All Saints Church, Newmarket (Charity Registration Number 1158500) Parochial Church Council Annual Report and Accounts Summary for the period 1st January 2023 to 31st Dec 2023
All Saints Church, Newmarket
(Charity Registration Number 1158500)
Annual Report & Financial Statements of the Parochial Church Council
For the year ended 31st December 2023
All Saints Church, Newmarket
(Charity Registration Number 1158500)
Parochial Church Council Annual Report and Accounts Summary for the period 1st January 2023 to 31st Dec 2023
CONTENTS
Administrative Information ..………...……………………..…..…………………3 PCC Membership …………………………………………………………………3 Aim and Purposes ..……………….………..……….……………..…………… 4 Objectives and Activities..………..…………..………..…………..………..…… 4 Structure, ..………..……………………………..………..………..…………….. 4 Policy Updates..……..………..……..……..……..……..……..……………….. 4 Church Attendance/Electoral Roll: ..………..……..………..………..………….. 5 Examined Accounts ..…..……..…..……..……..……………..……..……… 6-16
All Saints Church, Newmarket
(Charity Registration Number 1158500)
Parochial Church Council Annual Report and Accounts Summary for the period 1st January 2023 to 31st Dec 2023
Administrative Information
All Saints Church is situated in All Saints Road, Newmarket. It is part of the Diocese of St. Edmundsbury & Ipswich within the Church of England. There is 1 church building within the parish and the correspondence address is All Saints Church, All Saints Road, Newmarket, Suffolk CB8 8ES.
The telephone number is 01638666240.
Vicar in Charge : Reverend Robert Otule, 32 Warrington Street, Newmarket, CB8 8BA
Bankers : Barclays Bank plc
Independent Examiner : Philip Keeble Senior Finance Manager, St Edmundsbury and Ipswich Diocese Office
The Parochial Church Council is a body corporate (PCC Powers Measure 1956, Church Representation Rules 2006) and is registered with the Charity Commission of England & Wales, registration number 1158500.
PCC Membership:
The method of appointment of PCC members is set out in the Church Representation Rules. All Church attendees are encouraged to register on the Electoral Roll and all members on the Roll are eligible to stand for election to the PCC.
PCC members who have served at any time from 1[st] January 2023 until the date this report was approved are:
| Role | Name | Notes | ||
|---|---|---|---|---|
| Incumbent/Vicar | Rev Robert Samuel Otule |
Chair From September 2022 | ||
| Assistant Curate | Rev Rick Woodard | Ex-ofcio | ||
| Church Wardens | Mr Chris King | Vice Chair from July2022 | ||
| Mr Paul Stannard | ||||
| Synod Representatves | Mr Paul Stannard | |||
| Dr Chinedu Madichie |
||||
| Elected Members | Ms Jane Culpin | Safeguardingofcer | ||
| Mrs Susan Feary | ||||
| Miss Jan Stf | ||||
| Mr Frankie Akinsiwe | ||||
| Mr Michael Meeks |
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All Saints Church, Newmarket (Charity Registration Number 1158500) Parochial Church Council Annual Report and Accounts Summary for the period 1st January 2023 to 31st Dec 2023
| Role | Name |
Notes |
||
|---|---|---|---|---|
| Ms JoyEdwards | ||||
| Mr David Hopper | Treasurer | |||
| Mr David Mcgrath | Untl September 2023 | |||
| Dr Ian Rees | Untl October 2023 | |||
| Mr David Snashall | Untl April 2023 | |||
| Mr Greer Harbinson |
Untl April 2023 | |||
| Co-opted Members | Chris New | June 2023 |
1) Aim and Purposes
All Saints Parochial Church Council has the responsibility of cooperating with the incumbent, in promoting within the ecclesiastical parish, the whole mission of the Church, pastoral, evangelistic, social and ecumenical.
2) Objectives and Activities
When planning our activities for the year, the Incumbent and PCC have considered the Charity Commission's guidance on public benefit and the specific guidance on charities for the advancement of religion. In particular, we try to enable ordinary people to live out their faith as part of our parish community through:
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Worship and prayer; learning about the Gospel; and developing their knowledge and trust in Jesus.
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Provision of pastoral care for people living in the parish.
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Missionary and outreach work.
The PCC members are responsible for making decisions on all matters of general concern and importance to the parish including deciding on how the funds of the PCC are to be spent.
