## **FLLC TRUSTEES ANNUAL REPORT 2023** Charity Name Frecheville Library and Learning Centre Registered Charity No. 1158647 Charity’s Principle Address 83 Smalldale Road Frecheville Sheffield S12 4YD |**Trustees**|| |---|---| |Miss Liz Katharyn Grant|Chair| |Mr. Stephen Burgin|Treasurer| |Miss Christine Williamson|Volunteer| ## **Management of the Charity** The Charity has three appointed trustees and has now been running the Library for over nine years. The affairs of the Charity are managed by a team of seven volunteers from which members are appointed to the positons of Chairman, Treasurer, Secretary, Library Manager, Fundraising Officer and Publicity officer. Fortunately, the seven members of the committee have been together for a number of years and so they provide a wealth of experience and continuity in the running of the Charity. The committee holds bi-monthly review meetings to consider and resolve the ongoing issues and make plans for the future. ## **Volunteer Recruitment** The number of volunteers has remained fairly consistent throughout the year. The 25 active volunteers have done brilliantly to ensure the Library has been open 100% of its open hours. Advertising for volunteers is on the library website, on Facebook, in the library and by word of mouth and has created a slow but steady flow of new volunteers. By the year end we had 28 active working volunteers. Applications from the public to become a volunteer in Frecheville Library and Learning Centre are most welcome. Details for volunteering can be found on our Website, on Facebook or in the Library. No volunteer meetings were held except for the AGM. ## **Activities & Objectives** The primary activities are Loaning Books etc Offering support and information A Photo copy service Public access to Computers, printing and the internet Supporting an Adult Learning Class Fundraising from the sales of donated books, jigsaws, plants, CD’s and knitted items Organising events such as book sales, fayres, quiz nights, meet the author and entertainment to encourage greater connection with members of the public Other activities are Yoga classes - restarted in September Knit and Natter group - restarted in April Mother and Toddler group - restarted in April Reading group - restarted in May. Children Lego group - restarted in August Writing group - restarted in September Craft and Chat group was still to restart The financial support from the local council remains vital to our sustainability after the Covid pandemic simply because visitor numbers are fewer, sales are less and activities/ fundraising events are much lower than before Covid. Revenue and attendance is 30-40% down on pre-Covid levels. New activities and events will be reintroduced in the new financial year to encourage more visitors. ## **Achievements and Performance** ## Community Garden Work on converting the grounds of the library from a large area of grassland into a community garden was the main focus and continued throughout the year. A locally appointed Garden contractor assisted by 4-6 volunteers worked one day a week throughout the year planting and landscaping. The team have planted fruit trees, created landscaped areas, a scented garden, a rockery, a bug hotel, a wild flower area, put up a hammock, installed two seats and erected a 10ft trampoline for children up to the age of 10 years. The rockery that is sited near to the main entrance, was very well received by both visitors and the local residents with it bright colours, contoured design and variety of plants. In September, the Sheffield Lord Mayor visited the Library to officially open the garden and plant a commemorative tree. The garden was completed with the laying of a hard core path from the library access door to the trampoline and seat. At the year end the garden is looking good, it’s springing into life and is a credit to all the hard work put in by the local contractor and the volunteers. The garden will continue to develop and plans are being drafted by the volunteers to improve it some more. ## Extended Opening Hours In February a group of volunteers agreed to form a new shift to work on Saturday afternoon, 2-4pm. The committee approved the request initially on a trial basis. The new shift stated in March and the hope is that it will be well supported by members of the public and that in time these hours could become permanent. ## Book Grant and Labour Ward Pot Grant In December we were successful with our application for Labour Ward funding and were awarded £1000 to fund IT support. Plans are being drafted to start a 10 -20 week computer tuition classes sometime in the new financial year. In March we were awarded a £1500 grant from Sheffield City Council to buy new books. ## Savings account In January the bank balance was very healthy but was not earning any interest. With attractive interest rates on offer the committee agreed to open a new savings account and invest a considerable some to earn over £800 a year in interest for two years. This was completed in March. The committee is optimistic about the future and will seek every opportunity to improve the range of activities in the library, to improve the fabric of the building and to seek funding to make these improvements. ## **Financial Review** A full detailed account is supplied separately. A summary is given below ## Receipts |Receipts|| |---|---| |The total receipts were
|£12791| |The itemised receipts were|| |SCC Grant Funding|£6252| |SCC Book Grant 2023
