2024-09-30-accounts - The Saltaire World Heritage Education Association

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2023-2024 SWHEA Board Chair’s Report

The Collection covers all aspects of work and living in the village, its surrounding area, the histories of its buildings and its international connections, told through books, a variety of documents, maps, plans, art and objects, a good number have been donated by the Salt and Robert’s families. Shipley College hold the Collection in trust for the community.

The Collection is managed, through a perennial agreement with Shipley College. by The Saltaire World Heritage Education Association’s board of trustees. Charity Reg. no. 1158756.

During 2023, SWHEA trustees worked with the Engagement Team from the National Lottery Heritage Fund (NLHF) to agree a funding bid that would take the first steps to achieving greater resilience for the Charity and identify the most suitable location, with public access, to house the Collection for the long term future. The project is named as Bright Future: Saltaire Collection.

SWHEA’s Achievements and performance 2023-2024

A grant of £93,172.00 was awarded in December 2023 and work commenced from 3rd January 2024 to appoint two consultants, a Business Mentor, an External Evaluator and a full time professional staff member to manage the project. The detailed tasks agreed are within a project plan that sets out timescales and targets. The main tasks include

A Skills Audit and Training Needs Analysis for SWHEA Trustees and volunteers
Revision of the three year business plan by December 2024
Agreed partnerships with community groups representing disabled people and those of minority ethnic

origins, to advise SWHEA on accessibility requirements

An Options Appraisal of all potential venues for relocation of the Collection with a sub set of venues with

potential for outreach work

A feasibility study of the shortlisted options identified

Appointment of a Museum Design Consultant for the option rated as the most feasible to identify all likely ‘fit out costs’ for a new location
Preparation of a second phase bid with a delivery year to manage the fit out of a new museum for Saltaire and ideal staffing posts for a 3 year delivery programme

Progress on all tasks has been good. Some delay Progress on all tasks has been good, but the schedule of tasks has been affected by the loss of the Museum Development Project Manager in November 2024. Work to finish the tasks in that role remit is being undertaken by two freelancers – with one contracted to completed the work on securing concept designs and indicative costs for fitting out a new location for the collection and the second contract to progress work on sustainable development.

Alongside the work for the Bright Future project, SWHEA has continued to host research and other visitors (by appointment) lead historical tours of the Saltaire Site, prepared and delivered education events and exhibitions and participated in museum and local cultural networks – collaborating with others on heritage focused programmes within the Bradford 2025 and Cultural Voice networks.

A major task has been to continue to prepare the wide range of policies and procedures required by Arts Council England (ACE) in preparing to submit an application for Museum Accreditation. This process is now subject to ‘significant change’, given the work to relocate the collection, and has necessitated a re-submission to ACE for permission to continue to work towards accreditation. This application was submitted in September 2024 and is now approved with a completion date of October 2027 for submission to ACE,

SWHEA has gained some new volunteers during the year who have settled in well and four new board members have been recruited. Our Treasurer R. Haluszczak resigned in October 2024 and the board members will make a decision about his replacement in the coming weeks.

SWHEA continues to depend on the hard work and commitment of our wonderful volunteers, without them we could not have completed our ambitious programme in 2023-2024.

Stephanie Webb (Chair of Trustee Board)

Date January 20[th] , 2025

The Saltaire World Heritage Education Association Charity number 1158756

Annual Report and Financial Statements for the year ended 30 September 2024

The Saltaire World Heritage Education Association

Annual Report and Financial Statements for the year ended 30 September 2024

Contents	Page
Trustees' report	2 to 5
Examiner's report	6
Receipts and payments account	7
Statement of assets and liabilities	8
Notes to the accounts	9 to 10

