foo°dbank Annual Review and Accounts st For the year ending 31 March 2024 Registered Charity No. 1158413 Charitable Incorporated Organisation Trustees, Report for the period ended 31" March 2024 The Trustees present their Annual Report and Financial Statements for the period ended 31" March 2024 The Charity This is constituted as a Charitable Inco￿orated Organisation and not having a share capital. The principal governing doctsment is the CIO Foundation Model. Charity Number The charity is registered with the Charity Commission No. 1158413 The Principal and Registered Address The Gospel Mission Church Tanners Street Faversham Kent ME13 7JL Contents l. Objects 2. Public Benefits Statement 3. Board of Trustees 4. Advisors 5. Related Organisations 6. Activities & Performance 7. Staff & Volunteers 8. Financial Performance 9. Financial Management, Risk Analysis and Reserves Policy 10. Thanks & Acknowledgements l. Objects The charity's object is to relieve persons in Faversham and surrounding areas who are i conditions of need, hardship, or distress in such ways as the trustees from time to time think 2. Public Benefrt Statement The trustees of the Faversham Foodbank confimi that they have complied with their duty under section 17151 of the Charities Act 2011 to have regard to the Charity Commissioner's guidance on public benefit and that the public benefit requirement has informed the activities of the society in the period to 31" March 2024. Board of Trustees The Trustees are the charity'5 members. The Board recruits and appoints future trustees according to the Charity's Constitution. Members of the Board of Trustees during the year are listed below. Bethany Munn - Chair IAppointed 1.4.2021 for three years) (reappointed as trustee and chair and resigned as Chair post yearl Tim Bishop- Treasurer/Secretary Laura Conium Ireappointed= 11.02.24 for three years) Sue Lamberton (reappointed: 11.02.24 for three years) Iri5 Neel {appointed-. 09.11.21 for three years) Peter O'Keeffe (resigned 31.3.241 Hann3h Perkin {feappointed- 11.02.24 for three years) On behalf of the Board of Trustees, I would like to express our thanks to Pete O'Keefo for his long service to Faversham Foodbank as a volunteer and Trustee. As a trustee, he provided wisdom and reflective insight in supporting the community. the volunteers, and the staff. As a result of resignations, the boafd are currently exploring the recruitment of additional trustees. The board has recently completed è skills audit and 15 identifying areas where we can strengthen and provide greater holistic SUPF)Ort. Advisors Bank: Lloyds Bank pl High Street Whitstable CT5 IBH Insurers.. zurich Insurance Accountants: Stephen Hill Mid Kent Limited 31-33 Albion Place Sittingbourne Road Maidstone ME14 5DZ Related Organisations Faver5ham Foodbank is part of the Trussell Trust network and subscribes to the aims and mission of that charity. In return for the annual subscription, we receive guidance, training, and advi￿, The Trussell TrLtst produces an Operating Manual and operates a Data Collertio System online, which benefits both ourselves and the Trussell Trust. Activities and Performance In setting its objectives and planning its activtties, the Trustees have considered the Charity Commission's general guidance on public benefst. The Faversham Foodbank is registered w5th the National Charity, the Trussell Trust. A vision of Churche5 Together in Faversham, tt evolved from December 2013, was formed in February 2014 and opened its doors to the public on April 9 2014 Funds are raised through local churches, individual gifts, regLtlar giving, fundraising activities, and grants. Staffin ointments After Dr. David Stevens resigned, effective 31 March 2024, the 8oard of Trustees 15 pleased to announce the creation of a new role that expands upon the Warehouse Manager position to support the Foodbank's curfent operations. As a result, the board has appointed Joshua Rowlands as the Assistant