Rotherham Federation of Communities Limited Financial Statements for the year ended 31 st January 2024 Charity number: 1158600 Company number: 5913521 Registered England and Wales Company limited by guarantee ( illl.. O?l)?(7 4.511 ?)[}
Rotherham Federation of Communities Limited) Contents of the financial statements for the year ended 31st January 2024 Page Administrative details Trustees {Directors} annual report Independent Examiners Report Statement of Financial Activities Balance sheet 10 Notes to the accounts
Rotherham Federation of Communities Limited Administrative details for the year ended 31st January 2024 Charity registered number 1158600 (Registered on 17th September 2014) Company registration number 5913521 (Registered on 22nd August 2006) Trustees (Directors) Mary Jacques Chair Terry Adair Secretary Kay Bacon Treasurer Wendy Birch Vice Chair Jo Workman Emma Barrett Appointed 2510312009 Appointed 0910912013 Appointed 3110312015 Appointed 2610412018 Appointed 2710212024 Appointed 0310312020 Resigned 2010212024 Appointed 3110312015 Appointed 3110312015 Appointed 3010312016 Appointed 2710212024 Appointed 0310312020 Resigned 2010212024 Kim Addy Stella Parkin David Ramsden Keith Stringer Ella Webster Registered address Springwell Gardens Community Centre EaSoOd View Rotherham S60 1NG Bankers Cooperative Bank PIC PO Box 250 Delf House. Southway Skelmersdale 86WT Santander UK plc 2 Triton Square Regent's Place London NW1 3AN Unity Trust Bank 9 Brindley Pla Birmingham 812HB Independent Examiner K L King ACA K L King Accountants 39 Kirkby Road Hemsworth Pontefract IIvF9 48A Page 1
Rotherham Federatlon of Communities Limited Trustees {Directors) Annual Report for the year ended 31st January 2024 The Trustees. who are also Directors of the charity for the purposes of the Companies Act, submit their annual report and financial statements for the year ended 31st January 2024. Exemptions The Trustees have taken advantage of the exemptions available to small companies, including the audit exemption (see statement on balance sheet). Structure, governance and management On the 17th September 2014, Rotherham Federation of Tenants and Residents Limited. a company limited by guarantee, registered with The Charity Commission to form Rotherham Federation of Communities Limited. an incorporated charity. The Charity was established under a Memorandum of Association which established the objects and powers of the company and is governed under the Articles of Association. The Memorandum and Articles of Association were registered on 22nd August 2006, since amended on 21st October 2014. In the event of the company being wound up members are required to contribute £1 each only. The Charity is run by the board of Trustees (Directors) with day to day management in the hands of the Chief Executive Officer. Appointment of Trustees (Directors) Up to 9 Trustees are elected by the Charity's membership, 8 Trustees are elected to support geographical areas of Rotherham, and two Trustees are elected from communities of interest. Up to 3 Trustees are co-opted by the trustees Due to geographical Ward changes across the borough during 2020, Trustees will represent alternative areas of the borough from May 2020 onwards - North, South. East and West Rotherham. This changes from the 'Area Assembly geographies that had been in place previously. Objects Objects of the Charity are.. lal To develop the capacity and skills of the members of the socially and economically disadvantaged community of Rotherham in such a way that they are better able to identify. and help meet, their needs and to participate more fully in society. Ib) To promote social inclusion for the public benefit by preventing people from becoming socially excluded, relieving the needs of those people who are socially excluded and assisting them to integrate into society. For the purpose of this clause 'socially excluded, means being excluded from society, or parts of society. as a result of one of more of the following factors. unemployment, financial hardship,. youth or old age; ill health (physical or mental)., substance abuse or dependency including alcohol and drugs. discrimination on the grounds of sex, race, disability, ethnic origin, religion, belief, creed, sexual orientation or gender re-assignment-, poor educational or skills attainment., relationship and family breakdown; poor housing (that is housing that does not meet basic habitable stsndardsl'.crime (either as a victim of crime or as an offender rehabilitating into society). Risk management The Trustees have conducted a review of the major risks to which the charity is exposed. Where appropriate, systems or procedures have been established to mitigate the risks the charity faces Internal control risks are minimised by the implementation of procedures for authorisation of all transactions and projects. Procedures are in place to ensure compliance with