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2020-12-31-accounts

Report of the trustees and financial accounts for the year ending 31 December 2020

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Content

Report of the Trustees 3 Achievements and Performance 5 Financial Review 11

Governance 12

We dedicate this annual report to our colleague Lara Casalotti, who passed away in May 2021. We are incredibly grateful for her work and the impact it has made on the communities that we serve.

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Asylos Trustees’ Report and Financial Accounts 3 for the year to 31 December 2020

Report of the Trustees

Asylos is an international network of volunteers who provide high-quality human rights research and documentation to asylum seekers around the world. This country-of-origin information is essential to corroborating the testimony of individuals fleeing persecution, and often makes the difference between winning and losing a case.

Objectives

The objective of Asylos, as set out in its original constitution from July 29, 2014 and its amended version from May 19, 2020, is the promotion of human rights law, particularly with respect to people seeking asylum and stateless people.

To redress this imbalance and protect the right to asylum, Asylos aims to:

 ensure that people seeking asylum and their legal counsel have access to crucial information to substantiate their claim

We believe that refugees and their counsel should have equal access to information and sufficient resources to conduct the needed research. Those helping to defend the rights of people seeking asylum face great difficulties when researching information: it often requires knowledge of local languages, experience in researching complex human rights issues and access to expert evidence in the countries of origin. We leverage our research skills, contextual knowledge, and contacts on the ground to ensure access to proper documentation.

Asylos’ mission statement reads as follows:

 ensure that the asylum procedure is evidence-based and unbiased

At Asylos, we believe that every person seeking asylum deserves a fair opportunity to claim their right to protection. Evidence to prove persecution or to support the credibility of individual testimony is a vital element in the decisions taken to grant or withhold asylum. But many refugees and their legal representatives cannot access this necessary information.

We believe that decisions on individual claims should be fair and based on proper evidence instead of on preconceptions. Country-of-origin information (COI) reports produced by public administrations should meet the highest standards of our legal system and be driven by respect for human rights. Information relied upon by public authorities should be accessible to the public. Officials with decision-making power should receive sufficient training to make evidence-based decisions.

Asylos is a Charitable Incorporated Organisation (CIO), registered with the Charity Commission for England and Wales (charity number 1158386) at Unit 12 Imperial Works, Fountayne Road, South Tottenham, London N15 4QL. Our principal office is located at Asterweg 20N, 1031 HN Amsterdam, the Netherlands.

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Asylos Trustees’ Report and Financial Accounts 4 for the year to 31 December 2020

Activities

To access very detailed information from remote areas, and often conflict zones, we use academic and investigative research techniques and consult primary as well as secondary data available. We consult relevant publications from human rights (I)NGOs, governments, international organisations, and international and local media. Collectively, Asylos volunteers can conduct research in 27 languages. To fill information gaps, we conduct interviews with experienced individuals, such as (I)NGO professionals in the countries of origin, academics or journalists.

 Fill country-of-origin information (COI) gaps.

Our research investigates human rights violations in specific countries or deals with specific facts relating to the claimant’s testimony. Our reports are free of charge and compiled on demand for asylum lawyers and (I)NGOs who assist people fleeing persecution and grave threats with their claim to protection.

The activities currently carried out for the public benefit by the charity can be categorised into the following strands:

We train volunteer researchers, lawyers and (I)NGO representatives on researching and using country-of-origin information to represent their clients with better informed procedures, leading to fairer decision-making on asylum claims.

We administer a growing database of research reports and constantly invest in growing its audience and improving its functions. The database is accessible to anyone supporting persons seeking asylum worldwide.

In setting our activities each year we have regard to the Charity Commission’s guidance on public benefit. The trustees always ensure that the programmes we undertake are in line with our charitable objectives and aims.

