2023-09-30-accounts - Prince Of Wales Alumni Association UK & Ireland

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Trustees' Annual Report for the period From Period start date To Period end date Day Month Year Day Month Year 01 October 2022 30 September 2023 Section A Reference and administration details

Charity name Prince of Wales Alumni Association (POWAA - UK & I) Other names charity is known by No. 1158526 Charity's principal address 10 ST SWITHINS COTTAGES HOWE GREEN CHELMSFORD Postcode CM2 7TN

Names of the charity trustees who manage the charity

Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any) year to appoint trustee (if any)
President
1[Mr. Norman ] Thompson Vice President &
2[Dr. Dilys Benjamin ] Assistant Treasurer
3 Mr. Randolph Pratt General Secretary Assistant General
4[Dr. Kayode Robbin-] Coker Secretary Membership
5[Mr Ibrahim Jalloh ] Secretary Merchandise Director
6[Mr Remmie Akibo-] Betts
7 Mr Donald Asgill Treasurer Director of
8[Mr Patrick Dixon ] Fundraising
9 Mr Yves Thomas Organising Secretary Organising Secretary
10[Mr Reginald ] Massaquoi Pastoral Officer
11[Dr. Mohamed ] Kamara (Muslim) Pastoral Officer
12[Mrs Ruth Agu ] (Christian) E-Comms Officer
13[Mr. Davidson ] Sawyerr
14[Mr. Donald Ivan-] Dixon
E-Comms Officer
15
16

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19 20

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

POWAA-UK is governed by a constitution and by-laws inter alia. Type of governing document

(eg. trust deed, constitution) POWAA-UK is a charitable Incorporated Organisation. How the charity is constituted

(eg. trust, association, company)

The trustees of POWAA UK are elected in the main with limited appointed Trustee selection methods members as trustees.

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures
adopted for the induction and training of trustees;
the charity’s organisational
structure and any wider network with which the charity works;
relationship with any related
parties;
trustees’ consideration of
major risks and the system and procedures to manage them.

There are appropriate policies in place that contributes to the governance of our association e.g., safeguarding, scholarship, requirement for trustees’ induction particularly new trustees etc. Our organisation has an organisational structure comprising of officers and committees manning the affairs of POWAA UK and collaborate with other diaspora chapters across the globe and Freetown Sierra Leone where The Prince of Wales School, Kingtom, which we represent is based. We also work with other organisations, school associations and institutions here in the UK in the furtherance of our objective. During our operations, we have considered both internal and external risk factors and ensure measures are in place to mitigate against such and apply risk assessment prior to staging our various fund-raising events. There are CRB checks in place for individuals and officers involved in events where children are participating, insurance certificates and health and safety measures put in place prior, during and after events.

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Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

POWAA-UK core objective is: “The CIO is established for charitable purposes only, to advance the education of the pupils of the Prince of Wales School, Sierra Leone, in particular but not exclusively, by providing and assisting in the provision of facilities for education at the school.”

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

We successfully staged all our events including our dinner and dance for the first time in 7 years, netting surpluses for our association and our financial statement will speak to that. There are challenges for us every time we stage these events especially having been out of a crowded market for such a long time, but we delivered and stand ready to again re-engage in the D&D market albeit with a different model. Summerfest proved to be our most successful event once again and we should continue to work assiduously to maintain and improve on it. We will not be able to do all of this without giving thanks to the Almighty God/Allah who we serve, therefore, having very good Thanksgiving Services with minor glitches and perhaps relatively lower than expected returns partly due to our oversight. As always all of these were done by our exiguous trustees and few members, therefore let me seize this opportunity to thank you all for what you continue to do for and on behalf of POWAA-UK and the Prince of Wales School, Kingtom. It is important that I place a call to our membership to please consider lending your hand when you can as it is increasingly challenging for trustees as our number continue to dwindle. A reminder of our objective is “The CIO is established for charitable purposes only, to advance the education of the pupils of the Prince of Wales School, Sierra Leone, in particular but not exclusively, by providing and assisting in the provision of facilities for education at the school.” Members will recall that last year we invested over £10,000 plus on equipment, furnishings, internet access etc. to the computer labs which were virtually dormant prior to our intervention for the benefit of learners. However, this year we have not yet expend on the school save for the payment

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of stationeries shipment to Freetown for pupils at the school. The distribution of these items to the students is still outstanding and is an in-tray for the new administration. This is in addition to the Scholarships and Mentoring programme that we have reinstituted but awaiting the outcome of the BECCEE results and the actions of all stakeholders involved. We stand ready to invest and be hopeful for its success as in previous years.