health and safety of staff, volunteers, clients and visitors to the project. Statement of Public Benefit and Main Activities The Trustees have had due regard to the guidance issued by the Charity Commission on public benefit. Rotherham Federation is providing its beneficiaries with the skills. knowledge and the capacity to improve their lives and the lives of others in their communities. Community capacity building Our vision is for Rotherham Federation. using the Community Organising approach to strengthen communities, enable people to create their own solutions and to build a neOrk of community groups that will lead local life and community living. We support communities in the Rotherham Borough to grow and develop, working with them to build their sense of belonging, community pride and spirit. We work with and through grassroots community groups that are committed to bringing communities together, giving all communities a voice and creating local solutions to local issues. Rotherham Federation has been supporting local communities since 2006. Page 2
Rotherham Federation of Communities Limited Trustees (Directorsl Annual Report for the year ended 31st January 2024 Community capacity building (continued) Our work helps create communities that work and builds new and existing community-led groups which.. give everyone a voice. make communities happier places to live and work. help people to create local solutions to local issues. influence strategic stakeholders enabling them to better understand local need. work together to create shared solutions to Borough-wide problems. Our capacity building support and services: energise and facilitate individuals and groups to be active in matters that affect their lives. Cultivate collaborative conversations about visions and activities that help people make their communty a better place through social action. providing support and training to individuals and TARA'slGroups to equip them with the necessary skills, tools, and knowledge to take an active role in improving their neighbourhoods. offer training and capacity building support for community groups on issues such as: housing planninglstrategy., first aid training., food hygiene- safeguarding, equality and diversity. build tenants capacity to understand how groups work., chairing meetings. dealing with conflict., deliver risk assessments training.. develop policies and reporting prosses, promote their activities, fundraise, and apply for grants, and manage their budget and books. manage a bespoke quality monitoring and evaluation system for assessing community groups, development and delivering a quality award for community groups. In addition, we provide a wide range of practical advice and services, including constitutional and group structure support, community accountancy, legal, insLJrance, various collective services, help with funding bids, marketing and communication services including advice and practical resources to produce newsletters, posterslleaflets, mentoring and support for community leaders and organisations in relation to safeguarding including DBS checks. Enabling Communities to Grow- Heart of the Community Heart of the Community has now reached the end of its second year This is a 3-year, community-led, pla-baSed project funded by the National Lottery and delivered in 6 communities in Rotherham, Meadowbank, Masbrough, Canklow. Wharncliffe, Dalton, and Thrybergh, engaging with and encouraging residents to work together to make their neighbourhoods somewhere to be proud of, and with our support communities will." increase the little acts of kindness that turn neighbourhoods into Communities enable people to help each other recover from the pandemic restart local life after the pandemic help communities to become more connected, confident, and resilient. We have used a range of methods to get people involved including.. supporting groups to be actively involved in taking to responsibility for their neighbourhoods, giving local people as sense of control and possibility. piggy-backing our engagement promotion activities on to trusted local groups. This includes our members, but also organisations like local groups, libraries, and schools. collaborating with council teams and co-hosting Ispreading engagement message at local celebrations, fetes, fairs, and fun days which everyone can attend, and pop-up events tailored to specific demographics. working in partnership with local services who attract engagement because they bring differenuwanted elements which can improve local lives. and using their voices to make links beeen these services and the group members working directly with local groups supporting communities to value their work and helping them attract new members. organise campaign activitieslmeetings that bring many different local people together around an issue of local concern. As we move into Ihe final year, our focus will be to prepare our groups and leaders to have the skills and capacity to continue to support their communities in future years. Thurcroft Big Local Th5s amazing 12 year project ended in January 2024. Over his time we have seen a New Community Hub being built, a range to community events taking place every year. such as Summer Gala. Fireworks, and Christmas trips, and the general spirit and wider community involvement go from strength to strength year on year. Page 3
