Charity registration number: 1158558
Sunflower House
Annual Report and Financial Statements for the Year Ended 30 September 2023
Sunflower House
Contents (continued)
| Reference and Administrative Details | 1 |
|---|---|
| Trustees' Report | 2 to 5 |
| Statement of Trustees' Responsibilities | 6 |
| Independent Examiner's Report | 7 |
| Statement of Financial Activities | 8 |
| Balance Sheet | 9 |
| Notes to the Financial Statements | 10 to 16 |
Sunflower House
Reference and Administrative Details
Trustees Mr JCW O'Connor Mr A H Ward Ms K Page M Patelova Charity Registration Number 1158558 Principal Office 45 Foord Road Folkestone Kent CT19 5AE Independent Examiner Beresfords Chartered Certified Accountants 1-2 Rhodium Poiint Spindle Close Hawkinge Folkestone Kent CT18 7TQ
Page 1
Sunflower House
Trustees' Report
The trustees present the annual report together with the financial statements of the charity for the year ended 30 September 2023.
Objectives and activities
Objects and aims
The charity's objectives are:
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To promote for the benefit of the inhabitants of Folkestone without distinction of sex, sexual orientation, race or of political, religious or other opinions, by association together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and other leisure time occupations with the objects of improving the conditions of life of the said inhabitants.
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To establish or secure the establishment of a community centre and to maintain and manage the same (whether alone or in co-operation with any local authority or person or body) in furtherance of these objects.
Objectives, strategies and activities
Introduction
In the last year, the Trustees have continued to focus on meeting the needs of our local community and building on our partnership working approach.
Trustees have taken positive steps to enhance and refine the charity’s operations and are confident that as Sunflower House celebrates its tenth anniversary, it is an effective and efficient not-for-profit organisation.
We are indebted to the many generous supporters and partners we have, who make our work possible: not least we thank our local community for their kindness of making regular small donations and giving time as volunteers with Sunflower House.
The charity’s trustees have continued to deliver on our mission statement:
‘Community Building, Building Community’, through three strands of activity:
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Community support: addressing poverty, deprivation and vulnerability
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Community opportunity: empowering and engaging people in new activity
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Community wellbeing: offering advice and guidance to improve quality of life
Our mission statement drives both the use of our facilities and the development of our work as a community focused charity.
Our History
A former mission house built in the 1800s for railway workers, Sunflower House is our landmark building, refurbished in 2014 and reborn as a community venue.
This wonderful building is owned by the Harbour Church, who have kindly agreed to lease the property to our charity on favourable terms, to enable us to provide community opportunity.
Our charity’s history owes a great deal to this extraordinary place and to the vision of David Taylor, who first established the charity together with his wife Railli and others. We are hugely indebted to the work of Alex McClaren and other former trustees for their guardianship of the charity in the difficult years after David passed away and particularly during the recent Covid pandemic.
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Sunflower House
Trustees' Report (continued)
Sunflower House expresses physically the optimism and determination of our charity. Passers-by on Foord Road never fail to turn their heads towards the building and Philippa Goddard’s striking Sunflower mural - commissioned by the Bradstone Residents’ Association and which appropriately also depicts William Cubit’s truly remarkable railway viaduct looming overhead.
Facility management for community benefit
The charity has taken on the lease for a second purpose-built venue with the simple designation of The Community Room at 19, The Bayle in the town centre.
This provides us with additional space so that we can operate a wider range of programmes. In total, we currently provide a home and support for almost 40 different community projects, many involving complex partnerships and some which we deliver with our own volunteers and the energy which the charity brings to our local community.
We recognise the continuing cost of living crisis and the pressure on our community which ripples across from global and national issues to affect some of the most vulnerable people in society. We are determined to work with and for our community to face those challenges in a positive way.
Our priorities: addressing poverty and disadvantage
We prioritise work which is designed explicitly to address disadvantage and poverty.
For residents faced with the choice of feeding themselves or their children, volunteers from our partners at Action on Homelessness continue to regularly provide over 150 free hot, freshly prepared meals twice a week, including an incredible 500 meals one week during Christmas. Previously, the homeless charity was housed at another venue but was forced to look for a new home themselves last year. Sunflower House was delighted to welcome their amazing team of volunteer cooks and support staff.
Our Christmas Community project supported families as the school holidays arrived, leaving many under real financial pressure at the worst possible time.
Recently, we have initiated a new partnership with FareShare Kent providing a Folkestone Pantry collection point at Sunflower House and our new project in partnership with Bags of Taste has got off to a good start with supported cookery classes and exciting recipes at home.
