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2022-03-31-accounts

Charity number: 1158780

MID SUSSEX VOLUNTARY ACTION CIO

UNAUDITED

TRUSTEES' REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2022

MID SUSSEX VOLUNTARY ACTION CIO

CONTENTS

Page
Reference and administrative details of the charity, its Trustees and advisers 1
Trustees' report 2 - 5
Independent examiner's report 6
Statement of financial activities 7
Balance sheet 8
Notes to the financial statements 9 - 25

MID SUSSEX VOLUNTARY ACTION CIO

REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2022

Trustees

James Baldwin, Chair John Williams, Vice Chair (resigned 23 November 2021) Steven Harper, Treasurer (appointed 25 January 2022) Annette Capper, Trustee (appointed 23 November 2021) Melissa Case, Trustee (appointed 16 May 2022) Philip Chadwell, Trustee Margaret Collins, Trustee (resigned 23 November 2021) Gabrielle Gardner, Trustee Andrew Langler, Trustee (appointed 16 May 2022) Thomas Marsden, Trustee (appointed 23 November 2021) David Mason, Trustee (appointed 16 May 2022) Lucinda Mather, Trustee Patrick Mayhew, Trustee (appointed 10 February 2022) Paula Nicholson, Trustee (resigned 23 November 2021) David Wellbelove, Trustee

Charity registered number

1158780

Principal office

The Cherry Tree Centre Fairfield Road Burgess Hill West Sussex RH15 8QB

Accountants

GMBC LLP Chartered Tax Advisers and Accountants Marine House 151 Western Road Haywards Heath West Sussex RH16 3LH

Bankers

CAF Bank Limited 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ

Page 1

MID SUSSEX VOLUNTARY ACTION CIO

TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2022

The Trustees present their annual report together with the financial statements of the Mid Sussex Voluntary Action CIO for the year 1 April 2021 to 31 March 2022.

Objectives and activities

a. Policies and objectives

The principal object of the charity is to promote any charitable purposes for the benefit of the community in the local government district of Mid Sussex and its environs (hereinafter called “area of benefit”) and in particular by:

In carrying out these charitable purposes the charity will seek to challenge all forms of oppression and inequality and to give priority to working with those whose full participation in society is limited by economic, political and social disadvantage.

In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'.

Achievements and performance

a. Review of activities

Mid Sussex Voluntary Action (MSVA) works across the whole of the Mid Sussex district supporting local voluntary and community organisations, providing a "one-stop shop" for help and information on a range of legal, financial, and regulatory requirements governing charities.

MSVA's services includes practical one-to-one support for its free membership of voluntary groups to help them set up, to become sustainable and to thrive in order to meet the needs of their clients. The charity also offers an in-demand volunteering service bringing together volunteers and local organisations and supporting volunteer recruitment and development.

MSVA runs an annual programme of networking events and affordable training, and is a leader in bringing together voluntary groups, public bodies, and local businesses - acting as champion and voice of the voluntary sector at strategic forums, helping to identify need and addressing gaps in services.

MSVA operates the Cherry Tree Centre in Burgess Hill, which it has renovated as a community resource for its member groups and the local community, with affordable studios, rooms, and office space for hire, plus a café and community kitchen.

b. Investment policy and performance

It is the policy of the charity to maintain “Development and Free Reserves” for both restricted and unrestricted funds in cash. In order to earn as much interest as possible for the charity an appropriate level of funds will be held in deposit accounts. Funds will be transferred to the working account as required. The Trustees Board will review competitor rates and services from time to time to ensure the charity achieves the best service and remuneration possible.

Page 2

MID SUSSEX VOLUNTARY ACTION CIO

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

Financial review

a. Going concern

After making appropriate enquiries, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies.

b. Reserves policy

It is the policy of the charity to maintain unrestricted funds, which are free reserves of the charity, at a level of between 3 to 6 months of the resources expended. At this level the Trustees feel that in the event of a significant drop in funding, they would be able to continue the current activities of the charity for a limited period and discharge all financial and contractual liabilities. It would obviously be necessary to consider how funding would be replaced and/or activities changed.