Rotherham Federation of Communities Limited Trustees (Directors) Annual Report for the year ended 31st January 2024 Thurcroft Big Local (continued The core themes in the final Big Local plan which are Community Pride. Children & Young People and Making Big Local Happen, remain the same core themes as in our original plan in 201212013. We had however for the final plan included o additional focuseslactivities. Within "Community Pride" we have replaced "Response to Covid" with "Responding to Community Needs in light of the cost-of-living crisis. and within "Making Big Local Happen" we have replaced "Community Grants" with 'Community Together. to broaden out our reach within the community. We believe that this project has demonstrated what can be achieved with the right level of investment over a sustsined period of time, with many things in the community continuing to take pla for local people for the longer term, such as lunch clubs, youth support and environmental projects. RotherFed would like to recognise and thank the volunteers and groups that have made this possible over the last 12 years. Cost of Living Crlsis Money Management We have now completed the 3 years delivery of our Lottery Fund partnership project with Citizens Advice Rotherham called Making Our Money Go Further. Throughout this project we have he5ped people reduce expenditure, increase income, and renegotiate outgoings. At the end of year 3 we have now supported over 2400 people at community sessions. 800 of which have received support from Citizens Advice. Those involved have passed on their knowledge to a further 1400 people and 4000 who were previously unaware, now know where to go for help. We are delighted that we are able to continue this much needed project for a fvrther 2 years until December 2025, and focus our support on 6 different areas in Rotherham Dalton, East Herringthorpe. Greasbrough, Thurcroft, FlandeNelllSunnyside and East Dene. Our approach will remain the same and we aim to change the way communities think & talk about managing money. with community led solutions to the issues that matter most to local people. Home Eneryy Support More Energy Know How is a 2-year project funded through the Energy Redress Scheme through until June 2025, supporting Rotherham residents to reduce energy usage and utility costs in their homes. This in the continuation of our Energy Know How project that started in 2012. Our team of Energy Adviser5 deliver group and individual training, advice and support on energy awareness and efficiency through face-to -face sessions in community venues, and via email, zoom, phone calls to support people remotely. Local people become Volunteer's and get involved to deliver energy-saving activities in their communities. In addition, the project also supports other local community service providers to be more energy aware. Our areas of focus are.. Dalton, Thrybergh. East Herringthorpe, Greasbrough, Thurcroft, Flanderwell & Sunnyside, East Dene, Wath, Catcliffe & Brinsworth and Treeton. Energy Know How advise and guide energy consumers who need support to reduce their fuel bills. Our focus is to: reduce physical health problems made worse by high fuel costs by enabling people to be warmer at home and releasing income for other household essentials. reduce the anxietylstresslworry experienced by people who are struggling with high fuel bills. establish community-led groups to empower local people to reduce future energy consumption. Open Amis Through our Open Arms project that started in February 2023 we have delivered cost of living drop-in sessions, and engaged with local people to make better use of community assets. Through the deployment of frontline team, we have delivered Information, Advice and Guidance 'one stop shops, in each of the ten most deprived areas in Rotherham, with sessions taking please once per fortnight in each centre. Support delivered will have a strong focus on financial and social inclusion including (but not limited to)". RotherFed's Making Our Money Go Further, Energy Know How, Citizen Advice Bureau services. and Laser Credit Union. We have resourced the 10 community delivery venues with IT equipment and Wi-Fi connections. This has ensured access to support is available online from our teams but also from the Community Leaders who we have recruited and developed throughout the project Our focus areas are Dalton. Canklow, East Herringthorpe, East Dene, Ferham, Masborough, Munsbrough, Maltby, Dinnington, Wath Upon Dearne. Page 4