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Asylos Trustees’ Report and Financial Accounts 5 for the year to 31 December 2020

Achievements and Performance

In 2020, Asylos’ main objectives as set out in the work plan were to:

1. Improve access to high quality COI

2. Broaden the impact of our research

3. Raise awareness about the need for our work

4. Strengthen and expand Asylos’ organisational capacity

In order to meet these objectives, we took on the following activities:

1. Improve access to high quality COI

We continued to provide a large number of high-quality individual-case reports:

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Asylos Trustees’ Report and Financial Accounts 6 for the year to 31 December 2020

Achievements and Performance

Through our robust feedback protocol, Asylos continued to monitor the impact of our reports in order to further develop and refine our work. At the time of writing (end May 2021), an approximate 39.7% of requesters have provided feedback on research reports requested in 2020.

Some outcomes from the feedback collection are as follows:

In 2020, we also followed up and recorded information on final outcomes of cases we worked on in 2019. We followed up case outcomes with a time lag of at least one year as final case outcomes are not usually available until long after we provide a COI report. Asylos received feedback on 33% (25 cases) of the 77 cases completed in 2019. Of these:

Next to working on the production of research reports, we also worked on increasing the reach of our research:

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Asylos Trustees’ Report and Financial Accounts 7 for the year to 31 December 2020

Achievements and Performance

In a number of cases, our reports helped people seeking asylum to be legally recognised as refugees:

We also increased our thematic research (with support from the Paul Hamlyn Foundation):

Feedback on our Vietnam report

“As highlighted in the report, victims of trafficking face significant stigma and discrimination upon return. In our work supporting survivors, we have witnessed the discrimination that both women and men face from being a ‘failed migrant.’ Women face additional stigma associated with being sexually exploited. Recognizing the stigmas is crucial in helping the survivors receive the support that they need to successfully reintegrate and thereby reducing retrafficking risks.” Diep Vuong, President and Co-Founder of Pacific Links Foundation

“At our centre, we have supported many Vietnamese people seeking asylum, some of whom are victims of trafficking or modern slavery. We notice refusals tend to mention it is safe for them to return. The Asylos/ ARC report counters the Home Office’s guidance and has provided a clearer picture of the risk to Vietnamese VoTs if they are returned to Vietnam.” Nikki Lee Clarke, Immigration advisor at St Augustine’s Centre

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Asylos Trustees’ Report and Financial Accounts 8 for the year to 31 December 2020

Achievements and Performance

2. We increased the impact of our research and expertise

We invested in developing our research tools and standards:

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In January 2020, we managed to secure funding from the AB Charitable Trust to expand our training initiative for legal representatives in the UK, which we had previously started with the kind support of the Paul Hamlyn Foundation. Throughout 2020, we:

Asylos Trustees’ Report and Financial Accounts 9 for the year to 31 December 2020

Feedback from our training webinars

“Both the handbook and the presentations (...) were very useful. They complemented each other well and showed me how good open source COI research can be done, even with limited time and resources, and how good research can substantiate a client’s case. It also helped me think more strategically about my client’s asylum and human rights claims at different stages of their immigration proceedings. So thank you for running this workshop!”

A training participant

“Very interactive, stimulating, and useful even for experienced professionals” A training participant

“I was impressed with the way in which the virtual workshop was managed remotely and the groups divided. (...).” A training participant

Feedback from the new research training

“Asylos’ research training is key to everything we do. The modules are of course essential for every new volunteer to get up to speed with the quality standards and inner workings of Asylos. But what I find so wonderful is that they are a dynamic resource that develops as Asylos develops, that lives from volunteer’s use and feedback, and that can be flexibly adapted and expanded as Asylos grows.”

Katharina Natter, Trustee

“[The training] was very interesting. I definitely learned a lot and now I am looking forward to putting it into practice.” A prospective Asylos volunteer

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Asylos Trustees’ Report and Financial Accounts 10 for the year to 31 December 2020

Achievements and Performance

3. We engaged in strategic outreach to broaden the base of beneficiaries

Throughout 2020, we engaged in advocacy and communication activities to raise awareness for the circumstances that motivate our work:

Our network has expanded throughout the year:

We strengthened our governance and advisory structures:

We incorporated in Germany:

4. We strengthened Asylos’ organisational structure and expanded our organisational capacity

Asylos was incorporated in the UK and has developed a significant body of work there, not least because of evident need. However, its aim was and is to reach out to as many countries as possible where reliable COI is hard to come by domestically. At the same time, its relative UK focus has allowed us to enhance our research, systems and networks, and enabled the development of high quality training and capacity building that is now internationally used and recognised.