Prepared by West Yorkshire Community Accountancy Service CIO

The Saltaire World Heritage Education Association

Trustees' report for the year ended 30 September 2024

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates Stephanie Webb Chair John Briggs Deputy Chair Maggie Smith Secretary Stella Downs Charlotte Houlahan Bethany Richardson-Smith Lauren Talbot Appointed 13 May 2024 Roman Haluszczak Resigned 18 October 2024 Katie McAdam Resigned 10 January 2024 Alexandra Haley Resigned 4 December 2023 Elizabeth Barker Resigned 27 November 2023 Victoria Smith Resigned 27 November 2023 Charity number 1158756 Registered in England and Wales Registered and principal address Bankers Shipley College of Education HSBC Bank plc Victoria Road PO Box 45 Shipley 47 Market Street BD18 3LQ Bradford BD1 1LW

Appointed 13 May 2024 Resigned 18 October 2024 Resigned 10 January 2024 Resigned 4 December 2023 Resigned 27 November 2023 Resigned 27 November 2023

Registered in England and Wales

Independent examiner

Rhys North ACA West Yorkshire Community Accountancy Service CIO Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is a Charitable Incorporated Organisation (CIO) formed on 2 October 2014. Initially registered as a CIO Association subsequently amended to a CIO Foundation on 12 February 2018. Further amended 12 May 2019, 14 May 2020 and 28 May 2020 and is governed by a constitution.

Method of recruitment and appointment of trustees

Up to two trustees of the charity may be appointed by the remaining members of the CIO - Shipley College and Saltaire United Reformed Church. The trustees may appoint up to seven further trustees. Any appointment must be made at a meeting held according to the ordinary practice of the appointing body.

The Saltaire World Heritage Education Association Trustees' report (continued) for the year ended 30 September 2024

Objectives and activities

The charity's objects

The objects of the CIO are to advance education, for the public benefit, relating to the industrial heritage of Saltaire, in particular:

for students young and old, whether they are pupils in a course of education, adults researching history or visiting tourists wishing to learn more about the World Heritage site, so as to encourage an involvement in and a better understanding of its heritage and create the desire to preserve it in the future;

by encouraging the undertaking of further research into the heritage of Saltaire and the impacts of industrial change and globalisation on the local textile industry and the lives of village residents, in order to add to and enhance the existing historical archives and the learner experience.

The charity's main activities

Managing the Saltaire Collection to museum and SPECTRUM standards

Enabling public access to the collection through digital means and visits by appointment to the collection Note: an updated website now hosts all collection catalogued items, 12% of the collection is digitised and recent work, funded by Bradford Metropolitan District Council (BMDC) has enabled accessible elements for the website that include a widget to enable changes of font, text contrast, lighting adjustment etc, audio visual elements and an additional digitisation programme of work.

Provision of learning opportunities for learners of all ages through workshops on site and in schools

Events and Exhibitions for members of the public

Recruitment and training for volunteers in collection management, communication and marketing, income generation and research methods

Recruitment for new trustees and training programmes to upskill existing trustees

Collaborative work with other local heritage and cultural organisations.

Public benefit statement

In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and for SWHEA, in particular the advancement of education, relating to the world heritage site of Saltaire. Encouraging research into and re-interpretation of Saltaire’s multifaceted heritage, aiming to facilitate a wider, more diverse, involvement in and a greater understanding of this important cultural asset.

Achievements and performance

The Saltaire Collection was initiated by the people of Saltaire to tell the unique story of this World Heritage Site, located in the Bradford District, West Yorkshire. It has a wealth of information for researchers, schools, visitors and adult learners. The period covered by the collection items is from Titus Salt’s era in Bradford from 1820, the origins of Saltaire in the 1850’s, to the lives of residents, workers and businesses to the present day. The Collection covers all aspects of work and living in the village, its surrounding area, the histories of its buildings and its international connections, told through books, a variety of documents, maps, plans, art and objects, a good number have been donated by the Salt and Robert’s families. Shipley College hold the Collection in trust for the community.

The Collection is managed, through a perennial agreement with Shipley College. by The Saltaire World Heritage Education Association’s board of trustees. Charity Reg. no. 1158756.

