2022-12-31-accounts - Dauxwood Pre-School Group

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DAUXWOOD PRE-SCHOOL GROUP CHARITABLE INCORPORATED ORGANISATION (Registered Charity 1158619)

Trustees’ Report and Accounts For the year ended 31st December 2022

Natts Lane, Billingshurst, West Sussex, RH14 9EY www.dauxwood.co.uk Tel: 01403 785212

Independent examiner’s Report to the Trustees of Dauxwood PreSchool Group CIO

I report on the accounts of the charity for the year to 31 December 2022, which are set out on pages 7 to 9.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under Section 145 of the 2011 Act;-
to follow the procedures laid down in the general Directions given by the commission (under section 145(5)(b) of the 2011 Act; and
to state whether particular matters have come to my attention

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison on the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair” view and the report is limited to those matters set out in the statement.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

Which gives me reasonable cause to believe that, in any material respect, the requirements:
To keep accounting records in accordance with section 130 of the 2011 Act; and

To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed:

Anthony K Webb FCCA Anthony K Webb Limited

Date: 24 October 2023

Trustees’ Report For the year ended 31st December 2022

Trustees:

Gina Cooksley Chair (from June 2020 to March 2022) Samantha Mouland Secretary (from July 2021 – March 2022) Samantha Mouland Chair (from March 2022 – May 2022) Louise Plows Trustee (from March 2022 – September 2022) Louise Plows Chair (from September 2022) Loreen Brown Treasurer (from October 2021) Lucy Williams Trustee (from June 2021 – March 2022) Lucy Williams Secretary (from March 2022) Emma Breden-Smith Trustee (from June 2021 – September 2022) Emma Breden-Smith Chair (from September 2022) Natalie Higham Trustee (from June 2021) Holly Gawrel Trustee (from May 2022) Thomas Skilleter Trustee (from October 2022)

Staff:

Debra Summerfield Manager Lucy Sexton Office Assistant Shona Crawford Deputy Manager Julie Phillips Practitioner Resty Rogers Practitioner Lucy Hurst Practitioner Katie Bullivant Assistant Alexandra Nicholas Bank staff (from September 2021 to July 2022) Samantha Mouland Assistant (from September 2022) Donna Reddin Cleaner

The committee is responsible for appointing the Chair.

Dauxwood Pre-School Group (CIO) was formed after it was resolved at an Extraordinary General Meeting of Dauxwood Pre-School Group (Registered Charity 1158619) on 13th January 2015 that the charity be dissolved and the entire undertaking of the charity transferred into the new charitable incorporated organisation (CIO).

Structure, Governance and Management

Dauxwood is a Pre-School and is a body in membership of the Pre-School Learning Alliance. Dauxwood Pre-School Group is governed by a constitution, which follows the model of the Pre-School Learning Alliance. Early years education is provided for the community of Billingshurst and surrounding areas and admission is open to all children. Although spaces

are limited to 24 children per session, there is flexibility within that limitation. There is a Child Protection policy in place. Disclosure and Barring Security checks are carried out upon appointment of the trustees and committee members with Ofsted EY2 completion and submission. Staff DBS checks are the responsibility of the Pre-School Manager.

Objectives and Activities

The objectives of Dauxwood Pre-School Group are to deliver the Revised Early Years Foundation Stage (2021) to children between the ages of 2 years and 5 years by providing a safe, secure, caring and stimulating learning environment. The school works in partnership with the parents to support a child’s learning and development. It also offers a service that promotes equality and values diversity and where every child is valued as an individual. In planning, activities follow a child’s individual interests in parallel with their next steps, whilst developing self-esteem, problemsolving, empathy and independence skills. The Trustees appreciate the efforts of all the staff involved at the setting.

Achievements

Premises

The toilet sinks required fixing to the wall which was done, the climbing frame/slide, A frame and sandpit cover were treated with specialist paint to prevent rotting at a cost of £500 and a pane of glass needed replacing at a cost of £120.

During the Easter break the Pre-school had a gardening day where the staff, committee and parents helped to tidy and spruce up the garden ready for the children to play in upon their return, this included felting the roof on the playhouse and replacing the gravel around the perimeter costing £53.