We focused on fundraising:

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Asylos Trustees’ Report and Financial Accounts 11 for the year to 31 December 2020

Financial Review

During the year, the net funds raised from the general public and philanthropies was 178,000 EUR. All of this income and some of the carryover from the preceding year was spent in 2020, bringing our total expenses to 179,000 EUR. Philanthropic donations are our biggest source of income and in total we raised a net income of 174,000 EUR from this source.

As shown in the restricted funds column in the Statement of Financial Activities, restrictive income was 66,000 EUR which was raised for particular programmes. We still have 47,000 EUR left which will be used as these programmes progress.

At the end of 2020, Asylos had almost 3,000 EUR in reserves. This represents less than one month unrestricted funds expenditure on charitable activities. It is the trustees’ view that the charity ideally needs about three months’ worth of expenditure to cover emergency situations and prevent disruptions to programmes. Trustees will therefore aim to build further reserves over time.

Restricted funds and unrestricted funds that are earmarked to be spent in a certain timeframe are not included in the trustees’ view of reserve needs because these funds are held by the charity for only as long as is necessary to organise the relevant activities. Normally these funds are spent within one year of receipt.

INCOME

----- Start of picture text -----
Unrestricted funds Restricted funds Total funds 2019
Paul Hamlyn Foundation €57,946 €57,946 €57,366
Sigrid Rausing Trust €46,357 €46,357 €45,853
AB Charitable Trust €23,178 €23,178
Open Society Initative for Eu- €21,687 €21,687 €40,237
rope
Dutch private donor €15,000 €15,000
Haella Foundation €5,000 €5,000
Stichting Niks Voor Niks €5,000 €5,000
European Programme for Inte- €1,000 €1,000 €4,000
gration and Migration
Other donations €2,573 €2,573 €9,861
Interest and other €133 €133 €5,251
TOTAL INCOME €95,749 €82,124 €177,873 €162,568
----- End of picture text -----

EXPENDITURE

----- Start of picture text -----
Payments Unrestricted funds Restricted funds Total funds 2019
Network coordination €99,840 €99,840 €70,339
Volunteer meetings €985 €3,091 €4,076 €3,447
€7,096 €7,096 €10,722
Office costs
UK Project €63,255 €63,255 €57,841
Governance and development €5,017 €5,017 €8,267
TOTAL PAYMENTS €112,937 €66,346 €179,283 €150,616
Cash funds
Unrestricted €10,292 €27,480
Restricted €46,552 €30,774
TOTAL €56,844
----- End of picture text -----

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Asylos Trustees’ Report and Financial Accounts 12 for the year to 31 December 2020

Governance

Structure

Asylos is an international non-governmental organisation established in 2010. Its original constitution is dated July 29, 2014 and was amended on May 19, 2020. It is registered as a Charitable Incorporated Organisation with the Charity Commission of England and Wales. The constitution defines the charity’s objects as:

‘The promotion of human rights law as set out in the Universal Declaration of Human Rights and subsequent United Nations or regional conventions and declarations, and in national law. In pursuing this object, Asylos will focus on the advancement of human rights law with respect to people seeking asylum and stateless people in the UK and elsewhere.’

Board of Trustees

The constitution allows for up to 12 trustees to be appointed. Trustees serve for renewable terms of three years, with the exception of the founding trustees, who served for renewable terms of four years. Trustees can serve until they either resign or their term ends without renewal. None of our trustees were remunerated for their trusteeship aside from expenses.

Our trustees are responsible for setting the strategy and are responsible in law for the running of Asylos. All trustees, except where otherwise stated, served for the whole year:

Dick Oosting (chair)

Daphne Bouteillet-Paquet

(Daphne relinquished her duties in January 2020)

Katharina Natter (vice chair)

Alexandra Dufresne

Anna Magyarlaki (appointed in June 2020)

Colin Yeo

Diamantoula Vlantoni (appointed in November 2020)

Mira Wolf-Bauwens

Where new trustees are appointed, they are given a formal induction to the work of the trust and provided with the information they need to fulfill their roles, which includes information about the role of trustees and charity law. New trustees are nominated by the board of trustees, and appointed where they have the necessary skills to contribute to the charity’s management and development.

