FLLC TRUSTEES ANNUAL REPORT 2024
Charity Name Frecheville Library and Learning Centre Registered Charity No. 1158647 Charity’s Principle Address 83 Smalldale Road Frecheville Sheffield S12 4YD
| Trustees | |
|---|---|
| Miss Liz Katharyn Grant | Chair |
| Mr. Stephen Burgin | Treasurer |
| Miss Christine Williamson | Volunteer |
Management of the Charity
The Charity has three appointed trustees and has now been running the Library for over nine years.
The affairs of the Charity are managed by a team of seven volunteers from which members are appointed to the positons of Chair, Treasurer, Secretary, Library Manager, Fundraising Officer and Publicity Officer.
Fortunately, the seven members of the committee have been together for many years and so provide a wealth of experience and continuity in the running of the Charity.
The committee holds quarterly review meetings to resolve any ongoing issues and make plans for the future.
Volunteer Recruitment
The number of volunteers has remained consistent throughout the year. The 28 active volunteers have performed brilliantly as a team to ensure the Library has been able to open 100% of its stated opening hours.
Advertising for volunteers is on the library website, on Facebook, on X, in the library and by word of mouth and has created a slow steady flow of new volunteers that have replaced the volunteers that have left us. At the year-end we still had 28 active working volunteers.
Applications from the public to become a volunteer in Frecheville Library and Learning Centre are most welcome. Details for volunteering can be found on our Website, on Facebook or in the Library.
No volunteer meetings were held except for the AGM.
Activities & Objectives
The primary activities are
Loaning Books etc Offering support and information Photo copy service Public access to Computers, printing and the internet Fundraising from the sales of donated books, jigsaws, plants, CD’s and knitted items
Organising events such as book sales, quiz nights, meet the author and entertainment to encourage greater connection with members of the public
Other activities are Yoga classes Knit and Natter group Mother and Toddler group Reading group Writing group Children’s Lego group Craft and Chat group restarted in May 2023 Games club started in Jan 2024
The financial support from the local council remains vital to our sustainability after the Covid pandemic. Visitor numbers are increasing slowly but numbers are still below pre Covid levels. Covid still poses a concern and as such the Committee decided not to hold any Fayres throughout the year to avoid having large numbers of people being in close proximity in the library. It is hoped that some new activities and events will be reintroduced in the new financial year to encourage more visitors.
Achievements and Performance
Community Garden
The locally appointed gardener had completed his part of the project by the start of the new-year and so work to continually improve and maintain the garden was performed by volunteers. In the spring the garden looked wonderful with its many varieties of plants, flowers and colours.
In May, a volunteer group from Irwin Mitchell Solicitors worked in the garden to extend our existing gravel path. The extended path was constructed with bark chippings as this material was considered to be more sustainable and less expensive. The paths now connect the two seating places in the garden.
The trampoline has been very popular with young children and has often been the catalyst for parents and children to visit the garden.
Many visitors have commented and praised the garden transformation, its variety of plants, flowers and interest for young children.
Extended Opening Hours
The extra opening hours on Saturday afternoon that started as a trial was a success and has continued. We were asked by local residents to stay open over lunch time and in response, the Monday morning team of volunteers agreed to stay open until 1pm instead of 12pm.
New Activity
In January, a volunteer organised a new activity in the library. A games night that runs every fortnight on Monday evenings between 7-9pm. Visitors have the options to play a wide variety of indoor games – card games, chess and draughts, monopoly or dominoes. The games club used to run in another local venue and grew to be very popular. We hope it will grow in popularity in the library.
New Grants and Gifts
Our applications to the Sheffield City Council for extra Grants were approved early in the new financial year. We received £1000 to buy new books and £750 to support more activities being run in the library. We were delighted with this outcome. The book grant enabled us to continually upgrade our book stock with the latest book releases and was a significant factor in retaining and gaining new members and visitors.
The activities grant allowed us to replace all the old well-used donated indoor games for our Games night to enhance its appeal to visitors.
In April we received a £250 King’s Coronation gift that was used to plant a commemorative tree
Savings account
We received £953 in interest from our savings account. This money is roughly equally to the proceeds of two fayres which we would normally have run if it were not for the Covid risk.
The committee remains optimistic about the future and will seek every opportunity to increase the range of activities in the library, to improve the fabric of the building and to seek funding to make further improvements.
Financial Review
A full detailed account is supplied separately. A summary is given below
| Receipts | |
|---|---|
| The total receipts were |
£13580 |
| The itemised receipts were | |
| SCC Grant Funding | £6251 |
| SCC Book Grant 2024 |
£1000 |
| SCC Activities Grant |
£750 |
| Library Fundraising |
£3439 |
| Sales Donations and gifts | £721 |
| Interest for Savings | £953 |
| King’s Coronation Gift | £250 |
| Refunds | £216 |
| Payments | |
| The total payments were |
£7506 |
| The itemised payments were | |
| Heating, Lighting & Water | £2257 |
| Insurance | £1067 |
| SCC Book Grant 2022/3 | £933 |
| SCC Garden Grant |
£519 |
| SCC IT Grant | £637 |
| Sundries and Stationery | £863 |
| System Rental & Refuse | £460 |
| Wi fi | £329 |
| Garden materials | £216 |
| Bank charges | £81 |
| Repairs & Equipment |
£61 |
| Cleaning materials & Safety | £54 |
| Council Tax | £29 |
| The bank and cash grew by | £6074 |
| Bank & cash balance |
£57980 |
Receipts grew by £791 due to an increase in our fundraising and interest from our savings account.
Payments reduced by £6229 due to the completion of the Garden project.
