notes to th8 financial statements 9-26
MID SUSSEX VOLUNTARY ACTION CIO REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2023 Trustees James B8ldwln. Chalr Steven Harper, Treasurer Annette Capper, Trustee Meliss8 Case, Trustee (appointed 16 May 20221 Philip cha(ell. Trustee Gabrielle Gardrser, Tnjslee Andrew Langler, T¥uste8 {8ppolnled 16 May 2022} David Mason, Trustee (appointed 16 May 20221 Lucinda Mather. Trustee Patrick Mayhew, Trustee David Wellbelove. Trustee Charity roglstgrgd number 1158780 Prlnclpal offlcè The Chery Tree Centre Fairfield Road Burgess Hill Wesl Sussex RH15 8QB Accountants GMBC LLP Chartered Tax Advisers and Accountants Marine House 151 Western Road Haywards Heath West Sussex RH1fj 3LIq Bankers CAF Bank Limited 25 Kings Hill Avenue Kings Hill West Malling KeTrl ME19 4JQ Page 1
MID SUSSEX.VOLUNTARY ACTION CIO TRUSTEES, REPORT FOR THE YEAR ENDED 31 MARCH 2023 The Trustees prgsenl their annual report together with the financial statements of the Mid Sussex Voluntary Action CIO for the year 1 April 2022 to 31 March 2023. Objectives and actlvltles a. Policies and objèctlves The principal Dbject of the charity is to promote any charitsble purposes for the benefit of the community in the local gov6mment district of Mid Sussex and its environs {hereinafter called "are8 of benefiv) and in particular by.. Provlding support services to volunlary organlsatlons Fostering partnership working lo bring together th9 representatives of the voluntary organisations and stalulDry authorities withln the area of benefit In carrwng out these charttable purpose5 the charity VAII seek lo challenge all forms of oppression and inequality and to give priority to working with those whose full participation in society is limited by economic. political and social disadvantage. In setting objectives and planning for aclivilies, the Trustees have given due consideration lo general guidance published by the Charity Commission relating to public benefit. induding the guidance 'Public benefit.. running a charfty (PB2}'. A¢hlevements and perfonnance Revlaw of activities Mid Sussex Voluntary Action (MSVA) works across the wh)le of the Mid Sussex district supporting local voluntary and community organisations, providing a "one-slop shop" for help and information on a rangg of legal, financial, and regulatory requirements governing charities. MSVA'S seTViCèS includes PTactical one-to-one support for its free membership of voluntary grDUPS lo help them sel up, to become sustainable and to thrive in order to meet the neods of their clients. The charity also offers an in-demand volunteering service bringing together volunteers and local organisations and su9POrtino volunteer recrijilment and development. MSVA runs an annual progr8mme of neorkIng events and affordable training, and is É leader in bringing together voluntary groups. public bodies, and local businesses - acting as champion and voice of the voluntary sector at strategic forums, helping to Identlfy need 8nd aédressing gaps in semces. MSVA operates the Cherry Te Centre in Burgess Hill. which it has rgnovated as a community resource for its member groups and th8 local community, with affordabl8 studios, roortis. and office Space for hire, plus 8 café and community kitchen. b. Invgstment pollcy and perfomanGe It is the policy of the charity to maintain "Development and Free Reserves" for both reslrictsd and unrestricted funds in cash. In order lo e8m as much interest as possible for the charity an appropriate level of funds will be held in deposit accounts. Funds will b2 transferred to the working account as required. The Trustees Board will review competitor rates ané services from b.me lo time to ensure the charity achieves the best service 2nd remuner3tion possible. Page 2
MID SUSSEX VOLUNTARY ACTION CIO TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023 FinanGial rgVi8W a. Going concern After making appropriate enquiries. the Trustees have a reasonable expectation that th8 charity has adequ8te resources to Continue in operational existence for the foreseeable ftllre. For this reason, they continue to adopt the going concem basis in preparing the financial ststements. Further details regarding the adoption of the going Goncem basis can be found in th8 ac¢ounting policies. b. Reserve$ policy The Trusleos recognise the importance of having a robust raserves policy and wcxjld wish lo maintain free roseTVg5, which are Ihose not tied up in fixed assets or otherwise designated, al a level of be8&n 3 to 6 months of the resources expended. At this level the Trustoos fgel that in the event of a sisnificanl drop in funding, they would be able to continue Ihe Guttent activities