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Asylos Trustees’ Report and Financial Accounts 13 for the year to 31 December 2020

Advisory Committee

Since 2012, Asylos has benefitted from an Advisory Committee to advise on research priorities and to support fundraising. In 2020, its members are:

Staff

At the end of 2020, Asylos had three staff members (one full-time and two part-time). Asylos’ Director, Sophie Kloos, is responsible for the strategic management of the organisation and the daily coordination and delegation of all Asylos-related tasks. The Network Coordinator supports the Director in the coordination of the volunteer network. This position was occupied by Olivia Baskerville until she resigned at the end of 2020 to pursue a PhD degree. Her successor, Nanneke Wisman, has been recruited and will commence in midJanuary 2021. The part-time fundraiser, Laura Wu, commenced in December 2020. This was a new role created to meet urgent fundraising needs.

In March 2020, Asylos Brussels staff, Director, Sophie Kloos, and Network Coordinator, Olivia Baskerville, left Belgium and moved to the Netherlands and the UK respectively. Since Olivia’s resignation, all Asylos staff are now based in the Netherlands. Asylos has also been working with two part-time consultants, Maya Pritchard and Lara Casalotti, based in London, who deliver its UK-specific activities.

Asylos’ Director and Network Coordinator work closely with the volunteer coordination team, comprising Asylos’ 12 regional research coordinators (up to three per team) for Africa, Americas, Asia, MENA and the Russia/CIS team. Each coordinator oversees the work of the volunteers in the respective team and contributes to the strategic development of the network and its functions.

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We stand for asylum decisions based on evidence.

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Charity Name Charity Name No (if any) No (if any) No (if any) No (if any)
Asylos 1158386
Receipts and payments accounts CC16a
For the period
from
Period start date
1/1/2020
To Period end date
31/12/2020
Section A Receipts and payments
Unrestricted
funds
Restricted
funds
Endowment
funds
Total funds Last year
to the nearest € to the nearest € to the nearest € to the nearest € to the nearest €
A1 Receipts
Paul Hamlyn Foundation - -- - 57,946- - -- - 57,946- - 57,366-
Sigrid Rausing Trust - 46,357- - -- - -- - 46,357- - 45,853-
AB Charitable Trust - -- - 23,178- - -- - 23,178- - --
Open Society Initiative for Europe - 21,687- - -- - -- - 21,687- - 40,237-
Dutch private donor - 15,000- - -- - -- - 15,000- - --
Haella Foundation - 5,000- - -- - -- - 5,000- - --
Stichting Niks Voor Niks - 5,000- - -- - -- - 5,000- - --
European Programme for Integration and - 1,000- - 1,000- - 4,000-
Other donations - 2,573- - 2,573- - 9,861-
Interest and other - 133- - -- - -- - 133- - 5,251-
Sub total(Gross income for - 95,749- - 82,124- - -- - 177,873- - 162,568-
AR)
A2 Asset and investment sales,
(see table).
- -- - -- - -- - --
- -- - -- - -- - -- - --
Sub total - -- - -- - -- - -- - --
**Total receipts ** - 95,749- - 82,124- - -- - 177,873- - 162,568-
A3 Payments
Network Coordination - 99,840- - -- - -- - 99,840- - 70,339-
Volunteer meetings - 985- - 3,091- - -- - 4,076- - 3,447-
Office costs - 7,096- - -- - -- - 7,096- - 10,722-
UK Project - -- - 63,255- - -- - 63,255- - 57,841-
Governance and Development - 5,017- - -- - -- - 5,017- - 8,267-
- -- - -- - -- - -- - --
- -- - -- - -- - -- - --
- -- - -- - -- - -- - --
- -- - -- - -- - -- - --
**Sub total ** - 112,937- - 66,346- - -- - 179,283- - 150,616-
A4 Asset and investment
purchases, (see table)
- -- - -- - -- - --
- -- - -- - -- - --
**Sub total ** - -- - -- - -- - --
**Total payments ** - 112,937- - 66,346- - -- - 179,283- - 150,616-
**Net of receipts/(payments) ** - 17,188- - 15,778- - -- Cross Add - 11,952-
A5 Transfers between funds - -- - -- - -- - E
--
- --
A6 Cash funds last year end - 27,480- - 30,774- - -- - 58,254- - --
**Cash funds this year end ** - 10,292- - 46,552- - -- #VALUE! - 11,952-

