REGISTERED CHARITY NUMBER,. 1158379 THE BIGNOR ROMAN VILLA CHARITABLE TRUST TRU5TEES' REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
BIGNOR ROMAN VILLA CHARITABLE TRUST al & Admlnlstratlve Informatlon For the Year Ended 310ecember 2023 Trustees Thomas Richard Tupper james Kenny Peter Geoffrey Ridout (deceased 27.7.231 Charlty Number 1158379 Prlnclpal Address Blgnor Roman Vllla Pulborough West Sussex RH20 IPQ Independent examlne Cassldys Chartered Accountants South Stour Ofllces Romon Road Mersham Ashford Kent TN25 7HS Bankeys N8tWe5t Bank plc 8runswitk Gate 23 Brunswlck Place Southampton 5015 2AQ Sollcltors Trethowans LLP The London Road Office Park London Road Sallsbury Wiltshlre SP13HP
R ROMAN VILLA CHARITABLETRUST DRAFT FINANCIALSTATEMENTS For the Year Ended 31 December2023 CONTENTS Page No: Trustee5' Report Independent Examiner's Report Statement of Flnanclal Acitivites Balance Sheet Notes to the Accounts 6-10
THE BIGNOR ROMAN VILLA CHARITA8LE TRUST TRUSTEES, REPORT For the Year Ended 31 December 2023 The trustees presenl their report with the flnanclal Statements of the charlty for the year ended 31 December 2023. The trLfStees have adopted the provisions of Accounting and Reporting by Charlties.. Statement of Recommended Practice applicable to charities preparn8 their accounts in accordance with the Financial Reporting Standard applicable In the UK and Republlc of Ireland IFRS 1021 (effective l January 20191. Oblectlves & Actlvltles The eharity's objects are111 To preserve and protect the hlstory and herltage of Blgnor Roman Villa,. and 121 To advance educatlon regardlng the hlstoric and current importance of the Bignor Roman Vllla slte. The Blgnor Roman Vllla is open to the publlc and schools and educatlonal materials and guided tours are avallable. The funds generated from the activities are used to preserve the Bignor Roman villa. Publlc Benellt In settlng the charlty's objectives and planning its activltle5, the trustees have given consideratlon to and complied with the public benefil guidance published by the Charity Commission for England and Wales. Achlevements, Performance & Flnanclal Revlew Resultsfor the Year Income from tlcket sales. 8ulded tour5, gulde book5 and workshops totalllng £70,897 12022 £72,579) was received during the perlod. A claim of Gift Aid was also made. increasing income by £5,40512022 - £1,130) . A goverment grant Df £59,823 12022 - £nlll was recived during the year. Total income for the year was £138,61312022 £75,686). The maintenance of the Roman Vllla durlng the perlod cost a total of £83,D52 1£2022 £5,8061 whlch Included £78.880 of roof replacement Costs. Total expenditure for the year was 149,62512022 £86,207) resultlng in a net expenditure of £11,012 12022 - net expenditure ol £10,521) for the year. A full breakdown of expendlture Is shown In note 4 to the financial statements. Reserves Pollcy The trustees wlll malntain reserves at a sufflcient level to contlnue operatlon. The level of reserves at 31 December 2023 Is £36,986 12022 - £47,998) whlch represented 52%12022.. 59%) of the expenditure incurred durlng the year ended 31 December 2023, excluding roof replatement tosts that are not an annually occurrlnE expense. The trustees conslder thls level of reserves to be sufficlent but ¢ontlnue to look for opportun5tles to generate addltlonal Income and to control costs. structure, Governance and Management Governance The charlty was establlshed by a charitable trust deed on 7th Aueust 2014 and Is reglstered wlth the Charlty Commisslon, charity Re81Stration Number 1158379.
THE BIGNOR ROMAN VILLA CHARITABLE TRUST TRUSTEES, REPORT For the Year Ended 31 December 2023 Trustees The trustees who served durlng the perlod were.. Thomas Rlthard Tupper James Kennv Peter Geoffrey Rldout Ideceased 27.7.231 The power of appointing new trustees Is vested In the trustees. Structure The day to day admlnlstration of the charlty Is carrled out under the guldance of the trustees. Rlskfactors The trustees have examlned where there may be rlsks whlch the charity could face and are satlsfled that adequate controls are In place. Approved by order of the board of trustees and slgned on It5 behalf by: Thomas Rlchard Tupper Trustee Date..
