## **Trustees' Annual Report for the period** > **Period start date To Period end date** 1st October 2019 30th September 2020 **From** ## Section A Reference and administration details **Charity name** PRINCE OF WALES ALUMNI ASSOCIATION UK & IRELAND **Other names charity is known by** THE OLD PRINCEWALEANS ASSOCIATION **Registered charity number (if any)** 1158526 **Charity's principal address** 10 ST. SWITHINS COTTAGES HOWE GREEN CHELMSFORD **Postcode CM2 7TN** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted**
**if not for**
**whole year **|**Name of person (or**
**body) entitled to**
**appoint trustee (ifany)**| |---|---|---|---|---| ||EUGENE BENJAMIN|PRESIDENT & CHAIR OF
TRUSTEES||| ||NORMAN THOMPSON|VICE PRESIDENT & ASSIST.
TREASURER||| ||RUTH AGU|GENERAL SECRETARY||| ||EDMOND BASCHO-GEORGE|ASST. GEN. SECRETARY||| ||DILYS BENJAMIN|TREASURER||| ||DENNIS BABIN|ORGANISING SECRETARY||| ||NANCY BOLAJI|ORGANISING SECRETARY||| ||HAZELL THOMPSON|MEMBERSHIP SECRETARY||| ||REMMIE AKIBO-BETTS|MEMBERSHIP SECRETARY||| ||KHADIRU MAHDI|DIRECTOR OF FUNDRAISING||| ||SYLVIA WACHUKU-KING|PASTORAL OFFICER||| ||OLA ASGILL|E-COMMS OFFICER||| ||EDMUND PRATT|E-COMMS OFFICER||| ||ROWLAND DAVIES|EX OFFICIO||| ||PATRICK DIXON|EX OFFICIO||| ||KAYODE ROBBIN-COKER|EX OFFICIO||| ||IVOR CUMMINGS-JOHN|EX OFFICIO||| ||DUDLEY HANCILES|EX OFFICIO||| ||IAN LUKE-MACAULEY|EX OFFICIO||| ||WILFRED MACFOY|EX OFFICIO||| **TAR** March **2012** 1 **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Dates acted if not for whole Name year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** **Description of the charity’s trusts** CONSTITUTION Type of governing document (eg. trust deed, constitution) CHARITY INCORPORATED ORGANISATION (ASSOCIATION) How the charity is constituted (eg. trust, association, company) Trustees are appointed or re-appointed at the Annual General Meeting. Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** Our policies include Code of Conduct, Equal Opportunity and Diversity, You **may choose** to include Safeguarding and Volunteering. POWAA UK is volunteer led and do not employ additional information, where staff but carries out suitable checks for trustees. All trustees give their time relevant, about: voluntarily and receive no remuneration or other benefits. • policies and procedures adopted for the induction and POWAA UK is a member of the National Council for Voluntary Organisations training of trustees; (NCVO). - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; POWAA UK works in partnership with other alumni branches in Sierra Leone and the United States, and it is represented on the global Princewaleans umbrella committee which has a rotating chairmanship among the constituent branches/chapters. - trustees’ consideration of major risks and the system and procedures to manage them. **TAR** March **2012** 2 ## **Section C Objectives and activities** The CIO is established for charitable purposes only, to advance the education of the pupils of the Prince of Wales School, Sierra Leone, but not exclusively, by **Summary of the objects of the** providing and assisting in the provision of facilities for education at the school. **charity set out in its governing document** The principal activities of POWAA UK are the provision of educational support to the pupils and staff of the Prince of Wales School; working collaboratively as a member of the global partnership of Prince of Wales Alumni associations to improve educational outcomes of the pupils of the school; leading the development of SLEDEF to improve the educational provision for the people of Sierra Leone. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** The trustees and executive committee take account of the guidance contained in the Charity Commission’s general guidance on the public benefit when planning the activities of POWAA UK. ## **Additional details of objectives and activities (Optional information)** **TAR** March **2012** 3 You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 4 Section D Achievements and performance **Summary of the main achievements of the charity during the year** ## **PRESIDENT’S REPORT: 2019 – 2020** - This report is a review of the past year: and I am sure for most of you, that feels like a different world. I am very much aware of the impact of Covid-19 on our operations as a charity and individual communities and want to commend our Pastoral Officers for the support provided to members during the year as follows: **-** A message of solidarity and courage to adopt guidelines that could lead to positive outcomes. - A wellbeing discussion session titled “Pandemic BUG - could POWAA still do something?” which was presented at the General Meeting held on 26th July where members shared their experiences with Coronavirus. - Three virtual pastoral visits; two for Christian families and one for a Muslim family. Welfare telephone calls to various members, especially the senior members. What will we remember the past year for? We could not celebrate