THE RIVERSIDE ACTIVE LIVES NETWORK
Trustees’ Report Including Financial Report & Statements
1 April 2021 – 31 March 2022
Registered Charity: 1158529 Registered Company: 09012582
The Riverside Active Lives Network Report and Financial Statements Contents
| Page | |
|---|---|
| Reference and administrative information | 1 |
| Report of the trustees | 2 – 4 |
| Independent examiner’s report | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Notes forming part of the financial statements | 8 – 16 |
The Riverside Active Lives Network Reference and administrative information
Charity name
Charity registration number Company registration number Registered office and operational address
The Riverside Active Lives Network
1158529
09012582
The Riverside Centre Dickens Road Gravesend Kent DA12 2JY
Director and Trustee
V Durrant
Trustees (not appointed as directors) P Wright T Wingrove (resigned 26 November 2021) G Durrant J Byrne S Boore
Chief Officer and Company Secretary
V Durrant
Independent Examiner
Jonathan Healey FCA Lindeyer Francis Ferguson Limited 198 High Street Tonbridge Kent TN9 1BE
Bankers
CAF Bank Limited 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ
1
The Riverside Active Lives Network Trustees’ Report Year ended 31 March 2022
Report of the Director and Trustees
We are pleased to present our annual report together with the independently examined financial statements of the charitable company for the year ended 31 March 2022.
Legal and administrative information set out on page 1 forms part of this report. The financial statements of the charity comply with the current statutory requirements, the requirements of the governing document, and the provisions of “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (effective 1 January 2019) (Charities SORP (FRS 102)).
Structure, governance and management
Governing document
The Riverside Active Lives Network is a charitable company, established on 25 April 2014 and registered as a charity on 11 September 2014. The charity was established under a Memorandum and Articles of Association, which established the objects and powers of the charity, and under which it is governed.
The company is limited by guarantee and has no share capital. The liability of members is limited to £10 per member in the event of a winding up.
Management and governance arrangements
The Articles of Association provide for a minimum of one Director and no maximum. The charity currently has a complement of one Director/Trustee and four Trustees. Requirements for new Trustees are identified and appointed by the remaining trustees. The chair of the Trustees is responsible for the induction of new Trustees, which involves awareness of a Trustee’s responsibilities, the governing document, and the work of the charity.
Public benefit
The Trustees confirm that they have complied with their duty in section 17 of the Charities Act 2011 to have due regard to public benefit guidance published by the Charity Commission.
Objectives and Activities
The charity’s objects are defined by its Memorandum of Association as ‘to be a not for profit day centre for people with disabilities offering internal and external activities and encouraging social integration within the community (Recreational Charities Act 1958).’
The official launch date of The Riverside Active Lives Network was 27 September 2014 when the first activities were open to service users.
Achievements and performance
Normal service resumed for the day centre in May 2021, with face to face meeting available again. We focused on external activities and various regular trips to the seaside amongst other venues, as it was felt that people had been restricted during the pandemic and needed outside space.
Activities within the day centre have continued to grow and flourish and the Trustees are happy with how the charity has responded to the challenges it has faced.
The client base has steadily increased and despite the expected financial pressure and demand on resources, the charities reserves have remained largely in place.
2
The Riverside Active Lives Network Trustees’ Report Year ended 31 March 2022
Financial review
The charity received grants and donations totalling £34,966 (2021: £49,202) in the year. Income from charitable activities amounted to £221,603 (2021: £242,890), investment income for the year amounted to £17 (2021: £22), giving total incoming resources of £256,586 (2021: £292,114).
Expenditure for the year totalled £252,382 (2021: £258,710), giving net incoming resources of £4,204 (2021: £33,404). Total funds carried forward are £124,649 (2021: £120,445). Of these funds, £102,360 (2021: £111,697) are general, free reserves being unrestricted net current assets.
Investment policy
The charitable company’s Memorandum of Association does not confer any specific rights or restrictions on us as Trustees in respect of investing funds. The funds received by the charitable company during the period under review were not sufficient to justify separate investment, other than to be placed on deposit with the charitable company’s bankers.
