Zoho Sign Document ID: CKRVZC9KJ_BK_1J-2EC3MYUGY4FU31XK6CTU0ORJR5K
# **DAUXWOOD PRE-SCHOOL GROUP CHARITABLE INCORPORATED ORGANISATION (Registered Charity 1158619)**
**Trustees’ Report and Accounts For the year ended 31[st] December 2021**
**Natts Lane, Billingshurst, West Sussex, RH14 9EY www.dauxwood.co.uk Tel: 01403 785212**
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Zoho Sign Document ID: CKRVZC9KJ_BK_1J-2EC3MYUGY4FU31XK6CTU0ORJR5K
## **Independent examiner’s Report to the Trustees of Dauxwood PreSchool Group CIO**
I report on the accounts of the charity for the year to 31 December 2021, which are set out on pages 7 to 9.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under Section 145 of the 2011 Act;-
- to follow the procedures laid down in the general Directions given by the commission (under section 145(5)(b) of the 2011 Act; and
- to state whether particular matters have come to my attention
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison on the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair” view and the report is limited to those matters set out in the statement.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
1. Which gives me reasonable cause to believe that, in any material respect, the requirements:
- To keep accounting records in accordance with section 130 of the 2011 Act; and
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- To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## **Signed:**
Anthony K Webb FCCA Anthony K Webb Limited
**Date: 22 September 2022**
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## **Trustees’ Report For the year ended 31[st] December 2021**
## **Trustees:**
Gina Cooksley Chair (from June 2020) Alexandra Nicholas Secretary (to July 2021) Samantha Mouland Secretary (from July 2021) Lucie Baxter Treasurer (to October 2021) Loreen Brown Treasurer (from October 2021) Kelly Charman Trustee (to July 2021) Samantha Mouland Trustee (from April 2021 to July 2021) Loreen Brown Trustee (from April 2021 to Lucy Williams Trustee (from June 2021) Emma Breden-Smith Trustee (from June 2021) Natalie Higham Trustee (from June 2021)
## **Staff:**
Debra Summerfield Manager Lucy Sexton Office Assistant Shona Crawford Deputy Manager Julie Phillips Practitioner Resty Rogers Practitioner Lucy Hurst Practitioner Katie Bullivant Assistant Alexandra Nicholas Bank staff (from September 2021) Donna Reddin Cleaner
The committee is responsible for appointing the Chair.
Dauxwood Pre-School Group (CIO) was formed after it was resolved at an Extraordinary General Meeting of Dauxwood Pre-School Group (Registered Charity 1158619) on 13th January 2015 that the charity be dissolved and the entire undertaking of the charity transferred into the new charitable incorporated organisation (CIO).
## **Structure, Governance and Management**
Dauxwood is a Pre-School and is a body in membership of the Pre-School Learning Alliance. Dauxwood Pre-School Group is governed by a constitution, which follows the model of the Pre-School Learning Alliance.
Early years education is provided for the community of Billingshurst and surrounding areas and admission is open to all children. Although spaces are limited to 24 children per session, there is flexibility within that limitation.
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There is a Child Protection policy in place. Disclosure and Barring Security checks are carried out upon appointment of the trustees and committee members with Ofsted EY2 completion and submission. Staff DBS checks are the responsibility of the Pre-School Manager.
## **Objectives and Activities**
The objectives of Dauxwood Pre-School Group are to deliver the Revised Early Years Foundation Stage (2021) to children between the ages of 2 years and 5 years by providing a safe, secure, caring and stimulating learning environment. The school works in partnership with the parents to support a child’s learning and development. It also offers a service that promotes equality and values diversity and where every child is valued as an individual. In planning, activities follow a child’s individual interests in parallel with their next steps, whilst developing self-esteem, problemsolving, empathy and independence skills. The Trustees appreciate the efforts of all the staff involved at the setting.
## **Achievements**
## **Premises**
The perimeter fence had a fresh coat of paint during the February half term costing a total of £153.50.
During the Easter break the Pre-school had a gardening day where the staff, committee and parents helped to tidy and spruce up the garden ready for the children to play in upon their return.
## **Staff**
In September 2021 the pre-school gained a new bank member of staff Alexandra Nicholas as Alex resigned her position as Secretary on the committee.
