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2021-03-31-accounts

Annual Report 2021

In Partnership with: Sheffield Community Transport (SCT) South Yorkshire Passenger Transport Executive (SYPTE)

CONTENTS

Contents & Commitee Members 2
Chair Report & Vehicle Reports 3
Finance Report 4
Trustee Biographies 5
Trustee Biographies ~ Contnued & Staf 6
Thanks 7
Contact Details 8

Officers

Chair—David Brown Vice Chair—Keith Grainger Secretary—Philip Staton Treasurer—Pete Clark

Committee Members

Ian Wood

2

Chair Report

MCT has now passed its 40[th] anniversary of providing a service to the local and surrounding communities. Giving support to many that might otherwise be housebound and socially excluded.

We had planned to celebrate our 40[th] Anniversary sometime this year but Covid-19 once again has forced us to cancel. However, we are looking at future dates so we can go ahead and celebrate such an achievement.

The aim of Manor Community Transport has always been to provide a reliable, safe and affordable minibus transport service. Helping to improve the quality of life for people in the community. The majority of whom might be living in poverty and have mobility issues, with no other means of transport available to them. Without our service, people within the community might feel isolated within their own homes. The specialised transport service we provide enables those most at risk of isolation to attend exercise groups, day centres, lunch clubs, church groups and other events, helping them to live a more vibrant, happier and healthier old age by enabling them to stay active for longer. Indeed, Manor Community Transport is a key enabler for many of the User Groups who use our service. They would be unable to provide for their customer base without our transport service. Make no mistake; our three mini buses bring an enormous benefit to so many people.

None of the services we provide would be possible without our brilliant team of Volunteers. The Trustees would like to convey their utmost thanks to all our Volunteers; David & Julia Allison, Peter Bemba, Kevan & Wendy Brown, Karen Colley, Fiona Dewar, Alison James, Isha Jain, Keith, Mannion, Richard Marshall, Adam Morley, Mohammed Shabir, Dawn Maris and Ian Wood, whose dedication, enthusiasm, tenacity and generosity, allows MCT to operate. All our volunteers regularly go the extra mile to ensure the continuation of our service. Iwould like to further thank my fellow Trustees; Keith Grainger, Philip Staton, Pete Clark and Ian Wood for ensuring the sustainability of MCT in these challenging times.

We would like to thank SYPTE and SCT for their continued support with funding and advice. In addition, a big thank you to our user groups, who over the years have continued to support and use our services. We would also like to thank the following that have continued to offer vital support to the organisation over the past years:

-The Ecumenical Parish of Sheffield Manor - who have provided a room to hold our AGM

-St Theresa School - for continuing to allow us to use their premises to park our vehicles safely and securely overnight.

Dave Brown – Chair

Vehicle Report

As you are aware, we no longer employ a paid driver; Richard Marshall, Adam Morley and Kevan Brown, all stepped up to help; they have taken all 3 minibuses for their safety checks and services and additionally for their 6 monthly tail lift services. Richard has been running the buses and operating the tail lifts on a weekly basis to keep them operational as well as filling with fuel, AdBlue, screenwash and whatever else they require. All three have also cleaned the buses during this period.

Richard Adam & Kevan have a schedule of when and where to take the buses and use their initiative to book in the buses for whatever is required to keep them operational.

Lisa has taxed the buses, sought the most competitive insurance and the best breakdown cover for the buses for this current year and Richard Adam & Kevan will be taking the buses for the MOTs during September.

3

Financial Report

Following another crazy year, with the “opening up” following the pandemic we are now in the process of building up again. From only 1 group using our service, on and off during this challenging time, we are now driving for Darnall Dementia Group 3 days per week, Enable 3-4 days per week, Thornbridge Hall 5 days per week, St Switun’s once a week, Arbourthorne Group had an ad hoc trip to Mabelthorpe on the 10[th] August and Enable had a trip to Wentworth Garden Centre on 27[th] August Meersbrrook Lunch Club aim to resume on the 20[th] September and hopefully other Lunch Clubs will follow suit. Things are really looking positive and hopefully we can not only sustain this growth but further develop.

