2023-03-31-accounts - Hitchin Partnership CIO

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Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 01 APRIL 2022 To 31 MARCH 2023

Section A Reference and administration details

Charity name Hitchin Partnership C.I.O

Other names charity is known by n/a

Registered charity number (if any) 1158637

Charity's principal address The Cabin, c/o Wilshere-Dacre Junior Academy Fishponds Road, Hitchin Hertfordshire Postcode SG5 1NS

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Sue Dury	Chair
Lisa Hayes
Geraint Edwards	Treasurer
Elizabeth Pollard
Fergal Moane		June 2022
MaryDriver
Helen Avey
Rachel Peddie
TonyPlunkett

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Accountant	Chris Maylin	27a Wymondley Road, Hitchin SG4 9PN

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Constitution

(eg. trust deed, constitution)

How the charity is constituted Charitable Incorporated Organisation (C.I.O) (eg. trust, association, company)

Trustee selection methods Charity Trustees are appointed from the CIO members (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

The role of the CIO Board of Trustees: to provide leadership and management to ensure the objectives of the CIO are met:

Summary of the objects of the charity set out in its governing document

1) the advancement of education in the United Kingdom in particular but not exclusively by:
a) the provision of services, facilities and activities to develop the capacity and skills of parents and carers of children and young people to enable them to engage more with the education of, and to identify and help meet the needs of, the children and young people in their care; and
b) the provision of training to individuals in the education of

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children and young people in order to equip them with the skills required to deliver such education; and

c) promoting co-operation and collaboration between schools and other educational bodies;
2) the relief of poverty in particular but not exclusively by the provision of information about other organisations which provide activities, services and facilities and which are established for the relief of need of children and young people and their parents and carers;
3) the provision of facilities for recreation or other leisure time occupation for children and young people resident in Hitchin and the surrounding area who have need of such facilities by reason of their youth, infirmity or disablement, financial hardship or social and economic circumstances in the interests of social welfare and with the object of improving the condition of life of such children and young people; and
4) the promotion of the efficiency and effectiveness of schools and other educational bodies which have charitable purposes and the effective use of charitable resources by providing services for schools and other educational bodies to promote good practice and enhance and improve their procurement activities.

Support for Families We provide a family support service via referrals. We have supported an average of 39 families each term, split between Secondary Schools (11) and Primary (28) approximately. Reasons for support include; SEND, Behaviour, Financial Issues, Mental Health CYP/Adult, School Attendance, Parenting, Housing.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Food Provision Hitchin Partnership CIO are working collaboratively with local community groups to help families. Being part of Hitchin Food Provision allows us to provide supermarket vouchers to families. Families have to be professionally referred for the support, it is an emergency provision and not long term. We provide signposting information to the many local initiatives providing free/low cost food provision. Our team will also work with families to help with long term solutions/strategies.

Household Items Links with local organisations and groups has enabled us to help families with practical support. This has included providing essential items for the home including ovens, fridges, beds and furniture.

School Uniform and Shoes Funding has helped us provide access to new uniforms, shoes and coats for families. We helped 21 families with vouchers for high street shops to purchase quality items for their children. We help families complete bursary forms for secondary school uniform.

Enrichment

We were able to provide families with funding for much needed enrichment activities over the school summer holidays. Helping 19 families with a variety of activities; days out, farm/zoo visits, cinema tickets, bus tour.

Additional details of objectives and activities (Optional information)

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You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

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Section D Achievements and erformance p

Summary of the main achievements of the charity during the year

Breakdown of the number of referrals to Hitchin Partnership CIO. Summer Term – April 2022 to August 2022 Primary 28 Secondary 11 Autumn Term – September 2022 to December 2022 Primary 27 Secondary 17 Spring Term – January 2023 to March 2023 Primary 35 Secondary 13

Our collaborative work with local organisations, charities and groups enables to help with hardship and practical items for disadvantaged families.

Shoes Vouchers to help with the cost of high quality school shoes.
School Uniform
Household items; beds, furniture, electrical goods.
Funding for children to attend activities term time and during the school holidays.

Christmas Hampers

As part of the Hitchin Christmas Community Team we provided ‘hampers’ to 175 families. We moved away from providing food hampers and now provide a supermarket voucher enabling our families to purchase food suitable for their homes and requirements. Gifts were given to all children 18 years and under, we gave out gifts to over 400 children.

