## **Tweedway Hall Community Association** ## **Trustees’ Annual Report for the Year Ended 31[st] December 2024** ## **Charity Name: Tweedway Hall Community Association** ## **Charity Number:** 1158691 **Registered Address:** Tweedway Hall, Tweed Way, Rise Park, RM1 4AZ ## **1. Objectives and Activities** Tweedway Hall Community Association exists to manage and maintain Tweedway Hall for the benefit of the local community. The hall provides affordable, accessible facilities for residents, community groups, and organisations to meet, learn, and take part in social, cultural, and recreational activities. The objects of the Association are to: - promote the benefit of the inhabitants of Rise Park and the neighbourhood together defined by Rise Park without distinction of sex, sexual orientation, nationality, age, disability, race or of political, religious or other opinions, by associating together the said inhabitants and the statutory authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisuretime occupation with the object of improving the conditions of life for the said inhabitants; - establish, or secure the establishment, of a Community Centre and to maintain and manage the same (whether alone or in co-operation with any local authority or other person or body) in furtherance of these objects; - promote such other charitable purposes as may from time to time be determined - The Association shall be non-party in politics and non-sectarian in religion. ## **2. Achievements and Performance** During the year, Tweedway Hall continued to serve as a valued and well-used venue for the local community. Regular users included exercise classes, children’s groups, social clubs, and private event hirers. The hall also hosted community events, charity fundraisers, and seasonal celebrations that strengthened local engagement. ## **Building and Facility Improvements** The trustees prioritised a programme of building improvements to ensure the hall remains safe, energy-efficient, and sustainable. Key achievements during the year included: - Replacement of the flat roof to improve insulation and protect against water ingress. - Installation of new guttering to enhance drainage and prevent damp. - Upgrade of lighting to LED fittings, improving brightness and reducing energy use. - Change of energy supplier, resulting in significant cost savings on gas and electricity bills, helping to reduce ongoing operating costs and environmental impact. These works have not only improved the condition and appearance of the hall but have also reduced future maintenance and utility costs, ensuring the charity’s resources are used efficiently. ## **Financial and Operational Developments** The trustees opened a new savings account during the year to ring-fence funds for future building projects and major repairs. This measure strengthens financial planning, promotes transparency, and ensures resources are available for long-term maintenance and improvement works. ## **3. Financial Review** The Association’s financial position remains stable. - Total income for the year was £34,567, derived mainly from hall hire and fundraising. - Total expenditure was £33,212, which included building improvements, utilities, and general running costs. The resulting net surplus of £1,355 has been added to reserves. Savings achieved through switching energy suppliers, combined with the transition to LED lighting, are expected to reduce annual running costs by approximately 10–15% going forward. The trustees consider the financial management of the charity to be sound, with adequate reserves and no significant liabilities. ## **4. Reserves Policy** A designated reserve, held in the new savings account, has been established to fund future capital works and major maintenance projects. The trustees will review the level of these reserves annually to ensure they remain appropriate. ## **5. Structure, Governance and Management** Tweedway Hall Community Association is an unincorporated charitable association governed by its constitution adopted on 22[nd] May 2022. The charity is managed by a committee of volunteer trustees elected annually at the Annual General Meeting. The trustees bring a range of skills and meet regularly to review operations, monitor finances, and plan community engagement and improvement works. ## **6. Plans for the Future** In the coming year, the trustees intend to: - Continue improving the hall’s energy efficiency and environmental sustainability. - Increase the balance in the ring-fenced savings account for future refurbishment projects. - Seek external funding for additional led replacements, stage refurbishment and upgrade to heating and air conditioning system. - Expand community engagement and volunteer participation to ensure the hall continues to serve local needs effectively. ## **7. Statement of Trustees’ Responsibilities** The trustees are responsible for keeping proper accounting records, preparing an