Project Manager. The board would like to express our deepest gratitude to David 5teven5 for his nearly five years of service to Faversham Foodbank as a volunteer and Warehouse Manager. We would also like to thank the Project Manager, Magdalen Deakin5 for her ongoing work for rhe Faversham community through the Foodbank. Other Matters A5 always, we thank Faversham Gospel Mission Church for continuing to allow us to use their building rent-free. We have continued to uphold our agreement from the previou5 year to contribute towards the runlling costs of the Mission, which can be seen in our financial report. Towards the end of 2023. we were informed thatthe Gospel Mission building would undergo extensive work and remodelling during the late spring and summer of 2024. The Project Manager worked on temporary plans to be out of the buildirTrg during the proposed 12 week5. and we extend our thanks to the Church of Our Lady of Mount Carmel 1st Jude's) for offering to host us during thi5 period. Having decided previously that that there was a need to relocate under one roof, the Board have looked at a number of properties. Whilst some were considered unsuitable, two were progressed. Despite detailed discussions and negotiations.however, regrettably in each case the owner accepted offers from elsewhere. The search continues. The Foodbank is excited to announce that we have established a new partnership with Porchlight following the receipt of a generous grant from Tru5sell Trust. This grant will enable us to hire a dedicated Foodbank Link Worker to better seNe our clients. Through thi5 partnership, our clients will benefit from personalised, one-on-one support tsilored to their specific financial needs. Additionally. we wi51 be able to provide targeted referrals for individuals encountering prolonged challenges and difficulties. We are committed to working together to make a tangible difference in the lives of those we serve. The board would I￿ke to thank Magdalen and Jon Law {Trussell Trust) for their dedicated work on this matter, and we are hopeful that this will be a significant development in our work to eradicate food poverty. The Foodbank has around 55 agencies on the DCS system for referrals, with 16 regular artive referrers. This includes several KCC departments that are not allowed to refer directly to us, and there are probably a few for whom we no longer have valid contatt details. Most referrals are made within the Foodbank and a small core group of agencies such as West Faversham, AgeUK, Faversham Umbrella and the National Citizen Advice Centre. The Trussell Trust is continuing discussions with Kent County Council to help them understand the e-referrals system and restore the ability of their front-line staff to issue Foodbank Voucher5 to clierits over the whole County. The Foodbank continues to use additional resources and partnerships. Bank the Food is used for local engagement in donation support, and we have and will continue in partnership with the Fuel Bank Foundation, which allows us to issue fuel vouchers for those on prepayment meters,. since entering the partnership. we have given 76 fuel bank voucher5 via the Fuel Bank Foundation. which covers approximatety 880 people. Client Numbers Clients with vouchers attend one of the three days we are open and are given sufficient food for three days, the arnount depending on how many children and adults there are in the family. During busy periods such as December, the opening hour5 were extended by two hours. Clients within our community who receive a parcel are supported during client opening hours and provided with a parcel for food and essential living items. Tailored pastoral conversations provide reassurance and additional 5UPPOrt that may include exterr¢al referrals or signposting. The demand for our service has varied throughout the year. The implementation of government-funded payments, such as winter fuel payments, has appeared to offer extra