Several local businesses and supermarkets have donated food, while staff and catering students at Folkestone College and other volunteers prepare the meals.
Community building
Our wonderful Ukrainian community school has continued to support children and their parents as well as teach Ukrainian language and culture alongside English.
The work the charity Forward Trust carries out at Sunflower House exemplifies exactly this, providing support once a week to those with drug, alcohol, gambling and other addictions; sometimes these are the same people who need a warm meal.
On Fridays, students from the Beacon School, who are working towards living independently, help us to run a Warm Welcome café, set up two years ago to give people, who can’t afford to heat their homes, somewhere warm to go to.
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Sunflower House
Trustees' Report (continued)
This provides a much-needed service to our visitors while the students enjoy some valuable work experience, helping them to be more confident and independent.
Folkestone’s local heroes the Town Sprucers, based at Sunflower House since it opened, have gone from strength to strength. Around 20 Sprucer volunteers have found employment after working with the team. We recently purchased our own vehicle to support Town Sprucer Peter Phillips, who brings motivation and energy to the team.
Another popular initiative is our monthly Repair Café, where people can bring along household goods and much-loved possessions to be repaired by volunteers with a range of high-level skills. We are delighted to announce a new partnership with enfinium energy, who have kindly provided funds and sponsorship for this activity.
An important element in our work is the work we do to support other community groups, such as New Folkestone Society, AFRA (the Association of Folkestone Residents Associations) and many more, by providing accommodation and facilities for them to offer interest and enrichment to their members and the wider community.
The Trustees have chosen to support the local campaign to save Grace Hill Library, which is at risk of closure - this being one of our oldest community buildings that has provided resources for the most disadvantages areas of Folkestone since 1888.
Providing new opportunity
Sunflower House is home to the Folkestone Performing Arts Company which runs acting workshops and other activities every Friday with a new series of Write For Performance workshops providing a third strand along with their professional company.
Creative Community Craft is a group set up by Sunflower House volunteers, offering craft sessions at weekends; our longstanding partners BKK Karate School continue to thrive and encourages healthy, spirited and well-disciplined martial arts.
Looking to the future, we have some new and exciting programmes, such as our Digital Seeds (new technology) workshops and the beginnings of Internet Café provision, which will enhance our community connections.
Our partners and supporters
We are immensely grateful to our major sponsors and partners for supporting the extraordinary activity which comes together under the umbrella of Sunflower House.
These generous organisations include The Roger De Haan Charitable Trust; L&B Restaurants; Folkestone Rotary Club; Folkestone Hythe and District Lions; Folkestone Hythe and District Hospitality and Catering Association; The Woodshed Gallery; SEK (Social Enterprise Kent); Folkestone and Hythe District Council Safer Streets Partnership; Tesco/Groundwork; Nominet; EK360; The Philip and Connie Phillips Foundation
2024 will be our tenth anniversary year: this year has been perhaps the most intense and productive yet. Our Trustees believe we are realising the original purpose of Sunflower House and strengthening the vision and reach of the charity.
Sunflower House is in a healthy financial position, providing meaningful support to our local community at a time when the needs of our community are significant.
We are planning for the long term and working towards a district wide community building network, along with an extensive programme of community consultation.
Page 4
Sunflower House
Trustees' Report (continued)
This will all help us to continue to deliver our core purpose of community building.
I want to thank my fellow trustees, all our volunteers and above all the remarkable Folkestone community for making Sunflower House a centre of hope and opportunity.
Public benefit
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
Structure, governance and management
Nature of governing document
The governing document of the charity is a constitution adopted on 30th June 2014 as amended on 9th September 2014.
Organisational structure
The appointed officers of the charity include a chairman, treasurer and other trustees.
The annual report was approved by the trustees of the charity on 21st May 2024 and signed on its behalf by:
......................................... Mr JCW O'Connor Trustee
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Sunflower House
Statement of Trustees' Responsibilities
The trustees are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.
The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
Approved by the trustees of the charity on 21st May 2024 and signed on its behalf by:
......................................... Mr JCW O'Connor Trustee
Page 6
Sunflower House
Independent Examiner's Report to the trustees of Sunflower House
I report to the trustees on my examination of the accounts of Sunflower House for the year ended 30 September 2023.