Whilst the position at 31 March 2022 was below this level, MSVA also holds a separate designated fund of £40,000 for use in emergencies.

c. Principal funding

West Sussex County Council (WSCC) and Mid Sussex District Council (MSDC) were the principal funders of core operation of the charity in terms of cash grants. The WSCC grant for 2021/22 was received via the WSCC VCSi Alliance (the Alliance) which received the total grants for the West Sussex area. The Alliance was responsible for the distribution of funds in respect of each area, Adur and Worthing, Crawley, Arun & Chichester, Horsham, and Mid Sussex, and for central reporting to WSCC. East Grinstead Town Council (EGTC) provided meeting facilities at nil cost.

Structure, governance and management

a. Constitution

Mid Sussex Voluntary Action CIO is a registered charity, number 1158780, and is governed by a Constitution dated 6 October 2014.

b. Methods of appointment or election of Trustees

The management of the charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Constitution. The Board of Trustees can have up to 12 members and sub-committees are convened as required.

c. Organisational structure and decision-making policies

The Board of Trustees delegates the running of the day-to-day operations of the charity to the Chief Executive Officer and the staff team. To facilitate effective operations, the CEO has delegated authority, within terms of delegation approved by the Trustees, for operational matters including finance, employment, and performance related activities.

Page 3

MID SUSSEX VOLUNTARY ACTION CIO

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

Structure, governance and management (continued)

d. Policies adopted for the induction and training of Trustees

New Trustees undergo an induction session with MSVA to brief them on their obligations under charity law, the content of the constitution, the committee and decision making processes, the business plan, budget and recent performance of the charity and the policies of the charity. During the induction session they meet key employees and other Trustees. Trustees are encouraged to attend appropriate training, information sessions and MSVA events to facilitate the undertaking of their role.

e. Financial risk management

The Trustees are satisfied that systems and procedures are in place to mitigate our exposure to the major risks. Risk analyses have been carried out regularly during 2021/22 and will continue at appropriate intervals. The most significant risks facing MSVA relate to ensuring the appropriate diversification of income streams and the risks associated with the management and operation of the Cherry Tree Centre including refurbishment work planned for 2022/23.

Plans for future periods

MSVA has committed funding from both Mid Sussex District Council and West Sussex County Council (via the Alliance). This funding is to enable MSVA to provide the following support to the local voluntary and community sector in the Mid Sussex Districts:

In particular, as a partner to the local statutory bodies, MSVA is to support the development of a strong community and voluntary sector, to aid post-Covid-19 recovery, to foster development of Community Hubs, and to work to alleviate digital exclusion.

In addition, MSVA receives in-kind and monetary donations and sponsorship from the philanthropic and corporate sectors and is seeking to develop its capacity to raise funds in this way, and to increase a sustainable income from rentable space in the Cherry Tree Centre. MSVA has taken a lead in setting up a Foods Partnership to alleviate food poverty and will take steps to put this on a sustainable independent footing.

MSVA will continue to work with other voluntary groups and with statutory partners, so making the most effective and efficient use of the funding it and its partners receive to support the local voluntary and community sector.