Section B Statement of assets and liabilities at the end of the period

Unrestricted Restricted Endowment Categories Details funds funds funds to nearest € to nearest € to nearest €

CCXX R1 accounts (SS)

9/28/2021

1

B1 Cash funds BNP Paribas (Belgium) -
6,852-
-
--
-
--
Triodos (UK) -
3,440-
-
46,552-
-
--
-
--
-
--
-
--
B2 Other monetary assets
B3 Investment assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
Signed by one or two trustees on
behalf of all the trustees
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Details
Details
Details
Signature
-
10,292-
-
46,552-
-
--
OK
Unrestricted
funds
Restricted
funds
to nearest €
to nearest €
-
--
-
--
-
--
-
--
-
--
-
--
-
--
-
--
-
--
-
--
-
--
-
--
Fund to which
asset belongs
Cost (optional)
-
--
-
--
-
--
-
--
-
--
Fund to which
asset belongs
Cost (optional)
-
--
-
--
-
--
-
--
-
--
-
--
-
--
-
--
-
--
Fund to which
liability relates
Amount due
(optional)
-
--
-
--
-
--
-
--
-
--
Print Name
Dick Oos/ng
Endowment
funds
to nearest €
-
--
-
--
-
--
-
--
-
--
-
--
Current value
(optional)
-
--
-
--
-
--
-
--
-
--
Current value
(optional)
-
--
-
--
-
--
-
--
-
--
-
--
-
--
-
--
-
--
When due
(optional)
Date of
approval
Dick Oos/ng 28-09-2021

CCXX R2 accounts (SS)

9/28/2021

2

Independent Examinef5 report to the trustees of Asy105 I report to the trustees on my examinats'on of the accounts of Asylos CIO 1.the CIO") for the year ended 31 December 2020 Responslbllltles and basls of report As thè charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Art 20111"the Arfl. I report in respect of my examination of the CIO'S actounts carried out under section 145 of the Act and in carrying out my examination, I have followed the applicable Dlrethons given by the Charity Commission under section 14515llbl of the Art. Independent examlnerfs statement I have completed my examinarion. I confirm that no material matters have come to my attention in connection with my examination giving me cause to belleve that in any material respect= actountlng records were not kept in respett of the CIO as required under section 130 of the Act. or 2. the accounts do not accord with the accountln8 records. I have no concerns and have come across no other matters in tonnettion with the examination to which attention should be drawn in thi5 report In order to enable a proper understanding of the accounts to be reached. Trevor James FCA DChA Dormer Cottage West Broyle Chithester West Sussex P019 3PR 15 September 2021

Independent Examinef5 report to the trustees of Asy105 I report to the trustees on my examinats'on of the accounts of Asylos CIO 1.the CIO") for the year ended 31 December 2020 Responslbllltles and basls of report As thè charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Art 20111"the Arfl. I report in respect of my examination of the CIO'S actounts carried out under section 145 of the Act and in carrying out my examination, I have followed the applicable Dlrethons given by the Charity Commission under section 14515llbl of the Art. Independent examlnerfs statement I have completed my examinarion. I confirm that no material matters have come to my attention in connection with my examination giving me cause to belleve that in any material respect= actountlng records were not kept in respett of the CIO as required under section 130 of the Act. or 2. the accounts do not accord with the accountln8 records. I have no concerns and have come across no other matters in tonnettion with the examination to which attention should be drawn in thi5 report In order to enable a proper understanding of the accounts to be reached. Trevor James FCA DChA Dormer Cottage West Broyle Chithester West Sussex P019 3PR 15 September 2021