3) PCC, Structure, Governance and Management
(i)PCC meetings:
The PCC meets several times throughout the year. In 2023 the PCC met 7 times in the church building.
(ii)PCC Structure :
The PCC operates through four main panels that report back to the PCC for decision making.
(iii)Standing Committee , which is the only committee required by law, which will meet when required between PCC meetings to deal with urgent issues. The committee comprises the Vicar, the 2 Church Wardens, Church Treasurer and 2 elected members as decided by the PCC. These members are elected at the first PCC meeting following the APCM
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(Charity Registration Number 1158500)
All Saints Church, Newmarket
Parochial Church Council Annual Report and Accounts Summary for the period 1st January 2023 to 31st Dec 2023
(iv)PCC Committees
Mission Committee (Organising the mission activities of the church and any donations to outside mission partners)
Worship Committee are responsible for organising the worship events in the life of the church, plus coordinating the ministry of the Music group.
Finance Team, though not a committee, are responsible to the PCC for all financial matters in the church.
- Various church Ministries :
KFC (Kids For Christ) is the ministry for the children in the church. Children and Families ministry which supports families and their children. 24/7 Prayer ministry which organises prayer efforts/events in the church. JigSaw which is a ministry to the community, supporting parents with their Toddlers every Friday morning.
Dementia Café which supports sufferers of Dementia and their families/carers from the church and wider community.
Arts at All Saints’ which organises Arts events in the church
Men’s and women’s ministry efforts which support the men and women in the church.
Knit and Natter which is a specific ministry to the older members of the community and congregation.
Volunteers: The church has a host of volunteers who help in the day to day life and running of the church with the guidance and support of the PCC in activities such as Christian worship activities, providing refreshments at various events in and outside the church, flower arranging, cleaning and maintenance of the building, stewardship of our finances and the development and growth of spiritual, social and pastoral aspects of our community life. The PCC are very grateful for the many hours of time given by these members of the congregation and other.
PCC Policy Updates
During 2023 the no policies were reviewed and updated by the PCC.
4)Church Attendance/Electoral Roll and other data collection :
The PCC through the wardens and duly elected officers are responsible for the collation and updating of church attendance figures. These also include Mission, finance and energy footprint statistics which are submitted to the Diocese annually.
Electoral roll figures up to the 31[st] December 2023 show that there were 121 persons on the church electoral roll (2022 figures were 125).
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All Saints Church, Newmarket
(Charity Registration Number 1158500)
Parochial Church Council Annual Report for the period 1[st] January 2023 to 31[st] Dec 2023
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All Saints Church, Newmarket
(Charity Registration Number 1158500)
Parochial Church Council Annual Report for the period 1[st] January 2023 to 31[st] Dec 2023
Notes to the Accounts
-
Basis of Preparation
-
1.1 Basis of Accounting
These accounts have been prepared in accordance with the Charities Act 2011 and in accordance with the Church Accounting Regulations 2006 governing the individual accounts of PCC’S and with the regulations’ “true and fair view” provisions, also prepared under the Charities SORP (FRS 102).
2. Accounting policies
2.1 Fund accounting
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Unrestricted funds are available for use at the discretion of the PCC in furtherance of the general objectives of the church.
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Restricted funds are subjected to restrictions on their expenditure imposed by either the donor or through the terms of an appeal.
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Designated Funds are funds that the PCC has set aside for specific projects or purposes and may be returned to the General Fund as the need arises.
Non-PCC controlled restricted funds are:
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Hardship Fund - for the benefit of individuals with an unaffordable imminent need at the incumbent or churchwardens’ discretion.
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Shine A Light - monies raised by and for the use of the Shine A Light team for the purposes and benefit of the Dementia Group.
-
Jigsaw - monies raised by and for the use of the Jigsaw team for the purposes and benefit of the Jigsaw Toddler Group.
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Sizewell -monies for the bi-annual church family weekend.
2.2 Recognition of incoming Resources
These are included in the Statement of Financial Activities (SoFA) when:
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The charity becomes entitled to resources.
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Income tax recoverable on covenants or gift aid donations is recognized when the income to which it relates is received.
2.3 Resources expended
Expenditure is accounted for on a gross basis in SoFA and VAT is reclaimed later. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs.
2.4 Allocation of costs
Resources expended are allocated to the particular activity where the cost relates directly to that activity.