of the charlty for a limited period and discharge all financial and contractual liabilities. It would obviously be necessary to consider how funding would be r&plad andlor activities changed. Given the currettt financial environment and the impact this is having on all aspects of society, the Trustees recognise that maintaining a sufficient reserve to meet these activitios remains a challenge. In orfler to mitigale this, the Trustses Tegularly and robustly monitors the perfom)ance of the organisation and the impact of any financial risk to its continued #Ctivities. This may include situations where11 is necessary to reduce the reseNes to a level below that ststed. c. Prfnclpal funding Wesl Sussex County Council (WSCCI and Mid Suss8x District Council {MSDCI were the princip81 funders of core operation of th8 charity in t9mis of cash grants. The WSCC grant for 2022123 was received via th8 WSCC VCSI Allian (the Alliance) which reiVed the total grants for the West Sussex area. The Allian was responsible for the distllbution of funds in iespect of each area, Adur and Worthing, Craw18y, Arun & ChiGh8Ster, Horsham, and Mid Sussex, and for central reporting lo WSCC. East Gfinstead Town Council IEGTCI provided meeting facilities al nil cost. Structure, govgrnance and management . Constltutlon Mid Sussex Voluntary Action CIO is a registered charity, number 1158780, and is govemed by a Constitution dated 6 October 2014. b. Methods of appointment or •1o¢tion of Trustees The management of Ihg charity is the responsibility of Ihe Trustees who are elected and cfropted under the terms of the Constitution. The Board of Trustees can have up to 12 members and sub<ommitt9gs ar8 conv8nerJ as required. Page 3
MID SUSSEX VOLUNTARY ACTION CIO TRUSTEES, REPORT ICONTINUEDI FOR THE YEAR ENDED 31 MARCH 2023 structure, governance and managemgnt lry)ntinugdl c. Organisatlonal stru¢ture and decision-maklng pollcies The Board of Ttustees delegates the running of the day-to-day operations of the charity to the Chief Executive Officer and th8 staff team. To faeilitale effective operations, the CEO has delegated authority, within lemis of delegation approved by the Trustees, for oper8tional matters including finance, employment, and perfomiance related actlvities. d. Policies adopted for the inductlon and tralnlng of Trustees Ngw Trustees undergo an inductron session with MSVA to brief them on thelr obligations under charity law, th8 ontenl of the conslitub'on, the committee and otecision making processe5, the business plan, budget and recent performance of the charity and the policies of the charity. During the induction session they meet key employees and other Trustees. Trustees are encouraged to attand appropriatg training, infomiation sessions and MSVA events to facilitate the undertaking of their role. e. Flnancial risk managemènt The Trusle&s are satisfied Ihal systems and Procedu$ are in place to mitigate our exposure lo the major risks. Risk aftalyses have been canied out regularfy during 2022123 and will continue at appropriate intervals. The most signiflcant risks facing MSVA relate to ensuring the appropriate dfverslficatSon of income streams and the risks associated with the management and operation of ihe Cherry Tree Centre including refLJrbishment work planned for 2023124. Plans for future perlt)ds MSVA has commilled funding from both Mid Sussex District Council and Wesl Sussex County Counal (via the Alliance). This funding is to enable MSVA lo prowde th9 following support lo the local voluntsry and community sector in the Mid Sussox Districts.. a. Collect information and share knowledge of the voluntary s&ctor', b. Communication and stslutory sector liaison and representstlon,. c. Advice and enablement., d. Training., e. Financial 2dvice. infomiation and support., f. Volunteering support sernI. In particular, as a partner lo the local stslulory bodies. MSVA is to support the development of 8 strong community and voluntary sector. to aid posl-Covid-19 recovery. lo foster development of Community Hubs, and lo work lo alleviate digital exdusion. In addition, MSVA CeiveS in-lund and monetary donations and sponsorship from the philanthropic and corporate sectors and is seeking to develop its capacity lo rais8 funds in this way, and lo increa58 a suslainablg income from rentable Spa in the Chery Tree Cenlre. MSVA has taken a lead in setting up a Foods Partnership to a119viale food poverty and wll take steps to put this on a sustainabl8 independent footing. MSVA will continue to work with other volulltsry groups and with statutory partners. so making the most effective and efficient use of the lundillg it and its partners receive lo support the local voluntary and community sector. Page 4