## **Equipment**
During 2021 there were a few small items purchased, with the most expensive being £200 which was a play kitchen. The rest of the £890 spent throughout the year was simply on classroom top ups of stationary, paints, pens etc.
The equipment that was stored due to the pandemic the previous year was brought back out.
## **Financial review**
Receipts for 2021 totalled £ **102,451** . The main source of regular funds is the provision of the Flexible Free Entitlement paid by the Local Authority to fund 15 hours childcare starting from the term after they are three years old.
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Payments for 2021 totalled £ **83,592** and the majority of this arose from salaries and staff costs (£68,301).
## **Cash was held at the bank at 31[st] December 2021 as follows:**
**Current account: £ 41,385 Capital reserve: £ 43,285 Operational reserve: £ 20,104 Fundraising account: £ 3,474 Total: £ 108,248**
## **Fundraising**
Due to the pandemic and in line with government restrictions, the committee was limited as to what they could do again this year. They managed to collect some fundraising in July by way of an online Raffle, raising a tremendous £635. They were able to hold a Christmas fair raising £551, then throughout the year further amounts were raised with kind donations and the sale of Dauxwood jumpers. A total of £2,274 was raised throughout the year.
## **The Trustees declare that they have approved the Trustees’ Report above and the Accounts set out on pages 7 to 9.**
Signed on behalf of the Trustees
Loreen Brown **Treasurer Date:** Oct 03 2022 12:02 CEST
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## **Dauxwood Pre-School Group Statement of Assets and Liabilities As at 31[st] December 2021**
|**Assets**
**Cash funds**
Current Account
Operational Reserve
Premises Reserve
Fundraising Reserve
Cash Account
**Other monetary assets**
Debtors
**Assets retained for the charity’s own use**
Pre-School building
**Liabilities**
None|**2021**
**£**
41,385
20,104
43,285
3,474
-
**108,248**
-
98,000
-|**2020**
**£**
24,620
20,102
43,281
1,386
-|
|---|---|---|
|||**89,389**|
|||-
105,000
-|
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Zoho Sign Document ID: CKRVZC9KJ_BK_1J-2EC3MYUGY4FU31XK6CTU0ORJR5K
## **Dauxwood Pre-School Group Receipts and Payments Account For the year ended 31[st] December 2021**
|**Receipts**
Funding and Fees
Fundraising Activities
Bank Interest
Sundry Income
Incident – Receipts
**Total**
**Payments**
Salaries & Staff Costs
Staff Training
Property Maintenance
Cleaning
Garden Maintenance
Equipment
Fundraising Expenses
Insurance
Heating & Lighting
Rent & Rates
Telephone & Internet
Consumables & Admin Expenses
Fuel
Milk & Refreshments
Professional Fees
Refund of Fees
Social Enrichment
Sundry Expenditure
**Total**
**Surplus/(Deficit) for the year**
Cash funds last year end
Surplus/(Deficit) for the year
**Cash fund this year end**|**2021**
**£**
99,920
2,274
6
251
-
102,451
68,301
222
1,137
1,215
1,105
898
252
2,261
1,049
1,436
608
1,102
-
10
2,363
342
1,291
-
**83,592**
**18,859**
89,389
18,859
**108,248**|**2020**
**£**
79,716
679
61
5,000
-|
|---|---|---|
|||85,456|
|||63,214
654
1,135
883
11,014
462
447
2,259
829
1,104
1,363
938
-
202
5,088
530
1,686
-|
|||**91,808**|
||||
|||**(6,352)**|
|||95,741
(6,352)|
|||**89,389**|
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Zoho Sign Document ID: CKRVZC9KJ_BK_1J-2EC3MYUGY4FU31XK6CTU0ORJR5K
## **Dauxwood Pre-School Group Accounting Policies and Notes For the year ended 31[st] December 2021**
The receipts and payments account has been drawn up as a summary of the receipts and payments made during the year by the charity. Amounts are included as received by the charity or as cheques are drawn.
The Receipts and Payments Account and Statement of Assets and Liabilities have been prepared following the guidance for smaller charities issued by the Charity Commission.
Fixed assets recognised in the Statement of Assets and Liabilities represent the Pre-School building completed in October 2010 at a cost of £175,000, which is depreciated using the straight-line formula over 25 years.
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