2022-09-30-accounts - Prince Of Wales Alumni Association UK & Ireland

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Trustees' Annual Report for the period

Period start date 01 October 2021Year

Period end date 31 September 2022

From

Section A Reference and administration details

Prince of Wales Alumni Association (POWAA -UK & I)

Charity name Other names charity is known by Registered charity number (if any) No. 1158526

N/A

Charity's principal address

Postcode

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Mr. Norman Thompson	President
	Dr. Dilys Benjamin	Vice President & Assistant Treasurer
	Mr. Randolph Pratt	General Secretary
	Dr. Kayode Robbin-Coker	Assistant General Secretary
	Mr Ibrahim Jalloh	Membership Secretary
	Mr Remmie Akibo- Betts	Merchandise Director
	Mr Donald Asgill	Treasurer
	Mr Patrick Dixon	Director of Fundraising
	Mr Yves Thomas	Organising Secretary
	Mr Reginald Massaquoi	Organising Secretary
	Dr. Mohamed Kamara	Pastoral Officer (Muslim)
	Mrs Ruth Agu	Pastoral Officer (Christian)
	Mr. Davidson Sawyerr	E-Comms Officer
	Mr. Donald Ivan- Dixon	E-Comms Officer

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18 19 20

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

POWAA-UK is governed by a constitution and by-laws inter alia. Type of governing document (eg. trust deed, constitution) POWAA-UK is a charitable Incorporated Organisation. How the charity is constituted (eg. trust, association, company) The trustees of POWAA UK are elected in the main with limited appointed Trustee selection methods members as trustees. (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;

There are appropriate policies in place that contributes to the governance of our association e.g., safeguarding, scholarship, requirement for trustees’ induction particularly new trustees etc. Our organisation has an organisational structure comprising of officers and committees manning the affairs of POWAA UK and collaborate with other diaspora chapters across the globe and Freetown Sierra Leone where The Prince of Wales School, Kingtom, which we represent is based. We also work with other organisations, school associations and institutions here in the UK in the furtherance of our objective. During our operations, we have considered both internal and external risk factors and ensure measures are in place to mitigate against such and apply risk assessment prior to staging our various fund-raising events. There are CRB checks in place for individuals and officers involved in events where children are participating, insurance certificates and health and safety measures put in place prior, during and after events.

trustees’ consideration of major risks and the system and procedures to manage them.

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Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

POWAA-UK core objective is: “The CIO is established for charitable purposes only, to advance the education of the pupils of the Prince of Wales School, Sierra Leone, in particular but not exclusively, by providing and assisting in the provision of facilities for education at the school.” During the year, we have stage our Summerfest which is an outdoor event for adults and children participation in games, music, food etc. raising funds in the process. We also have our dinner and dance and Skool daze activities both of which contributed to our fund raising and bringing alumni together in a social gathering. Monies raised from these activities were used in establishing the very first digital classroom at the school since its inception by providing a projector and internet connection to enhance teaching and learning. We also invested in refurbishing and equipping two computer classrooms with internet connection to enable learners to benefit from resources, develop IT skills and given access to twenty first (21[st] ) century teaching and learning experience. POWAA-UK is currently in the process of soliciting names of potential learners based on our criteria who will be eligible for scholarship in various discipline for the beginning of the new academic year in September.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

The year 2022 saw us returning to normal after the challenging years we have had albeit with its own economic and political challenges, though expected in part. We begin the year with our own internal realignment of our existing functions to effectively enhance our operations. It has paid dividends though with our exiguous members particularly on managing our events. We effectively engage and seek to influence the operations and collaboration of the Global leadership council (GLC) and can report that we succeeded in restructuring the body to enable it to work in the interest of POWAA family although we believe more can be done. For example, we tabled the steering committee report which was discussed leading to the introduction of the by-laws governing the GLC which is being presently developed. We are communicating, collaborating, and engaging with all chapters and the board (by extension the Govt. of Sierra Leone) and stakeholders in the furtherance of our objectives though far-fetch and extremely challenging at times. However, with the new administration of OPWA Freetown there is some semblance of hope and have had a face-to-face meeting with the current president in the presence of Patrick Dixon. We had wide ranging discussions from the board, school authorities and management, the activities and engagement of OPWA Freetown etc. I made it clear to him that trust between them and the chapters over the years had been broken (for reasons I believe known to most if not all of us), and that OPWA Freetown need to step up and seek to rebuild that trust. He agreed with me and intended to work to improve the status quo, hence my reason to be hopeful and continue our strive for improvement on

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teaching and learning and a better Prince of Wales, School, Kingtom.