MID SUSSEX VOLUNTARY ACTION CIO TRUSTEES. REPORT ICONTINUEDI FOR THE YEAR ENDED 31 MARCH 2023 TRUSTEES. RESPONSIBILITIES STATEMENT Ststement of Trugtee$' r•sponslblllties The Trustees are responsible for preparing the Trustees. report and the financial ststemenls in acwrdan(£ wtth applicable Lgw and United Kingdom Accounting Stsndards (United Kingdom Generally AcL*Pted Accounting Praelicel. The law applicable to charities in Englane & Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the stale of affairs of the charity and of tts incoming resou$ and application of resources, includlng Its Income and axpgnditure, tor that period. In Preparing Ihese financial statements, the Trustees are required lo.. select suitable accounting policies and then apply them consistently., obserye the methods and principl@s of the Char¢ties SORP IFRS 102)., make judgments and accounting estimates Ihal are reasonable and prudent- state whether applicable UK Accounttng Standards IFRS 102) have been followed, subject to any material departures disclosed and explained in the financial stslements- prepare the finar3cial slalements on th8 going concem basis unless it is inappropriate to presume that the charity will continue in business. The Trustees are responsible for keeping adequate accounting records that are sufficient lo show and explain the Gharity'5 transactsor¢s and dlsclose wllh reasonable accvracy al any lime the ffn8noal txjsition of the charity and enable them to ensure thal the financial statements compty with the Charities Act 2011, the Charity (Accounls and Reports) Regulations 2008 and the provlslons of the trust deed. They are also responslble for safeguarding the assets of the charity and hence ft)r taking reasonable steps for the prevention and detection of fraud and other irregularitles. Approv8d by order of the mgmbers of the board of TTU$te88 on 30 January 2024 behalf by. and Signed on their James Baldwln Chair Steven Harper Treasurer Page 5
MID SUSSEX VOLUNTARY ACTION CKI INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2023 Indndent MIn8 report to the Truste0¥ of Mld Sus8ox Voluntary Actlon CIO charfty I rep)rt to Ihe charity Trustees on my examinatlcn of the accounts of the ch&iity for the year ended 31 Mlrth 2023. Responsibilities and basls of report As the Trustees of the chaiity you arè responsible for the preparation of the aCCDLnts In acoJrdan¢e with the reqLtirements of the Gharilies Act 2011 (the 2011 ACV). I report in respect of my examination of the charftys atGounts carrfed out und8r8ectlon 145 of the 2011 Act and in ca]ng out rny examination I have follcwed thg applicable Dire¢tion$ given by the Charity CommiBsion und8r secllon 145(51(bl of the 2011 Ind•ndOnt examln•V$ Statoment Your atterttion is dravm to the factthat the charity has wepared the accounts in accordance Accounltng and Rewrting by Chariiles: Ststement of RecommerKEed Pradice applicable lo ch8rities prepaiing their accounts in accordance 1th the Finanaal Reporring stsndard appllcabla in the UK and Republ1¢ of Ireknd (FRS 102) In preference to the Accountlng and ReportÉng by Charities: Statgment of Recommended Practice issued on 1 Aprll 2005 vthich 1$ referred to in the extonl Tggulations but ha$ been withdravffl. l understand that th has b8tn done In order for the a¢¢ounts to provide a true and fair vièw in aOrdanCe V1h the Generally Accepted AccoLtnting Practice effective for reportlng perlods beglnning on or after 1 January 2015. I have completed my exarrtsnation. I nfiM7 that no matters have come to my attention In eonnedlon th9 examination gmng me cause te belleve that In any mated31 respect.. accounting records were not kept in respect of the as reIed by Jectlon 130 olthe 2011 Art. or the a¢¢ounts do rhot accord Imth those records," or the account$ do not eomply ¥th the applicable raquirements concemtng the form and content of ac¢ounl$ set out in the Chariknes IAccwnl$ and Reports) Regulallons 2008 other than any requirement that the accounts give a Irue and faiv view which is not a matter considered as part of an independent examinaon. I have no con¢em5 and have come acm$s no other matters In connection wth the examination to thich attention should be drawn in thls report in order io enablo a proper understandiftg of the #ccounts to be reached. This report is made solely to thè charitys TTUStees, as a body. in accordance with Part 4 of the ChatieS (Accounts and Reports) Regulations 2008. My WO has been undertak&n so that I might state to th& d)aritys Trustees those matters l am requlred to state to them In an Independent examlnels report and for no other purpose. To the fvllest extent pemitted by law, I do not accept or assume responwbility to anyone theT than the tharity and the charitys Trustegs as a body, for my %ff)rk orfor th report Stgn8d.' Tina Pea¢ Dated". 02* GMBC LLP Chartered Tax Advi$er5 and Accuuntants MatFne House 151 Westem Road HaYrdS He•lh RH16 3LH Page 6