The Saltaire World Heritage Education Association Trustees' report (continued) for the year ended 30 September 2024

Achievements and performance

A grant of £93,172.00 was awarded in December 2023 and work commenced from 3[rd ] January 2024 to appoint two consultants, a Business Mentor, an External Evaluator and a full time professional staff member to manage the project. The detailed tasks agreed are within a project plan that sets out timescales and targets. The main tasks include

A Skills Audit and Training Needs Analysis for SWHEA Trustees and volunteers
Revision of the three year business plan by December 2024
Agreed partnerships with community groups representing disabled people and those of minority ethnic origins, to advise SWHEA on accessibility requirements
An Options Appraisal of all potential venues for relocation of the Collection with a sub set of venues with potential for outreach work
A feasibility study of the shortlisted options identified
Appointment of a Museum Design Consultant for the option rated as the most feasible to identify all likely ‘fit out costs’ for a new location
Preparation of a second phase bid with a delivery year to manage the fit out of a new museum for Saltaire and ideal staffing posts for a 3 year delivery programme

Progress on all tasks has been good.

The grant is allocated in 3 tranches – 50% for the first 6 months period

40% for the next 5-6 months (or when the 50% allocated is completely expended) and the last 10% on completion of a satisfactory report to NLHF.

Financial review

The net receipts for the year were £20,184, including net payments of £239 on unrestricted funds and net receipts of £20,423 on restricted funds.

The Saltaire World Heritage Education Association Trustees' report (continued) for the year ended 30 September 2024

Reserves policy

The charity's free reserves, at the year end were £6,318.

The primary purpose of the reserves for the Saltaire Collection is to ensure the long-term sustainability of our organization. Reserves should be used to:

Mitigate financial risks and uncertainties.

Support the continuation of our cultural programmes and activities.

Cover unexpected operational expenses.

Given our small size and limited financial capacity, we will aim to maintain total unrestricted reserves at a level not exceeding £6,000.

7.2.2025

Approved by the board of trustees on …………..……...…….

Signed: ………………..…………. (Trustee) F bselts

Name: ……………..…..………….Stephanie Webb

The Saltaire World Heritage Education Association

Independent examiner's report to the trustees of The Saltaire World Heritage Education Association

I report to the charity trustees on my examination of the accounts of the CIO for the year ended 30 September 2024, which are set out on pages 7 to 10.

Responsibilities and basis of report

As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: …………………………………… Name: Rhys North ACA

Date: …………………….

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

The Saltaire World Heritage Education Association Receipts and payments account for the year ended 30 September 2024

Notes 2024 Unrestricted funds £ Receipts Grants (2) - Donations 1,036 Merchandise sales 10 Charity draw subscription 2,265 Other income - Total receipts 3,311 Payments Salaries NI and pensions - Staff and volunteer travel - Equipment, materials and repair 86 Professional fees - Insurance 157 IT and website 724 Publicity - Other expenditure 276 Independent examination 600 Charity draw expenditure 1,480 Project costs 227 Total payments 3,550 Net receipts / (payments) (239) Fund balances brought forward 6,557 Fund balances carried forward (3) 6,318	2024 Restricted funds £ 47,546 - - - - 47,546 16,716 146 95 6,434 - 565 141 160 - - 2,866 27,123 20,423 2,580 23,003	2024 Total funds £ 47,546 1,036 10 2,265 - 50,857 16,716 146 181 6,434 157 1,289 141 436 600 1,480 3,093 30,673 20,184 9,137 29,321	2023 Total funds £ 10,753 441 - 2,225 106 13,525 - 370 - 9,145 435 561 40 765 300 1,580 - 13,196 329 8,808 9,137

The Saltaire World Heritage Education Association Statement of assets and liabilities

Statement of assets and liabilities The Saltaire World Heritage Education Association	The Saltaire World Heritage Education Association	The Saltaire World Heritage Education Association	The Saltaire World Heritage Education Association
as at 30 September 2024	2024	2024	2024	2023
	Unrestricted	Restricted	Total	Total
	£	£	£	£
Cash funds
Cash at bank	6,318	23,003	29,321	9,137
Total cash funds	6,318	23,003	29,321	9,137
Debtors and prepayments			2024
Prepayments - insurance			£ 105
			105
Assets retained for the charity's own use
3 x Laptops
2 x PC and software
Wireless printer
Dehumidifier
Laminator
Flat bed scanner
Additional laptop/note pad
Website domain and design
Large floor standing display case
2 x External hard drives
59 x Story boards design, printing and installation
4 x Wall mounted display cases
TV monitor and stand
Asus laptop
Logitech Microphone
Liabilities			2024
Accruals - independent examiner fee			£ 858
			858

7.2.2025

The financial statements were approved by the board of trustees on …………..……...…….

