## **Trustees' Annual Report for the period** Period start date Period end date 07 May 2021 06 May 2022 **From To** Section A Reference and administration details **Charity name** Taibach Community Library **Other names charity is known by Registered charity number (if any)** 1158698 **Charity's principal address** Taibach Community Library 5 Commercial Road Taibach, Port Talbot **Postcode** SA13 1LN ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person**
**(or body)**
**entitled to**
**appoint trustee**
**(if any)**| |---|---|---|---|---| ||Luke Jenkins|Secretary||| ||Anthony Taylor|Chairman||| ||Christine Thomas|Treasurer||| ||Alyson Moore|||| ||Sean Pursey|||| ||Rachel Taylor|||| ||Rhian Davies||From 03 March 2022|| ||Louise Strogen||From 03 March 2022
– 24 May2022|| |||||| |||||| |||||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution – adopted 07 May 2014 (eg. trust deed, constitution) How the charity is constituted Charitable Incorporated Organisation - (eg. trust, association, company) Trustees are elected from the membership at Annual General Meetings Trustee selection methods with a third of trustees retiring at each AGM. They can be appointed until (eg. appointed by, elected by) the next AGM by the existing trustees between annual general meetings. **Trustees Annual Report – Taibach Community Library** Page 1 2021-22 ## **Section C Objectives and activities** |**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|The text as reads in the governing document:
“To promote for the benefit of the inhabitants of the electoral wards of
Taibach and Margam and the surrounding area the provision of facilities
for education, recreation or other leisure time occupation of individuals
who have need of such facilities by reason of their youth, age, infirmity or
disablement, financial hardship or social and economic circumstances or
for the public at large in the interests of social welfare and with the object
of improving the condition of life of the said inhabitants.”
These objectives are carried out by the running of a community Library in
Taibach.| |---|---| ||The main activities carried out by the charity are:
•
Lending of Books, DVDs and CDs to members of the public.
•
Providing 4 public access computers with internet access, which
are usable free of charge.
•
Providing a photocopying and fax facility.
•
Providing a place for public documents and consultations to be
displayed.
A team of 12 trained volunteers have been responsible for the day-to-day
running and operation of the library and is made up of people from the
local community and neighbouring towns and villages.
In planning and delivering these activities and services, the trustees have
had regard to the guidance issued by the Charity Commission on public
benefit.| **Trustees Annual Report – Taibach Community Library** Page 2 2021-22 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** During the 2021-22 year, the Charity continued to successfully operate a library provision for the communities of Taibach, Goytre and Margam. During this financial year, the library was still recovering from the COVID19 pandemic and restrictions continued to affect library operations, events and visitor numbers when we were able to open, at times during this financial year. Events were able to resume at the library, including the weekly coffee morning and children’s club. Also during this year, the library introduced a knitting and crochet circle from September 2021 which has proven to be extremely popular. The library run a survey in early 2022, asking library customers and nonlibrary users for their opinions on the library and its services offered. There were calls for us to re-instate the family history sessions and these were brought back in March 2022. The survey also sought views on opening hours and a trial was conducted with later opening on a Thursday and a Saturday. Unfortunately visitor numbers did not increase, and so hours were reverted back to the standard hours. The Library room received a complete refurbishment project of new carpets and painted walls, bringing a fresher, cleaner look to the library. A brief closure period enabled these works to take place. The library has embraced the use of Facebook and Instagram to promote events to people in the local community. The success of using these tools has been encouraging, with posts on the Facebook page reaching an average of 7,000 people per month. Support continued from the local council (Neath Port Talbot County Borough Council) in the form of ICT systems support and the continued supply of books for the lending library. **Trustees Annual Report – Taibach Community Library** Page 3 2021-22 ## **Section E Financial review** We currently have a healthy level of reserves in the bank. **Brief statement of the** **charity’s policy on reserves** ## **Further financial review details** As previous financial years, the costs vary due to the nature of invoicing and recharging of utilities and other bills from the Local Authority. ## **Section F Other optional information** N/A ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Luke Jenkins Christine Thomas **Position (eg Secretary, Chair, etc)**[Chair of Trustees ] Treasurer **Date** 09/02/2023 **Trustees Annual Report – Taibach Community Library** Page 4 2021-22 **Charity Name No (if any) Taibach Community Library 1158698 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 07-May-21 06-May-22 |**Section A Receipts and**|**payments**|||||| |---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**713**
**428**
**355**
**179**
**244**
**-**
**-**
**2,000**
**-**
**-**

**3,919**
**-**
**-**
**-**
**3,919**
**2,427**
**100**
**1,936**
**1,613**
**-**
**7,640**
**146**
**9**
**15**
**200**
**14,085**
**-**
**-**
**-**
**14,085**
**- 10,166**
**-**
**19,478**
**9,312**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**1,200**
**1,200**
**-**
**-**
**-**
**1,200**
**-**
**1,200**
**-**
**-**
**-**
**-**
**-**
**1,200**
**-**
**-**
**-**
**1,200**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**

**-**
**-**
**-**

**-**|**Total funds**
**to the nearest £**
**713**
**428**
**355**
**179**
**244**
**-**
**-**
**2,000**
**-**
**1,200**
**5,119**
**-**
**-**
**-**
**5,119**
**2,427**
**1,300**
**1,936**
**1,613**
**-**
**7,640**
**146**
**9**
**15**
**200**
**15,285**
**-**
**-**
**-**
**15,285**
**- 10,166**||**Last year**
**to the nearest £**| |Librarytakings cash|**713**|||||**943**| |Sumup payments|**428**|||||| |Clothes bank recycling|**355**|||||**267**| |Online fundraising|**179**|||||**160**| |Paypal Fundraising|**244**|||||| |Other fundraising|**-**|||||**60**| |Compensation from Barclays Bank|**-**|||||**400**| |COVID Grant - NPTCBC|**2,000**|||||**14,000**| |COVID Grant - Comic Relief|**-**|||||**4,914**| |Rent Grant - NPTCBC|**-**|||||**1,300**| |**_Sub total_**_(Gross income for AR)_|
**3,919**|||||**22,044**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**|||||**-**| |**_Sub total_**|**-**|||||**-**| |**_Total receipts_ **
**A3 Payments**||||||| |||||||**22,044**| |||||||| |Utilities|**2,427**|||||**4,797**| |Rent|**100**|||||**1,300**| |Insurance|**1,936**|||||**857**| |Equipmentpurchased|**1,613**|||||**3,081**| |Equipment purchased with Comic Relief|**-**|||||**4,914**| |Refurbishment project|**7,640**|||||**-**| |Photocopier bill|**146**|||||**91**| |Sumupfees|**9**|||||| |Cash loss/till error|**15**|||||| |Purchase of Sandfields books|**200**|||||**100**| |**_Sub total_ **|**14,085**|||||**15,140**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**15,140**| |||||||| ||**- 10,166**|**-**|
**-**|**- 10,166**||**6,904**| ||**-**|**-**|**-**|**-**||**-**| ||**19,478**|**-**|**-**|**19,478**||**-**| ||**9,312**|**-**|
**-**|**9,312**||**6,904**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on behalf
of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|
**Details**
**Details**
ICT Equipment (Printer, Photocopier, Till)
Fixtures and Fittings
Second hand books for sale
Catalogued books
Donated PCs
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
Bank account
Cash
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**9,091**
**-**
**221**
**-**
**9,312**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**329**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**-**
Unrestricted
**3,500**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Luke Jenkins
Christine Thomas|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**20**| ||||**250**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Luke Jenkins|09/02/2023| |||Christine Thomas|09/02/2023|