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2025-09-30-accounts

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees Southampton Athletic Club On accounts for the year 30 September 2025 Charity no 1158398 ended Set out on pages 1 to 8

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 25 / 09 / 2025.

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Date: 30/07/2026 Signed: Name: Julian Brooke FCCA – H&E Accountants Relevant professional Association of Chartered Certified Accountants qualification(s) or body : Address: 4 Chepstow Close Chandlers Ford SO53 4SA

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Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of No items to disclose any items that the examiner wishes to disclose .

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Southampton Athletic Club CIO Southampton Athletic Club CIO Southampton Athletic Club CIO 1158398 1158398 CC16a
Draft Receipts and payments accounts
For the period
from		 01/10/2024 To 30/09/2025
Section A Receipts and payments
Unrestricted
funds		 Restricted
funds		 Endowment
funds		 Total funds Last year
to the nearest
£		 to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
MembershipFees(net of refunds) 53,521 - - 53,521 53,336
Charitable and Corporate Donations 903 - - 903 1,546
Club Race - Netley10k road race - - - -
Income from hostingtrack meetings 542 - - 542 1,190
Sale of refreshments - - - - 494
Sale of merchandise 2,474 - - 2,474 17
Hostingevents 450 - - 450 735
EDM Hire 375 - - 375 365
Interest received on deposits 4,969 - - 4,969 124
EA Grant 500 500
Council Grant -
Other income - - -
Sub total(Gross income for
AR)		 63,734 - - 63,734 57,807
A2 Asset and investment
sales, (see table).
- - - - -
- - - - -
Sub total - - - - -
Total receipts 63,734 - - 63,734 57,807
A3 Payments

Club race - Netley10k road race		 - - - - -
Expenses of hostingtrack events 661 - - 661 1,073
Purchase of refreshments - - - - 604
Merchandise costs - - - - 227
Professional fees 600 - - 600 600
Website Costs 1,170 - - 1,170 4,788
Cost of hiringtrainingvenues 16,551 - - 16,551 20,767
Registration with England Athletics 10,193 - - 10,193 9,730
Travel and Accommodation 1,413 - - 1,413 5,341
Entryfees to races and leagues 1,520 - - 1,520 2,098
Coachingand Officials courses 2,385 - - 2,385 1,885
CoachingStipends - Academy 400 - - 400 300
Affiliation fees 2,990 - - 2,990 3,494
TrainingGrants & Support(Solent) 100 - - 100 100
Equipment(hoodies & tee shirts) 975 - - 975 727
Social events(inc trophies &prizes) 4,766 - - 4,766 2,397
Insurance 842 842 -
Cabin equippingand repair costs - - - - 329
Other expenditure(inc bank DD & EDM) 632 - - 632 1,018
**Sub total ** 45,198 - - 45,198 55,478
A4 Asset and investment
purchases, (see table)

Purchase of Equipment		 2,271 - - 2,271 6,680

Purchase of Photofinish TimingSystem		 36,702 - - 36,702 -
**Sub total ** 38,973 - - 38,973 6,680
Total payments 84,171 - - 84,171 62,158
Net of receipts/(payments) - 20,437 -
-		 - 20,437 - 4,351
A5 Transfers between funds - - - - -
A6 Cash funds last year end - - - - -
Cash funds thisyear end (20,437) -
-
(20,437)		 (4351)

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Section B Statement of assets and liabilities at the end of the period UThFttstrict4d lunds tonoarost£ Rostric￿￿ funds to t￿[￿6¢£ ETrttowtngnl funds tonoarnst£ Categorlbs Det&lL 81 Cash fund8 FLKedt¢m7dwJ 89.705 cash ai sh In hEnd Totsl¢$h fynds f70,195 Unrestrlcted funds to ra¥tttt funds to Th￿r•￿tE furtds torar•£ towhkh b010 Cwr•nt¥ah Det8llB CrNt(OWlonal} B3 In￿1n￿ntaS8ots C¥Jrrnt vol H)nul asqtbplD nrE¥tsici¢d B4 Assets retsined fortho ¢harbtys own u8• E9￿p￿eni 34973 Fund towhlth relit Amuntrfue Dèlai1s 85 uabl11t￿8 byone or￿truSts behall of all thelrustee8 Signatufe Prfnt Name Date of roval Tra rtbrtth ¢allav Z3-7-eo CCXX R2 ISSI 2310712028