Page 4

MID SUSSEX VOLuKfARY ACTION CIO TRUSTEES, REPORT (COIfflNUED) FOR THE YEAR ENDED 31 MARCH 2022 TRUSTEES, RESPONSIBILrnES sfATEMEiir ststement ot Tru8lws' r•sponslblllllo The Trusiees are responsible for pteparino ￿ Tnjstees. rewjrt arKI tho flnancial 8tatemonl$ In accordance with opplicablo law a￿1 Unitad Standards {United K1￿M Generalty Accepted AccountitYJ Practice). The law applicable to charlties in Engknd & Wal8s r8quir8s the Trustees to prepare flnancial stat8ments for each financid year which gfve a true aThJ falr vI8w of the stat9 of affalys ol the charity and ol Its incoming r8sources ano aptyication of iesourGgs. illclLKling Its Incom8 and eX￿1￿ur¢. for that period. In preparing these rinancial statements. the Tnjstgas are required to: select suitable accounting p)I￿leS and then thgm ¢onsistenYy; ob5eNe the methcds and prir￿lpleS of the Charilies SORP IFRS 1021., make judgments and a¢counting 88timate5 that aro r￿Onable ar¥J pwdgnt. slaie whethgr applicable UK Accourrting Standards IFRS 102} have been followed. 3ubjecl to any malerial departures dlsclos8d and exslaingj in the finarKial statements., prepare the financial Statements on the wiryJ concem basls Unl￿ it is inqoproprfate lo presume Ihal tho charity ￿11 continue in Lwiness. The Trust88s are reswnslble lor keerAng adequate accountirwJ records that are sufficiènt lo show ar￿ èxplain the charitys tran￿CtIonS and disdosa wih r8asonatao accuracy al afry time Ihe fftnanc1￿ position ol the ¢haAty and enable them to ensure ihat the financial statements c(Mnpty with the Charities Acl 2011. the Gharty 1￿counts and R8ponsl Regulation5 2ty)8 and the w>vis¢on5 of the trust deed. They ar8 also resFXnsibl& for safèguarding the assets ot the chanty aThl ￿nce for taking reasonable s* lor Ihg prevention aNI detoction ol fraud and other irr8gularibes. AN)rov8d by order of Ihe membgrs of the fM)ara of Tn￿e8$ on and signed on their haK by.. James Baldwln Chair stOVon H8 Treasurer Page 5

MID SUSSEX VOLUNTS¢Y ACIION CIO INDEPENDENT EXAMINERS REPORT FOR THE YEAR ENDED 31 MARCH 2022 Independent examlnefs report lo the Trnstees of Mld Sussex Volunlary Aetlon CIO (Ihe ehathy) I report to the charity Trustees on my examination of the wKounts ol the charity lor Ihe year and￿1 31 March 2022. Responslblllilos and basls of report As the Trustees of the charity you are resp(￿sIble tor the weparat￿n ol Il ￿COUnts in accordance wth the requirements ol the Charil¢es Acl 2011 llhe 2011 Acl'l- I rewrt in respea ol my examlnation ol the charitys accounls CWTied out under section 145 01 the 2011 Act and in cairying out my examlnation I have followed the apr41¢￿8 Dir6Ctions givan by thè Charily Commission under section 14515llbl ol the 2011 Act. Independenl examlnerf8 8talemenl Sin¢8 the charivs oross incom6 &XC88Ltsd £250,000 YOUT examiner must a member ol a tojy listed in section 145 01 the 2011 Aci. I conlimi thai i am qudili&J to undertake the examination b6rause l am a momber ol the A$S￿lati￿ ol Chart•rod Certrfi8d Ac£c￿nIan1S, which is one ol the listed bod￿5. Your attention is drawn to the fact that the charity has Fepared the accounts in accordance with ACc￿ntIng and Reporting by Charities.. Statemerrt of Recommwded Pract￿9 apFlicabl8 to charitses preparing their accounts in a￿Ordan￿ wfth the Financial Rep)11￿9 Standard a￿licable in the UK and Republic ol Ireland IFRS 1021 in preference lo the Accounting aKI R8pJrbng by Charr(i8s: Statement of R￿rnM￿ded Practic8 ￿￿ed on 1 ArKil 2LX)5 which is referred lo in th8 exlanl r8gulalK)ns bul has been withdrawn. l understaThJ that this has been done In order lor the accounts to provKJe a true and fair view in &cordan¢e with the Generdly Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015. I have completsd my examination. I confirm that no matters have come to my attention in COn￿li9n with the examination giving me cause lo bdieve Ihal in any mal81ial respect.. accounting records were nol kept in respect ol the chanty as rwuired by s8cti(m 130 01 the 2011 ￿1., OT the a￿ountS do not ac￿rd with those iecofds; or the accounts do not comply wlh the appI￿able requirements conceming the form and conlenl ol accounts sel out in the Chariti8s (Accounts and Aeportsl Regulati)ns 2(X)8 other than any fequirem8nt that the actounts give a Yrue and lair. view which is not a mattèr considergd as part ol an ind6p8ndènt examination. I have no con¢erns and have coma across no other matters in cOnn￿lI0n the examination lo which attention should be drawn in this report in ordar lo &nablfr a prowr und•rslan(fjng ol the accounts ID bo reached. This report is mad8 solety lo th8 charivs Trustees. as a body. in ac¢ordanc6 with Part 4 01 the Charilies (Accounts and ReForlsl Regulat￿￿$ 2008. My Drk has been undertaken so thal I might stalg lo Ihg charivs Trustees those matters l am required to state to them in an IndoFendent examiner's rep)rt and lor no other PUTFrt)sg. To the lullesl exlenl pemiitted by law, I do not accèpt or assume responsibility lo anyone olhgr than the charlty and th8 tharitls TTLA81è8S as a bco¥, lor my work oi lor this report. Smjned: Margaret Anne Swinson GMBC LLP Chartered Tax Athisws arKI Accountants Marine Housg 151 Weslern Road Haywards Heath RH16 3LH Dai•J.. I FCCA Joji Page 6