MID SUSSEX VOLUNTARY ACTION CIO STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023 Unrestrlcted funds 2023 Re3tri¢t•d funds 2023 Total funds 2023 Tot81 fvnds 2022 Note Income from: Donalioris and legacies Other trading activities Investments 84,098 24,793 870 34,621 250 118,717 25,043 870 271,419 t8,846 725 Total Income 109,759 34.871 144.630 290,990 Expenditurè on". . Charitable activities 80,252 184,871 265,123 222,587 Total exponditurg 80.252 184,871 265.123 222,587 Net incomellexpgndlture) Transfers between funds 29,507 4,577 1150.0001 14,5771 (120,4931 68,403 14 Net movement in funds 34,084 1154,577) 1120.4931 68,403 Reconclllatlon of funds: Total funds brought forward Net movement in funds 71,489 34.084 167,388 {145771 238.877 1120,493) 170.474 68,403 Total funds carrlod forward 105.573 12,811 118,384 238,877 The Statement of financial activities includes all gains and losses recognised in the year. The notes on pages 9 to 26 form part of these financial statements. Page 7
MID SUSSEX VOLUNTARY ACTION CIO BALANCE SHEET AS AT 31 MARCH 2023 2023 2022 Note F5xed assets Tangible assets 11 95,053 8,579 95,053 8,579 Currnnt assets Debtors Cash at bank and in hand 12 2,242 42,683 79, 121 157,479 44,925 236.540 Creditor5: amounts falling due wlhin on6 13 121,594) (6,242) Ngt currant assgts 23,331 230,298 Totsl assets loss current liabilities 118.384 238,877 Total net assèts 118,384 238,877 Charlty funds Restricted fvnds Unrestricted ndts 14 14 12.811 105.573 167.388 71,489 Total funils 118,384 238,877 The financial statements were approved and authorÉs8d for issue by Ihe TTUSt6es on 30 January 2024 and signed on their behalf by.. Jam0$ Baldwln Chair Stevèn Harper Treasurer The notes on p2ge$ 9 10 26 form part of these financial statements. Page 8
MID SUSSEX VOLUNTARY ACTION CIO NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 General informatlon Mid Sussex Voluntary Action CIO is a registered charity number 1158780. The principal office is The Cherry Tree Cenlre, Fairfield Road, Burgess Hill, Wesl Sussex, RH15 8Q8. Accounting policies 2.1 Basis of pr¶tion of financlal statements The financial statements have been prepared in accordance with the Charities SORP IFRS 1021- Accounting and Reporting by Charities: Statgment of Recommended Practice applicable to Charities preparing their accounts in accordance with tha Financial Reporting Standard applicab19 in th8 UK and Republic of Ireland IFRS 102) leffecliye 1 January 20191. the Financial Reporbng Standard applicable in the UK and Republic of Ireland IFRS 1021 and th8 Charities Act 2011. Tho financial statemerrts have b9en prepared to give a %rue and fairt view and have departed from the Charities {Accounls and Reports) Regulations 2008 only to the extent required lo provide a 'lnJe and fairf view. Thls departLsre has involved following the Charities SORP IFRS 1021 published In October 2019 rather than the AoUntIng and Reporting by Charities.. Statement of Recommended Practice &ffective from 1 Aprll 2005 whlch has slnco bgen withdr8wn. Mid Sussex Voluntary Action CIO meets the definition of a public benefit entity under FRS 102. Assets and liabilities are inilialy recognised at historical cost or transaction value unless otherwise staled in the relevant accounting policy. 2.2 Income l income is recognised once the charity has entttlement to the income. il is probable that the income will be receivgd and the amount of income receivable can be mgasured reliably. Grants are IndUd in the Ststement of financial activities on a reGeivabl@ basis. The balance of income reiVed for specific purposes but not expended during the period is shown in the leYarnt fvnds on the Balance sheet. Where income is received in advance of entitlement of receipt, its r8cognilion is defefftd and included in creditors as defeffed income. Where entitlement occurs before income is rec8iv8d, the income is accrued. Income lax recoverable in relation to investment income is recognised 81 Ihe time th8 inveslment income is receivable. 2.3 Expendlture Expenditure is recognised once th8ro is a legal or constructive obligation to transfer economic benefit to a third paty, il is probable that a transfer of economic benefits wlll be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has en included under expense categories that aggregate all Costs for allocation to activities. Expenditure on charitable activities is IncUed on directly undertaking the activities which further the ¢haril¥s objectives, as well as any associated support wsls. l expendTiure is inclusiv8 of irrecovorable VAT. Page 9