Trustees’ Annual Report for the period

From 01/10/2024 Period start date To end date

30/09/2025 Period

Charity name: Southampton Athletic Club CIO

Charity registration number: 1158398

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The objectives of the club are established in the constitution
which was approved by the trustees on August 28th2014.
The object of the club is the promotion of community
participation in healthy recreation for the benefit of the
inhabitants of Southampton and the surrounding area by the
provision of facilities for athletics and athletic related
activities. In setting our objective and planning our activities
the trustees have given careful consideration to the Charity
Commission’s general guidance on public benefit
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 The club is managed by a Management Committee which
meets regularly throughout the year. For the year ending 30
September 2025 the Committee held five full meetings
which included the AGM on 9thDecember 2024.
Serving Committee members through the year were:
Tracey Jones
Debbie Callaway
Diane Reavey
Emily Fry
Richie Pearson
Jon Tilt
Nicci Bolinger
Hannah Willson
Noel O'Dowd
Alan Forse
The club has an open member’s policy and membership of
the club is open to anyone who is eligible to join an athletic
club under the rules of England Athletics. The club charges
a membership fee which the committee considers to be at
an affordable level, while providing excellent value for
money for track and/or indoor facility users.
The 2024/2025 season has seen the completion of a normal
athletics calendar across winter 2024/25 and summer 2025
and Southampton AC maintained its participation in a full
range of National and Regional Leagues. Despite the
uncertainty surrounding the Liquidation of Active Nation, the
Club’s facility provider in March and the long-awaited official

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start of the redevelopment project in June, the club hosted
one Wessex league fixture and one open competition during
the 2025 summer season. The development of
Southampton Sports Centre is now well underway and
should provide the long-awaited permanent club house,
spectator stand and the refurbishment of the storage facility
at the north end of the track. This remains on track to be
completed during the Spring of 2026.
The overall membership levels have risen very slightly from
520 to 531 active members and continued growth in the
number of officials and volunteers supporting the club’s
athletes. The Club’s Academy has continued to operate at
capacity and has a waiting list of prospective athletes.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 All the charity trustees are volunteers, and have regard to
the public benefit guidance when carrying out their duties,
whether in administration, safeguarding and in the provision
and facilitation of athletic related activities for members

Additional information (optional) You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

SORP reference

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Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 SAC were committed to competing in the following leagues
in 2024/25, and all fixtures were attended.
●National Athletic League (NAL)
●Southern Athletic League
●Young Athletes Development League (YDL) Lower
Age group
●Wessex Track & Field League
●Hampshire Cross Country League
●Wessex Cross Country League
●Cross Country 6 League
●Hampshire Road Race League
●RR10 League
●Hampshire Vets Track & Field League
There remains ongoing pressure to recruit more volunteers
both to assist in the ordinary operation of the charitable
organisation and to help with athletics activities. We still
struggle to provide enough event day officials on occasions
in our League fixtures, although the Trustees are very
grateful to those individuals that have given their support
during the year. We continue to actively recruit volunteers
by offering assistance with course fees, uniform and
officiating equipment and will further assess remuneration
as part of the expenses policy review due in the first half of
2026. Numbers have increased overall which is
encouraging. Because of the temporary issues relating to
our facilities at Southampton Sports Centre the Club had to
remain cautious in hosting events for another summer
season, but are keen to get our open meeting programme
back on track in 2026. Again, volunteers to help with
organisation of competitions are vital to success.
The plans for the sports centre improvements are
progressing well and the facilities will therefore provide a
better training environment during and beyond the next
summer season in 2026
We have continued to invest in equipment with the
acquisition of the photo finish timing system which will
enable the club to host using electronic timing going
forwards. This will help attract athletes to future open and
league events and enable Southampton to become a venue
for quality competitions at the Sports Centre in the future.
Chair’s Report
AGM Chair’s Report - December 2025
As another 12 months come to an end the overwhelming
news and very visible change in the sports centre bring the
prospect of the much anticipated indoor toilets at the track.
The Outdoor Sports Centre Development is underway and
the official Ground Breaking Ceremony took place on 27th
June 2025. Large areas of the centre are boarded up and
the ongoing work is unmissable. The whole project is
predicted to end in 2027 with the Athletics facilities
(including indoor toilets) expected in Spring 2026. The
change should bring the club secure and more accessible