I am pleased to report that this year, once again, has been a financially stable one, given the grants already received. The general unrestricted reserve fund remains at £10,628 helping to continue to provide the organisation with some future financial stability. Fortunately, we have not had to touch the reserve during this very trying time

The General Manager’s, vehicle running costs and volunteer expenses accounted for the majority of the expenditure this year. The following funding applications, have ensured that a large proportion of the volunteers training and expenses are covered:

Mr Peter Warr £ 100
South Yorkshire’s Community foundaton £4,000
Freshgate Foundaton £2,000
James Neill Trust £1,000
Queen Victoria & Johnson Memorial Trust
£1,000
Shefeld Town Trust £3,000
South Yorkshire Community Foundaton £2,000
Shefeld City Council £1,250
Shefeld City Council (Ward Pot) £ 500
Newground Together £ 465
Harry Botom Trust £ 3,000
Scurrah Wainwright Charity £2,000
Arnold Clark £1,000
Business Development & Sustainability:
Natonal Lotery Community Fund 7004.75 remaining

We would like to thank SYPTE and SCT for their continued support with funding through the Service Level Agreement in addition to all of our user groups over the last year who have continued to support and use our services. We would like to thank the volunteers this year for their hard work, dedication and enthusiasm without whom this service would fail; David & Julia Allison, Peter Bemba, Kevan & Wendy Brown, Karen Colley, Fiona Dewar, Alison James, Isha Jain, Keith, Mannion, Richard Marshall, Adam Morley, Mohammed Shabir, Dawn Maris and Ian Wood. Although it still appears that we have many volunteers they are only able to do a couple of days a week, we therefore still require more drivers.

Finally, we would like to thank Dave Clarke at Rhodes Clarke & Co for preparing the 2020/2021 Financial Accounts. If you would like a copy please contact me.

Lisa Frazer General Manager

4

Trustee Biographies

David Brown – Chair

I left City school in 1975 and started work at George Robson and Sons as a Draughtsman. Office life didn't suit me at that time so I left and became a Machine Setter at Presto Tools. From there I went on to be a Welder for over 20 years before becoming a Postman. After 4 years as a 'Postie' I went into IT in around 2005.

Initially I attended various courses gaining the necessary qualifications and secured employment at Dinnington Area Regeneration Trust (DART).

This was in the position of ICT Coordinator/Manager on a 2 year fixed term contract.

The contract finished in June 2007 and I immediately gained employment at The Rotherham NHS Foundation Trust (RFT), as an IT Technician/Analyst.

Since being there, I have worked my way up to the position of Team Leader of the IT Service desk/1st Line support team and Deputy RA Manager.

I have now been at RFT for 13 years and will hopefully be there for a few more.

Keith G Grainger—Vice Chair

Our family came to Sheffield in 1946 after my Dad was demobbed from the Royal Air Force. We lived in Crookes and I went to Western Road Secondary School. I left school in 1949 and went to work as an Apprentice Engineer. In 1952 I was called up to do my National Service , I signed on to do 22 years but after 15 years I had enough and finished my service with the rank of Sergeant. I met Jean my partner in 1968 and in 1969 we had a son Paul, in 1974 we had a daughter Marie.

I had various jobs: Sheffield Rolling Mills—Storeman, William Rowlings—HGV Driver, (Steel) Lechler— Storeman, Driver, Stanlor Finance (Wilson Tupholme) Transport Manager. I retired in 1993 aged 60. We live in Pitsmoor from 1968. In 1979 we moved to the Manor. Jean my partner died in 2010, I had a visit from Dawn Dale and Steve Johnson who got me out of my shell getting me involved with the Man R Men Group which I have been with ever since.

Philip Staton – Secretary

I spent 30 years in the Retail trade laterally as new concepts stores openings manager. 12 years self-employed within the Hairdressing supplies trade. Recently unemployed I have been a volunteer for Manor Transport as a driver, then sitting on MCT committee, Worked as a Volunteer volunteering advisor for V.A.S, I also sit on a local community run snooker club.

I run a 1270 strong local History Facebook group plus a separate local History meeting group. We have recently received Lottery funding to promote our group plus local education projects, and its aim of preserving memories through recording the elderly plus memory impaired residents.