Rotherham Federation of Communities Limited Trustees (Directors) Annual Report for the year ended 31st January 2024 Open Amis Open Arms has supported over 1200 people in the period between March 2023 and January 2024, and we are targeting a further 1700 by the end of March 2025. We are seeing more use of the centres now and our programme of planned community open day events to help raise awareness has been a success. Themed events have included Budget Brunch Bonanza, All the Fun of The Fair, Oh We Do Like to Be Beside the Seaside. and Picnic Pleasures, and more - all with the aim to get more local people involved in the project and more aware of the cost-of-living support that is available to them locally. Money Skills for Life In September, we were successful with our application to RMBC for the delivery of 'Money Skills for Life" community engagement programme, through until March 2025. These sessions will take place at community venues and support people who have low level maths skills. Our approach will be to use money management as a means to show learners how much they do knowlunderstand about maths, and ultimately support them to become involved in tsking on additional maths learning opportunities and qualifications. Over the 0-year period we will support 500 local people through the delivery of taster sessions and full day training sessions delivered on outreach at community venues in the most deprived areas of Rotherham. We would like to thank our teams working on these great cost of living projects, for their energy and commitment in doing all they can to save local people money and support them through some Incredibly difficult times. They have made such a difference to so many people, and supported everyone in a non-judgemental and compassionate manner. Working in Partnership with RMBC Ward Based Working The partnership with RMBC continues to develop at real pace and we have worked closely through the last year to ensure we responded to the needs of our communities throughout the pandemic's challenges and changes. We are fully aware and supportive of the RMBC Thriving Neighbourhood Strategy and ward-based working ambitions. We recognise and value the very clear links beleen the vision "Every neighbourhood in Rotherham to be a thriving neighbourhood, where people are able to work together to achieve a good quality of life" strategy focus 'Putting Communities at The Heart of Everything We Do. and our own asset-based "Strengthening Communities" organisational strategy. Both support the council and residents to working together to improve the quality of life in communities. We have aligned our frontline Community Engagement team to the Borough's North, Central, and South areas, covering all Wards in each area. This approach fonns part of the delivery of our current Tenant Federation contract. Our delivery team.. work directly with council neighbourhood cwrdinators and elected members in each Ward. work in partnership with other local ServIS on Ward basis including h0o15, police, NHS, and local and boroughwide VCSE provision. Strategically, our CEO has built strong working relations with the Head of Neighbourhoods to develop the above approach. RolherFed have had the opportunity to inform ward plans through contributing feedback and local intelligence on ward-by-ward basis. adding tenants and groups views into consideration. This bedrock of effective working relationships helps our teams on the ground to= have a clear understanding of all partners, roles and remits. opens up channels of communication beeen teams. shares local knowledge and best practice. facilitates agreements on actions that will support the aims of the Ward plans. avoids duplication of efforts through improved communication. Another example of this is the current cross sector response to the recent flooding in areas across Rotherham, and in particular Catcliffe. In partnership with other VCS services and the council teams, RotherFed have provided advice and guidance, befriending support, the distribution of winter warmer packs including Neck Warmer, Hat, Gloves, Thermal Socks, Fleece blanket, Soup Mugs, and box of Soup Sachets As well as a listening ear to those tenants and residents going through real crisis situations. Page 5
