2023/2024 Chair’s Report
In August 2023 Michelle Redding and Jason Redding both joined our Committee of Trustees and in late summer Karen Morgan stepped down. Paul Holland used to attend Committee meetings as a link between us and the Tegryn Welfare Committee until February 2024 when it was decided this was no longer necessary.
I took over as Chairman of Canolfan Clydau in February 2024 and will endeavour to update you with the current situation. Through the period between 1April 2023 and the beginning of February 2024 Holly Cross was the Chairman of Canolfan Clydau and Peter Kaye was administrator. Unfortunately, both also worked for Cwm Arian who were Tenants in Canolfan Clydau which made the situation untenable, and Peter resigned as administrator (a position for which he had been paid grant funded) in December 2023 and Holly was asked to step down as Chairperson in February 2024 due to Conflict of Interest.
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From April 2023 Cwm Arian/ CARE were renting two Offices in Canolfan Clydau at
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a rental of £2000/annum, however, due to rising energy costs and the fact that their number of employees had risen from the original 6 in 2020 to 19 by
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the middle of 2023. They were essentially taking over the whole building which
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stopped members of our community feeling comfortable in using the Hall.
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- The rent was increased at the beginning of 2024 to £650/ month but unfortunately this amount still didn’t come close to covering the rising winter fuel bills.
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In 2023 we were paying Peter Kaye approximately £692/month to take bookings, apply for Grants and do the general administration and with that cost and the inflated fuel bills we were running at a considerable deficit each month.
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We did however get a Grant to develop a Community Garden which was given to Peter to oversee, and we built a cycle shed and have a poly tunnel and some very attractive garden furniture for our community use.
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We also continued with lunch club which brought in around £50/ month and Tea at 2 amounting to around £550.
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We had a very small number of party bookings.
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We also had a Twmpath evening
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Jason Redding rented the Hall for his classes which were a great asset to the community
Michelle Redding had started running a gardening club for local people which seemed popular, and they planted vegetables in the poly tunnel and our new raised beds.
We continued through the winter with Community meals and had a warm space, grant funded. However, in December 2023 it became apparent to the Trustees that we could no longer afford to pay Peter Kaye and that the grant-funding had stopped at this point the deficit was approximately £3000/ month.
At that point we were still banking with Barclays and they had foreclosed on a couple of local village halls so we all agreed to approach The Co-operative Bank.
At the December meeting it was agreed by The Chairman and Treasurer (Holly Cross) that £10,000 should be moved from The Barclays, Canolfan Clydau Account to a Cwm Arian Renewable Energy (CARE) Savings Account for safe keeping and on 13/12/2023, £7,000 was transferred and on 14/12/2023 a further £3,000 was transferred. This was paid back in full £5,000 on 06/02/2023 and a further £5,000 on £27/02/2024 after the new Committee of trustees had opened the Co-operative Bank Account.
We also started approaching local people, who were offering help, to join our Committee. William Blethyn is now our Treasurer, Michelle Redding is administrator, Iwan Ward, who is our local councillor has joined the Committee of Trustees. Also, since April 2024 Debbie Phillips, Margaret Graham and Kevin Hunt have all joined us and are now taking an active part in everything we do and there is no conflict of interest.
At the January Trustees meeting it became apparent that we needed to take a good look at the situation and after that meeting it was put to the vote and Holly Cross stepped down as Chair.
I then took over as Chair at the Trustees meeting in February
Financial Situation
Bank Balance on 1[st] April 2023 = £27,468.77
Bank Balance on 1[st] April 2024 = £14,853.34
The Bank balance on 1[st] April 2022 reflects a Grant for the Garden restoration of approximately £9,000 to be used on the building of the bicycle shed, polytunnel, garden furniture and Peter Kaye’s wages to oversee the project. We also had a garden designer in to make the project child friendly and introduce lots of wildlife and flower information. We also had to continue paying and outside cleaner due to the rise in Cwm Arian Renewable Energy employee numbers and the obvious rises in Winter Fuel payments.
Since February 2023 with the help of the new Committee of Trustees we do not have a wage bill to pay. We have Yoga Classes twice a week and Mini Beasts for the children of the Community. We run Roller disco’s every couple of weeks which are well attended. We are also still running Lunch Club and Tea at Two. Private party numbers have increased considerably and the whole building has been decorated throughout voluntarily by our new Committee of Trustees. We have a Wellbeing Suite and still offer Warm Space and Hot drinks when required. Our IT class has proven extremely popular and has also turned into a social gathering.
We have now managed, as you can see, to get Canolfan financial situation stable and consider ourselves lucky to have so much support from the community. Our Trustees are all very pro -active so we feel the hall can now move forward in a very positive manner.
| CASH FLOW | ||
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| Canolfan Clydau | ||
| INCOME | ||
| Rent | 5,672.14 £ |
Rental Income |
| Room Hire | 4,969.20 £ |
Office space/Room hire & Party/Event Bookings |
| Charger | 1,869.84 £ |
Electric Vehicle Charging |
| FIT | 1,120.59 £ |
Solar PV Feed-In Payments |
| Grant | 9,000.00 £ |
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| Hire of Mower | 70.00 £ |
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| Events | 330.00 £ |
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| Refunds | 470.00 £ |
Transfers & Refunds |
| Other | 10,000.00 £ |
Transferred from CARE in case of bank account beingclosed(omitted from final figures) |
| 23,501.77 £ |
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| EXPENDITURE | Total | |
| Electricity | -£5,895.05 | |
| Wages | -£4,990.18 | |
| Cleaning | -£2,713.30 | Cleaner & CleaningMaterials |
| Maintenance | -£1,628.27 | Alarms, Extinguishers |
| Bike shed | -£8,647.65 | Supplyof Materials & Buildingof bike shed |
| Garden | -£5,257.43 | Garden Equipment and Maintenance |
| Events | -£861.63 | |
| Phone/Internet | -£954.63 | Phone & Broadband |
| Insurance | -£502.38 | Property& LiabilityInsurance |
| Water | -£343.32 | Dwr Cymru |
| Trolley | -£262.99 | Vertical Mat Trolleysupplied byYsgol Clydau |
| Solar | -£1,784.20 | Solar Panels,etc fitted to dryingroom |
| Building | -£1,620.00 | Architect's Fees |
| Printing | -£40.00 | Leaflets/Flyers |
| Other | -£701.17 | Miscellaneous items inc. Amazon Prime subscription, payment error |
| Transfer | -£10,000.00 | Transferred to CARE in case of bank account beingclosed(omitted from final figures) |
| -£36,202.20 | ||
| Running Costs | -£12,036.95 | Electricity, Cleaning, Maintenance, Phone/Internet, Insurance, Water |
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| Deficit (running costs minus rent, deductions and other income |
-£11,994.82 | |
| Grants 'in hand' at end ofyear | £0.00 | |
| Creditors(Outstanding issued invoices) | £190.50 | 2x invoices to CARE |
| Debtors(received invoices) | £2,308.87 | Peter's wages |
| Expenditure adjusted | -£38,511.07 | |
| Income adjusted | £23,692.27 | |
| Profit/Loss for 2023/24 | -£14,818.80 |