support to some individuals. Additionally. we believe that the availability of further support from organisations such as Citiiens Advice. which has now reopersed in town and 15 acce55ible by phone, has contributed to the stèbility and slight decrease in our numbers. ouchèrs dults hsldren olal ea15 l Apr 2023-31rt arch 2024 ,102 ,107 377 1,356 15fApi 2022-31>t March 2023 .153 ,195 A47 .642 2,778 Donated Goods The Statement of Financial Artivities includes the estimated value of food donated and used by the Foodbank. The estimated food value for the year has been calculated by weight Using the Tiussell Trusys average retail cost of £2.37 per kilogram. The figures for stock weight were as follows-. c/fwd 8.182 Kg as at 31" March 2023 Food in Food out 33,524 Kg yearto 31" March 2024 31,176 Kg year to 31" March 2024 Food in hand 10.530 Kg as at 31" March 2024 Staff & Volunteers The Foodbank currently employs two full-time staff members. The Project Manager oversee5 general operations, including volunteer management, while the A5SlStant Project Manager supports these operations, reporting to the Project Manager and has specific responsibilities including rnanaging the warehouse and stock and handling administration. Our database currently holds information for around 45 volunteers. with approximately a dozen more on a waiting list as we manage the current rotation of volunteers. In response to ongoing developrnents and operational changes, continuous training has been provided to volunteers on safeguarding. human trafficking, assembly, and our DCS Idatabasel SV5tem. The objective is to train the majority of volunteers in using tablets to access the DCS system and to provide advice and signpost additional support to clients. Financial Performance In addition to the ongoing financial support provided by Tesco, the Tr*Jstees are once again indebted to the generosity of individuals, churches, and community groups that supported the Foodbank during the year by making one-off and/or ongoing donations. At the end of March 2024 we received a grant of £31.000 from Trussel Trust to fund the Porchlight Partnership1£27,OCK) restricted and £4,O¢XI towards general running c05tsl. The main expenditure items during the year were staff salaries, van rental and contributions towards utilities and cleaning at the Gospel Mission. As a result. our unrestricted cash and bank balance5 at the end of the yeaf totalled £125,311, up from £123,608 at the start of the year. The trustees continue to consider carefully and at length what initiatwes the Foodbank should adopt to ensure the additional fuTtd5 received since March 2020 can be used most effectively to benefit our clients. Financial Mana8ement, Risk Analysis and Reserve5 Policy The Foodbank's financial management is in the hands of the Trustees, who review the financial position regularly when the Treasurer or Chair reports details of cash receipts and payment5 at quarterly Trustee Meetings. The Trustees agreed that the Foodbank would continue a Reserves Policy under which the potential running costs of the Foodbank for 12 months should be held considering all possibSe risks. Loss of Rent-Free Premises for The Foodbank Centre and Store Loss of Rent-Free Premises for The Warehouse Staff long-term illness Loss of income from Standing Order income (Regular Giving) due to ageing donors A contingency for unforeseen risks. It Was agreed during the year that the Reserve should increase to £40,000. Both this figure and the Policy generally will be reviewed regularly, and this sum will likely need to be increased during the current financial year. io. Thanks & Acknowledgements In conclusion, l am immensely grateful for the unwavering sUPPOrt we have received for the Foodbank. l extend a heartfelt thank you to the dedicated staff, selfless volunteers, our invaluable agency partners, and the incredibly generous wider community for their donations of both food and funds. Our mission is driven by the