Reserves policy
The Trustees aim to maintain an amount on general fund equivalent to approximately three month’s running expenses, although this is dependent on the level of grants received.
At present the current reserves level is equivalent to approximately six months, the additional level of reserves is considered to be prudent in light of the ongoing global pandemic laying uncertainty over when income will resume for the charitable company.
Risk management
The Trustees have formally assessed business risks, and this has involved assessing the types of risk facing the charitable company, prioritising them in terms of the potential impact and likelihood of occurrence, and identifying means of mitigating the risks. As part of this process the Trustees have assessed the adequacy of the charitable company’s internal controls and the costs of operating particular controls relative to the benefits obtained.
The future
The next 12 months will present its own additional financial challenges which we feel that we are well equipped to deal with and we look forward to continuing to offer enrichment and support to the clients who attend our service.
3
The Riverside Active Lives Network Trustees’ Report Year ended 31 March 2022
Statement of Trustees responsibilities
The Trustees are responsible for preparing financial statements in accordance with applicable law and regulations.
Company and charity law requires the Trustees to prepare financial statements for each financial year. Under that law the Trustees have elected to prepare financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law), including the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
Under company law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charity company and of the surplus or deficit for that period. In preparing those financial statements, the Trustees have:
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selected suitable accounting policies and then applied them consistently;
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made judgements and estimates that are reasonable and prudent;
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stated whether applicable UK accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements;
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• prepared the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue on that basis;
The Trustees are responsible for maintaining adequate accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They have general responsibility for taking such steps as are reasonably open to them to safeguard the assets of the charitable company and to prevent and detect fraud and other irregularities.
Directors
The individuals who are directors for the purpose of company law and trustees for the purpose of charity law who served during the year and up to the date of this report are set out on page 1.
Small company provisions
This report has been prepared in accordance with the provisions applicable to small companies subject to the small companies’ regime in Part 15 of the Companies Act 2006.
Approved by the Trustees and signed on their behalf on ………………….
………………………………..
V Durrant Director
4
The Riverside Active Lives Network Independent Examiner’s Report
Independent examiner’s report to the trustees of The Riverside Active Lives Network (‘the Company’)
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2022.
Responsibilities and basis of report
As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination’ or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Jonathan Healey FCA Lindeyer Francis Ferguson Limited Chartered Accountants North House 198 High Street Tonbridge Kent TN9 1BE
Date:
5
The Riverside Active Lives Network Statement of Financial Activites (Incorporating Income and Expenditure Account) For the year ended 31 March 2022
| Notes Income from: Donations 2 Charitable activities 3 Investment income Total Expenditure on: Charitable Activities 4 Total Transfers between funds 11 Net movement in funds Reconciliaition of funds: Total funds brought forward Total funds carried forward 11 Net income |
2022 Restricted funds £ 14,983 - - 14,983 9,122 9,122 5,861 - 5,861 5,820 11,681 |
2022 Unrestricted funds £ 19,983 221,603 17 241,603 243,260 243,260 (1,657) - (1,657) 114,625 112,968 |
2022 Total funds £ 34,966 221,603 17 256,586 252,382 252,382 4,204 - 4,204 120,445 124,649 |
2021 Total funds £ 49,202 242,890 22 |
|---|---|---|---|---|
| 292,114 258,710 |
||||
| 258,710 33,404 - |
||||
| 33,404 | ||||
| 87,041 | ||||
| 120,445 |
The statement of financial activities includes all gains and losses recognised in the period.
All income and expenditure derives from continuing activities.