MID SUSSEX VOLUNTARY ACTION CIO NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 Accounting polici9$ IGontinued} 2.4 Interest recelvable Interest on funds hekl on deposit is included th8n recelvable and the amount can b8 measured reliabty by the charity- this is nomially upon notification of the interest paid or payable by the Institution with whom the funds a deposited. 2.5 Tangible fixed assets and depreciation Tangible fixed assets costing £1,000 or more and having a useful life of greater than 12 months ar8 capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably. Tangible fixed assets are initially CogniSed at cost. After regnItiOn, under the cost model. tangible fixed as8ets are measured at Gost 18ss accumL¢lal8d depreuation and any accumulated impairment losses. All costs incurred to bring 2 tangible fix8d asset into its inlended working condition are includod in the measurement of cost. Depreciation is charged so as lo allocate the cost of tangibl8 fixed assets lèss their residual value over their eskn'mated useful lives using the slraight-line method. Depreciation is provided on the following bases: Leasehold propety Improvements Fixtures and fittings Office equipment Over the length of the lease contract {7 years) 33.339/0 33.33Yo 2.6 Debtors Trade and other debtors a rea)gnised at the selllemenl amount after any trade discount offered. Prepayments are valued atthe arnount prepaid net of any trade discounts dua. 2.7 Cash at bank and in hand Cash 8t bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. 2.8 Llabllltles and provisions Liabilities are re¢ognised when thefft is an obligation al the Balance sheèt dale as a re5uII of a past 8v8nt, il is probable that a transfer of economic b8n8fil will be required in satt19mgnt, and the amount of the settlement can be estimated reliably. LiabilitS are recognis8d at the amount that the charty anticipates it will pay lo settje the debt or the amount it ha5 reoeived as advanced payments for the goods or services11 musl provlde. Provisions are measured at the best estlmate of the arnounts requlred to $etUe the obligallon. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount ote Ihal reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of financial activities as a finance cosL Page 10
MID SUSSEX VOLUNTARY ACTION CIO NOTES TO THE FINANGIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 Income from donatlons and legacles Unr•strl¢tgd Restrlcted funds funds 2023 2023 Total funds 2023 Total funds 2022 Grants Mid Sussex District Coun¢il WSCC via Alliance Postcode Soclety Trugt Sussex Crisis Fund Community Works Brighton & Hovg Sussex Community Foundation Clarion Housing Group Balfour Beaty National Association for Voluntsry and Communlty Actlon Burgess Hill Town Council 45,658 35,955 45,658 35,955 80,948 157,715 19,973 9.660 6,500 1,000 11,029 5,545 11.029 5,(WO 5.000 1,945 5.000 Subtotal detalled dlsclosure 81,613 23,519 105.132 265, 796 Donations Grants 2.483 11.102 13.585 1, 754 3,869 Subtotal 2.483 11.102 13.585 5,623 Total 2023 84,096 34,621 118.717 271.419 Total 2022 77,480 193.939 271,419 Page 12
MID SUSSEX VOLUNTARY ACTION CIO NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 Income from other tradlng a¢tlvttles Incoma from fundraislng activities Unrestricted Restricted funds funds 2023 2023 Total funds 2023 Tolal funds 2022 Community room hire Advertising Training Summer fair 23,758 585 340 110 23.758 585 340 360 16,737 655 7.460 250 Total 2023 24,793 250 25,043 18,846 Tolg12022 18,846 18.846 Investment inGomo Unraslricted funds 2023 Total funds 2023 Total funds 2022 Income from cash investments 870 870 725 Page 13
MID SUSSEX VOLUNTARY ACTION CIO NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 Anatysls of expendlture on eharitable activitigs Summary by fund type Unrestrlctsd Restrict•d funds funds 2023 2023 Totsl 2023 Total 2022 Supporting local voluntary and community or9anlsallons 80,252 184,871 265.123 222.587 Total 2022 132,486 90,101 222,587 Analysi5 of expenditure by activitigs Activities undertaken directty 2023 Support costs 2023 Totsl funds 2023 Total funds 2022 Supporting local voluntsry and community organisations 14,067 251.056 265,123 222,587 Tol812922 72,113 210.474 222.587 Analysis ol direct cost8 Total funds 2023 Total funds 2022 Activities 2023 Training costs Other direct costs Cafe bookings Temporary staff 511 4,113 511 4113 5,654 4,220 1,341 898 9,443 9.443 Total 2023 14,067 14,067 12.113 Page 14