annual report and financial statements in accordance with applicable law, and safeguarding the assets of the charity to ensure they are used only for its charitable purposes. ## **Signed on behalf of the Board of Trustees:** Signature: Name: Susan Howlett Position: Chair Date: _05/11/2025__________________ Tweedway Hall Communlty Association Unaudited FinancRal St9tsments For the year ended 31 Decenther 2024 Newland Jones Limited . Chartered Accountants TWEEDWAY HALL COMMUNITY ASSOCIATION UNAUDrrED ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2024 Tweedway Hall Community Assoclatlon Contents Page Business Detalls Approval Profit and Loss Account Balance Sheet Notes to the Accounts Tweedway Hall Community Association Business Details For The Year Ended 31 December 2024 Proprletor Tweedway Hall Community Assoclation Accountsnts Newland Jones Lomlted Chartered Accountants Abacu5 House 68a North Street Romford Essex RMI IDA JLJ-S Page I Tweedway Hall Communlty Association Accounts Approval Statement For The Year Ended 31 December 2024 l approve these unaudited accounts which comprise a Profit and Loss Account, Balance Sheet and related notes. l acknowledge my responsibility for the accounts induding the provision of all the information and explanations necessary for the completion. Signed Tweedway Hall Community Association Page 2 Tweedway Hall Community Association Profit and Loss Account For The Year Ended 31 December 2024 31 D¢cember 2024 31 Decern￿r 2023 Turnover Sales 34,567 29.606 Expendlture Rent Rates Light and heat Repairs and maintenan Cleaning Caretaker Lease renewal Insurdnce Telephone/Moblle Accountancy fees Music licence Sundry expenses 6,025 1,804 6.805 11,635 1,532 870 1.646 373 928 480 406 708 7,025 1.405 8,297 2,734 1.721 330 337 1,094 480 406 274 33,212 24,103 NEf PROFrr 1,355 5,503 Page 3 Tweedway Hall Communlty Association Balance Sheet As At 31 December 2024 31 December 2024 31 Dtt¢mb¢r 2023 Notes CURRENT ASSErs Cash at bank and in hand 11,384 10,029 CURRENT UABlLrnES Accruals and deferred income 480 480 NET CURRENT ASSErs 10.904 9,549 TOTAL ASSETS LESS CURREwr LIABILITIES 10,904 9.549 NET ASSErs 10,904 9,549 CAPITAL ACCOUNT Balance at l January 2024 ProfiVILoss) for the perfod/Year 9.549 1,355 4,046 5,503 Balance Carrled Forward 10.904 9,549 Page 4 Tweedway Hall Community Assoclatlon Notes to the Accounts For The Year Ended 31 December 2024 l. Accounting Pollcy These unaudited accounts have been completed in accordance with UK Generally Attepted Accountlng Practice 9uidelines and provides sufficient and relevant information to enable completion of a tax retum. Page 5 Tweedway Hall Communlty Association Unaudited FinancRal St9tsments For the year ended 31 Decenther 2024 Newland Jones Limited . Chartered Accountants TWEEDWAY HALL COMMUNITY ASSOCIATION UNAUDrrED ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2024 Tweedway Hall Community Assoclatlon Contents Page Business Detalls Approval Profit and Loss Account Balance Sheet Notes to the Accounts Tweedway Hall Community Association Business Details For The Year Ended 31 December 2024 Proprletor Tweedway Hall Community Assoclation Accountsnts Newland Jones Lomlted Chartered Accountants Abacu5 House 68a North Street Romford Essex RMI IDA JLJ-S Page I Tweedway Hall Communlty Association Accounts Approval Statement For The Year Ended 31 December 2024 l approve these unaudited accounts which comprise a Profit and Loss Account, Balance Sheet and related notes. l acknowledge my responsibility for the accounts induding the provision of all the information and explanations necessary for the completion. Signed Tweedway Hall Community Association Page 2 Tweedway Hall Community Association Profit and Loss Account For The Year Ended 31 December 2024 31 D¢cember 2024 31 Decern￿r 2023 Turnover Sales 34,567 29.606 Expendlture Rent Rates Light and heat Repairs and maintenan Cleaning Caretaker Lease renewal Insurdnce Telephone/Moblle Accountancy fees Music licence Sundry expenses 6,025 1,804 6.805 11,635 1,532 870 1.646 373 928 480 406 708 7,025 1.405 8,297 2,734 1.721 330 337 1,094 480 406 274 33,212 24,103 NEf PROFrr 1,355 5,503 Page 3 Tweedway Hall Communlty Association Balance Sheet As At 31 December 2024 31 December 2024 31 Dtt¢mb¢r 2023 Notes CURRENT ASSErs Cash at bank and in hand 11,384 10,029 CURRENT UABlLrnES Accruals and deferred income 480 480 NET CURRENT ASSErs 10.904 9,549 TOTAL ASSETS LESS CURREwr LIABILITIES 10,904 9.549 NET ASSErs 10,904 9,549 CAPITAL ACCOUNT Balance at l January 2024 ProfiVILoss) for the perfod/Year 9.549 1,355 4,046 5,503 Balance Carrled Forward 10.904 9,549 Page 4 Tweedway Hall Community Assoclatlon Notes to the Accounts For The Year Ended 31 December 2024 l. Accounting Pollcy These unaudited accounts have been completed in accordance with UK Generally Attepted Accountlng Practice 9uidelines and provides sufficient and relevant information to enable completion of a tax retum. Page 5