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storage and an indoor place that we can use on training
nights to shelter from the elements or grab some time for a
catchup. These facilities will greatly improve the experience
of club members and the club hosted fixtures.
To keep upto date with the Project more information is
available on the Morgan Sindall Website
https://www.morgansindallconstruction.com/our-
projects/live-projects/southampton-outdoor-sports-centre-
osc/
To prepare for the new facilities and the opportunities open
to us, we took the brave step and invested in our own Photo
Finish system. This was a daunting project, not only
because of the cost but also because of the importance of
buying the right system and having the right people to
support it. We were fortunate to have the support and
guidance of Mark Delgado, well know in the world of PF, to
guide us through the purchase making sure we had the right
system. Mark and Sally brought the system down to us and
explained how it worked and delivered training to a group of
volunteers on possibly the coldest day in June. At short
notice and unfortunately clashing with another local open,
we had a test open in July. With the support of a small army
of officials from Basingstoke, a couple of minor technical
issues solved early in the evening, we successfully used the
system taking pictures and posting live results on the
evening. We look forward to getting more practice and
holding more fixtures next year delivering the best to our
athletes.
The Academy has a healthy 120 athletes registered with
almost 150 on the waiting list. It has recruited more coaches
and helpers and now has a thriving coaching team of young
athletes who, too old to train in the Academy, have come
back to coach the younger athletes.
Many thanks to Grace, Maddison, Zahra, Alex Finlay and
Ben
Our athletes have also achieved great things this year with
multiple club records broken and below is some of the
notable achievements:
•
Sean Hogan for his first GB senior vest representing
GB in the 50K World Road Running Championships in New
Delhi on 7th December.
•
Ellie Monks gained an England vest for the England
International Half Marathon competing in the Forest of Dean
half marathon coming first ahead of two Welsh athletes.
•
The ladies Veterans team once again won the
Hampshire division and came a respectable 4th place in the
regional finals in September. The mens team came a close
second place in the Hampshire league and unfortunately
didn’t make the final.
•
The ladies also dominated the RR10 winning overall
with Gisela Hoppe winning the V50 category and Max
Costly winning the mens individual category
•
More recently the M40 claimed silver at the Southern
Masters Road Relays, Matt Risden, Jeremy Curtis, Seb
Honing and Matt Coffey. The M45 team won Bronze at the

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British Masters Cross Country Relay Championships, Mark
Lown, Steve Mercer, Emlyn Hughes, James Smith and
Jeremy Curtis
•
At the European Masters Championships in Madera
in October, Vic Novell won double Silver in M80 category
100/200m at European Masters T&F championships in
Madeira. Vic and Alan Forse competed in the M80 4 x 100m
relay winning Gold and a new British Record 64.17.
•
The following athletes represented Hampshire
Schools in Birmingham, Charlie Chambers, Aaron Axtell,
Oliver Coulibaly, Ella Reece, Sofia Waugh, Emerson
Churcher
Congratulations to all the athletes who have trained and
competed with us over the last 12 months and thank you to
all the coaches, officials, team managers, committee and
behind the scenes volunteers who contribute to making
Southampton Athletic Club the club that it is today.
Kind regards
Tracey
Membership Report – 8th September 2025
Currently the paid subscriptions stand at£ 3610.00received
for the period from 30th June 2025 to date.
This is made up of the following;
Full Member First Claim Facilities £ 2150.00 (23 Members)
Full Member Second Claim Facilities £ 250.00 (3 Members)
Foundation Academy (Yr 6-7) 1st Claim: £ 345.00 (4
Members)
Fundamental Academy (Yr 4-5) 1st Claim: £ 715.00 (7
Members)
Family Members 1st Claim: No New Members
No Facilities 1st Claim £ 120.00 (3 Members)
No Facilities 2nd Claim £ 30.00 (1 Member)
*Waiting List for Academy (School Yr 0-3) 56 Members
*Waiting List for Academy (School Yr 4-7) 143 Members
Total number of paid members to date from renewal sits at
548 which is an increase of 23 members in comparison to
this time last year, which can be credited to both Academy
Groups and First Claim Full Members.