MID SUSSEX VOLUNTARY ACTION CIO NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 Analysls of expendlture by actlvltles Icontlnued) Analysls of support cost5 Total funds 2023 Tot81 funds 2022 Actlvitigs 2023 Staff costs Depreciation Venue hire Office costs Communications Printing and stationery Postage Advertising and publiuty Subscriptions and publications Accountsncy Rent Burgess Hlll Heat, light and power Travel and subsistence Insurance 164,306 9.960 4.888 63 4.097 731 164.306 9.960 4.888 63 4,097 731 132,553 5.659 395 2,105 4,416 619 329 2.093 1,297 2,556 2,993 13, 147 1,274 580 3.613 30 3,533 3,364 10.466 96 3,534 92 2,521 630 630 2.521 630 14,684 696 1,353 4.193 164 14,684 696 1.353 4193 164 4,807 Repairs and maintenance Repairs and maintenance equipment Office cleaning Removal ancl storage IT software and consurnables Bank charges Legal and professional Trustees expenses Staff training onsultancy fees staff recruitment General expenses 4.807 8,714 72 8.714 72 4,873 4.873 1,952 11,300 1,952 11.31yJ 904 9,518 1,114 8.605 9,518 6,011 Total 2023 251,056 251,056 210.474 Page15
MID SUSSEX VOLUNTARY ACTION CIO NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AWiCH 2023 Independent examiner's remuneratlon 2023 2022 Fees payable lo the chaThtys independent examiner forthe independent examination of the charitys annual accounts Fees payable to the ¢hariVs independent examiner in respect of: Accountanry software training and technical guldance 1,410 1,170 1,386 Stsff costs 2023 2022 Wages anrl salaries Social security costs Contribution lo defined contribulion pension schemes 148,257 5,134 10,915 124,636 3,202 4,775 164306 132,553 The averag8 number of persons employed by the charity during Ihg year was as follows.. 2023 No. 2022 No. Adminislralion No employee received MuneratiOn amounting to more than £60.000 In either year. The key management personnel are considered lo be the Twstees. The Trustees ar8 not remunerated. 10. Tru5tees' romungratlon and gxpfynses During the year. no Trustees received any remuneration or other benefits (2022- £NIL). During the year ended 31 March 2023. expense5 lotalling £NIL were reimbursed or paid diredy to Tnjstee (2022- £921. The expenses reimbursed related to travel costs. Page 16
MID SUSSEX VOLUNTARY ACTION CIO NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 11. Tanglble fixed assets Leasghold property Improvemon Flxtures and Ilttlngs Offlce èquipment Total Cost or valuatlon At 1 April 2022 AddTtions 8,312 8,665 1.215 16,977 96,435 95,220 At 31 March 2023 95,220 8,312 9.880 113,412 Dgpreclatlon Al 1 April 2022 Charge for the year 2.837 2,771 5,561 2,873 8,398 9.960 4.316 Al 31 March 2023 4,316 8.434 18.358 Net book value Al 31 March 2023 90,904 2.704 1,446 95.054 At 31 Maroh 2022 5,475 3.704 8.579 12. Debtors 2023 2022 Due within one year Trade debtors 1,025 1,217 78.094 7,027 Prepayments and accnjed income 2,242 79,121 Page 17
MID SUSSEX VOLUNTARY ACTION CIO NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 13. Credltors: Amounts falllng due wlthln one year 2023 2022 Trade credilorg Other taxat*)n and social security Pension lund payable Other cred¢tors Accruals 4,105 1,870 7.117 5.298 3.204 2.538 1,472 282 1,950 21.594 6,242 Other creditors relatgs to funds held by MSVA on behalf of th8 Hugs organisolion which arranges assistsnce lo unianS in Burgess Hill and the surroundirtg area. MSVA acts as an agent in this respect and does not receive a commission. Page 18
MID SUSSEX VOLUNTARY ACTION CIO NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 14. Statement of funds Stat¢ment of funds - curront year Balanca at 31 March 2023 Balance at 1 April 2022 Transfers inlout Income Expendituro Unrestrlcted funds Deslgnated funds Emergencies Cherry Tree Centfe Community cafe wami hub 40,000 2.626 140.000) 12,626) 1.358 1.358 42.626 1,358 (2,6261 140,0001 1.358 General funds General fund 28,863 108A01 In,6261 44,577 104,215 Total Unrestricted funds 71.489 109.759 {80.252) 4,577 105,573 Balance at 31 March 2023 Balance at 1 April 2022 Transfers inlout Income Expendlture Reslrlcted funds Other restricted funds Community based food and emotional wellbeing support Communlly cafe wam) hub Oelivering volunteedng 8UPPOrt in Mid Suss8X Digital commL5nicalion program East Grinslead cafe siaff Food Partnership Project MSDC 75,000 175,0001 (4.4901 4N90 436 4,577 2,891 (436) (4,577) 3,000 15,891) 13.004 (11.180) 1.824 9,999 Food Partnership Project SCF Food Partnership Project wscc HSBC Autumn fair 9,999 34822 134,6441 1280) 11.835) {2,8651 178 280 IT upgrade Jubilee Arts Councll fvnd 1.835 2.865 Page 19