In year and in collaboration with other chapters we invested over £10,000 in rehabilitating and equipping two computer labs and installing projector in one classroom. We are yet to receive payment from two chapters on the initial tranche of funds, but we proceed anyway in the firm belief that our action is in lockstep with our core objective. “The CIO is established for charitable purposes only, to advance the education of the pupils of the Prince of Wales School, Sierra Leone, in particular but not exclusively, by providing and assisting in the provision of facilities for education at the school.” Therefore, we have provided stationeries (pens, pencils, rulers etc.) to the school for distribution to the pupils. In addition, we are also paying the stipend of a chemistry teacher employed at the school on the recommendation of Dr Alex Blanshard and the OPWA Executive Secretary.

MEMBERSHIP

At the start of the reporting period, the confirmed membership list contained 127 members and was reflected in the handover documentation received from the previous Membership Secretary. This was used as the baseline for the members list for the year 2021/22, however, through the course of the year, collaboration with the Treasury has firmed up the actual number, which was (5) five members short. Thus, the confirmed membership number at the start of the reporting period normalized to 132.

The Membership Committee comprising Remmie, Ibrahim, Reginald and Randolph met earlier in the year to look at ways of boosting our membership. A few thoughts tabled around publicity, exposure, and ease for joining. A couple of actions were captured and still need to be progressed with other committees. The group set a target of 10% increase in membership numbers for the year. Thus, a projected year ending figure of 155 members was the target.

In the year, ten (10) new members have answered the call to “come swell the chorus” and have joined our ranks.

 5 following intervention @ Skool Daze 2021

3 following intervention @ the Foundation Day event – 2022
2 following intervention @ the Thanksgiving Services

This means we fell short of the target and only achieved 7.6% increase to the base membership. That said, it is a good effort that we could build on in the coming year.

36(142) confirmed members have dues still outstanding for 2021/22 based on data captured on 31/10/2022. Members are being reminded to settle their subs – follow up emails will be dispatched again this coming week.

In summary:

142 confirmed members at the end of the reporting period.

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10 joining members in the period. Effective interventions at events.
Missed target for the year. However, 7.6% increase to base membership is a good effort. Good baseline for the upcoming year.

PASTORAL

The Pastoral officers and team effectively performed their role diligently and with compassion in the long-standing tradition of the Prince of Wales School, Kingtom. They have conducted several pastoral visits and representations when called upon to do so couple with support rendered pre- and post-Thanksgiving services.

FINANCE AND FUND-RAISING TO SUPPORT THE SCHOOL.

This is provided by the Treasurer in the attach financial statement.

MARKETING AND ORGANISING

We have been able to stage our regular events successfully with Summerfest been the most successful in-year. We are also leading and in collaboration with our E-Comms team to revamp our website to make it effectively work for us with vital functions in disseminating tickets for our events, recording membership payment and acknowledgement, limited accounting package and creating an App. Our membership is in full support of this project, and we should make every effort to make it work by leveraging the benefits of advanced technology.

MISSION POSSIBLE

Additional details of objectives and activities (Optional information)

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You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

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Section E Financial review

Brief statement of the charity’s policy on reserves

Most of our income is applied to the award of scholarships and other assistance to the Prince of Wales School such as the maintenance of buildings and facilities, support for staff and school administrators to improve conditions of service, professional development, and teaching equipment.

We assign designated funds for specific projects and retain enough revenue for our fundraising events and sustainability.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

[NormanThompson ]

Full name(s) Norman Thompson

Position (eg Secretary, Chair, President etc)

Date

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1158526 Prince of Wales Alumni Association UK & Ireland Receipts and Payments Accounts