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Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Athletic Performance &
Achievement		 See Chair’s report

Financial Review

Review of the charity’s
financial position at the end
of the period		 Para 1.21 Treasurer’s Report for the Year ending 30thSeptember2025
We have seen the start of the Sports Centre Development
towards the end of this summer which was very welcome,
however despite still having the benefit of the temporary
cabin provided by the Development Team for a further year,
the summer months were seriously affected by the
liquidation in March, of Active Nation, who were the facility
provider to the Athletic Club.
Because of the uncertainty surrounding the state of the
facility for the summer season, Southampton AC opted to
host only one junior league fixture together with a scaled
down open track event to test the new Photo Finish Timing
system. We were unable to establish any meaningful
contact with the temporary lessor, but in the circumstances
negotiated a retrospective discount of £2.7k for the summer
months to compensate for the deterioration in service. The
new provider, BH Live has taken over on 1stSeptember
2025 and we are looking forward to working with them to
establish a new mutually beneficial financial arrangement
going forwards as the improved facilities across the site are
scheduled to be completed by the end of 2026.
We were also helped this financial year with favourable
Senior League fixtures, in particular, two National Leagues
which were very local in Bournemouth and Portsmouth and
three others within 60 miles travelling distance. Our furthest
two Southern Leagues took place in North London and with
discussions currently taking place as to the members
preferred participation in 2026, the likelihood is that the

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fixtures will remain more local for the foreseeable future. Travel costs were therefore considerably reduced from £5.3k to £1.4k in 2024/25 and it will be an ongoing discussion as to whether the Club will subsidise coach travel again next season in both senior and junior leagues if this would encourage participation and provide worthwhile assistance to the Club’s membership. Club membership income has again remained constant at £53.5k albeit that our annual fees were mostly collected at the beginning of April before the start of the main building works on the site. We have worked diligently with the Centre staff to keep the track facility open and functional throughout this challenging summer period and are very grateful to Places Leisure and BH Live and the local staff for maintaining full access throughout. We will continue to liaise closely with the team to help minimise disruption going forwards. For the three-year period until the anticipated completion of the athletics club house and stand and refurbishment of the toilet and storage block adjacent to the track, we have kept our annual membership fee at £120. In this me England Athletics have increased their individual athlete registration fee significantly from £16 and have confirmed that a further increase from £20 to £23 per athlete next year will take effect from April 2026. In addition, our membership subscription provider, Love Admin have also increased their fees which will add both an annual fee of £200 initially and an increased amount of 30p per transaction in addition to the 3.6% existing charge. Active Nation’s facility hire costs previously increased annually in line with inflation from January, however we will be mee ng BH Live shortly to discuss both the short-term contract arrangements and a longer-term Service Level Agreement for the upgraded resource. The Committee will therefore be proposing a £5 increase to the annual membership fee to £125 for a first claim athlete with effect from 1[st] April 2026. Thereafter the membership offering will be assessed in line with the future cost of hire also with a view to ensuring that the track itself and associated equipment are maintained properly to try to guarantee access to a viable and improved facility for many years to come. Southampton AC has continued to invest in technology, and we are proud to confirm the acquisition of a Photo Finish Timing system for a total of £36,701 to protect the long-term capability of the Club to host quality home fixtures and open meetings and competitions locally at Southampton as expressed to be particularly desirable to our members. We utilised £20,000 from the Club’s reserve funds towards the purchase, and it is the intention to use the equipment to both meet this requirement and generate additional income for the Club in the process. Volunteers to assist with the organisation of competitions will be key to their success, and the Committee will be looking for help in this respect. As a Club we are hoping to be very well placed to provide the type of fixtures that athletes want.