MID SUSSEX VOLUNTARY ACTION CIO

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2022

Note
Income from:
Donations and legacies
3
Other trading activities
4
Investments
5
Total income
Expenditure on:
Charitable activities
6
Total expenditure
Net (expenditure)/income
Transfers between funds
14
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Net movement in funds
Total funds carried forward		 Unrestricted
funds
2022
£
77,480
18,846
725
97,051
132,486
132,486
(35,435)
7
(35,428)
106,917
(35,428)
71,489		 Restricted
funds
2022
£
193,939
-
-
193,939
90,101
90,101
103,838
(7)
103,831
63,557
103,831
167,388		 Total
funds
2022
£
271,419
18,846
725
290,990
222,587
222,587
68,403
-
68,403
170,474
68,403
238,877		 Total
funds
2021
£
190,848
945
770
192,563
137,771
137,771
54,792
-
54,792
115,682
54,792
170,474

The Statement of financial activities includes all gains and losses recognised in the year.

The notes on pages 9 to 25 form part of these financial statements.

Page 7

MID SUSSEX VOLuKfARY ACTION CIO BALANCE SHEET AS AT 31 MARCH 2022 2022 2021 Note Flx•d 98•1$ Tanglble assets 11 8,579 4,856 4,856 Currnnl a8MI• Doblor8 Cash al bank and In hand 12 79,121 157,419 24,189 143,474 230,540 187,8S3 Cr8dttors,' amount8 falllng duo vlthln one year 13 (6,242} (2,045) Not cumt a¥••ts 230298 165,818 Totsl aMet8 tUff￿t Ilobllltlo• 238,877 170,474 Total not a8••t• 238,877 170,474 Charlty fund• Rostrlctad lunds Unre8lrkl•d tund$ 14 14 187,388 71089 63,557 106,917 Total fund8 238,877 170,474 Th8 flnanclai si8tem8nts w8re approved and authorised lor Issug by the Truste￿ on tg g•Zt and Ignod on Ihelr behalf by.. J•m•s Baldwln Chair St8von Harp•r Treasurer The notas on p8ge$ 9 to 25 lorm part ol Ihose flnanctd statomonts. Page 8

MID SUSSEX VOLUNTARY ACTION CIO

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

1. General information

Mid Sussex Voluntary Action CIO is a registered charity number 1158780. The principal office is The Cherry Tree Centre, Fairfield Road, Burgess Hill, West Sussex, RH15 8QB.

2. Accounting policies

2.1 Basis of preparation of financial statements

The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Charities SORP (FRS 102) published in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

Mid Sussex Voluntary Action CIO meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

2.2 Income

All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

Grants are included in the Statement of financial activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.

Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable.

2.3 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been included under expense categories that aggregate all costs for allocation to activities.

Expenditure on charitable activities is incurred on directly undertaking the activities which further the charity's objectives, as well as any associated support costs.

All expenditure is inclusive of irrecoverable VAT.

Page 9

MID SUSSEX VOLUNTARY ACTION CIO

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

2. Accounting policies (continued)

2.4 Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited.

2.5 Tangible fixed assets and depreciation

Tangible fixed assets costing £NIL or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably.

Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition are included in the measurement of cost.

Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives.

Depreciation is provided on the following bases:

Fixtures and fittings - 33.33% straight line
Office equipment - 33.33% straight line

2.6 Debtors

Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

2.7 Cash at bank and in hand

Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

2.8 Liabilities and provisions

Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.

Liabilities are recognised at the amount that the charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.

Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of financial activities as a finance cost.

Page 10

MID SUSSEX VOLUNTARY ACTION CIO

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

2. Accounting policies (continued)

2.9 Financial instruments

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

2.10 Pensions

The charity contributes to defined contribution pension schemes for eligible employees. The pension charge represents the amounts payable by the charity to the fund in respect of the year.

2.11 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

Investment income, gains and losses are allocated to the appropriate fund.

Page 11

MID SUSSEX VOLUNTARY ACTION CIO

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

3. Income from donations and legacies

Unrestricted
funds
2022
£
Grants
Mid Sussex District Council grants
38,471
WSCC via Alliance
35,955
Postcode Society Trust
-
Sussex Crisis Fund
-
Community Works Brighton & Hove
-
Sussex Community Foundation
-
Clarion Housing Group
-
Balfour Beatty
-
Subtotal
74,426
Donations
1,554
Other grants
1,500
Subtotal
3,054
Total 2022
77,480
Total 2021
125,269		 Restricted
funds
2022
£
42,477
101,760
19,973
9,660
6,500
1,000
5,000
5,000
191,370
200
2,369
2,569
193,939
65,579		 Total
funds
2022
£
80,948
137,715
19,973
9,660
6,500
1,000
5,000
5,000
265,796
1,754
3,869
5,623
271,419
190,848		 Total
funds
2021
£
66,902
51,855
-
-
-
27,675
15,284
4,000
165,716
5,368
19,764
25,132
190,848

Page 12

MID SUSSEX VOLUNTARY ACTION CIO

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

4. Income from other trading activities

Income from fundraising activities

Unrestricted
funds
2022
£
Community room hire
16,731
Advertising
655
Training
1,460
Total 2022
18,846		 Total
funds
2022
£
16,731
655
1,460
18,846		 Total
funds
2021
£
945
-
-
945

5. Investment income

Unrestricted Total Total
funds funds funds
2022 2022 2021
£ £ £
Income from cash investments 725 725 770

Page 13

MID SUSSEX VOLUNTARY ACTION CIO

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

6. Analysis of expenditure on charitable activities

Summary by fund type

Unrestricted
funds
2022
£
Supporting local voluntary and community
organisations
132,486
Total 2021
126,330
7.
Analysis of expenditure by activities
Activities
undertaken
directly
2022
£
Supporting local voluntary and community
organisations
12,113
Total 2021
1,709
Analysis of direct costs
Youth Voluntary Project J3A Booklet
Training costs
Other direct costs
Cafe bookings
Temporary staff
Total 2022		 Restricted
funds
2022
£
90,101
11,441
Support
costs
2022
£
210,474
136,062
Activities
2022
£
-
5,654
4,220
1,341
898
12,113		 Total
funds
2022
£
222,587
137,771
Total
funds
2022
£
222,587
137,771
Total
funds
2022
£
-
5,654
4,220
1,341
898
12,113		 Total
funds
2021
£
137,771
Total
funds
2021
£
137,771
Total
funds
2021
£
500
1,209
-
-
-
1,709

