## **FLLC TRUSTEES ANNUAL REPORT 2022**
Charity Name Frecheville Library and Learning Centre Registered Charity No. 1158647 Charity’s Principle Address 83 Smalldale Road Frecheville Sheffield S12 4YD
**Trustees** Miss Liz Katharyn Grant Chair Mr. Stephen Burgin Treasurer Miss Christine Williamson Volunteer
## **Management of the Charity**
The Charity has three appointed trustees.
The affairs of the Charity are managed by a team of seven volunteers from which members are appointed to the positons of Chairman, Treasurer, Secretary, Library Manager, Fundraising Officer and Publicity officer.
Fortunately, the seven members of the committee have been together for a number of years and so they provide a wealth of experience and continuity in the running of the Charity.
The committee holds bi-monthly review meetings to consider and resolve the ongoing issues and make plans for the future.
## **Volunteer Recruitment**
The number of volunteers has remained fairly consistent throughout the year. The numbers are down on pre-covid levels but are sufficient to cover the reduced opening hours. Despite all covid restrictions being removed, the number of visitors to the library and activities run in the library are still around 30% down on pre-covid levels and as such, the committee decided to retain the reduced hours of opening at 15 hours per week.
At the start of the year we had 18 active working volunteers and 2 occasional workers. Advertising for volunteers on the library website, on Facebook, in the library and by word of mouth created a slow but steady flow of new volunteers and by the year end we had 25 active working volunteers and 2 occasional workers. As a consequence we were able to achieve a 100% success rate for being open on every open time slot.
Throughout the year, the volunteers have done brilliantly to provide a community library service, to smile and to welcome all visitors.
No volunteer group meetings were held except for the AGM and no new plans for the future were prepared except for those for the Community garden.
Applications from the public to become a volunteer in the Library are most welcome.
## **Activities & Objectives**
The primary activities are
Loaning Books etc Offering support and information A Photo copy service Public access to Computers, printing and the internet Supporting an Adult Learning Class
Other activities are
Yoga class restarted in September All the below activities are still to restart after covid Reading group. Mother and Toddler group Knit and Natter group Craft and Chat group Children groups for Lego & Duplo Writing group
The Charity has now been running the Library for over eight years. The financial support from the local council remains vital to our sustainability simply because with fewer visitor sales, activities and fundraising events, our income was 50% down on pre-Covid levels
## **Achievements and Performance**
New PVC double glazed windows and a garden access door were installed in January and as such the library is warmer and quieter than before. The new door provides entry into the community garden.
Throughout the year a small team of volunteers have been ordering new books on a monthly or bi-monthly basis. They use a variety of resources to select and order the books that they hope will appeal to our regular library users. £100 a month is spent on average to purchase between 15 and 20 books and so this year, they have added over 200 new books to our collection.
During the early part of 2022, we successfully applied for funding from Sheffield City Council for new books and a new IT initiative. We were awarded £1500 for new books and £2750 to support an IT package of new computers and tablets to be used in the Library that should be received sometime in the new financial year.
At the year end, the immediate future is a little more positive and plans were developing for all activities to restart sometime over the next few months.
The committee remain optimistic about the future and will seek every opportunity to apply for funding to help improve the range of activities in the library or to improve the building.
It is hoped that visitor numbers will increase sometime soon and when they do, we will extend the open hours to suit.