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We have continued to improve the Club’s website and
agreed a reduced maintenance fee with Rubber Duckers to
keep this current and relevant for our members and to
attract new members, especially once the development is
finished. We also continue to support coaches and officials
by covering costs of education and training and also by
providing tee-shirts and hoodies to encourage participation
and growth in these vital areas. Coaches have recently
been given access to the cabin on training nights and we
foresee this extending to the new clubhouse in the future to
help with coaching delivery and community spirit. The
annual Expenses Policy review will examine officials travel
expenses in more detail and determine whether the
payment of a fee would help to attract more volunteers.
Without officials the Club cannot host fixtures, so this
continues to be an important consideration for the
Committee. With the increase in deposit rates for the
financial year, we are pleased to report credit interest
earned of £4,428 towards Club revenue. Other ongoing
areas of discussion are the providers of Club kit and
membership subscription services to determine if these
could be bettered.
The kit purchased by the Club three years ago has finally
been sold genera ng a one-off income this year of £2,474.
This will be fully outsourced in the future. The Club will
continue to seek grants from England Athletics towards
specific acquisitions where possible. Entry fees were low
this year due to the cancellation of a major fixture due to the
weather and the Awards Evening costs have increased by a
small amount, but ming has meant that we have paid the
deposit for next year already, which is reflected in the higher
payment of £4,765.
Overall, the Club has healthy reserve funds amounting to
£170,194.98 as at 1stOctober 2025 and we will continue to
monitor all costs to determine the amount of funds required
over the next two years. Deposit monies have historically
been retained for investment into the new Clubhouse and to
improve equipment and facilities and to support our
members where possible. No additional funds have been
transferred to reserves this year due to the equipment
purchase.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The purpose of the reserve headings are as detailed below:
General Reserves - At the discretion of the management
committee these reserves are available to use in the future
on capital projects or to fund the ongoing activities of the
club as required;
Forward Funding Reserve - This reserve is set aside to
meet any major or capital expenditure of the club that may
be incurred in future periods. This expenditure is of a non
recurrent or cyclical nature and is not intended to be used to
cover the ongoing daily activities of the club.
Amount of reserves held Para 1.22 The Shawbrook Bank fixed term deposit was renewed for a
further 12 months at the rate of 4.3% until 7/4/2026. The full
amountof£59,704.85including accruedinterest was

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reinvested. In addition, surplus funds of £30,000 from the
Lloyds Bank current account was invested in a fixed term
deposit maturing 22.10.2025. We opened a CAF Gold
Saver account with instant access, which has a balance of
£60,160.19 giving a total of £149,865.04 currently on
deposit.
Current account funds at 1.10.2025 amount to £20,329.94
which gives a total amount of £170,194.98 which remains a
very healthy cashflow position, and continues to provide the
opportunity for investment in the future and potentially in the
new Club House when it is completed during the 2026
summer season.
Reasons for holding zero
reserves		 Para 1.22 Not applicable
Details of fund materially in
deficit		 Para 1.24 Not applicable
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 Not applicable

Additional information (optional)

You may choose to include further statements where relevant about:
The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)
Para 1.25		 CONSTITUTION
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CHARITABLE INCORPORATED ORGANISATION

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Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Trustees are elected at the AGM.
In 2021, the Chair advised the AGM on changes to the
interpretation of the Constitution which was set up in 2014
with two governing bodies; a Board of Trustees which
granted delegated authority to the Committee. Advice
received from England Athletics suggested that this
structure placed the Board of Trustees in a potentially
difficult situation from a governance perspective which has
resulted in the move to one governing body. All existing
Trustees were made aware of this change and given the
option to join the committee. The second procedural
change concerned the election of Committee members.
Hitherto the whole Committee stood down at the AGM and
put themselves forward for re-election.
With the growth of the junior section of our club (The
Academy), Under 15s represent a large proportion of our
members. However, under the current club bye-laws, U15s
are not eligible to vote at the club’s AGM in 2022. A
proposal, which was approved at the AGM recommended a
change to the bye-laws to allow a parent/guardian to have a
proxy vote for an U15 member.
In addition, at last year’s AGM the longest serving one third
of the Committee membership stood down and
subsequently were re-elected. SAC’s continuing intention is
to review governance and club policies as part of the 10
Year Strategy. This is also a precondition set by England
Athletics for their affiliation renewal process.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

10

Charity name Southampton Athletic Club CIO
Other name the charity uses
Registered charity number 1158398
Charity’s principal address 43 Moorgreen Road
West End
Southampton
SO30 3EB

11

Declarations The trustees declare that they have approved the trustees. rnport al)ove. Slgned on behalf of the charltys trustees Signature(s) Full name(s) Tracey Jones Deborah Callaway Position (eg Secretary. Chair, etc) Chair Treasurer Date 2310712026 14