Food Provision

We are part of the Hitchin Food Provision Team providing emergency supermarket vouchers to families in need. Families referred through professionals and receive a supermarket voucher with a very quick turnaround. We make enquiries about the support they are receive and signpost to more long term resources and solutions.

Hitchin Mental Health Recovery Team

A number of organisations and charities have come together to provide a recovery programme for schools; teachers, pupils and parents. Hitchin Partnership are part of the team and help with school liaison and providing information to parents.

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Section E Financial review

Brief statement of the

charity’s policy on reserves

The charity does not believe in holding high reserves that have been raised to support the welfare of the families we support.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);

The charity’s principal source of funding is provided from the CIO members (schools) commitment to pooling their Local Authority School Family Worker Funding to enable the primary function and therefore meet the aims of the charity’s objectives.

how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Sue Dury Position (eg Secretary, Chair, Chair etc) Date

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March 2012

	HITCHIN PARTNERSHIP CIO	HITCHIN PARTNERSHIP CIO	HITCHIN PARTNERSHIP CIO	1158637	CC16a
	For the period from	01-Apr-22	To	31-Mar-23

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ - 2,989 7,040 3,593 44,332 45,121 - 103,075 - - - 103,075 - 600 399 72 2,691 280 4,741 506 232 1,244 101,201 192 - -	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ - 2,989 7,040 3,593 44,332 45,121 - 103,075 - - - 103,075 - 600 399 72 2,691 280 4,741 506 232 1,244 101,201 192 - - - 112,158 - - - 112,158 - 9,083	Last year to the nearest £
Accomodation Grant	-				2,000
Donations / Other Income	2,989				21
DSPL Income	7,040				8,240
Hardship	3,593				8,185
HCC Income	44,332				40,754
Schools Income	45,121				39,357
	-				-
*Sub total*(Gross income for AR)	103,075				98,557

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					98,557

Accomodation Rental Accountancy App Levy Bank Charges Christmas Appeal FSW Support Costs Hardship Support Office Costs Payroll Servies Phone Salaries Supervision & Training Travel Website & IT	-	-	-	-	5,000
	600	-	-	600	600
	399	-	-	399	425
	72	-	-	72	96
	2,691	-	-	2,691	4,370
	280	-	-	280	1,749
	4,741	-	-	4,741	4,257
	506	-	-	506	936
	232	-	-	232	506
	1,244	-	-	1,244	1,767
	101,201	-	-	101,201	87,102
	192	-	-	192	480
	-	-	-	-	-
	-	-	-	-	533
	-	-	-	-	-
**Sub total **	112,158	-	-	112,158	107,821

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					107,821

	- 9,083			- 9,083	- 9,264
	-			-	-
	26,992			26,992	36,256
	17,909			17,909	26,992

CCXX R1 accounts (SS)

22/06/2023

Section B Statement of assets and liabilities at the end of the period

Categories B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Details Cash At Bank Creditors Income received in Advance Details *Total cash funds* (agree balances with receipts and payments account(s)) Details Details Details	Unrestricted funds to nearest £ 17,968 - 59 - 17,909 OK Unrestricted funds to nearest £ - - - - - - Fund to which asset belongs Fund to which asset belongs Fund to which liability relates	Restricted funds to nearest £ - - - - OK Restricted funds to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - Amount due (optional) - - - - -	Endowment funds to nearest £
				-
				-
				-
				-
				OK
				Endowment funds to nearest £
				-
				-
				-
				-
				-
				-
				Current value (optional)
				-
				-
				-
				-
				-
				Current value (optional)
				-
				-
				-
				-
				-
				-
				-
				-
				-
				When due (optional)
			-
			-
			-
			-
			-

Signed by one or two trustees on behalf of all the trustees Signature

Print Name

Date of approval

CCXX R2 accounts (SS)

22/06/2023

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name HITCHIN PARTNERSHIP CIO members of On accounts for the year Charity no ended 31 MARCH 2023 (if any) 1158637 Set out on pages

ONE TO TWO

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 March 2023.

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed: C D Maylin

Date: 11 July 2023

Name: C D Maylin

Relevant professional FCA qualification(s) or body (if any):

Address: 11 The Ridgeway, Hitchin, Herts, SG5 2BT

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

IER