Rotherham Federation of Communities Limited Trustees (Directors) Annual Report for the year ended 31st January 2024 Tenant Scrutiny: Tenant scrutiny gives tenants the power to hold their landlord to account for their decisions, performance and conduct and involves empowered tenants working together to research issues and make recommendations for change based on the evidence they find. All these reports are available publicly for anyone who wishes to read them. Rotherham Council has responded positively to all previous reports including the two we have completed in 2023124 Communication with Tenants and 'Void Properties-. We are now working on the next review which is "The Lettable Standard" and we hope to have a report of recommendations ready for RMBC by the Spring of 2024. This review is closely linked with the RMBC Housing White Paper action plan and aims to support compliance. Underrepresented Tenant Groups As part of our contract with Rothefham Council we promote tenant involvement through a range of engagement activities to support tenants to get more involved in shaping and influencing council housing services, enabling them to make a positive difference to their communities. A key element of this has been through Tenants and Residents Associations ITARAS) where we have supported groups and their committees with practical and professional advice to be sustainable and assist them with funding applications and submitting ward housing hub suggestions. Currently we have over 70 groups like this that we support across the borough. Alongside group supportldevelopment, we recruit. coach. and develop Tenant Representatives to get involved in more formal meetings such as Tenant Security, Housing Involvement Panel, and other planned and ad hoc meetings and forums that occurlemerge. Tenant Representatives contribute with their own and their communities, views and opinions. Change of Approach We recognised that we needed to engage more with tenants and community groups from diverse communities and backgrounds, and In January 2023 we made a step change in our approach. Essentially we directed our team to have a lighter touch with existing TARA'S and Community Groups and focus more on engaging with tenants and groups from "underrepresented- cohorts. Grant making policy A Grant making Policy for the Charity was agreed by Trustees in June 2016 and reviewed in May 2021. The trustees apply the funds of Rotherham Federation at their discretion and in accordance with the charitable purposes and objectives of the charity. The amount of work or number of projects that can be supported by the trustees is necessarily limited to the amount of funds that are available for distribution each year. The trustees have determined that the current priorities for funding are small grants in the following areas. Reaching communities Stimulating community activity Encouraging community development Capacity building In awarding grants, the trustees focus on supporting smaller community organisations in the Borough of Rotherham. Grants are publicly advertised and planned with a simple application process each with a named staff coordinator. The trustees carry out sufficient due diligence on any potential beneficiary. Financial Review The principal funding of the charity has continued to diversify this year from mainly grant contract only, to charitable grants covering operational and core costs. The Trustees are satisfied with the financial position of the charity and that the Charity have sufficient funds to cover all upcoming commitments. Reserves policy Rotherham Federation needs reserves to.. Meet contractual liabilities should the organisation have to close. This includes redundancy pay, amounts due to creditors and commitments under leases To meet unexpected costs To replace equipment as it wears out. To give the company some independence from housing revenue account and provide services to our non-council house members To provide working capital when funding is still pending To cover any pension deficits of Pensions Trust Page 6
Rotherham Federation of Communities Limited Trustees (Directors) Annual Report for the year ended 31st January 2024 Plans for the future The charity will continue to carry out activities to support its beneficiaries as outlined in the charity's strategic plan and continue to work hard to develop income streams that provide securty and sustainability moving forward. Statement of Directors and Trustees, responsibilities The trustees (who are also the directors of the Company for the purposes of company law) are responsible for preparing the Trustees, Annual Report and the financial ststements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and the group and of the incoming resources and application of resources, including the income and expenditure of the charitable company and the group for that period. In preparing these financial statements, the trustees are required to.. select suitable accounting policies and then apply them consistently. observe the methods and principles in the charities SORP, make judgements and estimates that are reasonable and prudent; state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements.. prepare the financial statements on the going conrn basis unless it is Inappropriate to presume that the charitable company will continue in business The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitsble company and of the group and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitsble company and the group and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Small company provisions: This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006. Signed on behalf of the directors-. Name and position - Mary Jacques, Director Date 2510312024. Page 7