Staff

In July 2022 Alexandra Nicholas left her position as Bank Staff and the preschool gained a new assistant member of staff Samantha Mouland in September 2022.

Equipment

During 2022 there were a few small items purchased totalling £500 which included a waterfall for the children to play with outside which the committee fundraised for in 2021. A new printer was required costing £280, and the committee also purchased a mobile phone for the staff to use should there be an emergency costing £22.

The rest of the £650 spent throughout the year was simply on classroom top ups of stationary, paints, pens etc.

Financial review

Receipts for 2022 totalled £ 108,174 . The main source of regular funds is the provision of the Flexible Free Entitlement paid by the Local Authority to fund 15 hours childcare starting from the term after they are three years old.

Payments for 2022 totalled £ 95,550 and the majority of this arose from salaries and staff costs (£75,488).

Cash was held at the bank at 31st December 2022 as follows:

Current account: £52,961 Capital reserve: £43,380 Operational reserve: £20,148 Fundraising account: £4,383 Total: £120,872

Fundraising

Pandemic now over and restrictions lifted, the committee was able to fundraise a lot more this year. They held an Easter Raffle and Egg Hunt in March raising almost £250, a summer raffle and fun day in July raising a tremendous £1000, they entered the preschool in to the Billingshurst show and won collecting us another £50. Fundraising continued with the sale of tea towels and commissions from photographs raising another £228 and lastly a parent’s jingle and mingle evening and a Christmas fair raising over £700, then throughout the year further amounts were raised with kind donations and the sale of Dauxwood jumpers and Christmas cards. Altogether circa £2300 was raised.

The Trustees declare that they have approved the Trustees’ Report above and the Accounts set out on pages 7 to 9.

Signed on behalf of the Trustees

Loreen Brown Treasurer

Date: 1[st] June 2023

Dauxwood Pre-School Group Statement of Assets and Liabilities As at 31[st] December 2022

Assets Cash funds Current Account Operational Reserve Premises Reserve Fundraising Reserve Cash Account Other monetary assets Debtors Assets retained for the charity’s own use Pre-School building Liabilities None	2022 £ 52,961 20,148 43,380 4,383 - 120,872 - 91,000 -	2021 £ 41,385 20,104 43,285 3,474 -
		108,248
		- 98,000 -

Dauxwood Pre-School Group Receipts and Payments Account For the year ended 31[st] December 2022

Receipts Funding and Fees Fundraising Activities Bank Interest Sundry Income Incident – Receipts Total Payments Salaries & Staff Costs Staff Training Property Maintenance Cleaning Garden Maintenance Equipment Fundraising Expenses Insurance Heating & Lighting Rent & Rates Telephone & Internet Consumables & Admin Expenses Fuel Milk & Refreshments Professional Fees Refund of Fees Social Enrichment Sundry Expenditure Total Surplus/(Deficit) for the year Cash funds last year end Surplus/(Deficit) for the year Cash fund this year end	2022 £ 104,849 2,335 138 852 - 108,174 75,488 1,349 1,695 1,325 1,048 1,468 1,962 2,272 1,081 1,838 695 1,377 - 46 2,401 180 1,325 - 95,550 12,624 108,248 12,624 120,872	2021 £ 99,920 2,274 6 251 -
		102,451
		68,301 222 1,137 1,215 1,105 898 252 2,261 1,049 1,436 608 1,102 - 10 2,363 342 1,291 -
		83,592

		18,859
		89,389 18,859
		108,248

Dauxwood Pre-School Group Accounting Policies and Notes For the year ended 31st December 2022

The receipts and payments account has been drawn up as a summary of the receipts and payments made during the year by the charity. Amounts are included as received by the charity or as cheques are drawn.

The Receipts and Payments Account and Statement of Assets and Liabilities have been prepared following the guidance for smaller charities issued by the Charity Commission.

Fixed assets recognised in the Statement of Assets and Liabilities represent the Pre-School building completed in October 2010 at a cost of £175,000, which is depreciated using the straight-line formula over 25 years.