aspiration that one day, individuals and families within our community will no longer require our assistan￿. In the face of the adversities we are currently confrontin& l am profoundly proud of the remarkable commitment exhibited by everyone involved with the Faver5ham Foodbank. Their extraordinary efforts have gone above and beyond to ensure that the people in our community have access to the vital support they require. This report was approved by the Trustees and signed on their behalf bv Bethony Munn Chair of Trustees, Faversham Foodbank Date.. 18.09.24 REGI MPAP*Y NUMBER: CE001716 (England and Wale5) REGISIERED CHARITY NUNIBER: 1158413 Stephen Hill REPORTOF THE TRusfEES AND UI¥AUDITED FINANCIAL sfATE.MEPIFS bOR THL YEAR EN'DED 31 MARCH 2024 FOR FAVERSHAM FOODBANK (A COMPANY Lui￿rrED BY GUARANTEE} Stephen Hill Mid Kent Limited 31-33 Albion Place sitting￿>ume Road Maidston¢ Kent .ME145DZ FAVERSHA,M FOoDBA￿K CONTE,YTS OF THE FIYAliCIAL STATEME*TS FOR THE YEAR ENDED 31 MARCII 2024 Page Report of the Trustees Independent EAaminer's Report Statement ofFinancial Aetrvities Bolanee Sheet Notes to the Financial Ststements 6 to 11 Detailed Ststement ofFin*neiAI Activities 12 to 13 INDEPENDEhT EK4MINER'S REPORT TO TIIE TRusfEES OF FAYERSHA￿l FOODBAfiK Independent examiner's report to the trustees of Faversham Foodbank ('the Company,) I reiy)n to the charity Irustees on my examination ofthe accounts of the Company for the >"ear ended 31 March 2024. Responsibilities And ba$15 of report As the charity's tswsl¢es of the Company {and also its direciors for ihe purposes of ci)mpany lawl J'ou are reswnsible for the preparation of the accounts in accordance with the requirements of the Cotnpanies Aci 2006 ('the 2006 Act,). Having saiisfied tnys¢lf that the accounts of the Company are not wuired to be audTted under Part 16 of th¢ 2006 Ath and are eligible for independ¢nl examination, I ty>rt in respect of my examination of your charit) 5 accounts as carried out under Scrtion 145 of the Charities Act 2011 (Ihe 2011 Act'}- In carrying out my examination I have followed the Directions given by ihe Chartty Commission under Section 145(5) (b) of the 2011 Act. Independent examiner'$ slatement I hale completed m) examination. I confirm that matters have come to my attenlKJn in ￿nneCtion wilh the examination giving m¢ cause to believe.. accounting records were not kept in respect of ihe CoThpany &s required by Sediot] 386 of the 2006 Act. or the accounts do not acwrd ￿1th ihose records; or the accounts do noi comply wilh the accounllng tyquirements of Section 396 of the 2006 Act other th?n any requirement that the accounts give a trne and fair view which is nol a matter considered Ls part of an independenl examination- or the accounts have not been prepared in accordance wtth ihe metlK)ds and principle5 of the Statement of RecoTnmended Practice for accoiinting and reEX)rting by charities (applieable to charities preparing thcir accounts in accordance with the Financial Rep)rting Standard appli¢able in the LK. and Republic of Ir¢land {FRS 102)}. I have no concems and have come across no other matters in wnnection ivith the examination to which atlent50n should b¢ drawn in this rewn in order to enable a proper understanding of the accounls io be rettched. Peter Shillinglaw FCA Srephen Hill Mid Kent Limited 31-33 Albion Pla¢¢ Sittingbourne Road Maidstone Kent ME14 5DZ 18 SepTember 2024 Pagc 2 FAVERSHAVI FOODBANK STATEMEhT OF FIN'ANCIAL ACTIVITIES FOR THE YEAR EfiDED 31 NLIRCII 2024 U'nrestrictcd fund Restricted fund Total funds Total funds INCOIME AND EYI DOWMENTS FROM Donations and legacies 137.531 27.OIXI 164,531 164,941 EXPENDITURE ON Raising fjjnds 75.648 75.648 86,461 Other 54227 54,227 37,607 Total 129.875 129.875 124,068 4ET INCOME 7,656 27,0 34,656 40,873 RECONCILIATIOY OF FUh'DS Total fund5 brought forward 151.895 151,895 111,0?2 TOTAL FUNDS CARRIED FORWARD 159.551 27,0 186.551 151,895 The ttotes ft)rm part of these financial 