Rotherham Federation of Communities Limited Independent Examiners report to the Trustees (Directors) for the year ended 31st January 2024 I report on the accounts of the Rotherham Federation of Communities Limited for the year ended 31 January 2024 which are set out on pages 9 to 15. Respective responsibilities of trustees and examiner The charity's trustees (who are also the directors of the Company for the purposes of company law) are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year undef section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. The charity's gross income exceeded £250,000 and l am qualified to undertake the examination being a member of the ICAEW. Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination. it is my responsibility to.. examine the accounts under section 145 of the 2011 Act; follow the procedures laid down in the general Directions given by the Charity Commission under section 14515)(b} of the 2011 Act; and state whether particular matters have come to my attention. Basis of independent examiner's report My examination was carried out in accordance with the general Directions given by the Charity Commission. examination inclLtdes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the ststement below. Independent examiner's statement In connection with my examination, no matter has come to my attention" 1. which gives me reasonable cause to believe that, in any material respect, the requirements.. accounting records have not been kept in accordance with section 386 of the Companies Act 2006.. the accounts do not accord with such records.. where accounts are prepared on an accruals basis, whether they fail to comply with relevant accounting requirements under section 396 of the Companies Act 2006, or are not consistent with the Charities SORP (FRS102) any matter which the examiner believes should be drawn to the attention of the reader to gain a proper understanding of the accounts. have not been met., or 2. to which, in my opinion, attention should be drawn in order to enable a proper understsnding of the accounts to be reached. K L King ACA K L King Accountants 39 Kirkby Road Hemsworth Pontefract WF9 4BA Date Page 8
Rotherham Federation of Communities Limited Statement of Financial Activities (Incorporating the Income and Expenditure Account) for the year ended 31st January 2024 Unrestricted Designated Restricted Funds Funds Funds Total 2024 Total 2023 Notes Income and endowments from: Grants and donations Charitable activities Investments 5,000 221,801 828 575.704 580,704 638,934 221,801 192,333 828 107 Other 178 178 Total 227,807 575.704 803,511 831,374 Expenditure on: Raising funds Chantable activities Other 772 3,102 662,205 3,874 6,990 812,293 784,463 150,088 Total 150.860 665,307 816,167 791,453 Net incomel(expenditure) 76,947 -89,603 -12,656 39,921 Transfers between funds Net movement in funds after transfers 76,947 9,603 -12,656 39,921 Totsl funds brought fomard 98,175 220.810 238,079 557,064 517,143 Total funds carried forward 175,122 220,810 148,476 544,408 557,064 The Statement of Financial Activities includes all gains and losses in the year and therefore a statement of total recognised gains and losses has not been prepared. All the above amounts relate to continuing activities. The accounting policies and notes on pages 11 to 15 form part of these financial statements. Page 9
Rotherham Federation of Communities Limited Balance sheet As at 31st January 2024 Unrestricted Designated Restricted Funds Funds Funds 2024 Total 2023 Total Notes Fixed Assets Current Assets Debtors 74 11,425 11,499 162,271 561,581 173,696 573,080 9,487 552,550 562,037 Cash at bank & in hand 178,500 178,574 220,810 220.810 Liabilities Creditors - amounts due within one year Deferred income -3,452 -25,220 -28,672 4,972 -3,452 -25,220 -28,672 4,972 Net current assets 175,122 220,810 148,476 544,408 557,064 Net assets 175,122 220,810 148,476 544,408 557,064 Funds of the company Unrestricted Funds Designated Funds Restricted Funds 175.122 220,810 148,476 544,408 98,175 220,810 238,079 557,064 Total funds For the year 31 st January 2024, the company is ent]'tled to the audit exemption under section 477 (2) of the Companies Act 2006. The members have not required the company to obtain an audit in accordan with section 476 of the Companies Act 2006. The directors acknowledge their responsibilities for.. a) ensuring the company keeps accounting records which comply with section 386,. and b) preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year, and its profit or loss for the financial year, in accordance with the requirement of the companies Act 2006 relating to accounts, so far as is applicable to the company. Small company provisions: These accounts have been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006. The directors declare that they have approved the aOUnts above. Signed on behalf of the Directors.. ¥1 ILic.' q yes Name and position - Mary Jacques. Director Date 2510312024 The accounting policies and notes on pages 11 to 15 fom part of these financial statements. Page 10
