2021-09-30-accounts - Prince Of Wales Alumni Association UK & Ireland

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Trustees' Annual Report for the period

Period start date To Period end date 1st October 2020 30th September 2021 From

Section A Reference and administration details

Charity name PRINCE OF WALES ALUMNI ASSOCIATION UK & IRELAND

Other names charity is known by THE OLD PRINCEWALEANS ASSOCIATION Registered charity number (if any) 1158526 Charity's principal address 10 ST. SWITHINS COTTAGES HOWE GREEN CHELMSFORD Postcode CM2 7TN

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
EUGENE BENJAMIN	PRESIDENT & CHAIR OF TRUSTEES
NORMAN THOMPSON	VICE PRESIDENT & ASSIST. TREASURER
RUTH AGU	GENERAL SECRETARY
EDMOND BASCHO-GEORGE	ASST. GEN. SECRETARY
DILYS BENJAMIN	TREASURER
YVES THOMAS	ORGANISING SECRETARY
NANCY BOLAJI	ORGANISING SECRETARY
HAZELL SHOKELLU- THOMPSON	MEMBERSHIP SECRETARY
REMMIE AKIBO-BETTS	MEMBERSHIP SECRETARY
PATRICK DIXON	DIRECTOR OF FUNDRAISING
DONALD ASGILL	PASTORAL OFFICER
MOHAMED KAMARA	PASTORAL OFFICER
DAVIDSON SAWYERR	E-COMMS OFFICER
KHADIRU MAHDI	EX OFFICIO
KAYODE ROBBIN-COKER	EX OFFICIO
DUDLEY HANCILES	EX OFFICIO
IAN LUKE-MACAULEY	EX OFFICIO
WILFRED MACFOY	EX OFFICIO
HASSANATU KOROMAH	TRUSTEE	1 Oct 2020 – 7 March 2021

March 2012

TAR

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Dates acted if not for whole Name year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

CONSTITUTION Type of governing document (eg. trust deed, constitution) CHARITY INCORPORATED ORGANISATION (ASSOCIATION) How the charity is constituted (eg. trust, association, company) Trustees are appointed or re-appointed at the Annual General Meeting. Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

Our policies include Code of Conduct, Equal Opportunity and Diversity, You may choose to include Safeguarding and Volunteering. POWAA UK is volunteer led and do not employ additional information, where staff but carries out suitable checks for trustees. All trustees give their time relevant, about: voluntarily and receive no remuneration or other benefits. • policies and procedures adopted for the induction and POWAA UK is a member of the National Council for Voluntary Organisations training of trustees; (NCVO).

the charity’s organisational structure and any wider POWAA UK works in partnership with other alumni branches in Sierra Leone and network with which the charity the United States, and it is represented on the global Princewaleans umbrella works; committee which has a rotating chairmanship among the constituent branches/chapters.
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

March 2012

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Section C Objectives and activities

The CIO is established for charitable purposes only, to advance the education of the pupils of the Prince of Wales School, Sierra Leone, but not exclusively, by Summary of the objects of the providing and assisting in the provision of facilities for education at the school. charity set out in its governing document

The principal activities of POWAA UK are the provision of educational support to the pupils and staff of the Prince of Wales School; working collaboratively as a member of the global partnership of Prince of Wales Alumni associations to improve educational outcomes of the pupils of the school; leading the development of SLEDEF to improve the educational provision for the people of Sierra Leone.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

The trustees and executive committee take account of the guidance contained in the Charity Commission’s general guidance on the public benefit when planning the activities of POWAA UK.

Additional details of objectives and activities (Optional information)

March 2012

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You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

March 2012

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Section D Achievements and performance