MID SUSSEX VOLUNTARY ACTION CIO NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 14. Statem9nt of fvnds {corrtlnued) Statsm•nt tsf funds- current year {conttnuedl Balanca at 31 March 2023 Balance at 1 Aprll 2022 Transfer8 inlout Income Exponditure LCN work in Mid Sussex NAVCA cost of living fund Postcode Society Trust Sussex Crisis Fund cafe project Ukrainian refugees Hassocks area 6,500 {6,500) {5,000) (17.8911 {6,3761 5,000 17,891 6,656 150 430 1542) {1.788) 1153) {10,000) Volunteer co-ordinator Voluntèer co-ordinator laptop William Reed Ukrainian support 3.623 153 11,835) 10.380 380 167.388 34,871 1184,8711 {4.577} 12,811 Total of funds 238,877 144,630 1265,1231 118,384 Page 20
MID SUSSEX VOLUNTARY ACTION CIO NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 14. Statoment of funds {contlnuedl SL*ament of funds- prfor year Balan al 31 March 2022 BalanGe al l Apnl 2021 Transfers in/out InGome Expendilure Unrestrlctsd funds D8$ignated funds Emergencies Cherry Tree Centre Communlty cafe warm hu 29,500 tO.500 20.OCPO 40,000 2,626 {17,374) 29,500 (17,374) 30,500 42.626 General funds Generyal fund 77,417 97,051 {115. 112) (30,493) 28.863 Totsl Unrestricted funds 106,917 97,051 (f 32,486) 71,489 Balan al 31 March 2022 8alanGo al 1 April 2021 Transfers inloul Income Expenditure Rèstrlcted funds Other restricted funds Community b8sed food and emotional wellbeing support Community cafe warm hub Dellvering volunteering support in Mid Sussex Digital communication program East Grinstead cafe staff Food Partnership Project MSDC Food Partnership Project SCF Food Partnership Project wscc HSBC Avtumn falr IT upgrade 14,350 13,477 (27, 794) (33) 75,000 75,000 6.760 (6,317) (4,423) (9,4T8J (TJ 436 4,577 2,891 4,000 5,0( 7,369 30.000 (16.996) 13.004 15,000 20.000 (178) 34.822 4,075 (2,240) 1.835 Page 21
MID SUSSEX VOLUNTARY ACTION CIO NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 1 Statemant of funds Icontlnuedl Statement of funds - prlor year Icontlnued) Balance at 31 March 2022 BalanG8 at 1 Apnl 2021 Transfers in/out Income Expenditurg Jubilee Arts Council fund LCN work in Mid Sussex NAVCA cost of living fund Postcode Society Trust Suss8x Crisis Fund cafe project Ukrainian refugees Hassocks area 6,500 6,500 19,973 9.860 {2,082} (3,237) IT,891 6.656 33 Volunteer co-ordinator. Volunteer co-ordinator laptop William Reed Ukrainian support 20,810 322 (17, 187) 3.623 153 63,557 193.939 (90, 101) (7J 167.388 Total of funds 170.474 290.990 (222,587) 238,877 Page 22
MID SUSSEX VOLUNTARY ACTION CIO NOTES TO ThE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 AIM AND USE OF DESIGNATED AND RESTRICTED FUNDS Designated funds-. The Emergencies designated fund relates lo monies set aside by the Trustees to ¢over costs associated with any sudden closure of the charily eg redunéancies. The Cherry Tree Centre designated fund has been sel up for expendtture on the refurbishment of the Cherry Tree Centre. Community café warm hub fund was set up lo support Cherry Tree Centre café continuing to be open at least once a week to provide a warm, safe space for residanls and the local community to use. Restricted funds: Community based food and emotional wellbeing svpport fund is a provision MSVA made to svpport community development during Covid-19. 11 has been funded with a grant from WSCC. Community cafe wami.hub was set up with support from Clarion Futures {£2,5451 and Burgess Hill Town Centre1£1.9451. The grants received supported provision of safe space Serving hot food for rosidents and the local community. The delivering volunteering support in Mid Sussex funé was sel up with fijnding received via the A]liance. Digital communication program has been funded by B81four Beatty. The fund is for setting up a web page on the IASVA website lo highlight digital resources in Mid Sussex. East Grinstgad cafe stsff was sel up with funds from Clarion. 11 relatos to 6 month5 salary payment for a member of staff lo run a cafe in East Grinslead. Food Partnership Project MSDC relates to the part of the project lo bring together food provide in Mid Sussex funded by Mid Suss9x District Council. Sussex Communty Foundation grant funding has been rlngfenced for the Food Partnershlp Prolect ISCFI. Food Partnership Projecj was sel up with a grant from WSCC and is to fvnd the cost of bringing together food providers in Mid Sussex. HSBC autumn falr relatas to financial donation {sponsorship) from HBSC towards MSVA autumn 2022 fair. IT upgrade fund is for the Purchase of IT hardware costs. Th8 inrA)me was reiVed from the National Lott9ry Awards for All. The hardware purchase costs have been capitallsed 8nO are accounted for within fixed assets. The costs deducted against the fund durtng the year relate lo depreciation. Jubilee Art5 Council fund= Funded by Sussex Comrnvnity Foundation. Jubilee Ars Council fund was set up towards Jubilee Arts Day Event at Chery Tree Cent LCN work in Mid Sussex relates tr) funding from Community Works Brighton and Hove towards working with Local Communily Nets¥0S to tackle inequalty in Mid Sussex. NAVCA cost of living fund relates to grant contributed lowards the cost of the Community Development Co-ordinators running our commL¢nity for¢Jms between November 2022 and Marth 2023. Page 23