2.5 Grants and donations
Grants and donations are only included in SoFA when the charity has unconditional entitlement to the resources.
2.6 Tax reclaims on donations and gifts
Incoming resources are included in the SoFA at the time they are received in 2023 claims for 2021 and 2022 were received.
2.7 Volunteer help
There is no monetary value to the volunteer help.
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All Saints Church, Newmarket
(Charity Registration Number 1158500)
Parochial Church Council Annual Report for the period 1[st] January 2023 to 31[st] Dec 2023
2.8 Investment income
This is included in the accounts when received.
2.9 Investment gains and losses
Gains and losses are included on the sale of investments.
2.10 Grants payable
These are recognised in the accounts when received and there are no conditions to be met relating to the grant which remain in the control of the charity.
2.11 Tangible fixed assets
These are capitalised if they can be used for more than one year, and cost at least £1000. They are valued at cost and depreciation is calculated to write it off over its expected useful life.
2.12 Investments
Investments are valued at market value at the end of the year.
Analysis
Non-recurring one off grants
£4000 Energy Grant from St. Edmundsbury and Ipswich Diocese
£1500 Warm Spaces from West Suffolk Council
Administration Expenditure
----- Start of picture text -----
Photocopier £1,160
Licences £1,974
Printing £74
Technology £150
Bank charges £240
Recycle bin £64
Picture frame/ batteries/ Christmas £181
tree/ books/ postage
Depreciation transferred from
designated restricted £175
Total £4,018
----- End of picture text -----
Accounts payable (Creditors)
£2,213 including Gas and Electric for Nov and Dec 2023 paid in Jan 2024 and a £160 invoice for roof repairs, for work completed in 2023 paid in 2024.
Accounts receivable (Debtors)
£333 from 31[st] December 2023 Sunday Services and banked on 2[nd] Jan 2024. Comprising of £108 Sum up card machine, £163 Loose plate collection, £52 Donation Box, £10 Free Will Offering.
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All Saints Church, Newmarket
(Charity Registration Number 1158500)
Parochial Church Council Annual Report for the period 1[st] January 2023 to 31[st] Dec 2023
Transfers between funds
Warm spaces transfer in £1,557 from General Fund agreed by PCC from Tithing 2022, transfer out £2,254 for Gas and Electric resulting transfer (£697).
Hardship Fund transfer in £927 from General Fund the quarterly interest from CCLA (CBF) deposit account backdated to 2010 when the accounts went onto the Finance F4 package.
Community Mission and Outreach transfer in £10,057 from the General Fund for 2022 (Tithing 10% of income), £1,557 transferred out to Warm Spaces as it was one of the chosen recipients for Tithing resulting transfer £8,500.
Discretion – Discretionary transfer for depreciation of safe and drumkit (£174).
Reordering £650 transferred in from General Fund donation into main bank account rather than reordering.
Tangible assets
There are the vestry safe, the electronic keyboard and the drum kit.
Expenditure
Raising funds is the Town Band fee.
Expenditure on charitable activities is all expenditure on church running including Parish Share, see breakdown on income and expenditure document.
Going Concern
The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorizing these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.
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(Charity Registration Number 1158500)
All Saints Church, Newmarket
Parochial Church Council Annual Report for the period 1[st] January 2023 to 31[st] Dec 2023 Statement of Financial Activities
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All Saints Church, Newmarket
(Charity Registration Number 1158500)
Parochial Church Council Annual Report for the period 1[st] January 2023 to 31[st] Dec 2023
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All Saints Church, Newmarket
(Charity Registration Number 1158500)
Parochial Church Council Annual Report for the period 1[st] January 2023 to 31[st] Dec 2023
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All Saints Church, Newmarket
(Charity Registration Number 1158500)
Parochial Church Council Annual Report for the period 1[st] January 2023 to 31[st] Dec 2023
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All Saints Church, Newmarket
(Charity Registration Number 1158500)
Parochial Church Council Annual Report for the period 1[st] January 2023 to 31[st] Dec 2023
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All Saints Church, Newmarket
(Charity Registration Number 1158500)
Parochial Church Council Annual Report for the period 1[st] January 2023 to 31[st] Dec 2023
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All Saints Church, Newmarket
(Charity Registration Number 1158500)
Parochial Church Council Annual Report for the period 1[st] January 2023 to 31[st] Dec 2023
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