----- Start of picture text -----
For the period Period start date To Period end date
from 10/1/2021 9/30/2022
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
FUNDRAISING EVENTS & GRANTS
Annual Dinner & Dance - - - -
Thanksgiving 2,039 - - 2,039
Summerfest Fun Day 6,190 - - 6,190
Summerfest Golf - - - -
Skool Daze (virtual event in current year) 6,004 - - 6,004
Foundation Day Reunion - 556 - 556
Gift Aid Returns - - - -
MEMBERSHIP, BENEVOLENCE & DONATIONS - - -
Members' subscriptions 2,050 - - 2,050
Benevolent Box & Fund 3,271 - - 3,271
Donations towards projects at the school - 2,505 - 2,505
Donation from ASLEF - - - -
Science & Blind Teacher Donations 370 - - 370
Other Alumini Events 338 - - 338
Members' donations towards POW School Alumni Foundation 1,127 - - 1,127
DIRECT SUPPORT TO THE SCHOOL - - - -
Members scholarship donations - - - -
POWAA - US Chapters Contributions 2,331 - - 2,331
MERCHANDISE - - - -
Merchandise, Inc. Lapel pins 1,839 - - 1,839
Miscellaneous 203 - - 203
Sub total (Gross income for AR) 25,762 3,061 - 28,823
A2 Asset and investment sales, (see table).
- - - -
- - - -
Sub total - - - -
Total receipts 25,762 3,061 - 28,823
A3 Payments
FUNDRAISING EVENTS
Annual Dinner & Dance 500 - - 500
Thanksgiving 2,451 - - 2,451
Summerfest Fun Day 3,691 - - 3,691
Skool Daze (virtual event in current year) 4,984 - - 4,984
Foundation Day Reunion 593 - - 593
MEMBERSHIP, BENEVOLENCE & DONATIONS - - -
Benevolence 700 - - 700
Donation towards POW School Alumni Foundation 1,127 - - 1,127
Other Alumini Events 975 - - 975
DIRECT SUPPORT TO THE SCHOOL - - - -
POW School staff stipends & Christmas bonus 700 - - 700
STEM & Agricultural Science Curriculum Project - -
Association's Scholarships - - - -
Blind Teacher Apeal 300 - - 300
Rehabilitation of Computer Labs & Qsci Project 13,923 13,923
MERCHANDISE - - - -
Merchandise - inc. lapel pins & school colours 1,706 - - 1,706
GOVERNANCE & ADMIN. - - - -
Internet fees- website, Zoom, Paypal 399 - - 399
Auditors fees - - - -
Meeting room hire 150 - 150
AGM Refreshments 315 - - 315
Events Insurance - - - -
Rebranding 350 - - 350
Miscellaneous 269 - - 269
Sub total [ 33,132 ] - - 33,132
A4 Asset and investment purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 33,132 - - 33,132
Net of receipts/(payments) [- 7,370 ] 3,061 - - 4,309
A5 Transfers between funds - - - -
A6 Cash funds last year end 65,060 12,128 - 77,188
Cash funds this year end [ 57,689 ] 15,189 - 72,879
----- End of picture text -----

Section B Statement of assets and liabilities at the end of the period

		Unrestricted	Unrestricted	Restricted
Categories	Details		funds	funds
B1 Cash funds	Natwest Bank A/C Lloyd's Bank A/c PayPal funds (£) Cash in hand *Total cash funds*	to nearest £ 26,206 27,415 4,069 57,689		to nearest £ - 15,189 - - - 15,189
	(agree balances with receipts
	and payments account(s))	OK		OK
		Unrestricted		Restricted
			funds	funds
	Details Benevolent Cash Box TOTAL: Refundable Deposit (Skool Daze 2022)	to	nearest £ 500 18 518	to nearest £ - - -
B3 Investment assets	Details	Fund to which asset belongs		- - - - - Cost (optional)
B4 Assets retained for the charity’s own use	Details	Fund to which asset belongs		- - - - - - - - - Cost (optional)
			Fund to	Amount due
			which	(optional)
			liability
B5 Liabilities	Details		relates	- - - - -
Signed by one or two trustees on behalf of all the trustees	Signature		Print	Name
	Donald H Asgill		Donald Asgill

CC16a

Last year

to the nearest £

3735 3673 - 5584 - - - 5554 687 1582 549 - - 748 - 100 - - 1204 910 24,324

24,324

456 3054 61 - - 400 2258 - - - 3941 100 - - - 2460 - 954 150 - - 403 - 270 14508 - - - 14,508 9,816 - 67,372 77,188

Endowment funds to nearest £ - - - - - - OK

Endowment funds to nearest £ - - -

Current value (optional) - - - - -

Current value (optional) - - - - - - - - -

When due (optional)

Date of approval 5/25/2023

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Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name PRINCE OF WALES ALUMNI ASSOCIATION UK & IRELAND members of On accounts for the year 30[th] September 2022 Charity no 1158526 ended (if any) Set out on pages (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30 / 09 / 2022 . Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or

• the accounts did not accord with the accounting records; I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Name: Relevant professional qualification(s) or body (if any): Address:	FRobinson	17thJuly 2023

	Florina Robinson

	Chartered Institute of Management Accountant

	9 Eugenie Mews
	Chislehurst
	BR7 5NR

Oct 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the Nothing to disclose. examiner wishes to disclose .

Oct 2018

IER