6
The Riverside Active Lives Network Balance Sheet As at 31 March 2022
| Notes Fixed assets Tangible assets 8 Current assets Debtors 9 Cash at bank and in hand Liabilities 10 Net current assets Total net assets The funds of the charity Restricted funds Unrestricted funds Total charity funds 11 Creditors: Amounts falling due within one year |
2022 £ £ 10,608 11,650 123,459 135,109 (21,068) 114,041 124,649 11,681 112,968 124,649 |
2021 £ £ 2,928 22,567 112,892 135,459 (17,942) 117,517 120,445 5,820 114,625 120,445 |
2021 £ £ 2,928 22,567 112,892 135,459 (17,942) 117,517 120,445 5,820 114,625 120,445 |
|---|---|---|---|
| 120,445 | |||
| 5,820 114,625 |
|||
| 120,445 |
The directors are satisfied that the company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006 and that the members have not required the company to obtain an audit in accordance with section 476 of the Act.
The directors acknowledge their responsibilities in complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of the accounts.
The accounts have been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small companies regime.
14th December 2022
The financial statements were approved by the trustees on …............................
…………………………………………….
V Durrant Director Charity number: 1158529 Company number: 09012582
7
The Riverside Active Lives Network Notes to the Financial Statements For the year ended 31 March 2022
1 ACCOUNTING POLICIES
Status
Riverside Active Lives Network is a charitable company limited by guarantee incorporated in England and Wales. In the event of the charitable company being wound up, the liability in respect of the guarantee is limited to £10 per member of the charity. The address of the registered office is The Riverside Centre, Dickens Road, Gravesend, DA12 2JY.
The principal accounting policies adopted in the preparation of the financial statements are as follows:
Basis of preparation
The financial statements have been prepared in accordance with "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
The Riverside Active Lives Network meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
The going concern basis of accounting has been adopted since there are considered to be sufficient reserves in place to continue until day centre income returns to expected and historic levels.
The financial statements are prepared in sterling, which is the functional currency of the charitable company. Monetary amounts in these financial statements are rounded to the nearest £.
Income
Income from charitable activities is recognised when the charity is entitled to the funds, the receipt is probable and the amount can be measured reliably. For grants, this is usually when a formal offer is made in writing, unless the grant contains terms and conditions outside of the charity's control which must be met before the charity is entitled to the funds. Where grants are received in response to a proposal including a budgeted timescale, such that the timescale for the expenditure is implicit in the grant agreement, the income is recognised in accordance with that timescale.
Service user income is recognised in the period to which the activity was undertaken. Donations are usually recognised on receipt.
Investment income is recognised when receivable. Interest is accounted for as accrued income where it is due but has not yet been credited.
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The Riverside Active Lives Network Notes to the Financial Statements For the year ended 31 March 2022
1 ACCOUNTING POLICIES (continued)
Expenditure and creditors
Expenditure is recognised when a present legal or constructive obligation exists at the balance sheet date as a result of a past event, it is probable that a transfer of economic benefits will be required to settle the obligation, and the amount can be estimated reliably.
Expenditure has been classified under headings that aggregate all costs related to the category.
The charity currently has one activity and support costs have been wholly allocated to that activity (Day Centre).
Creditors are recognised at the settlement amount.
Taxation
The charitable company is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the Trustees.
Restricted funds can only be used for the particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Tangible assets and depreciation
Tangible assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated realisable value of each asset over its expected useful life, as follows:
Motor vehicles 33.33% per annum on cost Computer equipment 33.33% per annum on cost
Financial instruments
The charitable company only has financial instruments of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.
Leasing
Rentals payable under operating leases are charged against income on a straight line basis over the lease term. The charity has operating leases relating to rental of premises and minibuses.
9
The Riverside Active Lives Network Notes to the Financial Statements For the year ended 31 March 2022
| 2 DONATIONS AND GRANTS Department of Transport Gardening Grant General donations Kent County Council Sports Grant Kent County Council Lockdown Grant Coronavirus Job Retention Scheme Kent County Council Infections Grant Outreach Communications for All Grant The comparative figure includes restricted income of £1,822. 3 CHARITABLE ACTIVITIES Day Centre Charges to users Kent County Council The comparative figure includes restricted income of £nil. 4 RESOURCES EXPENDED Day Centre Salaries Employer's national insurance contributions Employer's pension Subcontractors Recruitment and other staff costs Minibus expenses Service user expenses Grant expenses Memberships Volunteer expenses Support costs (note 5) |
2022 £ 2,043 3,303 2,575 4,180 10,000 5,365 5,500 2,000 34,966 2022 £ 89,834 131,769 221,603 2022 £ 114,235 - 1,309 53,924 1,243 20,157 2,692 9,122 36 646 49,018 252,382 |
2021 £ 1,959 1,134 3,252 688 19,286 22,883 - - |
|---|---|---|
| 49,202 | ||
| 2021 £ 102,149 140,741 |
||
| 242,890 | ||
| 2021 £ 108,602 437 1,268 45,250 504 4,767 96 637 29 575 96,545 |
||
| 258,710 |
The comparative figure includes restricted expenditure of £nil.
