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CHRISTS SCHOOL
Christ's School PSA Annual Report 2023-24
Prepared by the Officers of the PSA
Contents
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Introduction
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PSA Committee
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Fundraising Highlights
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Other PSA activities
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Income & Expenditure
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Reserves, Charitable Donations & Commitments
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Banking Mandate
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Trustee Confirmation
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Conclusion
Introduction
Christ's Secondary School Parent and Staff Association (“the PSA”) Annual Report for the academic year 2023-24 provides a review of the PSA Committee structure and membership, events throughout the school year, and the financial position. All parents and carers of students at Christ's Secondary School and all members of staff are automatically members of the PSA. All members of the PSA are allowed to vote on all issues should they choose to do so.
The PSA Committee
The PSA Committee (“the Committee”) is comprised of the trustees who are full members of the PSA and are elected at the AGM. Committee meetings take place regularly at which the Committee discusses and plans events and activities. After each meeting, Minutes are circulated to the committee and AGM minutes are uploaded to the website.
The Committee members for 2023-24 were as follows:
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Chair – Derek (DJ) Johnston (appointed June 2021)
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Treasurer – Katherine Baeten (appointed September 2022)
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Secretary – Hannah Childs (appointed July 2019)
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Vanessa (Val) Marques – Marketing & Communications Manager (appointed January 2024)
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Jennifer Clarke – Events Co-ordinator (Appointed January 2024)
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Trustee – Sally Hawkins (appointed October 2020)
During the year under consideration, a number of members resigned, predominantly due to their children moving on from Christ’s and a new team was proposed and voted in at the AGM (on 18 November 2024) to take on the PSA leadership and trustee roles, as detailed below (Chair, Treasurer & Secretary roles).
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Role Name Trustee Appointed Resigned New Role - Nov 24
Chair Derek (DJ) Johnston N Jun-21 Nov-24 N/A
Treasurer Katherine Baeten Y Sep-22 Nov-24 N/A
Secretary Hannah Childs Y Jul-19 Nov-24 N/A
Other Sally Hawkins Y Oct-20 Sep-24 N/A
Marketing & Communications Manager Vanessa (Val) Marques N Jan-24 Chair & Trustee
Events Coordinator Jennifer Clarke N Jan-24 Secretary & Trustee
N/A Sophie Boutar N Nov-24 Treasurer & Trustee
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The PSA’s constitution gives voting rights to any member of the Christ's School community who is in attendance at that committee meeting. Major event planning, such as for the fireworks or quiz night, may take place by way of sub-committees of which all the PSA officers are automatically a member.
Fund Raising Highlights
2023-2024
In total, the PSA raised income of £31,152, which was made up of £29,854 from fundraising activities and £1,298 of donations. Total resources expended were £29,965, comprised of £21,085 in fundraising and administrative expenses and £8,880 in direct charitable donations to the school, leaving a surplus, after charitable expenditure, of £1,187.
Our main fundraising activities this year were the Fireworks night, the Quiz night and the Christmas Fundraising. The Summer Picnic got postponed to September due to low attendance in Summer.
We have also been pleased to see ongoing donations this year through online spending by parents ( £798 through Easy fundraising as well as a parental donation of £500.
Other PSA activities
During the year, in between our 3 main in-person fundraising events, we also supported the school on a variety of occasions by providing refreshments at school and social events. Voluntary donations covered the costs and often also generated a surplus for the PSA.
Income and Expenditure
After fundraising expenses, charitable donations and committed expenditure, there was a surplus of £1,187 this financial year. The PSA ended the year with £23,060 in bank and cash balances and net assets of £26,142 as of end of August 2024. The PSA did not receive any sponsorship money this year, other than a £500 donation by a parent through matchfunding.
During 2023-2024 the PSA made a number of capital purchases to facilitate the running of the PSA such as catering equipment and two additional standalone sumups. These were not capitalized because of their relatively low value and short useful life.
Reserves, Charitable Donations & Commitments
In 2023/24, the PSA continued the successful roll-out of the Funding Gate. This is the opportunity for students, parents/carers and staff to propose how they would like to see funds spent within 3 cost brackets: up to £500, £500-£2,500 and £2,500-£10,000. The PSA continued executing on the many suggestions received and funded a total of £8,880 during the year, comprising of VEO PE recording technology, Library Books, a Digital theatre subscription, and other projects. The funding of further projects is ongoing in the next financial year.
The PSA commits to hold cash reserves equal to min £5,000, when transferring to a new PSA team (or Chair), to mitigate the impact of the PSA not being able to operate due to lack of volunteers and/or suffering an income loss due to unforeseen circumstances.
Banking Mandate
Also, during the year, the PSA decided to switch bank accounts from Natwest to Barclays. An analysis was undertaken to decide on the best value-for-money and practical solution. The mandate has been set up, but the transfer is expected to be completed within the current financial year. Operation of the bank account will be by way of dual signatories, whilst the debit card will be used on a single signatory basis, to facilitate event organization, by certain trustee/committee members.
Trustee Confirmation
The Trustees of the PSA have reviewed the financial information and are content to confirm that the PSA can continue as a going concern.
Conclusion
The Trustees of the PSA believe that we have managed to actively meet our aim of helping to provide the students of Christ's Secondary School with the best environment we can in which to learn and develop.
We would love to hear from you if you have any fresh ideas, energy and drive to make it happen! With enthusiastic parental help, the PSA can continue to be a thriving and successful community. Please do come forward to help if you can, all of us are volunteers.