Signed: ……………...………….…. (Trustee) F buts

Name: ……………..…..………….Stephanie Webb

The Saltaire World Heritage Education Association

Notes to the accounts

for the year ended 30 September 2024

1 Accounting policies

Basis of accounting

The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.

There has been no change to the accounting policies since last year.

No changes have been made to the accounts for previous years.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it l t

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

The Saltaire World Heritage Education Association

Notes to the accounts continued

for the year ended 30 September 2024

2	Grants and donations		2024	2024	2024	2023
			Unrestricted	Restricted	Total	Total
			funds	funds	funds	funds
			£	£	£	£
	Museum Development Yorkshire		-	960	960	2,293
	National Lottery Heritage Fund (NLHF)		-	46,586	46,586	8,460
			-	47,546	47,546	10,753
3	Restricted funds	Balance b/f	Incoming	Outgoing	Transfers Balance c/f
	Museum Development Yorkshire	£ (480)	£ 960	£ 480	£ -	£ -
	NLHF - Brighter Futures	-	46,586	23,848	-	22,738
	BMDC - Accessibility grant	3,060	-	2,795	-	265
		2,580	47,546	27,123	-	23,003
	Fund name	Purpose of restriction
	Museum Development Yorkshire	Towards removal costs associated with the temporary relocation of				the
		charity's collection.
	NLHF - Brighter Futures	To complete	an options appraisal and feasibility study for relocation of the
		Saltaire Collection and improve SWHEA’s sustainability.
	BMDC - Accessibility grant	To support costs for audio and visual learning			resources as part of the new
		website.

4 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

Correspondence Address: Stringer House 34 Lupton Street Leeds LS10 2QW

06 February 2025

To the trustees of The Saltaire World Heritage Education Association

Please note that this letter is addressed to each member of your trustee board. I suggest that it is copied to each member and considered at your next meeting.

Dear Trustees

Please print out a minimum of two copies of the accounts emailed to you.

Would you please arrange for each copy to be approved by the trustees, signed in black ink (on the trustees’ annual report and the statement of assets and liabilities pages). Please then either email me a scan of your signed accounts or (if that is difficult) attach a photo of just the signed pages.

I will then email you my examiner’s report with a jpeg signature which you can print and insert into your original signed copy. I will also email you a pdf version of the accounts which show the name of the person who signed the accounts and the date signed for the purpose of filing at the Charity Commission.

The Charity Commission prefers to have the accounts filed online and the pdf version of the accounts referred to above will enable you to do this. Receipt is required at the Charity Commission no later than 10 months from the end date of your latest accounts. Please do not scan and pdf the signed accounts as this will create a file which is too big for filing.

I would like to thank Maggie for the records provided and responding to my queries during the course of my work.

Observations and recommendations

Enclosed is a sheet setting out my observations and recommendations. Please consider these and do not hesitate to contact me for further information or advice on any of the issues raised. WYCAS can provide training and support to help you make improvements; call us or visit our website (details at bottom right of this letter).

WYCAS would like to thank you for your custom. We would appreciate you taking a few minutes to complete our short on-line survey.

Please visit www.wycas.org.uk/survey

Join our mailing list HERE for regular updates!

Yours sincerely

Rhys North

Head Office: Stringer House, 34 Lupton Street, Leeds, LS10 2QW. Email: info@wycas.org.uk

www.wycas.org.uk

West Yorkshire Community Accounting Service CIO Charity No. 1076962