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The Riverside Active Lives Network Notes to the Financial Statements For the year ended 31 March 2022
5 SUPPORT COSTS
| Printing, postage and stationery Covid expenses Rent Insurance Depreciation Sundry expenses Bank charges Bad debt expense Governance: Independent Examiner's fee Other accountancy fees 6 STAFF COSTS Gross salaries National Insurance contributions Employer's pension |
2022 £ 1,353 766 24,531 9,821 5,050 - 95 5,950 1,199 253 49,018 2022 £ 114,235 - 1,309 115,544 |
2021 £ 1,043 932 13,720 9,506 8,783 895 69 60,427 1,170 - |
|---|---|---|
| 96,545 | ||
| 2021 £ 108,602 437 1,268 |
||
| 110,307 |
No employee received emoluments in excess of £60,000 during the year (2021: none).
The average monthly number of employees during the year, calculated on the basis of full time equivalents, was as follows:
| equivalents, was as follows: | ||
|---|---|---|
| Centre manager Day Centre |
2022 No. 1 10 11 |
2021 No. 1 10 |
| 11 |
11
The Riverside Active Lives Network Notes to the Financial Statements For the year ended 31 March 2022
7 TRUSTEE REMUNERATION AND EXPENSES
During the year, Vince Durrant, a director and trustee of the charity, received £54,000 (2021: £54,000) in remuneration for his role in running the charitable company on a day-to-day basis. During the year Vince was also in receipt of company pension contributions under auto-enrolment totalling £533 (2021: £533).
During the year, Gloria Durrant, a trustee of the charity, was paid £2,250 (2021: £2,600) in her role as a counsellor.
The total of Key Management remuneration in the year was £56,250 (2021: £56,600). No trustee expenses have been incurred (2021: £nil).
8 TANGIBLE ASSETS
| Cost At 1 April 2021 Additions Disposals At 31 March 2022 Depreciation At 1 April 2021 Charge for the year Disposals At 31 March 2022 Net book value At 31 March 2022 At 31 March 2021 |
Motor Computer vehicles equipment £ £ 41,703 5,456 12,730 - (7,195) (900) 47,238 4,556 38,775 5,456 5,050 - (7,195) (900) 36,630 4,556 10,608 - 2,928 - |
Total £ 47,159 12,730 (8,095) |
|---|---|---|
| 51,794 | ||
| 44,231 5,050 (8,095) |
||
| 41,186 | ||
| 10,608 | ||
| 2,928 |
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The Riverside Active Lives Network Notes to the Financial Statements For the year ended 31 March 2022
| 9 DEBTORS Accounts receivable Prepayments and accrued income Member loans Other receivables 10 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Loans Accounts payable Accruals Other taxation and social security Other creditors |
2022 £ 10,624 1,026 - - 11,650 2022 £ 12,660 5,373 1,200 1,389 446 21,068 |
2021 £ 21,187 981 142 257 |
|---|---|---|
| 22,567 | ||
| 2021 £ 12,660 1,750 1,177 2,143 212 |
||
| 17,942 |
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The Riverside Active Lives Network Notes to the Financial Statements For the year ended 31 March 2022
11 MOVEMENT IN FUNDS
| MOVEMENT IN FUNDS | |||||
|---|---|---|---|---|---|
| Restricted funds Kent County Council - restraints for minibus Gravesham Borough Council - computers Co Op - gardening grant Kent County Council - sports grant Kent County Council - infection control Outreach Communications for All Total restricted funds Unrestricted funds General funds Total unrestricted funds Total funds Restricted funds Kent County Council - restraints for minibus Gravesham Borough Council - computers Co Op - gardening grant Kent County Council - sports grant Total restricted funds Unrestricted funds General funds Total unrestricted funds Total funds |