Rotherham Federation of Communities Limited Notes to the financial statements for the year ended 31st January 2024 Accounting policies 1.1.1. Basis of preparation These accounts (financial statements) have been prepared under the historic cost convention, with items recognised at cost or transaction value, unless othenvise stated in the relevant note(s>, in accordance with.. The Charities Act 2011 The Companies Act 2006 The Financial Reporting Standard applicable in the UK and the Republic of Ireland.. FRS102 Accounting & Reporting by Charities.. Statement of Recommended Practice {Charities SORP FRS102) (effective January 2015) 1.1.2. The charity meets the definition of a public benefit entity as defined by FRS 102 1.1.3. The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern. 1.1.4. All figures presented in the statements and supporting notes have been rounded to the nearest pound. Incoming resources These are included in the Statement of Financial Activities. Incoming resources are recognised when: the company becomes entitled to the reSoUS the trustees are virtually certain they will receive the resources., and the monetary value can be measured with suffi'cient reliability Where incoming resources have related expenditure las with fund-raising or contract income) the incoming resources and related expenditure are reported gross in the Statement of Financial Activities. Grants and donations are only included in the Statement of Financial Activities when the company has unconditional entitlement to the resources. Contractual income is only included in the Statement of Financial Activities once the related goods or perf0rrnan related services have been delivered. Investment income is included in the accounts when receivable. Expenditure Expenditure is charged to the Statement of Financial Activities on an accruals basis. inclusive of any VAT which cannot be recovered. Expenditure is classified under headings that aggregate all costs related to that category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Charitable expenditure comprises those costs incurred in the delivery of the charity's activities and services for its beneficiaries, including both direct and support costs. The expenditure has been analysed but usage. Professional fees include those costs associated with meeting constitutional and statutory requirements, including Accountancy fees. Fund accounting Restricted funds are funds reiVed from donors which are subject to restrictions on the purposes for which they may be used of which have been raised for a specific project. Unrestricted funds are those where there are no externally imposed restnctions. These include funds freely available to the charity for expenditure or appropriation to reserves for internally designated purpose5. Assets Tangible assets are capitalised if they can be used for more than one year, and cost at least £500. They are valued at cost, or, if gifted, at the value to the company on receipt. Page11
Rotherham Federation of Communities Limited Notes to the financial statements for the year ended 31st January 2024 Debtors Debtors are recognised at the settlement amount due. Prepayments are valued at the amount prepaid. Cash Cash comprises bank deposits repayable on demand and any short-term highly liquid investments with a maturity date of three months or less from the date of acquisition or opening of the deposit or similar account. Creditors Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third paty and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount, usually the invoice amount. Accrued charges are normally valued at their settlement amount. Taxes The company is not VAT registered. As a Charity the company is exempt from taxation on income and gains falling within section 505 of the Taxes Act 1988 or s256 of the Taxation of chargeable gains Act section 505 of the Taxes Act 1988 or s256 of the Taxation of chargeable gains Act 1992 to the extent that these are applied to its charitable objects. Income from: General Fund Designated Fund Restricted Fund Total 2024 Total 2023 Grants and donations Active through football Awards for all - Friendship Big Lottery - Big Local Big Lottery - Heart of the Community Big Lottery - Making Our Money Go Further Big Lottery - Cost of living Deaf Futures - Better Mental Health Fund Energy Savings Trust Garfield Weston Held As Custodian HMRC RMBC - Gentle Exercise RMBC - Better Mental Health UK Shared Prosperity - Multiply UK Shared Prosperity - Open Arms VAR - Anything is possible Winter Warm Grant Tudor Trust 2,500 9,850 87,784 95,997 177,218 43.886 98.060 162,117 39,278 2.084 111,839 43,886 98,060 162,117 39,278 2,084 111,839 20,240 132,182 20,000 4,955 5,000 150 62,310 5.000 5,000 33.700 84,740 33,700 84,740 15,000 5,750 5,000 575,704 580,704 638,936 Charitable activities Contract income - Housing Revenue Account Contract income - Big Local Contract income - RMBC Friendship Contract income- RMBC Neighbourhoods Fund Contract income - DWP 186,667 2,634 32,500 186,667 2,634 32,500 160,000 4,620 17,500 6,571 941 189,632 221,801 221,801 Raising funds Fundraising 178 178 2,700 Investments Bank interest 828 828 107 Page 12