|£1500| |Labour Ward Pot Grant
|£1000| |Library Fundraising
|£3181| |Donations and gifts|£858| |Payments|| |The total payments were
|£13735| |The itemised payments were|| |SCC Garden Grant
|£6320| |SCC Book Grant 2022|£1073| |Repairs & Refurb’s
|£1057| |Heating, Lighting & Water|£1754| |Insurance|£984| |Sundries and Stationery|£736| |Council Tax|£461| |Wifi|£409| |Equipment
|£347| |System Rental & Refuse|£329| |Cleaning materials & Safety|£186| |Bank charges|£79| |The bank and cash reduced by|£994| Bank & cash Balance **£51906** The monies retained are to cover any unexpected maintenance and necessary improvements to the building which is over 65 years old. At the year-end there were no outstanding debt and no funds were held by a custodian trustee. S. Burgin Trustee & FLLC Treasurer 17.08.2023 **Frecheville Library and Learning Centre 115867 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 1st April 2022 31st March 2023 |**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**|||||||| |---|---|---|---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**-**
**-**
**-**
**-**
**-**
**-**||**Restricted**
**funds**
**to the nearest £**
**6,252**
**1,500**
**1,000**
**-**
**-**
**-**
**-**||**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**6,252**
**1,500**
**1,000**
**-**
**-**
**-**
**-**
**4,039**
**12,791**
**52,850**
**-**
**52,850**
**65,641**||**Last year**
**to the nearest £**| |SCC LibraryFundingGrant|**-**||**6,252**||**-**||**6,252**||**6,252**| |SCC Book Grant 2023|**-**||**1,500**||**-**||**1,500**||**-**| |Labour Ward Pot Grant 2023|**-**||**1,000**||**-**||**1,000**||**-**| |SCC CommunityGarden Grant 2022|**-**||**-**||**-**||**-**||**6,839**| |SCC Book Grant 2022|**-**||**-**||**-**||**-**||**1,081**| |SCC IT Equipm't support Grant 2022|**-**||**-**||**-**||**-**||**2,750**| |SCC Book Grant 2021|||**-**||**-**||**-**||**2,000**| |General Sales & Fundraising|**4,039**||**-**||**-**||**4,039**||**3,045**| |**_Sub total_**_(Gross income for AR)_|**4,039**||**8,752**||**-**||**12,791**||**21,967**| ||||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| |Opening balances|**40,180**||||||||**61,762**| ||**-**||||||||**-**| |**_Sub total_**|**40,180**||||||||**61,762**| |**_Total receipts_**
**A3 Payments**|||||||||| ||||||||||**83,729**| ||||||||||| |Council Tax & Wi fi|**-**||**870**||**-**||**870**||**442**| |Heating,Lightingand Water|**-**||**1,754**||**-**||**1,754**||**1,458**| |Equipment,Repairs & Refurbishments|**-**||**1,404**||**-**||**1,404**||**4,154**| |Insurance|**-**||**984**||||**984**||**961**| |Refuse,System & bank Charges|||**408**||**-**||**408**||**337**| |Sundries,H&S and Cleaningmat'ls|**90**||**495**||**-**||**585**||**410**| |Stationery,Books & Crafts|||**337**||||**337**||**1,117**| |SCC Garden Grant|**-**||**6,320**||**-**||**6,320**||**3,161**| |SCC Book Grant 2022|**-**||**1,073**||||**1,073**||**419**| |**_Sub total_ **|**90**||**13,645**||**-**||**13,735**||**12,459**| ||||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| ||**-**||||||||| ||**-**||||||||| |**_Sub total_ **|**-**||||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||||||||||**12,459**| ||||||||||| ||**44,129**||||||
**51,906**||**71,270**| ||**-**||||||**-**||**-**| ||**-**||||||**-**||**-**| ||**44,129**||||||**51,906**||**71,270**| CCXX R1 accounts (SS) 08/11/2023 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Cash in Bank and in hand
Grants
**Details**
**Details**
New Books
Perimeter Fencing
Computers and Tablets
Book Cases
Storage Cupboards, Tables & Chairs
Garden Equipment & Furniture
CCTV Security System
Lego, Duplo
Provisions and Stationery
**Details**
Signature
S.Burgin|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**44,129**
**-**
**-**
**7,777**
**-**
**-**
**44,129**
**7,777**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**5,000**
**3,500**
**2,000**
**1,300**
**1,700**
**1,250**
**1,450**
**1,200**
**300**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
S.Burgin|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||S.Burgin|S.Burgin|02.08.23| ||||| CCXX R2 accounts (SS) 08/11/2023 2