At 1 April 2021 £ 1,816 2,022 1,134 848 - - |
Incoming Resources £ - - 3,303 4,180 5,500 2,000 |
Outgoing Resources £ - - (4,185) (1,674) (3,263) - |
Transfers £ - - - - - - |
At 31 March 2022 £ 1,816 2,022 252 3,354 2,237 2,000 |
| 5,820 | 14,983 | (9,122) | - | 11,681 | |
| 114,625 | 241,603 | (243,260) | - | 112,968 | |
| 114,625 | 241,603 | (243,260) | - | 112,968 | |
| 120,445 | 256,586 | (252,382) | - | 124,649 | |
| At 1 April 2020 £ 1,816 2,022 - 160 |
Incoming Resources £ - - 1,134 688 |
Outgoing Resources £ - - - - |
Transfers £ - - - |
At 31 March 2021 £ 1,816 2,022 1,134 848 |
|
| 3,998 | 1,822 | - | - | 5,820 | |
| 83,043 | 290,292 | (258,710) | - | 114,625 | |
| 83,043 | 290,292 | (258,710) | - | 114,625 | |
| 87,041 | 292,114 | (258,710) | - | 120,445 |
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The Riverside Active Lives Network Notes to the Financial Statements For the year ended 31 March 2022
11 MOVEMENT IN FUNDS (continued)
In 2019, £3,150 was provided by Kent County Council to purchase new restraints for the minibus, at year end only £1,334 (2021: £1,334) had been spent with the rest being carried forward to be spent in future years.
The balance from Gravesham Borough Council for the computers has been carried forward for a number of years and will be spent in the future.
The Co-op gardening fund covers usual gardening activities, as well as outdoor external sports equipment.
During the year a further £4,180 was provided from the Kent County Council sports grant. At the year end, £1,674 (2021: £90) had been spent, with the rest being retained for use in future years.
The Kent County Council Infection Control Grant was received in an act to reduce the rate of COVID-19 transmission within and between care settings.
The £2,000 Outrech Communications for All project was received during the year to tackle inequality, funding new tablets for network members.
12 ANALYSIS OF NET ASSETS BETWEEN FUNDS
| Fund balances at 31 March 2022 are represented by: Fixed assets Current assets Current liabilities ANALYSIS OF NET ASSETS BETWEEN FUNDS - PRIOR YEAR Fund balances at 31 March 2021 are represented by: Fixed assets Current assets Current liabilities |
Restricted funds £ - 11,681 - |
General funds £ 10,608 123,428 (21,068) |
Total funds £ 10,608 135,109 (21,068) |
|---|---|---|---|
| 11,681 | 112,968 | 124,649 | |
| Restricted funds £ - 5,820 - |
General funds £ 2,928 129,639 (17,942) |
Total funds £ 2,928 135,459 (17,942) |
|
| 5,820 | 114,625 | 120,445 |
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The Riverside Active Lives Network Notes to the Financial Statements For the year ended 31 March 2022
13 OPERATING LEASE COMMITMENTS
Lessee
At the reporting end date the company had outstanding commitments for future minimum lease payments under non-cancellable operating leases, as follows:
| Not later than 1 year Later than 1 year and not later than 5 years |
2022 £ 11,654 11,798 |
2021 £ 11,893 15,921 |
|---|---|---|
| 23,452 | 27,814 |
The total lease payments recognised as an expense in the year was £36,439 (2021: £16,842).
14 RELATED PARTY TRANSACTIONS
During the year, a daughter of a trustee received £19,500 (2021: £18,000) in relation to Day Centre management and corporate fundraising on behalf of the charity.
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