5

Trustee Biographies ~ Continued

Peter Clark—Treasurer

I began working in Social Care in 1978 within the old Approved School system moving to disability services in 1986. In the early years I managed an assessment centre for people with a learning disability and, when the legislation changed an City wide team which assessed all school leavers with a disability, including those with a sensory impairment.

I was seconded from my post between 1992 and 1994 to review Social Services transport needs, working with the National Audit Commission. Following s restructure I managed some accommodation, some day care and some social workers before I ended up managing all the learning disability accommodation in the City.

My final job within the Council, before I retired, was a joint appointment with Health as the Commissioning Officer for Disability Services which involved, amongst other things, the production of Annual Development Plans and representing the Authority on a couple of National Working Parties. I left the Council when my wife became terminally ill and set up my own business as a Disability Consultant. I finally retired about seven years ago.

Ian Wood—Committee Member

I was born and brought up in Sheffield and always had an interest in the welfare of other people. I commenced my Mental Health Nurse Training in 1980 at the former Middlewood Hospital. After qualifying in 1983, I worked for almost a year in child psychiatry, where I met my future wife, before moving to work in Derbyshire with older adults and subsequently with adult mental health in the High Peak, based in Buxton. We returned to Sheffield in 2000, where I worked on community in South East Sheffield, before joining the Mental Health Crisis Assessment team covering all Sheffield, until my retirement in 2010. Subsequently, we have spent a considerable amount of time in France, I have attempted to improve my French language skills, , spent a month touring Australia, volunteer at St Luke’s Hospice shop PAT testing electrical appliances prior to resale, before volunteering as a driver for Manor CT.

Staff Biographies

Lisa Frazer – General Manager

I commenced work in this sector in 2000 as a Sessional Worker for Ryton Credit Union, a year later I went on secondment to Kiveton Park & Wales Community Development Trust as Administration Officer. In 2004 I moved to Dinnington Area Regeneration Trust (D.A.R.T) as Administration Officer. In 2005 Dave Brown started at DART and the rest as they say is history. Dave and I have 4 children between us; Oliver, Emily, Jacob Frazer and Charlotte Brown. We have 5 grandchildren; in 2013 Oliver married Suzannah with Kellum and Leighton to a previous relationship, May 2018 Charlotte gave birth to Sebastian and June 2019 Emily gave birth to identical twins Ethan and Lachlan. My life has become manic juggling work and home life helping Emily who gave birth via caesarean section with the boys (wild horses wouldn’t keep me away) and my mum, Lynda, who has MS and I love every minute of it. I am very lucky and extremely grateful to have a fantastic family, job I love and a wonderful team of Volunteers and Trustees without whom MCT would not be able to function.

6

Manor Community Transport Would like to thank support from:

Mr Peter Warr

South Yorkshire’s Community foundation Freshgate Foundation James Neill Trust

Queen Victoria & Johnson Memorial Trust Sheffield Town Trust Sheffield City Council Newground Together Harry Bottom Trust Scurrah Wainwright Charity Arnold Clark

In addition to the Volunteers who have supported us over the last year:

David & Julia Allison Peter Bemba

Kevan & Wendy Brown

Karen Colley Fiona Dewar Isha Jain

Alison James Richard Marshall Adam Morley Mohammad Shabir Dawn Maris Ian Wood

7

Manor Community Transport Offices 131 Fairleigh Sheffield S2 1LB

www.manorcommunitytransport.org.uk

Telephone: 0114 265 4275 E-mail: manormobeel@googlemail.com Registered Charity No: 1158675

8

MANOR COMMUNITY TRANSPORT

ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2021

Rhodes Clarke & Co Limited Accountants

MANOR COMMUNITY TRANSPORT

RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED

31 MARCH 2021

Unrestricted
 Restricted
 Restricted
 Restricted
Total
Total		 Funds
Funds
2021
 2020
Notes
 £
 £
£
£		 Receipts
Earned Income 2,282
 2,282
20,723
Shefield Community
Transport 18,761
 18,761
20,152
Grants 2 13,465
13,465 13,750
Bank interest 11
11
 42
Other 120
 120
Sale of vehicles _____
_3,700
Total receipts 34,639 34,639
58,367
Payments
Fuel, repairs tax
& insurance 3,429 3,429
9,343
Wages 15,015
 15,015
19,700
Accountancy 936 936
1,424
Insurance 300
 300
186
Printing & Advertising 70
 70
145
Telephone 714
 714
829
Administration costs 2,205
2,205 8,646
Legal costs
15,350
Purchase of vehicles
98,820
Business development 3,502
3,502 4,258
Sundry expenses
244