Members, let me also remind you that we were paying the stipend of a chemistry teacher employed at the school on the recommendation of Dr Alex Blanshard and the OPWA Executive Secretary. The teacher has completed his contractual term, after having successfully contributed to the outcomes of students at the school. My understanding is that he is leaving but school but can report that these programmes have also come to an end.

So Princewaleans and members we have had an eventful few years and I’m happy to report that the state of POWAA-UK is strong and we should strive in pursuit of enhancing its dominance and continuity.

MEMBERSHIP

The Membership Committee has been looking at ways to boost our membership and have considered publicity, exposure, ease for joining inter alia. Their thoughts were shared with other committees. They set a target of 10% increase in membership numbers for the year (as per the previous year). Thus, a projected year ending figure of 146 members was the target.

They have engaged Princewaleans at various events and through connections and networks, but only managed to convince 3 new members to join our ranks. Therefore, membership year closed with 137 active members. [This figure is aligned with the Treasury Team], adding 5 on the previous year which was 132 members. That said, the drive on increasing our membership continues and its a collective

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effort by all especially with our centenary year fast approaching.

Their challenge and indeed all of us is to ensure that all membership dues and subscription are paid and on.

57(137) [42%] of confirmed members have dues still outstanding for 2022/223. Members are being reminded to settle their subscriptions.

In summary:

PASTORAL

The Pastoral officers and team effectively performed their role diligently and with compassion in the long-standing tradition of the Prince of Wales School, Kingtom. We have conducted pastoral visits and representations when called upon to do so couple with the support rendered pre - and post-Thanksgiving services.

This year we lost the first President of POWAA-UK & I Mr Francis Galba Bright of blessed memory. Thank you to all who participated, and we delivered a fitting tribute and send off for a remarkable man. May he and the souls of all departed Princewaleans REST IN PEACE.

MARKETING AND ORGANISING

We have been able to stage our regular events successfully with Summerfest being the most successful in-year. While

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the organising has been effective and continue to be so I think it is now time for us to activate the marketing arm of this committee, therefore I call on skilled members to lend their hand and can assure you workload is minimal. All meetings are via zoom.

Our e-comms team had been working on revamping our website making it fit for purpose in the 21st century, however initial cost was issue. This requires them to revisit their plan with a view to reduce its functionality. They presented another plan at a reduced cost but yet to receive the approval of trustees. This is also in the intray of the incoming administration if they deem it fit to pursue.

Nothing on the legal and constitutional front to report but they have been conducting their reviews.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

● policy on grantmaking;

● policy programme related investment;

● contribution made by volunteers.

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Section D Achievements and performance

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

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Section E Financial review

Most of our income is applied to the award of scholarships and other Brief statement of the assistance to the Prince of Wales School such as the maintenance of charity’s policy on reserves buildings and facilities, support for staff and school administrators to improve conditions of service, professional development, and teaching equipment. We assign designated funds for specific projects and retain enough revenue for our fundraising events and sustainability.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

● the charity’s principal sources of funds (including any fundraising);

● how expenditure has supported the key objectives of the charity;

● investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Dilys Benjamin

Full name(s) Dilys Benjamin

Position (eg Secretary, Chair, etc) Trustee

Date 1 July 2024

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1158526 Prince of Wales Alumni Association UK & Ireland Receipts and Payments Accounts

CC16a

For the period Period start date To Period end date from 10/1/2022 9/30/2023

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £	to the nearest £ Restricted funds	to the nearest £ Endowment funds	Total funds to the nearest £	Last year to the nearest £
FUNDRAISING EVENTS & GRANTS
Annual Dinner & Dance	18,236	-	-	18,236	-
Thanksgiving	3,762	-	-	3,762	2,039
Summerfest Fun Day	6,781	-	-	6,781	6,190
Summerfest Golf	-	-	-	-	-
Skool Daze(virtual event in currentyear)	8,449	-	-	8,449	6,004
Foundation DayReunion	-		-	-	556
Gift Aid Returns	-	-	-	-	-
MEMBERSHIP, BENEVOLENCE & DONATIONS	-	-	-	-	-
Members' subscriptions	2,085	-	-	2,085	2,050
Benevolent Box & Fund	2,735	-	-	2,735	3,271
Donations towardsprojects at the school	810		-	810	2,505
Donation from ASLEF	-	-	-	-	-
Science & Blind Teacher Donations	-	-	-	-	370
Other Alumini Events	505	-	-	505	338
Members' donations towards POW School Alumni Foundation	-	-	-	-	1,127
DIRECT SUPPORT TO THE SCHOOL	-	-	-	-	-
Members scholarshipdonations	-	-	-	-	-
POWAA - US Chapters Contributions	1,621	-	-	1,621	2,331
MERCHANDISE		-	-	-	-
Merchandise,Inc. Lapelpins	2,826	-	-	2,826	1,839
Miscellaneous	308	-	-	308	203
*Sub total*(Gross income for AR)	48,117	-	-	48,117	28,823