## **Financial Review**
A full detailed account is supplied separately. A summary is given below
## Receipts
|Receipts||
|---|---|
|The total receipts were
|£13547|
|Of which the main items were||
|SCC Grant Funding|£6252|
|SCC Book Grant
|£1500|
|SCC IT Support Grant
|£2750|
|Library Fundraising
|£2281|
|Donations|£764|
|Payments||
|The total payments were
|£22459|
|Of which the main items were||
|New PVC Windows Grant|£10000|
|Repairs & Refurb’s
|£3938|
|Community Garden Grant|£3161|
|Book Grant
|£419|
|Heating, Lighting & Water|£1458|
|Insurance|£961|
|New Books
|£791|
|Sundries and Stationery|£486|
|System Rental & Refuse|£318|
|Wifi|£315|
|Cleaning materials & Safety|£256|
|Equipment
|£220|
|Council tax|£117|
|The bank and cash reduced by|£8912|
|Bank & cash Balance
|**£52850**|
The monies retained are to cover any unexpected maintenance and necessary improvements to the building which is over 60 years old. At the year-end there were no outstanding debt and no funds were held by a custodian trustee
S. Burgin Trustee & FLLC Treasurer 12.10.2022
||
**FRECHEVILLE LIBRARY and LEARNING CENTRE**|
**FRECHEVILLE LIBRARY and LEARNING CENTRE**|
**FRECHEVILLE LIBRARY and LEARNING CENTRE**|**No (if any)**|**No (if any)**|**CC16a**|
|---|---|---|---|---|---|---|
||**For the period**
**from**|Period start date
1st April 2021|**To**|Period end date
31st March 2022|||
||||||||
|**Section A Receipts and payments**|||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**-**
**-**
**-**
**-**
**3,045**
**-**
**-**
**3,045**
**39,762**
**-**
**39,762**
**42,807**
**2,627**
**-**
**-**
**2,627**
**-**
**-**
**-**
**2,627**
**40,180**
**-**
**-**
**40,180**|**Restricted**
**funds**
**to the nearest £**
**6,252**
**1,500**
**2,750**
**-**
**-**
**-**
**10,502**
**22,000**
**-**
**22,000**
**32,502**
**442**
**1,458**
**1,311**
**961**
**1,011**
**1,069**
**10,000**
**3,161**
**419**
**19,832**
**-**
**-**
**-**
**19,832**
**12,670**
**-**
**-**
**12,670**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**6,252**
**-**
**-**
**1,500**
**2,750**
**3,045**
**-**
**-**
**13,547**
**61,762**
**-**
**61,762**
**75,309**
**442**
**1,458**
**3,938**
**961**
**1,011**
**1,069**
**10,000**
**3,161**
**419**
**22,459**
**-**
**-**
**-**
**22,459**
**52,850**||**Last year**
**to the nearest £**|
|SCC LibraryFundingGrant|**-**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**6,252**||**6,971**|
|SCC Buildings Grant|**-**|||**-**||**10,000**|
|SCC CommunityGarden Grant|**-**|||**-**||**10,000**|
|SCC Non Fiction Book Grant||||||**2,000**|
|SCC Book Grant||||**1,500**|||
|SCC IT Equipment Support Grant|**-**|||**2,750**||**-**|
|General Sales and Activities|**3,045**|||**3,045**||**1,310**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**3,045**|||**13,547**||**30,281**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
|**Opening Balances**|**39,762**||**-**
**-**
**-**|**61,762**||**39,776**|
||**-**|||**-**||**-**|
|**_Sub total_**|**39,762**|||**61,762**||**39,776**|
|**_Total receipts_**
**A3 Payments**|||||||
||||**-**|**75,309**||**70,057**|
||||||||
|Council Tax And Wifi|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**442**||**432**|
|Heating,lightingand water||||**1,458**||**1,561**|
|Repairs & Refurbishments|**2,627**|||**3,938**||**449**|
|Insurance||||**961**||**1,179**|
|New Books & Equipment||||**1,011**||**3,613**|
|Sundries||||**1,069**||**1,061**|
||||||||
|SCC BuildingGrant||||**10,000**|||
|SCC Garden Grant|**-**|||**3,161**|||
|SCC Books Grant|**-**|||**419**||**-**|
|**_Sub total_ **|**2,627**|||**22,459**||**8,295**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||**-**
**-**
**-**|**-**|||
||**-**|||**-**|||
|**_Sub total_ **|**-**|||**-**||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
||||**-**|**22,459**||**8,295**|
||||||||
||**40,180**|**12,670**|**-**|
**52,850**||**61,762**|
||**-**|**-**|**-**
**-**|**-**||**-**|
||**-**|**-**||**-**||**-**|
||**40,180**|**12,670**|**-**|**52,850**||**61,762**|
CCXX R1 accounts (SS)
10/11/2022
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Cash in Bank and in Hand
Grants
**Details**
**Details**
5 Network computers & Printers
Book Cases
New Books
4 Storage Cupboards
Tables and Chairs
Garden Equipment & Furniture
Perimeter Fencing
CCTV security system
Lego & Duplo
**Details**
Signature
S.Burgin|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**40,180**
**-**
**-**
**12,670**
**-**
**-**
**40,180**
**12,670**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**1,000**
**1,200**
**4,000**
**1,200**
**500**
**700**
**2,500**
**1,450**
**1,200**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
S.BURGIN|**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
||S.Burgin|S.BURGIN|10.10.2022|
|||||
CCXX R2 accounts (SS)
10/11/2022
2
## **Restricted Fund Account Balances**
|Fund Title|Value|||Expenditure||Balance|
|---|---|---|---|---|---|---|
|SCC LibraryGrant Funding|6,252|||6252||0|
|SCC Buildings Grant|10,000|||10000||0|
|SCC Book Grant 2021|2,000|||0||2000|
|SCC Garden Grant|10,000|||3161||6839|
|SCC Book Grant 2022|1,500|||419||1081|
|SCC IT Support Grant|2,750|||0||2750|
|**Totals**|**32,502**|||**19832**||**12670**|
CCXX R3 accounts (SS)
10/11/2022
3