Page 14

MID SUSSEX VOLUNTARY ACTION CIO

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

7. Analysis of expenditure by activities (continued)

Analysis of support costs

Staff costs
Depreciation
Venue hire
Office costs
Communications
Printing and stationery
Postage
Advertising and publicity
Subscriptions and publications
Accountancy
Rent Burgess Hill
Heat, light and power
Travel and subsistence
Insurance
Repairs and maintenance
Repairs and maintenance equipment
Office cleaning
Removal and storage
IT software and consumables
Bank charges
Service charges Burgess Hill
Legal and professional
Trustees expenses
Staff training
Consultancy fees
General expenses
Loss on disposal of fixed assets
Total 2022		 Activities
2022
£
132,553
5,659
395
2,105
4,416
619
329
2,093
1,297
2,556
2,993
13,147
1,274
580
3,613
30
3,533
3,364
10,466
96
-
3,534
92
1,114
8,605
6,011
-
210,474		 Total
funds
2022
£
132,553
5,659
395
2,105
4,416
619
329
2,093
1,297
2,556
2,993
13,147
1,274
580
3,613
30
3,533
3,364
10,466
96
-
3,534
92
1,114
8,605
6,011
-
210,474		 Total
funds
2021
£
82,684
2,255
(23)
1,663
2,949
64
16
3,284
1,284
834
11,884
-
52
1,427
94
9,308
-
-
5,000
70
7,895
4,688
-
223
-
64
347
136,062

Page 15

MID SUSSEX VOLUNTARY ACTION CIO

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

8. Independent examiner's remuneration

2022 2021
£ £
Fees payable to the charity's independent examiner for the independent
examination of the charity's annual accounts 1,170 900
Fees payable to the charity's independent examiner in respect of:
Accountancy software training and technical guidance 1,386 -

9. Staff costs

Wages and salaries
Social security costs
Contribution to defined contribution pension schemes		 2022
£
124,636
3,202
4,715
132,553		 2021
£
77,762
-
4,922
82,684

The average number of persons employed by the charity during the year was as follows:

2022 2021
No. No.
Administration 8 6

No employee received remuneration amounting to more than £60,000 in either year.

The key management personnel are considered to be the Trustees. The Trustees are not remunerated.

10. Trustees' remuneration and expenses

During the year, no Trustees received any remuneration or other benefits (2021 - £NIL) .

During the year ended 31 March 2022, expenses totalling £ 92 were reimbursed or paid directly to 1 Trustee (2021 - £NIL ). The expenses reimbursed related to travel costs.

Page 16

MID SUSSEX VOLUNTARY ACTION CIO

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

11. Tangible fixed assets

Cost or valuation
At 1 April 2021
Additions
At 31 March 2022
Depreciation
At 1 April 2021
Charge for the year
At 31 March 2022
Net book value
At 31 March 2022
At 31 March 2021
Debtors
Due within one year
Trade debtors
Prepayments and accrued income		 Fixtures and
fittings
£
371
7,941
8,312
67
2,770
2,837
5,475
304		 Office
equipment
£
7,224
1,441
8,665
2,672
2,889
5,561
3,104
4,552
2022
£
78,094
1,027
79,121		 Total
£
7,595
9,382
16,977
2,739
5,659
8,398
8,579
4,856
2021
£
15,275
8,914
24,189

12. Debtors

Page 17

MID SUSSEX VOLUNTARY ACTION CIO

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

13. Creditors: Amounts falling due within one year

Trade creditors
Other taxation and social security
Pension fund payable
Other creditors
Accruals		 2022
£
2,538
1,472
282
-
1,950
6,242		 2021
£
82
422
79
628
834
2,045

Page 18

MID SUSSEX VOLUNTARY ACTION CIO

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

14. Statement of funds

Statement of funds - current year

Unrestricted funds
Designated funds
Emergencies
Cherry Tree Centre
General funds
General fund
Total Unrestricted funds
Restricted funds
Mid Sussex Liaison Group
Sussex Community Foundation
and WSCC training
Community Partnership Project
IT upgrade
Youth Volunteering Project
Volunteer co-ordinator
Volunteer co-ordinator laptop
Postcode Society Trust
Community based food and
emotional wellbeing support
East Grinstead cafe staff
Bentswood digital inclusion
program
Digital communication program
MSVA CEO funding
Food Partnership Project
WSCC
Delivering volunteering support
in Mid Sussex		 Balance at 1
April 2021
£
29,500
-
29,500
77,417
106,917
1,981
1,785
300
4,075
500
20,810
322
-
-
5,000
4,480
4,000
5,304
15,000
-		 Income
£
-
-
-
97,051
97,051
-
-
-
-
-
-
-
19,973
75,000
7,369
-
5,000
-
20,000
6,760		 Expenditure
£
-
(17,374)
(17,374)
(115,112)
(132,486)
(1,981)
(1,785)
(267)
(2,240)
(500)
(17,187)
(169)
(2,082)
-
(9,478)
(4,480)
(4,423)
(5,304)
(178)
(6,317)		 Transfers
in/out
£
10,500
20,000
30,500
(30,493)
7
-
-
(33)
-
-
-
-
-
-
-
-
-
-
-
(7)		 Balance at
31 March
2022
£
40,000
2,626
42,626
28,863
71,489
-
-
-
1,835
-
3,623
153
17,891
75,000
2,891
-
4,577
-
34,822
436