MID SUSSEX VOLUNTARY ACTION CIO NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 The P05tcode Society Trust funding is to develop Volunleerlng and Intercullural Understanding in Mid Sussex in a posl-covid environmgnl. Sussex Crisis Fund cafe project rgEales to funding provided by Sussex Community Founéalion towards making the kf(¢hen and café space al the Cherry Tree Centre available to njn sessions on c(x)king on a low income and healthy eating. Ukrainian reftjgees Hassocks area funded by St John Church dot)ation was set up towards Hassocks Ar6a refugee support and contributed towards funding a Washbrooks Farm visit for the Ukrainians families. Volunteer co-ordinator fund relates to income receiv8d from Sussex Community Foundation for the salary and expensas of an additional volunteer co-ordinator role for a period of 12 months. Volunteer co-ordinator laptop fund relates to Income received from Haywards Heath Rotsry for the purchase ol a laptop. The cost has been capitalised and Is accounted fpr within fixed assets. The cost deduclgd against the fund during the year relates to depreciation. William Reed Ukrainian support granl was sel up lo provide some direct refugee assistance to Ukrainians families and their hosts. Other restricted ftjnds: These funds were set up and used in the prior year. They have been combined and Telate to the following.. BeNt5wood digitsl inclusion program has been funded by Clarfon Futures, the Clarion Housing Group charitable foundalDn.11 is lo lund recruiltnenl of digital champions lo support local residents to gel online. Community Partnership Project fund relates to funds held on behalf of West Sussex Co¥Jnty Council for community based gvents. Lonelin&ss reslricted fund tslates lo Sussex Community Foundation funding from the West Sussex High Shertff Fund in relation lo work lo address loneliness in Mid Sussex. Mid Sussex Liaison Group fund is to Provide 2 networking events per annLtm for voluntary and community groups providing serylces in Mld Sussex. MSVA CEO fund relates to income received from the Clarion Partnership Project and relal8S to the cost of additonal hours worked by the MSVA CEO during 2021-22. Restart Chefry Tree Centre relates lo grant fijnding from Mid Sussex DistrÉct Council towards bringing the Cherry Tree Cenlre into use. Sussex Communily Foundation and WSCC IrainSng fund 1$ to enable MSVA to facilitate and prowée subsidised training to its membars. Youth Voluntaellng Project is for funding the cost of a booklet to encourag9 youth volunteedng. Page 24
MID SUSSEX VOLUNTARY ACTION CIO NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 1& Summary offunds Summary of funds - current ar Balance at 31 March 2023 Balanca at 1 Aprfl 2022 Transfers inlout Income expendituro Designal&d funds General funds Restricted funds 42,626 28.863 167,388 1.358 108,401 34,871 12,626} {77,6261 1184,8711 {40.000) 44,577 14,577} 1.358 104,215 12.811 238,877 144,630 {265,1231 118,384 Summary of funds - prfor year Balance al 31 Mafrrh 2022 Balance 8t l Apnl 2021 Transfe in/out Income Expendtture Designated funds General funds Restricted funds 29.500 77,417 63.557 (17,374? {115. It2) (90,101) 30,500 f30,493J (7) 42,626 28,863 767,388 97,051 193,939 170.474 290,990 (222.587) 238,877 Page 25
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 16. Analysis of net assets between funds Analysis of net a55ets between funds - current ygar Unrestricted Restricted funds funds 2023 2023 Total funds 2023 Tangible fixed assets Current assets 88.044 34.926 (21,5941 4,197 7.009 9.999 9&053 44.925 121.594) Creditors due wtthin one year Dtfferen 14.1971 Total 105.573 12.811 118.384 Analysls of not assets betweon funds - prlor year Unrestricted funds 2022 Restricted funds 2022 Total ftinds 2022 Tangible fixed as¥ets Current assets Creditors due within one year 1.724 76,007 (6,242J 6,855 160.533 8,579 236,540 (6,242) Total 71.489 167,388 238,877 17. Pension commitments The charity contributes to defined contribution penslon schemes for eligible employees. The pension cost charge represents contributions payable by the charity lo those funds and amounted lo £10,915 {2022 £4,715). The amount payable to the fund at the balance sheet date is £7,11712022- £2821- Page 26