A2 Asset and investment sales, (see table).
	-	-	-	-
	-	-	-	-	-
*Sub total*	-	-	-	-	-
*Total receipts* A3 Payments
	48,117	-	-	48,117	28,823

FUNDRAISING EVENTS
Annual Dinner & Dance	14,532	-	-	14,532	500
Thanksgiving	5,009	-	-	5,009	2451
Summerfest Fun Day	5,183	-	-	5,183	3691
Skool Daze(virtual event in currentyear)	5,921	-	-	5,921	4984
Foundation DayReunion	-	-	-	-	593
MEMBERSHIP, BENEVOLENCE & DONATIONS	-	-	-	-	-
Benevolence	270	-	-	270	700
Donation towards POW School Alumni Foundation	-	-	-	-	1127
Other Alumini Events	520	-	-	520	975
DIRECT SUPPORT TO THE SCHOOL	-	-	-	-	-
POW School staff stipends & Christmas bonus	-	-	-	-	700
STEM & Agricultural Science Curriculum Project	-	-		-	-
Association's Scholarships	-	-	-	-	-
Blind Teacher Apeal	-	-	-	-	300
Rehabilitation of Computer Labs &Qsci Project	-			-	13,923
MERCHANDISE	-	-	-	-	-
Merchandise - inc. lapelpins & school colours	1,258	-	-	1,258	1706
GOVERNANCE & ADMIN.	-	-	-	-	-
Internet fees- website,Zoom,Paypal	402	-	-	402	399
Auditors fees	-	-	-	-	-
Meetingroom hire	150		-	150	150
AGM Refreshments	355	-	-	355	315
Events Insurance	403	-	-	403	0
Rebranding	-	-	-	-	350
Miscellaneous	713	-	-	713	269
*Sub total*	34,716	-	-	34,716	33,132

A4 Asset and investmentpurchases, (see table)
	-	-	-	-	-
	-	-	-	-	-
*Sub total*	-	-	-	-	-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
	34,716	-	-	34,716	33,132

	13,401	-	-	13,401	- 4,309
	-	-	-	-	-
	57,689	15,189	-	72,878	77,188
	71,090	15,189	-	86,279	72,879

Section B Statement of assets and liabilities at the end of the period

Details	to nearest £ Unrestricted funds	to nearest £ Restricted funds	to nearest £ Endowment funds
Natwest Bank A/C	2,408	-	-
Lloyd's Bank A/c	64,945	15,189	-
PayPal funds (£)	3,737	-	-
		-	-
Cash in hand		-	-
Details *Total cash funds* (agree balances with receipts and payments account(s))	71,090	15,189	-
	OK	OK	OK
	to nearest £ Unrestricted funds	to nearest £ Restricted funds	to nearest £ Endowment funds
Refundable Deposit (Skool Daze 2023)	500	-	-
Benevolent Cash Box		-	-
TOTAL:	500	-	-
Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
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Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
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Details	Fund to which liability relates	Amount due (optional)	When due (optional)
		-
		-
		-
		-
		-
Signature
			Date of approval
Donald H Asgill	Donald Asgill		5/25/2023

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Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Charity Name PRINCE OF WALES ALUMNI ASSOCIATION UK & IRELAND	Charity Name PRINCE OF WALES ALUMNI ASSOCIATION UK & IRELAND	Charity Name PRINCE OF WALES ALUMNI ASSOCIATION UK & IRELAND

30thSeptember 2023	Charity no (if any)	1158526

(remember to include the page numbers of additional sheets)

Report to the trustees

I report to the trustees on my examination of the accounts of the above charity for the year ended 30 /09/2023 .

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the above charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.


Signed: Name: Relevant professional qualification(s) or body (if any): Address:	FRobinson	24thJune 2024

	Florina Robinson

	Chartered Institute of Management Accountant

	12 Stoneleigh Road
	Bromley
	BR1 2FW

Oct 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Oct 2018

IER