1,256
Bank charges
97

104
__

Total payments
20,805
5,707

160,061
Net receipts/(payments)
for the year
£13,834 ( £5,707)
£8,127 ( £101,694)

£74,076
(£402)

£175,368

Cash & Bank Balances
as at 31/3/2021
£87,910 (£6,109)
£73,674
 ______
_
Page 1
244
97
_
26,512

£73,674

£81,801
__

MANOR COMMUNITY TRANSPORT

STATEMENTS OF ASSETS & LIABILITIES AS AT 31 MARCH 2021

1. Cash Funds
Unrestricted funds
74,076
Restricted fund

(402)
Capital Reserve

10,500
 2021
2020
£
£
87,910
(6,109)
10,500		 2020

£92,301

£84,174

_ 2. Assets retained for the Charity's own use Motor vehicles - cost 98820 78859 Vehicle grants 98820 78859 _ £ - £ - 3. Liabilities Independent examination 390 390 Grants received in advance 1,515 1,417 HM Revenue and Customs 97 £2,002 £1,807

Signed on behalf of the Trustees on 18 September 2021 by Trustee ................................................................. Trustee .................................................................

page 2

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF

MANOR COMMUNITY TRANSPORT

I report on the accounts of the Trust for the year ended 31 March 2021, which are set out on pages 1 to 4.

Respective responsibilities of Trustees and Examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (The 2011 Act) and that an independent examination is needed. It is my responsibility to:

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

David Clarke Rhodes Clarke & Co Limited Accountants 42 Market Street Eckington Sheffield S21 4JH Date 18 September 2021

MANOR COMMUNITY TRANSPORT

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2021

1. Receipts and Payments Account

The level of income is below £250,000 so the Trustees have opted for accounts to

be prepared on a receipts and payments basis rather than an accruals basis. This is

in line with Charity Commissioners guidelines and is seen as more appropriate for

this organisation.

2. Grants
Unrestricted
Restricted

Total
Funds
Funds

£
£
Aviva Community Fund
2,000
Freshgate Trust 2,000
Groundwork UK
2,000
James Neil Trust 1,000
Newground Together 465
Queen Victoria & Johnson
Memorial Trust
1,000

Shefield City Council 2,000

1,250
Shefield City Council -
Ward Pot

Shefield Town Trust 3,000

South Yorks Community
Foundation
4,000
6,000
The JG Graves Charitable
Trust
£13,465

£13,750		 Total
2021
2020
£ £
2,000

1,000
465
1,000
2,000
500
3,000

4,000
2,000

£ 13,465

3. Reserves Policy

It is the aim of the trustees to accumulate an unrestricted reserve equivalent to 25%

of income in accordance with Charity Commission recommendations.

The purpose of such a reserve is to help meet fluctuations in receipts or payments.

The general reserve at 31 March 2021 amounted to £80,622. The movement on all

reserves is shown in note 4 to the accounts.

Page 3

MANOR COMMUNITY TRANSPORT

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2021

4. Reserves

2021
 2020
Unrestricted Restricted

 Total
Total
Funds
 Funds
£ £ £ £
At 1 April 2020
 72,897 ( 402) 72,495
 60,041
Surplus for the year 13,834 (5,707) 8,127 12,454
Transfer to General
Reserve _ _ _
______
 ______ __ ____
£86,731 £ (6,109) £80,622
£72,495
______
 ______ __ ____

5. Capital Reserves

The unrestricted Capital Reserve at 31 March 2021 amounted to £10,500.

There have been no movements in the Reserve over the past year.