Rotherham Federation of Communities Limited Notes to the financial statements for the year ended 31st January 2024 Expenditure on General Fund Designated Fund Restricted Fund Total 2024 Total 2023 Raising funds Advertising and publicity 772 3,102 3.874 6,990 Charitable activities Direct costs Activity and project costs Donations Events and meetings Examination of accounts Grants Interpreter Photocopying Costs Professional fees Staff costs Volunteer expense and training Youth club 7.839 178 3,263 2,000 8,043 550 105 2,097 83,714 78 53,308 61,147 178 34,420 15,392 2,000 1,750 103,800 107,734 9,917 7,080 130 453 6,597 2,526 374,769 365,755 7,734 1,877 14,850 19,742 615,542 587,934 65,625 31,157 95,757 9,367 25 4,500 291.055 7.656 14.850 507.675 107,867 Support costs Bank Charges Equipment ICT Support Insurance Membership & subscriptions Photocopying Postage, stationery & supplies Professional Fees Rent, rates, heat & light Stsff costs Staff training and expenses Telephones & broadband 18 837 480 54 5,545 1,072 1,563 1,717 1,621 1,633 10.567 7,938 110,813 3,789 6,698 153.010 72 458 6,382 7,911 1,552 2,764 2,405 2,027 2,143 270 1,886 939 2,964 1,922 20,687 25,204 10,584 7,229 132,390 126,587 5,638 10,939 8.228 8,321 194,931 194,571 426 265 1,331 10,120 2,646 21,577 1.849 1,530 41,921 Governance Examination of accounts Meeting costs - Trustees 1.520 1,520 300 1,820 1740 220 1,960 300 300 1,520 Grants made during the year 2024 2023 Grants Purpose To provide financial support to small groups to carry out a community activity To provide financial support to newly formed groups To deliver a joint project with Rotherham Ethnic Minority Alliance To delivery a joint project providing debt advice Activity grants Initial start up grants Grant to partners Grant to partners 20,484 10.505 543 464 7,500 22,800 75,273 73,965 103,800 107,734 Page 13
Rotherham Federation of Communities Limited Notes to the financial statements for the year ended 31st January 2024 Fixed assets There were no fixed assets during the period of these accounts. Debtors and creditors 2024 2023 Trade debtors Prepayments 9.605 1.894 11,499 7,713 1,774 9,487 Creditors due in one year Deferred income -28.672 4,972 -28,672 4,972 Movement of funds Opening Incoming Resources Closing Balance Resources Expended Balance Restricted funds Awards for all - Friendship Big Lottery - Big Local Plan Big Lottery - Cost of living Big Lottery - Friendship project Big Lottery - Heart of the Community Big Lottery - Making our money go further Deaf Futures - Better Mental Health Fund Energy Savings Trust Held as custodian UK Shared Prosperity - Multiply UK Shared Prosperity - Open Arms Winter Warm Grant 7.933 40,046 -7,933 -83,932 -23,741 4,390 -97.710 -195.080 -13,283 -113,334 -22,402 -22,785 -77.886 -2,830 43.886 39.278 15,537 4.390 42,549 100.110 11,199 1,495 27,527 98.060 162,117 2,084 111,839 42,899 67,147 5,125 10,915 6,854 33,700 84,740 2.830 Designated funds Redundancy and closure costs 220,810 0 220,810 Unrestricted funds General funds 98,175 227,806 -150.860 175,122 Total funds 557.064 803,510 -816,166 544,409 Restricted Funds Awards for all- Friendship calls- to support isolatedllonely effected by the Pandemic Big Local (Local Trust)- to support delivery of resident led Plan in Thurcroft Big Lottery - Friendship project- to support isolatedllonely effected by the Pandemic Big Lottery - Heart of the Community - to develop the skills and capacity of local people to support vulnerable neighbours and build community pride. Big Lottery - Making our money go further- to provide the tools people need to deal with the financial issues that are most important to them. Deaf Futures - these funds are to support Rotherham Deaf Futures with activities and awareness Energy Savings Trust- This funding has been awarded to delivery energy saving advice in the community. RMBC - Better Mental Health - to offering residents who aSSed the council's Community Hub (RCH) physical and emotional help. Winter Warm Grant- to provide winter wear and food supplies to individuals in need over the winter months. UK Shared Prosperity - Multiply - to provide support services and training UK Shared Prosperity - Open Arms- to provide support services Page 14