We welcome local business sponsorship and parents who have contacts with local businesses that might potentially provide equipment, services and other support for our school.
Finally, the PSA would like to thank everyone who helped out this year, contributed a donation, no matter how big or small, and to all those that supported the events by promoting and participating in them.
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Christ's School PSA Income & Expenditure Account for the year ended 31 August 2024
| Notes Income Donations 1 Fundraising Activities 2 Total Incoming resources Charitable Expenditure Direct Charitable Expenditure 3 Fundraising Expenses 2 Management & Administration 4 Total Resources expended Net incoming/(outgoing) resources Total funds brought forward as at 1 September 2023 Total funds carried Forward as at 31 August 2024 |
2023/2024 £ 1,298 29,854 31,152 8,880 20,068 1,017 29,965 1,187 24,955 26,142 |
2022/2023 £ 1,337 30,683 32,020 0 18,111 1,756 19,867 12,153 12,803 24,955 |
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Christ's School PSA Balance Sheet as at 31 August 2024
| Notes Fixed Assets Tangible Fixed Assets 5 Current Assets Stock 6 Prepayments 7 Cash at bank and in hand 8 Current Liabilities Creditors and accruals 9 Net Assets Represented by: Fixed asset funds 10 General unrestricted funds 10 Total Funds 10 |
2023/2024 £ 1,160 1,160 393 1,529 23,060 24,982 0 0 26,142 1,160 24,982 26,142 |
2022/2023 £ 1,740 1,740 245 1,500 21,470 23,215 0 0 24,955 1,740 23,215 24,955 |
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Christ's School PSA Notes to the Financial Accounts for the year ended 31 August 2024
| 2023/2024 | 2022/2023 | ||||
|---|---|---|---|---|---|
| £ | £ | ||||
| 1 | Donations | ||||
| Parent donation | 500 | 250 | |||
| Easy fundraising and amazon | 798 | 1,087 | |||
| Mini bus | 0 | 0 | |||
| Benches | 0 | 0 | |||
| 1,298 | 1,337 | ||||
| 2 | Fundraising activities | Income | Expenditure | Surplus | Surplus |
| Fireworks evening | 25,138 | (17,754) | 7,384 | 10,213 | |
| Quiz evening | 3,367 | (1,380) | 1,987 | 1,678 | |
| Picnic evening | 18 | (509) | (491) | 479 | |
| Other events | 1,330 | (426) | 904 | 203 | |
| 29,854 | (20,068) | 9,786 | 12,572 | ||
| 3 | Direct charitable expenditure | ||||
| Sound equipment - Music department | 1,254 | 0 | |||
| VEO Technologies | 1,636 | 0 | |||
| Digital Theatre | 1,506 | 0 | |||
| Jaidee Living/recycling bins | 1,000 | 0 | |||
| Library & Transition books | 3,485 | 0 | |||
| 8,880 | 0 | ||||
| 4 | Management and administration expenditure | ||||
| Bank charges | 0 | 0 | |||
| Subscriptions and licenses | 153 | 140 | |||
| Events equipment | 284 | 912 | |||
| Meeting expenses | 0 | 124 | |||
| Depreciation | 580 | 580 | |||
| 1,017 | 1,756 | ||||
| 5 | Tangible fixed assets* | ||||
| Balance bought forward | 1,740 | 2,320 | |||
| Depreciation in year | (580) | (580) | |||
| Balance carry forward | 1,160 | 1,740 | |||
| *Straight line depreciation over 5 years on shipping container | cost of £2,900 | ||||
| 6 | Stock | ||||
| Year end drinks stock | 303 | 245 | |||
| Other Stock | 90 | ||||
| 393 | 245 | ||||
| 7 | Prepayments | ||||
| Fireworks Deposit | 1,508 | 1,500 | |||
| Picnic TENs | 21 | 0 | |||
| 1,529 | 1,500 |
Notes to the Financial Accounts for the year ended 31 August 2024 (continued)
| 2023/2024 | 2022/2023 | ||||
|---|---|---|---|---|---|
| £ | £ | ||||
| 8 | Cash at bank and in hand | ||||
| Current account | 22,998 | 21,030 | |||
| Cash in hand | 62 | 440 | |||
| 23,060 | 21,470 | ||||
| 9 | Creditors and accruals | ||||
| Primary school commissions | 0 | 0 | |||
| 0 | 0 | ||||
| 10 | Funds | Unrestricted Fixed asset | Total | Total | |
| Funds bought forward | 23,215 | 1,740 | 24,955 | 12,802 | |
| Incoming resources | 31,152 | 0 | 31,152 | 32,020 | |
| Outgoing resources | (29,385) | (580) | (29,965) | (19,867) | |
| Funds carried forward | 24,982 | 1,160 | 26,142 | 24,955 |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Christ's PSA On accounts for the year ended 31 August 2024 Charity no (if any) 1158685 Set out on pages Annual accounts (p14 including notes),. Trustee report (p5-7) Il ad I report to the trustees on my examination of the accounts of the above charity {"the Trust") for the year ended 31 August 2024. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act") I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Date: 26 Jan 2025 Signed: Name: Eddie Sheow Relevant professional qualification(s) or body (if any): ACA (ICAEW) Address: 20 Pulteney Close, Isleworth, TW7 6PX IER October 2018
Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018