the 95[th] year anniversary of our school due to the impact of the pandemic. It was a remarkable year for our membership. The first Away Day held in February demonstrated that improved relationship with our key stakeholders was required i.e. with our members, Old Princewaleans Association (OPWA) Freetown, other alumni chapter, the Board of Governors at the school and the Government of Sierra Leone (GOSL). Membership POWAA UK had 108 Members in September 2020. This means membership has grown by 35%; up from 80 members in 2019! A big thank you to all who helped to pull in new members. This is a big step in the right direction in line with my pledge a year ago. With a strong and much bigger membership, I sincerely hope and look forward to us celebrating the 100[th] year anniversary in 2025. A Members WhatsApp Forum has been set-up for communicating with members in addition to email. I want to say thank you to Trustees and members who suggested we set it up and ensure that it is running effectively. In addition, a "Welcome Pack" has been developed and is distributed to new and returning members At the request of Trustees, a proposal for "Affiliate (Associate) Membership was drafted, discussed and is being put to the membership for a vote. Pastoral Team Throughout the year the Pastoral Team was guided by the agreed team role in the discharge of its duties. On Saturday 1st February, the Pastoral Team organised the first Away Day event at Tate Modern to carry out an organisational review. Twenty-two participants attended comprising current Trustees, past Presidents, and other members. The keynote address was delivered by Mr Francis Galba Ojumirie Bright one of the founding members of POWAA UK and the 1st President. Three strategic priorities were agreed to guide our operations over the next five years, namely: 1. Fundraising/diversify income generation 2. Relationship with (GOSL), OPWA Freetown and other stakeholders 3. Mentorship and careers advice/support Further deliberations after the meeting culminated into a POWAA UK Strategic Objective 2020-2023 as follows: **TAR** March **2012** 5 Section D Achievements and erformance p - Improving pupils’ outcomes and life chances through learning strategies, mentoring and careers advice. - Building strategic partnerships by improving relationships with GOSL agencies such as the Ministry of Basic and Secondary Education and strengthening our ties with OPWA Freetown, the diaspora chapters, other partners, and stakeholders to achieve our aims. - Diversifying our fundraising efforts to boost our resources and capacity to develop and implement planned projects. - Measuring and demonstrating our outcomes. - Strengthening our strategic communications. To date, I am pleased to report that the trustees have begun the work towards meeting these strategic objectives and there is still a lot to do. A snapshot of the work to-date is summarised below: 1. Fundraising Under the direction of our Director of Fundraising, Khadiru Mahdi, a funding application was lodged with the Small Charities Challenge Fund (SCCF) in September which, if successful, will help us achieve some of the strategic objectives listed above. 2. OPWA Freetown and the Board of Governors/Ministry of Education The Global Leadership Committee (GLC) held a joint meeting with the Chairman of the Board of Governors, Dr Walton Gilpin to understand his vision for the school. This will facilitate better planning and allocation of resources to projects in line with the Board’s priority. Dr Alex Blanshard, a member and past President of POWAA UK was appointed to the Board which has helped immensely with communication flows and the inclusion of pertinent matters on the Board’s meeting agendas. Through this indirect link to the Board, the Minister of Education is also gradually becoming aware of POWAA UK and its operations. People I want to say thank you and goodbye to our retiring Trustees: Pastoral Officers, Sylvia Wachuku-King (Christian) and Khadiru Mahdi (Muslim) and Director of Fundraising for their unwavering commitment and dedication to the association and its members. Thank you also to our E-Comms Officers Edmund Pratt and Ola Asgill for upholding all IT-related matters and maintaining the website. Thank you also to one of our Organising Secretaries, Dennis Babin who will be missed for his exemplary organisational skills. We are grateful for their outstanding service. Thank you also to my predecessor, Rev. Ian Luke-Macauley for his contribution and support during my first year of the presidency. Thank you to our Freetown Representatives, Dr Lucien Turay and Dr Alex Blanshard for giving up their time to ensure that our community in Sierra Leone is kept updated with the association’s work. And – last but not least – thank you to our talented and hard-working team of Trustees for keeping the cogs of the association turning during this past year and delivering on the ambitions that our members expect. However, one area on which we are not yet fully delivering