Page 19

MID SUSSEX VOLUNTARY ACTION CIO

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

14. Statement of funds (continued)

Statement of funds - current year (continued)

Food Partnership Project
MSDC
Sussex Crisis Fund cafe project
Restart Cherry Tree Centre
LCN work in Mid Sussex
Loneliness restricted fund
Total of funds		 Balance at 1
April 2021
£
-
-
-
-
-
63,557
170,474		 Income
£
30,000
9,860
12,477
6,500
1,000
193,939
290,990		 Expenditure
£
(16,996)
(3,237)
(12,477)
-
(1,000)
(90,101)
(222,587)		 Transfers
in/out
£
-
33
-
-
-
(7)
-		 Balance at
31 March
2022
£
13,004
6,656
-
6,500
-
167,388
238,877

Page 20

MID SUSSEX VOLUNTARY ACTION CIO

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

14. Statement of funds (continued)

Statement of funds - prior year

Unrestricted funds
Designated funds
Emergencies
General funds
General fund
Total Unrestricted funds
Restricted funds
Mid Sussex Liaison Group
Sussex Community Foundation
and WSCC training
Community Partnership Project
IT upgrade
Youth Volunteering Project
Volunteer co-ordinator
Volunteer co-ordinator laptop
CRM software
East Grinstead cafe staff
Bentswood digital inclusion
program
Digital communication program
MSVA CEO funding
Food Partnership Project
WSCC
Total of funds		 Balance at
1 April 2020
£
46,500
58,963
105,463
1,981
1,738
1,100
5,399
-
-
-
-
-
-
-
-
-
10,218
115,681		 Income
£
-
126,984
126,984
-
1,296
-
1,496
1,000
22,653
350
5,000
5,000
4,480
4,000
5,304
15,000
65,579
192,563		 Expenditure
£
-
(126,330)
(126,330)
-
(1,249)
-
(2,820)
(500)
(1,843)
(28)
(5,000)
-
-
-
-
-
(11,440)
(137,770)		 Transfers
in/out
£
(17,000)
17,800
800
-
-
(800)
-
-
-
-
-
-
-
-
-
-
(800)
-		 Balance at
31 March
2021
£
29,500
77,417
106,917
1,981
1,785
300
4,075
500
20,810
322
-
5,000
4,480
4,000
5,304
15,000
63,557
170,474

Page 21

MID SUSSEX VOLUNTARY ACTION CIO

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

AIM AND USE OF DESIGNATED AND RESTRICTED FUNDS

Designated funds:

The Emergencies designated fund relates to monies set aside by the Trustees to cover costs associated with any sudden closure of the charity eg redundancies.

The Cherry Tree Centre designated fund has been set up for expenditure on the refurbishment of the Cherry Tree Centre.

Restricted funds:

Mid Sussex Liaison Group fund is to provide 2 networking events per annum for voluntary and community groups providing services in Mid Sussex.

Sussex Community Foundation and WSCC training fund is to enable MSVA to facilitate and provide subsidised training to its members.

Community Partnership Project fund relates to funds held on behalf of West Sussex County Council for community based events.

IT upgrade fund is for the purchase of IT hardware costs. The income was received from the National Lottery Awards for All. The hardware purchase costs have been capitalised and are accounted for within fixed assets. The costs deducted against the fund during the year relate to depreciation.

Youth Volunteering Project is for funding the cost of a booklet to encourage youth volunteering.

Volunteer co-ordinator fund relates to income received from Sussex Community Foundation for the salary and expenses of an additional volunteer co-ordinator role for a period of 12 months.