5tatemetEts Page 3 FAVERSHAM F(X)DBANK B.4LANCE SHEET 31 MARCH 2024 31.3.24 Total funds 31.3.23 Total funds Linrestrt¢ted fund Restrtcted fund Notes FIXED ASSETS Tangible &ss¢ts 9.983 9,983 12,420 CURRENT ASSETS Stocks Debtors C￿h at bank and in hand 24.956 24,956 299 152,371 19,392 236 123,608 125u71 27,1)00 150.626 27,000 177,626 143236 CREDITORS Amounts falling due within one year (1.058) (1.058) (3.761) NET CURRENT A&SETS 149,568 27.000 176,568 139,475 TOTAL ASSETS LESS CURREr LIABILITIES 159.5) I 27.000 186.551 151,895 NET ASSETS 159,551 27,0(M) 186,551 151,895 FUNDS Unr¢str¢led funds Restricted funds 10 159,551 27.000 151,895 TOTAI. FUNDS 186,551 151,895 The charttable company is entitled to exemption from audit under Section 477 of the Companies Ad 2006 for the year ended 31 March 2024. The member5 have nol required the company to obtain an audit of its financial ststements for the year ended 31 March 2024 in ac¢ordance with S¢¢tion 476 of the Companics Act 2006. The trustees acknowledge their resFKinsibilities for (a) ensuring thai the Charitable company keeps accouniing rewrds that comply with Sections 386 and 387 of the Companies Act 2006 and preparing financial sta¢ements which give a t￿e and fair view of the state of affairs of the Charithble company as at the end of each finan¢ial year and of its surplus or deficit for ¢a¢h financial year in accordance with the requirements of Sections 394 and J95 and w'hich oiherwise comply with the requirements of the Companies Act 2006 relating to f]natLcial statements, 50 far as applicable to iFte charitable company. (b) The notes forni part of these financial slatCTnents Pag¢ 4 ontinued... FAVERSHAM FOODBANK BALANCE SHEET- continued 31 MARCH 2024 These financial statemcnts have been prepared ftn accordance wtth the provisions appli¢able kn charithble ¢ompanies subject to the stnail companies regime. The financial statements were approved by the Board of Tn￿teeS and authorised for issue on 18 September 2024 and were signed on its behalf by: B Munn- Trustee The notes forn) part of these financi￿ Sth*menrs Page 5 FAVERSHAIM FOODBANK NOTES TO THE FINA,YCIAL STATEME.NTS FOR THE YEAR ENDED 31 IMARCH 2024 ACCOUNTING POLICIES Basis of preparing the fin8ncixl st8tements The financial Sthfrments of the charitable company, which is a public ￿nefIt entlty under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) '.4ccounting and ReportiTrg by Charities.. Statement of Recommended Practice appli¢able io chartties preparing their accounts in aceordance with th¢ Financial Reporting Stsndard applicable in the UK and Republic of Ireland {FRS 102) {effeciive l January 2019),, Financial Reporting Standard 102 The Finan¢ial Reporting Standard applicable in the UK and Republic of Ireland. and the Comp8mi¢s Act 2006. The finan¢ial ststements have prepared under the historical cost convention. Ineome All ineome is recogni5ed in the Ststement of FIna￿la] Activities onc¢ th¢ charity h&s entitlcm¢nt lo the funds, it is probable that the income will be receiveil and the amouni can be measured ￿lIablY. Expenditure Liabilities are re￿gnIsed as expenditure as s￿n as th¢re is a legat or consTructive Oblig￿lOn comTnittillg the charity to that expenditure, it 15 probable that a transfer of ewnomic benefits will be required in settlement and the amount of the obligation Can be mc&sured ￿lIablY. EXpendi￿re is accounted for on an accruals basis and has b¢en classified under headings that aggregate all wst tElated to the category. Where costs cwmot be directly attributed to particular headings they have been allocated to activitie5 on a basis CO￿81s1¢￿t wtih the use of ￿SOUrces. Tangible fixed assets Depreciation is provided at the following annual rates in orderto write off each asset over its ¢slimated useftsl life. Fixtures and fittings Computer equipment I￿10 on cosi 33 /0 on cost Stocks The closing stock been valued at the CO￿ of which it had been received as a donation. The value relates