2020-09-30-accounts

					SORP reference	SORP reference
Summary the charity governing		ofthe purposes as set out in its document		of	Para	1 17	The objectives ofthe club are established in the constitution which was approved by the trustees on August 29a 2014.The object of the club isthe promotion o(community
							participation in healthy recreation	for the
							benefit ofthe inhabitants of Southampton
							and the surrounding area by the	provision	of
							facilities for athletics and athletic	related
							activities. In setting our objective	and
							planning our activities the trustees have
							given careful consideration to the Charity
							Commission's general guidance	on public
							benefit
Summary activities		of the main in relation tothose			Pare 1 19	1 17 anger
purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.							The club is managed by a Management Committee which meets regularly throughout the year. For the year ending 30 September 2020 the Committee held six full meetings
							which included the 2019AGM.
							Serving Committee members through the
							year were:
							Tracey Jones
							Mary Axtell
							Tim Hall
							Debbie Callaway
							Diane Reavey
							Stuart Saint
							Elizabeth Pugh
							Zoe Bond
							David Blackman
							Michael Coker
							Jon Tilt
							Nicci Bolinger
							The club has an open member's	policy and
							membership ofthe club is open	to anyone

				who is ekgible to join an athletic club under
				the rules of England Athletics. The club
				charges a membership fee and the
				committee strives to keep these fees at an
				affordable level.
				Last year the club invested in new
				membership software which continues to be
				very successful in automating the reporting
				and accounting of all new membership
				applications, saving volunteer time and also
				allowing effective communications to all
				members through the LoveAdmin portal.
				The year has been dominated by the impact
				of COVID-19 and the club's energies have
				been focussed on providing appropriate
				responses and actions to meet government
				guidelines.
				Despite this overall membership levels have
				remained good with 373competing
				members.
Statement		confirming	Para I 18	All the charity trustees are volunteers, and
whether	the trustees have			have regard to the public benefit guidance
had regard		to the guidance		when carrying out their duties, whether in
issued	by	the Charity		administration, safeguarding and in the
Commission on public				provision and facilitation of athletic related
benefit				activities for members

ou ma c	ho	ose to	include fu	rther statements	rther statements
				SORP reference
				Para	1 38
Policy on	grant making
				Para	1.38
Policy on	social investment
including	program		related
investment
				Para	1.38
Contribution		made	by
volunteers
Other

Achievements	Achievements	against		Para	1 41
obiectives set
Performance		of fundraising
activities against objectives				Para	1 41
set
Investment	performance			Para	1.41
against objectives
						Athletic Achievement	for	2019/20
Athletic Performance			&
Achievement
						In a normal year Southampton			Athletic		Club
						would celebrate its athletes		and volunteers				at
						the annual awards evening.		The Club's athletic
						year ending in autumn	2020 was far from
						normal. Despite the challenges			of	the year,		the
						missed competitions,	with	creative		solutions		to
						coaching and training	through		the	year,	the
						club has an impressive	list	of	Athletic
						Achievements.
						The information here	was sourced			from	'The
						Power of 10Website'	and	directly		from	the

in a very difficult year for Southampton AC
throwers, with all outdoor age-group
championship competition cancelled, the junior
athletes in particular had limited opportunities,
but produced some great performances to
achieve multiple PB's and impressive National
rankings, which has provided the motivation	to
keep up their training through the challenging
winter months, hopefully in preparation for a
successful summer season in 2021. Notable
achievements were from:
Joshua Douglas UK U20 discus ranking —1st;
Anna Merritt UK U20 hammer ranking —3rd	&
discus - 11th;
Brad Jenvey UK U20 javelin ranking - 4th;
Jessica Bennett UK U20 hammer ranking
11th;
Elizabeth Adamson UK U20 discus ranking-
10th;
Olivia Austin UK U17 discus ranking - 4th;
Gracie Jenvey UK U17 hammer ranking - 8th;
Jasmine Larsen UK U17javelin ranking —7th;
Travis Scottow UK U15 shot ranking - 2nd &
discus —4th;
Jacob Axtell UK U15javelin ranking - 4'"
In addition, Chris Scott won a bronze medal
in the Senior British Championships in
September 2020 in the discus

					it would normally be the committee's policy to
					allocate approximately 3096 of the operating
					surplus arising in the year to the forward
					funding reserve, however on the assumption
					that athletic activity will be able to
					recommence from the start of the summer
					season, the costs that will be payable, which
					will also include league hosting and travel costs
					(f9,221 in 2019)are expected to exceed the
					expected income from subscriptions, open
					meetings and donations, once all the payments
					delayed from the previous year are completed.
					The Club currently has a surplus position in the
					General Reserve accounts which will
					comfortably cover the deficit, and enable the
					Cub to absorb the subscription reductions and
					keep the fees at the same level to support our
					members in this challenging year.
					We will be undertaking a review of the charity's
					internal financial controls during 2020-21 and
					also have an ongoing review of our expenses
					policy to ensure that we continue to strike a
					balance between supporting the athletes in a
					sustainable way that avoids a loss in a normal
					accounting period (not affected by Covid-19
					pandemic)
Statement		explaining	the	Para 1.22	The purpose ofthe reserve headings are as
policy stating	for holding reserves why they are held				detailed below:
					General Reserves - At the discretion of the
					management committee these reserves are
					available to use in the future on capital
					projects or to fund the ongoing activities of the
					club as required;
					Forward Funding Reserve - This reserve is set
					aside to meet any major or capital expenditure
					ofthe club that may be incurred in future
					periods. This expenditure is of a non recurrent
					or cyclical nature and is not intended to be
					used to cover the ongoing daily activities of
					the club.

Amount of reserves held	Amount of reserves held		Para	1 22	Fixed term deposits —unrestricted	Fixed term deposits —unrestricted	E7t,g16
					Cash at bank	at 30/9/2020 —unrestncted
					263,059(restricted f1,005 from donations)
Reasons for holding zero			Para	122	Not applicable
reserves
Details of fund matenally		in	Para	1 24	Not appkcable
deficit
Explanation of any			Para	1.22	Not applicable
uncertainties about the
chanty continuing as a going
concern
Additional information	(optional)
You ma choose to include		further statements			where relevant	about:
The chanty's principal
sources of funds (mcluding			Para	1 41
any fundraising)
Investment policy and objectives including any			Para	1.46
social investment policy
adopted
A description ofthe principal			Para	1 46
nsks facing the charity
Other

Structure, Governa	n	ce	and	Manag	ement
Description of charity's
trusts:
Type of governing document			Para	1.25	CONSTITUTION
How is the charity			Para	1.25	CHARITABLE INCORPORATED
constituted?					ORGANISATION
Trustee selection methods			Para	\ 25	Trustees are appointed			by	the management
including details of any					committee	of the	club	or by	members	ofthe
constitutional provisions	e.g.				club at the	Annual	General		Meeting
election to post or name	of
any person or body entitled
to appoint one or more
trustees
Additional information	(optional)
You ma choose to include		further statements			where relevant about:
Policies and procedures
adopted for the induction		and
training oftrustees
The charity's organisational
structure and any wider			Para	1 51
network with which the
chanty works
Relationship with any related			Para	1.51
parties
Other