TRUSTEES’S REPORT: 2020 – 2021 Summary of the main achievements of the charity Princewaleans all, I trust you are all keeping safe and in good spirits. This would during the year be my expectation at least because the reality of ‘lockdown’ which we had to deal with in the past 18 months is hopefully behind us. The pandemic including the restrictions of lockdown during the past year impacted our capability to host our annual events. My fervent hope is that there will be better days ahead and we will be on the path to normality sooner rather than later. At POWAA-UK, life remains as interesting as ever, as we find innovative ways of carrying on with our objectives. I am delighted to say that an increasing number of Princewaleans have decided to join our ranks and contribute towards the improvement of our school. Also, there has never been more coordination between the alumni chapters, the Board of Governors, and the Government of Sierra Leone (GOSL) which is a commendable achievement and a testament to the recommendations tabled at the Away Day event held in February 2020. What will we remember the past year for? We exercised courage to organise most of our events from our living rooms and I must say this act of courage lifted the veil of scepticism around ways that we could raise much needed funds for projects at the school. It is worth noting that our virtual Skool Daze event achieved a healthy surplus for the association. For another year running, our paid membership was maintained at 100+ members with a 13% increase compared to the previous year. I must add that we now have paid members residing in Australia, Canada, Germany, Nigeria and Switzerland. The first ever virtual global thanksgiving service was held bringing together Princewaleans, both Christians and Muslims, supporters, and sponsors. Membership POWAA UK had 122 paid-up members in September 2021. This demonstrates that an increasing number of Princewaleans are committed to leave a legacy for their school. A big thank you to all who helped in the recruitment process. The POWAA UK database of current and potential members holds 175 individual contacts which shows that there is scope for even further growth. At this rate, we should be in good shape in 2025 for the 100th year anniversary celebrations. We adhere strictly to UK GDPR procedures to keep our records secure and are constantly updating them. Please let us know promptly at princewaleans@gmail.com if your contact details have changed. The Birthday Card initiative which started in January 2019 with only 30 members is now in its third year with 100 participating members who have provided their postal contacts. If you would like to participate, kindly get in touch with the Membership Team at princewaleans@gmail.com. The POWAA UK Members WhatsApp Forum established in August 2020 continues to foster communication with members in addition to email. POWAA UK continues to stock and sell Prince of Wales memorabilia and uniforms including Blazers, House Colours, Ties, Bowties etc at competitive prices to members. For more information, please contact us at princewaleans@gmail.com or through any Trustee. Finally, many thanks to all POWAA UK members for their steadfast support in another year characterised by the unprecedented challenge of the Covid-19

March 2012

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Section D Achievements and performance

pandemic. Our sincere commiserations to all who have been adversely affected. Pastoral Team Though out the year the Pastoral Team carried out their duties diligently amidst the ongoing Covid-19 pandemic. The pastoral visits were modified by the two elected pastoral officers (Muslim and Christian) with a view to practicing religious tolerance. This is a positive development as is evident from feedback received. Consequently, our membership supports this novel method of communication and interaction as we come to terms with living in a post-Covid-19 era. This coordination between our Pastoral Officers demonstrates our commitment to diversity which helps build stronger relationships between our individual faiths.

Our Muslim Pastoral Officer, Dr Mohamed Kamara, gives credit and gratitude to two revered doctors, Abubakar Mason and Othman M Z Mahdi for making it their duty to recharge faith in The Almighty by furnishing our Muslim brothers and sisters with doses of mini lectures on Fridays and Sundays, respectively, for a period of 18 months since the pandemic was declared. They have done a sterling job, served us assiduously and should be proud not only as princes but ardent servants of Allah, Ameen.

Our Christian Pastoral Officer, Mr Donald Asgill, was instrumental in arranging visits and making contacts with members in need and those who could not attend our regular meetings. This act of kindness is priceless; this was evident on the smiling faces captured in photos at these meetings. I must also recognise the input into active pastoral support by our own Revd Dudley Hanciles and Revd Ian Luke-Macauley. We are truly grateful for the work of our Pastoral Officers and their support team.

Finance and fundraising Our financial report for the 2020/21 will be available to members following audit certification. This report discloses the receipts collected and expenditures including amounts remitted to Freetown to support learning at the school. I am pleased to report that our finances are healthy to maintain this support to the school. Our Director of Fundraising, Mr Patrick Dixon, is working to achieve POWAA-UK’s target contribution towards a global funding pot of $30,000 set for the 2021 calendar year. Receipts collected from our events during the past year indicate that we are on track to achieve this target contribution.

People My term as President over the past two years would not have been possible without the full support of the Trustees. I wish to thank each of you for your dedication and commitment for a service which is voluntary. The efforts of our Organising Secretaries, Mrs Nancy Bolaji and Mr Yves Thomas, must be commended for the courage of organising successful events. I wish to thank also our retiring Trustees: General Secretary Mrs Ruth Agu, Mr khadiru Mahdi and one of our Membership Secretaries, Dr Hazell ShokelluThompson for their unwavering commitment and dedication to the association and its members over the years. We are truly grateful for their outstanding service. During the year, we received support from several members who contributed to the work of specific committees. I wish to thank you for your time and

March 2012

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Section D Achievements and performance

contribution to the work of those committees.

I must recognise the expertise of our Retuning Officer at this year’s AGM and last year, Dr Kayode Robbin-Coker for establishing the voting arrangements in accordance with our Bye laws and Constitution.

Thank you also to my able Vice-President, Mr Norman Thompson for his support during my tenure.