is diversity. I am delighted that we have three female trustees set to continue to serve for the ensuing year but, for a school which attracted only the brightest of girls, we **TAR** March **2012** 6 Section D Achievements and erformance p should be seeing female Presidents in the not too distant future. As a multi-faith school, I also encourage Princewaleans of the Muslim faith to step forward and swell our Trustee ranks, and that is an area I wish to ask the incoming Pastoral Officer (Muslim) to improve on. 2020/21 may not be a “normal” year for POWAA UK. It is likely there will not be physical meetings or events to mingle with fellow Princewaleans so that could be some of the minor impacts of the pandemic on the association. Whatever the challenges ahead, I am confident that the association is in good hands, in good shape and fit to continue to serve its members, support the school and to grow and prosper. ## Eugene Benjamin President, POWAA UK & Ireland **TAR** March **2012** 7 ## **Section E Financial review** **Brief statement of the** **charity’s policy on reserves** Most of our income is applied to the award of scholarships and other assistance to the Prince of Wales School such as the maintenance of buildings and facilities, support for staff and school administrators to improve conditions of service, professional development and teaching equipment. We assign designated funds for specific projects and retain enough revenue for our fundraising events and sustainability. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** ## Eugene Benjamin **Full name(s)** EUGENE BENJAMIN **Position (eg Secretary, Chair,** Chair **etc) Date** 22 / 11 / 2020 **TAR** March **2012** 8 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the truste members of PRINCE OF WALES ALUMNI AsSOC￿TION UK & IRELAND On accounts for the year ended Charity no lif any) 1158526 30 SEPTEMBER 2020 Set out on pagos I report to the trustees on my examination of the charity (Ihe Trusf) for the year ended 3 0 l of1 ccounts of the al)ove zozo. Rosponsibilities and As thè charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 {'the Act.). I report in respect of my examination of the Trust's accounts Ca￿led out undef section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions gtven by the Charity Commission under secaion 145(5)(b) of the Act. I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination which gives me ause to believe that in, any material respect.. accounting records were not kept in accordance wrth section 130 of the Act or the accounts do not accord with the a¢¢ounting records Independent examinor's statement Signed: Date: 2211212020 Name: ALFRED EDMUND MACAULEY-JAMES Relevant professional qualificationls) or Ix)dy lif any): FCCA ASSOCIATION OF CHARTERED CERTIFIED ACCOUNTANTS Addross: 2048 WELLMEADOW ROAD LONDON SE61HS IER October 2018 t151 Receipts and ments accounts CC16a Forth? ￿riod frpm P*KyJ stsrt date 0111012019 PericKI end date 30￿12020 To Sectioii A Receipts and payments Restrithd End0¥M￿nt Total funds L*&t y4ar A1 R•tsi FUNDRAJSING EVENTS & GRJxrs Annual Dnrer & oar Thank Summerfest Fun D SummerfestGoll Skwl Daze Found8tson Reun GBntAward- HdK) L Don&iion. Mrs Conn Izett1e t￿etS s• Grfl Relums MEMBERSHIP. BENEVQLENCE & DOMAnoF4S IdwbwF' subscri tion5 ￿￿8¥(18￿t eox 8 Fund 272 177 MOL Rl Ar Co¥￿-19 ¢nab¢n b Mr B" Donati￿$. Medical cara kn Mr &Jndor DIRECI SUPPORT TO THE SCH¢)OL POW Schtyj ¥t8ff sli & Chri5bTh5 bonLL% Members schdarshi Mefflbw6 donaborffj lo Vandi $88bb u Sa811'$ Ur MERCHANOISE Merchandise. Inc La I Mr FGO Bn gank Inte￿$1 $ donato 1fr) SB1 175 17S Stctk Sa 1,122 671 Sub toial(Gn)ssMKrrfM trAR) A2Aw•t•nd i$•ry ¢*bknl. FUNDRAtsINfj ÉVENTS AnDual Dinner & Dar Thank tvi Sumrnerfe51 Fun Da Sumftr8rEest Gjf Skcd D Foundabon Da Reuni(xi MEMBERSHIP BENEVOLENCE & OOPiAmONS senevol￿ DIRECT SUPPORT TO THE SCHOOL POW Sthool stsff ¥lipend5 & Chn$ima$ S&lod- IT & Bu1￿1 s". A￿nb ￿￿1. 5XU STEM & tvjliyral &>ewe CyrrKwlum P Assw￿1￿.5 sch?￿rshI Covk*19 donation to Financial Su rttoun stLMleTrtsVa Donat￿￿ iowards Mr BuThWs cwe MERCF14NDISE Mer&landise- IrK. FGO B hl ￿*￿r￿alK?$ GOVERNANCE & ADMIN. 1.239 2,395 2.913 419 6.968 513 6.(￿% 970 970 jo 8,022 2.g$8 5.812 5.812 479 Interw fee5. ￿ebSte. Pa Auaittys f*e¥ I¢W hi 1C 120 100 120 100 160 120 J39 AGM E¥￿tr Insupn banrws x 2 A¢min & otrer reTr￿hm￿ts Mig¢4Lgr￿8 1,02Q ,317 A4 Au•tand Inwtm•nt rothiyyJnMts .743 AJ Tlansfqrn fvn A6 C•¥h fu#ds IB•t)wr .49Z 67579 71.74 XXP2wJ*tslSSI SectFOn B Statement of assets and liabilities at the end of the perrod h*nd6 fund• 81 ¢16h fun enthry ￿ 09.￿3) Lw's 8ankN¢ 7,219 750 47 57.581 aid P￿￿￿￿£1)jM{S)I OK OK OK Unrethcthth Restricted Endowment nd• lunds lundts tr) J*•rnst E Jt £ to noaro•t£ D8ze 201gF I￿￿1 TOTAL.. Fund to t*hi¢h Curf•*)t value onal lopu0n￿l Fund 10 a59el CuThent value Iopuon411 B4Auèts Rlain•d for￿ ¢harWs Fund tr• Amount du• Ich l*bI15ty (op￿On•1) dLW) loptionall 85 Llabllrtl•• Print Narr Datg eutseNE BENJAMWI 2211ir2020 C¢K¥ R3N¥AyxdslSSI