Volunteer co-ordinator laptop fund relates to income received from Haywards Heath Rotary for the purchase of a laptop. The cost has been capitalised and is accounted for within fixed assets. The cost deducted against the fund during the year relates to depreciation.

The Postcode Society Trust funding is to develop Volunteering and Intercultural Understanding in Mid Sussex in a post-Covid environment.

Community based food and emotional wellbeing support fund is a provision MSVA made to support community development during Covid-19. It has been funded with a grant from WSCC.

East Grinstead cafe staff was set up with funds from Clarion. It relates to 6 months salary payment for a member of staff to run a cafe in East Grinstead.

Bentswood digital inclusion program has been funded by Clarion Futures, the Clarion Housing Group charitable foundation. It is to fund recruitment of digital champions to support local residents to get online.

Digital communication program has been funded by Balfour Beatty. The fund is for setting up a web page on the MSVA website to highlight digital resources in Mid Sussex.

MSVA CEO fund relates to income received from the Clarion Partnership Project and relates to the cost of additonal hours worked by the MSVA CEO during 2021-22.

Page 22

MID SUSSEX VOLUNTARY ACTION CIO

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

Restricted funds (continued):

Food Partnership Project was set up with a grant from WSCC and is to fund the cost of bringing together food providers in Mid Sussex.

The delivering volunteering support in Mid Sussex fund was set up with funding received via the Alliance.

Food Partnership Project MSDC relates to the part of the project to bring together food providers in Mid Sussex funded by Mid Sussex District Council.

Sussex Crisis Fund cafe project relates to funding provided by Sussex Community Foundation towards making the kitchen and café space at the Cherry Tree Centre available to run sessions on cooking on a low income and healthy eating.

Restart Cherry Tree Centre relates to grant funding from Mid Sussex District Council towards bringing the Cherry Tree Centre into use.

LCN work in Mid Sussex relates to funding from Community Works Brighton and Hove towards working with Local Community Networks to tackle inequality in Mid Sussex.

The loneliness restricted fund relates to Sussex Community Foundation funding from the West Sussex High Sheriff Fund in relation to work to address loneliness in Mid Sussex.

Page 23

MID SUSSEX VOLUNTARY ACTION CIO

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

15. Summary of funds

Summary of funds - current year

Designated funds
General funds
Restricted funds		 Balance at 1
April 2021
£
29,500
77,417
63,557
170,474
Balance at
1 April 2020
£
46,500
58,963
10,218
115,681		 Income
£
-
97,051
193,939
290,990
Income
£
-
126,984
65,579
192,563		 Expenditure
£
(17,374)
(115,112)
(90,101)
(222,587)
Expenditure
£
-
(126,330)
(11,440)
(137,770)		 Transfers
in/out
£
30,500
(30,493)
(7)
-
Transfers
in/out
£
(17,000)
17,800
(800)
-		 Balance at
31 March
2022
£
42,626
28,863
167,388
238,877
Balance at
31 March
2021
£
29,500
77,417
63,557
Summary of funds - prior year
Designated funds
General funds
Restricted funds
170,474

Page 24

MID SUSSEX VOLUNTARY ACTION CIO

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

16. Analysis of net assets between funds

Analysis of net assets between funds - current year

Unrestricted
funds
2022
£
Tangible fixed assets
1,724
Current assets
76,007
Creditors due within one year
(6,242)
Total
71,489		 Restricted
funds
2022
£
6,855
160,533
-
167,388		 Total
funds
2022
£
8,579
236,540
(6,242)
238,877

Analysis of net assets between funds - prior year

Tangible fixed assets
Current assets
Creditors due within one year
Total		 Unrestricted
funds
2021
£
459
108,503
(2,045)
106,917		 Restricted
funds
2021
£
4,397
59,159
-
63,556		 Total
funds
2021
£
4,856
167,662
(2,045)
170,473

17. Pension commitments

The charity contributes to defined contribution pension schemes for eligible employees. The pension cost charge represents contributions payable by the charity to those funds fund and amounted to £4,715 (2021 - £4,922). The amount payable to the fund at the balance sheet date is £282 (2021 - £79).

Page 25