Thank you to our Freetown Representatives, Dr Lucien Turay and Dr Alex Blanshard for giving up their time to ensure that our community in Sierra Leone is kept updated with the association’s work. And – finally – thank you to our talented and hard-working team of Trustees for keeping the cogs of the association turning and delivering on the expectations of our members.

It is great to serve! I have enjoyed the opportunity to do so over the past 24 months. Though I am stepping down as President of POWAA-UK, I will continue to devote my time to the association in another capacity. I am confident that the association is in good hands, in good shape and fit to continue to serve its members in the years ahead.

Eugene Benjamin

President, POWAA UK & Ireland

March 2012

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Section E Financial review

Brief statement of the charity’s policy on reserves

Most of our income is applied to the award of scholarships and other assistance to the Prince of Wales School such as the maintenance of buildings and facilities, support for staff and school administrators to improve conditions of service, professional development, and teaching equipment.

We assign designated funds for specific projects and retain enough revenue for our fundraising events and sustainability.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Eugene Benjamin

Full name(s) EUGENE BENJAMIN

Position (eg Secretary, Chair,

Chair

etc)

Date 30 / 11 / 2021

March 2012

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Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name PRINCE OF WALES ALUMNI ASSOCIATION UK & IRELAND members of

On accounts for the year 30[th] September 2021 Charity no 1158526 ended (if any) Set out on pages (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30 / 09 / 2021 . Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records;

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: FRobinson Date: 28/03/2022 Name: Florina Robinson Relevant professional Chartered Institute of Management Accountant qualification(s) or body (if any): Address: 9 Eugenie Mews Chislehurst BR7 5NR

Oct 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Nothing to disclose.

Oct 2018

IER

9 Eugenie Mews Chislehurst BR7 5NR

Tel: +44 794 7533770 Email: aurelia34.fc@gmail.com

The Trustees Prince of Wales Alumni Association UK & Ireland 10 ST. Swithins Cottages Howe Green CM2 7TN

Dear Sirs/Madam

Re: Independent Examination of Accounts

Thank you for appointing me to review the annual accounts as an independent examiner for your organisation for the financial year ending 30[th] September 2021. The examination isn’t required by the Charity Commission as the gross income earned for the financial year is below the recommended threshold of gross annual income greater than £25,000. I however undertook the examination as per the assignment and agree with the organisation’s position to carry out this task as it is best practice for providing assurance to the Trustees.

The review undertaken included

Meeting with the Ex-Treasurer, Ex-President and incoming Treasurer of the organisation.
Checking for completeness of the net receipts reported for the period against the bank statements of the UK bank accounts held and the PayPal account.
Conducting spot checks on high value items such as subscription, events income and merchandise transactions to test the robustness of record keeping and tracing of transactions to third party documents

Findings

There were immaterial differences between records maintained for subscription and benevolence due lack of clarity from subscribers on whether amounts higher than annual subscription should be classed as subscription or benevolence. There were also instances of timing differences for some of the subscription.
Where payments from the organisation’s funds were tested, there was sufficient evidence supporting the transactions.

Areas of risk

Ticket sales – there is a low-level risk in this area as there is a process in place to compare tally of attendees on the day of the event to sale of tickets declared by member of the organisation. The test being higher value of attendees’ tickets than value of tickets declared as sold by members.

9 Eugenie Mews Chislehurst BR7 5NR

Tel: +44 794 7533770 Email: aurelia34.fc@gmail.com

I conclude that there is assurance that the net receipt reported in the reporting period corresponds with the overall closing bank balances and transactions tested were confirmed against supporting evidence provided.

If you need further information do contact me via my contact details above.