Page 4

MANOR COMMUNITY TRANSPORT

ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2021

Rhodes Clarke & Co Limited Accountants

MANOR COMMUNITY TRANSPORT

RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED

31 MARCH 2021

Unrestricted
 Restricted
 Restricted
 Restricted
Total
Total		 Funds
Funds
2021
 2020
Notes
 £
 £
£
£		 Receipts
Earned Income 2,282
 2,282
20,723
Shefield Community
Transport 18,761
 18,761
20,152
Grants 2 13,465
13,465 13,750
Bank interest 11
11
 42
Other 120
 120
Sale of vehicles _____
_3,700
Total receipts 34,639 34,639
58,367
Payments
Fuel, repairs tax
& insurance 3,429 3,429
9,343
Wages 15,015
 15,015
19,700
Accountancy 936 936
1,424
Insurance 300
 300
186
Printing & Advertising 70
 70
145
Telephone 714
 714
829
Administration costs 2,205
2,205 8,646
Legal costs
15,350
Purchase of vehicles
98,820
Business development 3,502
3,502 4,258
Sundry expenses
244

1,256
Bank charges
97

104
__

Total payments
20,805
5,707

160,061
Net receipts/(payments)
for the year
£13,834 ( £5,707)
£8,127 ( £101,694)

£74,076
(£402)

£175,368

Cash & Bank Balances
as at 31/3/2021
£87,910 (£6,109)
£73,674
 ______
_
Page 1
244
97
_
26,512

£73,674

£81,801
__

MANOR COMMUNITY TRANSPORT

STATEMENTS OF ASSETS & LIABILITIES AS AT 31 MARCH 2021

1. Cash Funds
Unrestricted funds
74,076
Restricted fund

(402)
Capital Reserve

10,500
 2021
2020
£
£
87,910
(6,109)
10,500		 2020

£92,301

£84,174

_ 2. Assets retained for the Charity's own use Motor vehicles - cost 98820 78859 Vehicle grants 98820 78859 _ £ - £ - 3. Liabilities Independent examination 390 390 Grants received in advance 1,515 1,417 HM Revenue and Customs 97 £2,002 £1,807

Signed on behalf of the Trustees on 18 September 2021 by Trustee ................................................................. Trustee .................................................................

page 2

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF

MANOR COMMUNITY TRANSPORT

I report on the accounts of the Trust for the year ended 31 March 2021, which are set out on pages 1 to 4.

Respective responsibilities of Trustees and Examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (The 2011 Act) and that an independent examination is needed. It is my responsibility to:

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

David Clarke Rhodes Clarke & Co Limited Accountants 42 Market Street Eckington Sheffield S21 4JH Date 18 September 2021

MANOR COMMUNITY TRANSPORT

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2021

1. Receipts and Payments Account

The level of income is below £250,000 so the Trustees have opted for accounts to

be prepared on a receipts and payments basis rather than an accruals basis. This is

in line with Charity Commissioners guidelines and is seen as more appropriate for

this organisation.

2. Grants
Unrestricted
Restricted

Total
Funds
Funds

£
£
Aviva Community Fund
2,000
Freshgate Trust 2,000
Groundwork UK
2,000
James Neil Trust 1,000
Newground Together 465
Queen Victoria & Johnson
Memorial Trust
1,000

Shefield City Council 2,000

1,250
Shefield City Council -
Ward Pot

Shefield Town Trust 3,000

South Yorks Community
Foundation
4,000
6,000
The JG Graves Charitable
Trust
£13,465

£13,750		 Total
2021
2020
£ £
2,000

1,000
465
1,000
2,000
500
3,000

4,000
2,000

£ 13,465

3. Reserves Policy

It is the aim of the trustees to accumulate an unrestricted reserve equivalent to 25%

of income in accordance with Charity Commission recommendations.

The purpose of such a reserve is to help meet fluctuations in receipts or payments.

The general reserve at 31 March 2021 amounted to £80,622. The movement on all

reserves is shown in note 4 to the accounts.

Page 3

MANOR COMMUNITY TRANSPORT

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2021

4. Reserves

2021
 2020
Unrestricted Restricted

 Total
Total
Funds
 Funds
£ £ £ £
At 1 April 2020
 72,897 ( 402) 72,495
 60,041
Surplus for the year 13,834 (5,707) 8,127 12,454
Transfer to General
Reserve _ _ _
______
 ______ __ ____
£86,731 £ (6,109) £80,622
£72,495
______
 ______ __ ____

5. Capital Reserves

The unrestricted Capital Reserve at 31 March 2021 amounted to £10,500.

There have been no movements in the Reserve over the past year.

Page 4