All monies retained are to cover any unexpected maintenance and necessary improvements to the building which is over 68 years old. At the year-end there were no outstanding debt and no funds were held by a custodian trustee.
S. Burgin Trustee & FLLC Treasurer 05.09.2024
| 1st April 2023 31st March 2024 115867 Frecheville Library and Learning Centre Receipts andpayments accounts Period start date Period end date To For the period from ~~a~~ |
1st April 2023 31st March 2024 115867 Frecheville Library and Learning Centre Receipts andpayments accounts Period start date Period end date To For the period from ~~a~~ |
1st April 2023 31st March 2024 115867 Frecheville Library and Learning Centre Receipts andpayments accounts Period start date Period end date To For the period from ~~a~~ |
1st April 2023 31st March 2024 115867 Frecheville Library and Learning Centre Receipts andpayments accounts Period start date Period end date To For the period from ~~a~~ |
1st April 2023 31st March 2024 115867 Frecheville Library and Learning Centre Receipts andpayments accounts Period start date Period end date To For the period from ~~a~~ |
1st April 2023 31st March 2024 115867 Frecheville Library and Learning Centre Receipts andpayments accounts Period start date Period end date To For the period from ~~a~~ |
1st April 2023 31st March 2024 115867 Frecheville Library and Learning Centre Receipts andpayments accounts Period start date Period end date To For the period from ~~a~~ |
1st April 2023 31st March 2024 115867 Frecheville Library and Learning Centre Receipts andpayments accounts Period start date Period end date To For the period from ~~a~~ |
1st April 2023 31st March 2024 115867 Frecheville Library and Learning Centre Receipts andpayments accounts Period start date Period end date To For the period from ~~a~~ |
CC16a ~~_~~ |
||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A Receipts and payments | Section A Receipts and payments | ||||||||||
| Unrestricted funds |
Restricted funds |
Endowment funds |
Total funds | Last year | |||||||
| to the nearest £ |
to the nearest to the nearest £ |
to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | ||||||
| A1 Receipts | |||||||||||
| SCC LibraryFundingGrant | - | 6,251 | - | - | 6,251 | 6,252 | |||||
| SCC Book Grant 2023 | - | 1,000 | - | - | 1,000 | 1,500 | |||||
| SCC Activities Grant | - | 750 | - | - | 750 | ||||||
| SCC IT Equipment Grant | - | - | - | - | - | 2,750 | |||||
| SCC Book Grant 2021 | 2,000 | ||||||||||
| Labour Wardpot Grant 2023 | 1,000 | ||||||||||
| SCC CommunityGarden Grant | 519 | ||||||||||
| SCC Book Grant 2022 | - | - | - | - | 8 | ||||||
| General Sales & Fundraising | 4,626 | - | - | - | 4,626 | 4,039 | |||||
| Interest from SavingAccount | 953 | - | - | - | 953 | - | |||||
| Sub total(Gross income for AR) |
(Gross income for AR) |
5,579 | 8,001 | - | - | 13,580 | 18,068 | ||||
| A2 Asset and investment sales, (see table). Openingbalances 44,129 7,777 - 51,906 52,850 - - - - - Sub total 44,129 7,777 - 51,906 52,850 Total receipts 49,708 15,778 - 65,486 70,918 ~~——————~~ |
|||||||||||
| A3 Payments | |||||||||||
| Council tax & Wifi | 358 | - | - | 358 | 870 | ||||||
| Heating,Lighting& Water | - | 2,257 | - | - | 2,257 | 1,754 | |||||
| Equipment, Repairs & Garden Matl's | - | 277 | - | - | 277 | 1,404 | |||||
| Insurance | - | 1,067 | - | - | 1,067 | 984 | |||||
| Refuse,System and Bank Charges | - | 541 | - | - | 541 | 408 | |||||
| Sundries,H&S and CleaningMatl's | - | 568 | - | - | 568 | 585 | |||||
| Stationery& Crafts | - | 349 | - | - | 349 | 337 | |||||
| SCC Garden Grant | - | 519 | - | - | 519 | 6,320 | |||||
| SCC Book Grant 2023 | 925 | 925 | - | ||||||||
| SCC IT Grant | 637 | 637 | |||||||||
| SCC Book Grant 2022 | - | 8 | - | - | 8 | 1,073 | |||||
| **Sub total ** | - | 7,506 | - | - | 7,506 | 13,735 | |||||
| A4 Asset and investment purchases, (see table) - - - - - - - - Sub total - - - - - Total payments - 7,506 - 7,506 13,735 ~~——_———~~ |
|||||||||||
| Net of receipts/(payments) 49,708 8,272 - A5 Transfers between funds - - - A6 Cash funds last year end - - - Cash funds this year end 49,708 8,272 - 57,980 ~~———~~ |
57,980 - - - 57,980 |
57,980 57,183 - - 57,183 |
57,183 - - 57,183 |
CCXX R1 accounts (SS)
24/10/2024
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature S.Burgin Details Details Cash in Hand & in Bank Details Details Total cash funds ( g p p y account(s)) Savings Account Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 49,708 8,272 - - - - 49,708 8,272 OK OK Unrestricted Restricted to nearest £ to nearest £ 25,000 - - - - - - - - - - - Fund to which ~~asset belongs~~ Cost(optional) - - - - - Fund to which ~~asset belongs~~ Cost(optional) - - - - - - - - - Fund to which Amount due - - - - - Print Name Stephen Burgin |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value |
|||
| ~~(optional)~~ - |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value |
|||
| ~~(optional)~~ - |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due | |||
| Date of approval |
|||
| S.Burgin | Stephen Burgin | 02.09.24 | |
CCXX R2 accounts (SS)
24/10/2024
2