Trustees’ Annual Report for the period
From 01/09/2024 Period start date To 31/08/2025 Period end date
Charity name: Friends of Earlswood
Charity registration number: 1158574
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance the education of the pupils at The Federation of Earlswood Schools. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The focus of our activities remains the raising of funds to provide and assist in the provision of items the Committee and School Governing Body agree will benefit the pupils of the school. Also, we aim to extend relationships between staff, parents/carers and others associated with the school through running activities such as fairs, quiz nights etc. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees confirm they have adhered to the Charity Commission's guidance on public benefit, ensuring all activities and decisions align with these principles. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| ●Policy on grant making ●Policy on social investment including program related investment ●Contribution made by volunteers |
Para 1.38 | A great contribution is made by member volunteers. We are grateful for the many hours volunteers have spent organising, promoting, manning and clearing away from our varied fundraising events. Without this valuable contribution of time, energy and expertise we would not have been able to achieve so much. All monies raised from our events are placed on deposit until suitable school projects are identified. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The charity has significantly enhanced the educational experience by funding school resources, extracurricular activities, and infrastructure improvements. Their efforts have provided students with better learning environments and opportunities, fostering academic and personal growth. The charity's initiatives have also strengthened community ties, encouraging parental involvement and collaboration. By addressing educational needs and promoting a supportive community, the charity has contributed to a more inclusive and engaged society, benefiting both students and the broader community. During this academic year, we have held numerous events and fairs with the aim of bringing together parents, carers, and teaching staff in a friendly and social environment whilst at the same time raising money for the school federation. The funds raised have been allocated towards various needs, including playground equipment, a cabin structure for the Junior School, cabin fees, trestle tables, and a home, cover, and accessories for the chickens at the Junior School. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | At the end of August 2025 we held cash at the bank of £48489.21, all of which is unrestricted funds. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We normally aim to hold at least £6,000 and no more than £10,000 in reserves at the year end. The funds at year end are held in order to pay for future projects over the next academic year as well as meet any unforeseen expenditure that may occur. |
| Amount of reserves held | Para 1.22 | £10,000 |
| Reasons for holding zero reserves |
Para 1.22 | NA |
| Details of fund materially in deficit |
Para 1.24 | NA |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | NA |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Our main source for funds this year has been through the various events organised and held by the PTA. We rely on our local and school community for their continuing support. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | The majority of income is spent directly on the schools, supporting the purchase of equipment and materials that enhance the learning or physical activity of all children throughout their time at the school. The main costs incurred all relate to the running of the events that help to raise funds for the school, examples being tea urns, gazebos, disposable cups, plates and cutlery and advertising etc. In general the costs of running the charity are kept to a minimum. |
| A description of the principal risks facing the charity |
Para 1.46 | The charity faces key risks from declining volunteer engagement, which could impair its ability to provide vital services. Additionally, a decreasing birth rate may lower the number of families requiring support, affecting the charity's long-term sustainability and demand for its programs. Mitigating these risks is essential for future success. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | PTA Constitution adopted |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated Association Friends and Parent Teacher Association consisting of a minimum of 2 trustees and membership open to all parents, carers and staff of The Federation of Earlswood Schools. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are appointed or reappointed annually at the Annual General Meeting |
Additional information (optional) You may choose to include further statements where relevant about:
| ●Policies and procedures adopted for the induction and training of trustees ●The charity’s organisational structure and any wider network with which the charity works ●Relationship with any related parties |
Para 1.51 | There is a child protection policy in place under which no member who is of friend or parent status is at any time left to supervise a child or children without a member of school staff being present. Friends of Earlswood is a member of the PTA UK which provides helpful advice and governance. All trustees give their time voluntary and received no remuneration or other benefits. |
|
|---|---|---|---|
Reference and Administrative details
| Charityname | Friends of Earlswood |
|---|---|
| Other name the charity uses | FOE |
| Registered charitynumber | 1158574 |
| Charity’s principal address | Earlswood and Infant School St Johns Road Redhill Surrey RH1 6DZ |
Names of the charity trustees who manage the charity
| 1 2 3 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Nicola Marshall | Trustee | From 28 June 2023 | ||
| Sarah Twort | Chair | From 11 January2024 | ||
| Brijesh Bharatiya | Treasurer | From 11 March 2025 |
– Corporate trustees names of the directors at the date the report was approved
Director name NA
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| NA | ||
Funds held as custodian trustees on behalf of others - NA
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
NA
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees
| Signature(s) | Brijesh Bharatiya |
|---|---|
| Full name(s) | Brijesh Bharatiya |
| Position (eg Secretary, Chair, etc) |
Treasurer |
| Date | 15/04/2026 |
Friends of Earlswood 1158574 Receipts and payments accounts
CC16a
For the period 1st Sept 2024 31st Aug 2025 To from
Section A Receipts and payments
| Section A Receipts and payments | ||||
|---|---|---|---|---|
| A1 Receipts Fundraisingevents 34,155 - - - - - - - 34,155 - - Sub total - Total receipts 34,155 A3 Payments FundraisingExpenses 9,009 Donations to School 10,623 - - - - - - - Sub total 19,632 - - Sub total - Total payments 19,632 Net of receipts/(payments) 14,523 A5 Transfers between funds - A6 Cash funds last year end 33,967 Cash funds this year end 48,489 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ 34,155 - - - - - - - 34,155 - - - 34,155 9,009 10,623 - - - - - - - 19,632 - - - 19,632 14,523 - 33,967 48,489 |
Last year to the nearest £ |
| - - - - - - - - - |
34,155 | 32,905 | ||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| 34,155 | 32,905 | |||
| - - - |
- | |||
| - | - | |||
| - | - | |||
| - | 34,155 | 32,905 | ||
| - - - - - - - - - - |
9,009 | 8,953 | ||
| 10,623 | 32,147 | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| 19,632 | 41,100 | |||
| - - - |
- | |||
| - | ||||
| - | - | |||
| - | 19,632 | 41,100 | ||
| - | - - - - |
14,523 | - 8,195 | |
| - | - | - | ||
| - | 33,967 | 42,162 | ||
| - | 48,489 | 33,967 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details Barclays Bank Details Details Details Details Signature Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ to nearest £ 48,489 - - - - - 48,489 - OK OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Print Name Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| to nearest £ Endowment funds |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
CHARITY COMMISSION FOR ENGLAND AND WALES | Independent examiner's report on the accounts Section A Independent Examiner's Report Roport to tho trust¢0 members of Friends of Earlswood On accounts for the year onded 31 S¢ August 2025 Charity no lif any) 1158574 Sot out on pages I report to the trustees on my examination of the accounts of the above charity {Ihe Trust'l for the year ended 31108 12025. Rosponslbllltles and As th8 charity trustees of th8 Trust, you are Sponsible for the preparation basls ol roport of th& accounts in accordance with th8 requirements of the Charities Act 2011 (Ihe Act-). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 14515Mbl of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination lch gN8s me cause to believe that in. any material respect: accounling rec4yds were not kept in accordance with section 130 of the Acl or the accounts do noi accord vAth the accounting records Independent examlnor's 5tatemont I have no concerns and have come across no other matters in connection wilh the exarnination to which attentKJn should be drawn in order lo enable a proper understanding of the accounts lo be reached. Please delete the words in the brackets if they do not apply. Slgned: 19.03.2026 Name: Julia Sired- Double Diamond Accountancy Servir*s Limited Relevant professlonal qualificationls) or body Ilf any): ACMA {Associale of thè Chartered Insts'tute of Managemenl A¢Untant$} Address: Old Chestnut. 12 Station Approach West Redhill, Surrey RH1 6HP IER October 2018
Section B Disclosure Only complele if the examiner needs to highlig*i matters of concern Isee CC32. Independent examination of charity accounts.. direthions and guidance for examiners). Glvo hgrg brSgf details of any items that the examlner wlshes to dl$clos•. IER October 2018