to 10.530kg of f(K>d at £2.37 per kg. Taxation The chwity is exempt coryw)ration tsx on its d]aritabl¢ aciivitics. Fund accounting Unffstri¢ied funds can be used in accordance with the charitsble objectives at the discr¢tion of the trustees. Restricted funds can only be used for particular re5trtcted purposes withan the ObJ￿ts of the charity. Restri¢tioRs arise when specified by the donor or wh¢n funds are rdised for particular restricted purw>ses. Further explan￿lOn of the nature and Purpose of each is included in the noies to the financial statements. Pension costs and other post-retirement beneftts The charitable compan). operdtes a defTned contribution pension scheme. Cotttrtbutions payable to the charitable ¢ompaRy s pension scheme are charged to the Ststement of Financial Activities in the period to which ihey relate. Page 6 continued... FAVERSHAM F00DBA￿,K YOTES TO THE FIN'ANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 MARCH 2024 NET INCOM£I(EXPENDITURE) Net incomel(expenditure) is stated after ¢harging(c]Editing): 31.3.24 31.3.23 Depreciation - owned assets 2.736 2,637 TRusfEES' REMUIVEIL4TION A]%D BENEFIIS There were no trustees, remuneration or other benefits for the year ended 31 .March 2024 nor for the year ended 31 March 2023. Trustees, expcnses There were no trustees, expenses patd for the year ended 31 March 2024 nor forthe y¢ar ¢nded 31 March 2023. srAFF CO&iTS Th¢ av¢rage monthly number of employees during the year w&$ as follows: Employees 31.3.24 31.3.23 No employees rayived emoluments in excess of£60,000. COMPARATIVES FOR THE STATEMEYT OF FINANCIAL AcnvYfiES Unrestri¢ied nd Restricted fund Total funds IIICOME AND E￿DoWMENTs FRO.M Donations and legacies 164,941 164,941 EXPEYDITURE ON Raising fvnds 86,461 86.461 Other 37.607 Total 37,607 124,068 124,068 ET INCOME 40,873 40.873 RECONCILIATION OF FUNDS Total funds brought foThYard 111,022 111,022 TOTAL FUNDS CARRIED FORWARD 151,895 151.895 P￿e7 coniinucd... FAVERSHLM FOODBAT4K NOTES TO THE FIN.4NCIAL sfATEMEwfs_ continued FOR THE YEAR ENDED 31 MARCII 2024 TANGIBLE FIXED A&SETS Fixture5 Compuler equipm¢nt ftttin8S Totals cosr At l April 2023 Additions 24,195 659 299 24.854 299 Ai 31 March 2024 24.195 958 25,153 DEPRECJATIO At l April 202J Charge for year 12.098 2.419 12.434 2.736 317 At 31 March 2024 14.517 653 15,170 L ET BOOK VALUE ,4131 March 2024 9,678 9.983 .4131 March 2023 12,097 323 12,420 STOCKS 31.3.24 31.3.23 Stocks 24.956 DEBI'ORS: AMOb'll'TS FALLING DIIE WITHIh' ONE YEAR 31.3.24 31.3.23 Prepayments 236 Page 8 continued... FAVERSHAhl FOODBANK NOTES TO THE Flh'ANCI.4L sfATE,MENTS- eoutinued FOR THE YEAR EIlDED31 MARCH 21124 CREDITORS: AMOUNTS FALLIIYG DL'E WITHI1% 0￿,E YEAR 31.3.24 Trade creditr)rs Jcial securlty and other taxes Pensions Payable Accrued expenses 2.861 45 113 900 1,058 3.761 io. MOVEMENT IN FUNDS Nel movement in fiEnds At 31.3.24 At 1.4.23 Unrestrieted funds General fund 151.895 7,656 159,551 Restricted fknnds General Fund- Restricted 27,000 27,000 TOTAL Fu￿D5 151,895 34,656 186,551 Net movem¢ni in funds. included in the atK)ve are as foltows.. Incoming re50urcc5 Resources expended Movement in fi(nds Unrestricted fun(ts General fund 137.531 (129,875) 7,656 Restricted funits tienernl Fund_ Restricted 27.IXM) 27,000 TiyfAL FUN'DS (129.875) i4,656 Colnparalives for movement in funds Net movement in funds Ai At 1.4.22 Unrestricted funds Gen¢rnl thnd 111,022 40.873 151.895 TO'fAL Tr"UIYDS 111.022 40,873 lil,895 Page 9 continlled... FAVERSHAM FOODBANK IYOTES TO THE FINI .4NCIAL sfATEME.NTS- continued FOR THE YEAR Eh'DED 31 MARCH 2024 MOVEMENT IN FUNDS- tontinued 10. Comparative net movema]t in fund& included in the above are as follows-. Incotning resources Resources expended Movement in funds unr￿tricted funds Gencrdl fund 164.941 (124.068) 40,873 TOTAL FUNDS 164,941 (124,068) 40.873 A currcnt year 12 months and prior year 12 months combined FK)Sition is as follows.. Net movemenl in funds At At 1.4.22 UnTestricte