Responsibilities and basis of report
As the charity trustees of Sunflower House you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Sunflower House's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of Sunflower House as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
...................................... Mr Daniel Payne FCCA Beresfords Chartered Certified Accountants 1-2 Rhodium Poiint Spindle Close Hawkinge Folkestone Kent CT18 7TQ
Date:............................. 21st May 2024
Page 7
Sunflower House
Statement of Financial Activities for the Year Ended 30 September 2023
| Note Income and Endowments from: Donations and legacies 2 Other income 3 Total income Expenditure on: Charitable activities 4 Total expenditure Net income Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 14 Note Income and Endowments from: Donations and legacies 2 Other income 3 Total income Expenditure on: Charitable activities 4 Total expenditure Net income Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 14 |
Unrestricted funds £ 4,957 16,694 21,651 (14,352) (14,352) 7,299 7,299 5,139 12,438 Unrestricted funds £ 9,950 13,665 23,615 (15,247) (15,247) 8,368 8,368 (3,229) 5,139 |
Restricted funds £ 44,070 - 44,070 (41,350) (41,350) 2,720 2,720 43,854 46,574 Restricted funds £ 45,603 - 45,603 (35,905) (35,905) 9,698 9,698 34,157 43,855 |
Total 2023 £ 49,027 16,694 |
|---|---|---|---|
| 65,721 | |||
| (55,702) | |||
| (55,702) | |||
| 10,019 | |||
| 10,019 48,993 |
|||
| 59,012 | |||
| Total 2022 £ 55,553 13,665 |
|||
| 69,218 | |||
| (51,152) | |||
| (51,152) | |||
| 18,066 | |||
| 18,066 30,928 |
|||
| 48,994 |
All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2022 is shown in note 14.
The notes on pages 10 to 16 form an integral part of these financial statements. Page 8
Sunflower House
(Registration number: 1158558) Balance Sheet as at 30 September 2023
| Note Fixed assets Tangible assets 11 Current assets Debtors 12 Cash at bank and in hand Creditors: Amounts falling due within one year 13 Net current assets Net assets Funds of the charity: Restricted income funds Restricted funds Unrestricted income funds Unrestricted funds Total funds 14 |
2023 £ 3,025 45 56,937 56,982 (995) 55,987 59,012 46,574 12,438 59,012 |
2022 £ 2,282 778 47,670 |
|---|---|---|
| 48,448 (1,736) |
||
| 46,712 | ||
| 48,994 | ||
| 43,855 5,139 |
||
| 48,994 |
The financial statements on pages 8 to 16 were approved by the trustees, and authorised for issue on 21st May 2024 and signed on their behalf by:
==> picture [72 x 33] intentionally omitted <==
.........................................
Mr JCW O'Connor Trustee
The notes on pages 10 to 16 form an integral part of these financial statements. Page 9
Sunflower House
Notes to the Financial Statements for the Year Ended 30 September 2023
1 Accounting policies
Statement of compliance
The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
Basis of preparation
Sunflower House meets the definition of a public benefit entity under FRS 102. The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The charity has changed it's reporting for this financial year to the accruals basis from the receipts and payments basis and the comparative period figures have been restated based on this change.
Going concern
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
Income and endowments
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.
Donations and legacies
Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.
Grants receivable
Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.
Deferred income
Deferred income represents amounts received for future periods and is released to incoming resources in the period for which, it has been received. Such income is only deferred when:
- The donor specifies that the grant or donation must only be used in future accounting periods; or - The donor has imposed conditions which must be met before the charity has unconditional entitlement.
Expenditure
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.
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Sunflower House
Notes to the Financial Statements for the Year Ended 30 September 2023 (continued)
Charitable activities
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Governance costs
These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including audit, strategic management and trustees meetings and reimbursed expenses.
Taxation
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
Tangible fixed assets
Individual fixed assets costing £100.00 or more are initially recorded at cost.
Depreciation and amortisation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
Asset class Depreciation method and rate Equipment 25% on reducing balance
Trade debtors
Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.
Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.
Cash and cash equivalents
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
Fund structure
Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity.
Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
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Sunflower House
Notes to the Financial Statements for the Year Ended 30 September 2023 (continued)
2 Income from donations and legacies
| Donations and legacies; Donations received Grants, including capital grants; Grants, including capital grants 3 Other income Venue hire and other income |
Unrestricted funds General £ 4,957 - 4,957 |
Restricted funds £ 7,230 36,840 44,070 Unrestricted funds General £ 16,694 |
Total 2023 £ 12,187 36,840 49,027 Total 2023 £ 16,694 |
Total 2022 £ 9,053 46,500 |
|---|---|---|---|---|
| 55,553 | ||||
| Total 2022 £ 13,665 |
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Sunflower House
Notes to the Financial Statements for the Year Ended 30 September 2023 (continued)
4 Expenditure on charitable activities
| Note Staff costs Governance costs 5 Depreciation, amortisation and other similar costs Small equipment Travel and subsistence Sundry expenses Direct expenses Consultancy and project management fees Rates Insurance Security costs Light and heat Cleaning Advertising and website Telephone and internet Bank charges Refreshments Training Repairs and maintenance Bookkeeping and payroll fees Printing, postage and stationery Computer software and maintenance costs Licensing fees |
Unrestricted funds General £ - 600 628 - - 527 63 - 751 - 274 1,760 114 532 420 218 123 484 6,588 - 68 1,026 176 14,352 |
Restricted funds £ 27,820 - - 381 1,881 - 246 3,182 39 950 14 2,224 2,084 228 22 11 1,221 277 338 432 - - - 41,350 |
Total 2023 £ 27,820 600 628 381 1,881 527 309 3,182 790 950 288 3,984 2,198 760 442 229 1,344 761 6,926 432 68 1,026 176 55,702 |
Total 2022 £ 25,700 600 761 1,150 2,237 646 - 6,727 859 924 342 2,618 3,219 124 454 181 1,214 300 1,675 640 267 243 271 |
|---|---|---|---|---|
| 51,152 |
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Sunflower House
Notes to the Financial Statements for the Year Ended 30 September 2023 (continued)
5 Analysis of governance and support costs
Governance costs
| Independent examiner fees Examination of the financial statements |
Unrestricted funds General £ 600 600 |
Total 2023 £ 600 600 |
Total 2022 £ 600 |
|---|---|---|---|
| 600 |
6 Net incoming/outgoing resources
Net incoming resources for the year include:
| Depreciation of fixed assets | 2023 £ 628 |
2022 £ 761 |
|---|---|---|
7 Trustees remuneration and expenses
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.
No trustees have received any reimbursed expenses or any other benefits from the charity during the year.
8 Staff costs
The aggregate payroll costs were as follows:
| Staff costs during the year were: Wages and salaries Social security costs |
2023 £ 27,820 - 27,820 |
2022 £ 24,740 960 |
|---|---|---|
| 25,700 |
No employee received emoluments of more than £60,000 during the year
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Sunflower House
Notes to the Financial Statements for the Year Ended 30 September 2023 (continued)
9 Independent examiner's remuneration
| 9 Independent examiner's remuneration |
||||
|---|---|---|---|---|
| 2023 | 2022 | |||
| £ | £ | |||
| Examination of the financial statements | 600 | 600 |
10 Taxation
The charity is a registered charity and is therefore exempt from taxation.
11 Tangible fixed assets
| Cost At 1 October 2022 Additions At 30 September 2023 Depreciation At 1 October 2022 Charge for the year At 30 September 2023 Net book value At 30 September 2023 At 30 September 2022 12 Debtors Trade debtors 13 Creditors: amounts falling due within one year Other taxation and social security Accruals Deferred income |
Equipment £ 4,679 1,371 |
Total £ 4,679 1,371 6,050 2,397 628 3,025 3,025 2,282 2022 £ 778 |
||
|---|---|---|---|---|
| 6,050 | ||||
| 2,397 628 |
||||
| 3,025 | ||||
| 3,025 | ||||
| 2,282 | ||||
| 2023 £ 45 2023 £ 397 598 - 995 |
||||
| 2022 £ 1,111 600 25 |
||||
| 1,736 |
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Sunflower House
Notes to the Financial Statements for the Year Ended 30 September 2023 (continued)
14 Funds
| Unrestricted funds General Restricted funds Total funds Unrestricted funds General Restricted funds Total funds |
Balance at 1 October 2022 £ 5,139 43,854 48,993 Balance at 1 October 2021 £ (3,229) 34,157 30,928 |
Incoming resources £ 21,651 44,070 65,721 Incoming resources £ 23,615 45,603 69,218 |
Resources expended £ (14,352) (41,350) (55,702) Resources expended £ (15,247) (35,905) (51,152) |
Balance at 30 September 2023 £ 12,438 46,574 |
|---|---|---|---|---|
| 59,012 | ||||
| Balance at 30 September 2022 £ 5,139 43,855 |
||||
| 48,994 |
15 Analysis of net assets between funds
| Tangible fixed assets Current assets Current liabilities Total net assets Tangible fixed assets Current assets Current liabilities Total net assets |
Unrestricted funds General £ 3,025 10,408 (995) 12,438 Unrestricted funds General £ 2,282 4,594 (1,736) 5,140 |
Restricted funds £ - 46,574 - 46,574 Restricted funds £ - 43,854 - 43,854 |
Total funds at 30 September 2023 £ 3,025 56,982 (995) |
|---|---|---|---|
| 59,012 | |||
| Total funds at 30 September 2022 £ 2,282 48,448 (1,736) |
|||
| 48,994 |
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