2021-05-06-accounts - Taibach Community Library

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Trustees' Annual Report for the period

Period start date Period end date 07 May 2020 06 May 2021

From To

Section A Reference and administration details

Charity name Taibach Community Library Other names charity is known by Registered charity number (if any) 1158698 Charity's principal address Taibach Community Library 5 Commercial Road Taibach, Port Talbot Postcode SA13 1LN

Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Luke Jenkins Secretary
Jill Miles Treasurer Until 01 February
2
2021
3 Alyson Moore
4 Sean Pursey
5 Anthony Taylor Chairman
6 Rachel Taylor
7 Robert Evans Until 29 April 2021
Christine Treasurer From 01 February
8
Thomas 2021
Charlene
9
Morgans
10
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Section B Structure, governance and management

Description of the charity’s trusts

Constitution – adopted 07 May 2014 Type of governing document

(eg. trust deed, constitution)

Charitable Incorporated Organisation How the charity is constituted

(eg. trust, association,

Trustees Annual Report – Taibach Community Library

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2020 - 2021

company)

Trustee selection methods

(eg. appointed by, elected by)

Trustees are elected from the membership at Annual General Meetings with a third of trustees retiring at each AGM. They can be appointed until the next AGM by the existing trustees between annual general meetings.

Section C Objectives and activities

The text as reads in the governing document:

“To promote for the benefit of the inhabitants of the electoral wards of Taibach and Margam and the surrounding area the provision of facilities for education, recreation or other leisure Summary of the objects time occupation of individuals who have need of such facilities of the charity set out in by reason of their youth, age, infirmity or disablement, financial its governing document hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants.”

These objectives are carried out by the running of a community Library in Taibach.

The main activities carried out by the charity are:

• Lending of Books and DVDs to members of the public. • Providing 4 public access computers with internet access, which are usable free of charge.

• Providing a photocopying facility.

• Providing a place for public documents and consultations to be displayed.

As a result of the COVID-19 pandemic, much of this financial Summary of the main year was impacted. The number of visitors permitted in the activities undertaken for library, when it was allowed to open was restricted and as such the public benefit in many of our regular events were cancelled. relation to these objects (include within this We were however able to offer the Summer Reading Challenge section the statutory for children and for part of the year, we were able to re- declaration that trustees introduce our Children’s Club. have had regard to the guidance issued by the Charity Commission on A team of 12 trained volunteers have been responsible for the public benefit) day-to-day running and operation of the library and is made up of people from the local community and neighbouring towns and villages.

In planning and delivering these activities and services, the trustees have had regard to the guidance issued by the Charity Commission on public benefit.

Trustees Annual Report – Taibach Community Library 2020 - 2021

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Section D Achievements and performance

Trustees Annual Report – Taibach Community Library 2020 - 2021

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

During the 2020 – 2021 year, the Charity continued to successfully operated a library provision for the communities of Taibach, Goytre and Margam.

The COVID-19 pandemic provided us with many challenges, and for part of the year forced us to close our doors to members of the public. Despite this, our volunteers were able to offer a Click and Collect service to allow our customers to still borrow books during this period.

When lockdown restrictions were eased, we were once again allowed to let people into the library, although we had to limit visitor numbers.

With regards to events during this year, we were only able to offer our Children’s Club with limited numbers and pre-booking being required.

Unfortunately due to the Pandemic, school visits were suspended.

The library has continued to embrace the use of Facebook and Instagram to promote the library’s offerings to the local community, especially more so this year due to the Pandemic.

The success of using these tools has been encouraging, with posts on the Facebook page reaching an average of 12,000 people per month with an average of 1000 engagements (likes, comments, shares etc.) per month.

Support continued from the local council (Neath Port Talbot County Borough Council) in the form of ICT systems support and the continued supply of books for the lending library.

The library’s opening hours, although they remained the same as the previous year, the offering was impacted through only being able to offer Click and Collect for periods of the year – when we only operated for 2 days a week.

Trustees Annual Report – Taibach Community Library 2020 - 2021

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Section E Financial review

Brief statement of the charity’s policy on reserves

We have ended this year with another surplus, we will be reviewing our reserves policy in the next financial year.

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

As in previous financial years, the costs of operating vary due to the nature of invoicing and recharging of utilities and other bills from the Local Authority.

Our sources of income (excluding COVID grants) were significantly impacted, due to the library’s doors being closed and us being unable to hold events which would ordinarily raise income.

Due to the Charity receiving a number of COVID grants during the financial year, the year ended on a sound footing going into the next financial year.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

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Signature(s)
Christine Thomas
Full name(s) Luke Jenkins
Position (eg Secretary, Secretary Treasurer
Chair, etc)
Date
05/02/2022
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Trustees Annual Report – Taibach Community Library 2020 - 2021

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Taibach Community Library

No (if any) 1158698

Receipts and payments accounts

Period start date Period end date To 7-May-20 6-May-21

For the period from

Section A Receipts and payments

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Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Library takings 943 - - 943
Clothes bank recycling 267 - - 267
Online fundraising 160 - - 160
Other fundraising 60 - - 60
Compensation from Barclays Bank 400 - - 400
COVID Grant - NPTCBC 14,000 - - 14,000
COVID Grant - Comic Relief - 4,914 - 4,914
Rent Grant - NPTCBC - 1,300 - 1,300
15,830 6,214 - 22,044
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 15,830 6,214 - 22,044
A3 Payments
Utilities 4,797 - - 4,797
Rent - 1,300 - 1,300
Insurance 857 - - 857
Equipment purchased 3,081 - - 3,081
Equipment purchased with COVID grant - 4,914 - 4,914
Photocopier bill 91 - - 91
Purchase of Sandfields books 100 - - 100
- - - -
- - - -
Sub total [ 8,926 ] 6,214 - 15,140
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 8,926 6,214 - 15,140
Net of receipts/(payments) 6,904 - - 6,904
A5 Transfers between funds - - - -
A6 Cash funds last year end 12,574 - - 12,574
Cash funds this year end 19,478 - - 19,478
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Section B Statement of assets and liabilities at the end of the period

			Unrestricted		Restricted
Categories	Details		funds		funds
B1 Cash funds	Bank account Cash	*Total cash funds*	to nearest £ 19,181.97 296.03 - 19,478		to nearest £ - - - -
	(agree balances with receipts and payments account(s))		OK	OK
			Unrestricted		Restricted
			funds		funds
B2 Other monetary assets	Details		to nearest £ - - - - - -		to nearest £ - - - - - -
B3 Investment assets	Details		Fund to which asset belongs	Cost (optional) - - - - -
B4 Assets retained for the	Details ICT Equipment (Printer, Photocopier, Till)		Unrestricted Fund to which asset belongs	Cost (optional) -
charity’s own use	Fixtures and Fittings Second hand books for sale Catalogued books Donated PCs		Unrestricted Unrestricted Unrestricted Unrestricted		- - - 3,500 - - - -
			Fund to which		Amount due
B5 Liabilities	Details		liability relates		- - - - - (optional)
Signed by one or two trustees on behalf of all the trustees		Signature	Print	Name
			Luke	Jenkins
			Christine Thomas

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CC16a
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Last year

to the nearest £ 2,449 - - - - 10,000 - 1,300 13,749

13,749

1,000 1,300 808 - - 143 80 - - 3,331

3,331 10,418 - - 10,418

Endowment funds to nearest £

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Endowment
funds
to nearest £
-
-
-
-
-
-
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Current value
(optional)
-
-
-
-
-
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Current value (optional) - - 20 250 - - - - - When due (optional)

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Date of
approval
2/5/2022
2/5/2022
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