Yours faithfully

FRobinson

Florina Robinson

1158526 Prince of Wales Alumni Association UK & Ireland Receipts and payments accounts

For the period Period start date To Period end date from 10/1/2020 9/30/2021

Section A Receipts and payments

----- Start of picture text -----
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
FUNDRAISING EVENTS & GRANTS
Annual Dinner & Dance - - - -
Thanksgiving (virtual event in current year) 3,735 - - 3,735
Summerfest Fun Day 3,673 - - 3,673
Summerfest Golf - - -
Skool Daze (virtual event in current year) 5,584 - - 5,584
Foundation Day Reunion - - -
Grant Award - Helio Lodge - - - -
Donation - Mrs Connel - - - -
Izettle tickets sales - - - -
Gift Aid Returns - - -
MEMBERSHIP, BENEVOLENCE & DONATIONS - -
Members' subscriptions 5,554 - 5,554
Benevolent Box & Fund 687 - 687
Donations towards projects at the school 1,582 - 1,582
Donation from ASLEF - 549 - 549
Covid-19 donations for Kings Sierra Leone Partnership - - -
Donation by Mr Bright - -
Donations - Medical care for Mr Bundor, Principal - - - -
Members' donations towards POW School Alumni Foundation - 748 - 748
DIRECT SUPPORT TO THE SCHOOL - - -
POW School staff stipends & Christmas bonus - - - -
Members scholarship donations - 100 - 100
Members donations to Vandi Saati's university fees - - - -
Vandi Saati's University fees etc. support - - -
MERCHANDISE - - -
Merchandise, Inc. Lapel pins 1,204 - 1,204
Mr FGO Bright's Donation - - -
Bank Interest - -
Other schools' functions - -
Stock Sale - -
Miscellaneous 910 - - 910
Sub total (Gross income for AR) 21,346 2,978 - 24,324
A2 Asset and investment sales, (see table).
- - - -
- - - -
Sub total - - - -
Total receipts 21,346 2,978 - 24,324
A3 Payments
FUNDRAISING EVENTS
Annual Dinner & Dance - - - -
Thanksgiving (virtual event in current year) 456 - - 456
Summerfest Fun Day 3,054 - - 3,054
Summerfest Golf - - - -
Skool Daze (virtual event in current year) 61 - - 61
Foundation Day Reunion - - - -
MEMBERSHIP, BENEVOLENCE & DONATIONS - - -
Benevolence 400 - - 400
Donation towards POW School Alumni Foundation 1,510 748 - 2,258
DIRECT SUPPORT TO THE SCHOOL - - - -
POW School staff stipends & Christmas bonus - - - -
School - IT & Buildings: Assembly Hall, security - - - -
STEM & Agricultural Science Curriculum Project 3,941 3,941
Association's Scholarships - 100 - 100
Covid-19 donation to Kings Sierra Leone Partnership - -
Financial support to university students Vandy Saati's fees - - - -
Donation towards Mr Bundor's medical care -
MERCHANDISE - - - -
Merchandise - inc. lapel pins & school colours 2,460 - - 2,460
FGO Bright donation- Blazers & ties - - - -
GOVERNANCE & ADMIN. - - - -
Internet fees- website, Paypal 954 - - 954
Auditors fees 150 - - 150
Meeting room hire - - -
AGM Refreshments - - - -
Events Insurance 403 - - 403
Izettle - - - -
----- End of picture text -----

----- Start of picture text -----
Pop up banners x 2 - - - -
Admin. & other refreshments - - - -
Association's donation to other Alumni Assoc's Thanksgiving.
- - - -
Support to other organisations - - - -
Miscellaneous 270 - - 270
- - - -
Sub total [ 13,660 ] 848 - 14,508
A4 Asset and investment purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 13,660 848 - 14,508
Net of receipts/(payments) 7,686 2,130 - 9,816
A5 Transfers between funds - - - -
A6 Cash funds last year end 57,374 9,998 - 67,372
Cash funds this year end 65,060 12,128 - 77,188
----- End of picture text -----

Section B Statement of assets and liabilities at the end of the period

		Unrestricted	Unrestricted	Restricted
Categories	Details		funds	funds
B1 Cash funds	Natwest Bank A/C Lloyd's Bank A/c PayPal funds Cash in hand *Total cash funds*	to nearest £ 48,451 14,732 1,876 - 65,060		to nearest £ 12,128 - - 12,128
	(agree balances with receipts
	and payments account(s))	OK		OK
		Unrestricted		Restricted
			funds	funds
	Details TOTAL: Refundable Deposit (Skool Daze 2019)- Imperial Banquetting Hall	to	nearest £ 500 - 500	to nearest £ - - -
B3 Investment assets	Details	Fund to which asset belongs		- - - - - Cost (optional)
B4 Assets retained for the charity’s own use	Details	Fund to which asset belongs		- - - - - - - - - Cost (optional)
			Fund to	Amount due
			which	(optional)
			liability
B5 Liabilities	Details		relates	- - - - -
Signed by one or two trustees on behalf of all the trustees	Signature		Print	Name
	Eugene Benjamin		EUGENE	BENJAMIN

CC16a

Last year

to the nearest £

272 - 10,907 50 - - - 1,860 - 4,288 1,752 - - 1,790 100 190 - - - 300 - 1,463 - 880 175 - - - 1,122 25,149

25,149

1,239 - - - 6,061 - - 970 - - - 2,965 5,812 - 1,790 3,884 1,560 - 1,544 - - 1,009 100 120 - - -

2,263 - 29,317

29,317 - 4,168 - 71,747 67,579

Endowment funds to nearest £

- OK

Endowment funds to nearest £ - - -

Current value (optional)

Current value (optional) - - - - - - - - -

When due (optional)

Date of approval 11/30/2021

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