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE BIGNOR ROMAN VILLA CHARITABLE TRUST Independent emamlner's report to the trustees of The Blgnor Roman Vllla Charltable Trust I'the Charlty'l I rÈporl to the charlty trustees on my examinatlon of the accounts of the charlty for the year ended 31 December2023. Responslbllltles and basls of report As the chailty trustees of the Trust you are responsible for the preparation of the accounts in accordance with t17e requlrements of the Charitles Act 20111'the Act'l. I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act anrl in carrylng out my examlnation I have followed all applicable Directions given by the Charity Commisslon under Section 14515llbl of the Att. Independent examlner's statement I have completed my examln3tion. I conflrm that no materlal matter5 have come to my attentlon in cannettlon wlth the examlnatlon glvlng me cause to belleve that In any material respect.. accounting records were not kept In respect of the Trust as requlred by Sectlon 130 of the Act- or 2. the account5 do not accord wlth those records,. or 3. the accounts do not comply with the applicable requirements concernlng the form and content of atcounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requlrement that the accounts give a trve and fair view which is not a matter considered a5 part of an Independent examlnatlon. I have no concerns and have come across no other matters In connectlon with the examlnatlon to whlch attentlon should be drawn In th15 report In order to enable a proper understanding of the accounts to he reached. S G Whorlow FCA Cassldys chaitered Accountants South Stour Offlces Roman Road Mer5ham Ashford Kent TN25 7HS
THE BIGNOR ROMAN VILLA CHARITABLE TRUST STATEMENT OF FINANCIAL ACTIVITIES For the Year Ended 31 December 2023 31.12.2 1.12.22 UDre5trl¢ted Restylcted Total Total Funds unds Funds Funds Notes Income From Donations Grant Income Charltable 3Ctivitles Glft Ald Repayment Rental Intome Interest Received 542 542 59,823 70,897 5.405 1,200 746 292 59,823 70.897 5,405 1.200 746 72.579 1,130 1,200 485 Total Income 78.790 59,823 138,613 75,686 Expendlture on Charltable Activltles 89,802 59,823 149,625 86,207 Total Expendlture 89,802 59,823 149,625 86,207 Net (EMpendlture)Iln¢ome 111,0121 111,0121 110,5211 Reconclllatlon of funds Total funds brought forward 47,998 47,998 58.519 Total Fund5 Carrled Forward 36,986 36,986 47,998 All Income and expenditure was derlved from continuing activities. The llotes form part of these financlal statements.
THE BIGNOR ROMAN VILLA CHARITABLE TRUST BALANCE SHEET 31 December 2023 Notes 31.12.23 31.12.22 Current Asset5 Stocks Debtors Cash at Bank & In Hand 311 7,274 44,187 51,772 505 24,174 41,533 66,212 Credltors Amounts falling due wlthln One Year 14,786 18,214 Net Current Assets 36,986 47,998 Total assets less current liabilities 36,986 47,998 Net Assets 36,986 47,998 Funds Unrestrlcted Funds io 36,986 47.998 Total funds 36,986 47,998 The financial statements were approved by the Board of Trustees and authorised for15sue on 24 September 2024 and were signed on its behalf by.. Thomas Rlchard Tupper Trustee The notes form part of these flnanclal statements.
THE BIGNOR ROMAN VILLA CHARITABLE TRUST NOTES TO THE FINANCIAL STATEMENTS For the Year Ended 31 December 2023 ACCOUNTING POLICIES: 1.1 Basis of Preparatlon The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP IFRS 1021 'Accounting and Reporting by Charitles.. Statement of Recommended Practice appllcable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable In the UK and Republic of Ireland IFRS 1021 (effective l January 20191,, Financial Reporting standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Charities Act 2011, The flnancial statements have been prepared under the historlcal cost convention. 1.2 Income All income is recognised in the Statement of Finar)cial Activities once the charlty has entitlement to the funds, It 15 probable that the Income will be received and the amount can be measured reliably. 1.3 Expendlture Liabllitles are recognlsed as expenditure as soon as there is a legal or constructive obligation committlng the charity to that expenditure, it is probable that a transfer of economlc benefits will be required In settlement and the amount of the obligation can be measured rellably. Expenditure is accounted for on an accruals basis and has been classified under headlngs that aEgregate all cost related to the category. Where costs cannot be directly attributed to particular headin8S they have been allocated to activities on a basis consistent wlth the use of 1.4 stock Purchased guide books are stated at the lower of cost and net realisable value, 1,5 Fund Accountlng Unrestrlcted funds can be used in accordance with the charitable objectlves at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the harity. Restriction5 ar15e when 5peclfied by the donor or when funds are raised for particular restrlcted purposes. 1.6 Grants Government and other income grants are recognised when any performance condition5 attached to the grants have been met. it is probable that the income will be received and the amount can be measured rellably.
THE BIGNOR ROMAN VILLA CHARITABLE TRUST NOTESTO THE FINANCIALSTATEMENTS Forthe Year Ended 31 December 2023 INCOME FROM CHARITABLE ACTIVITIES 31,12.23 31.12.2022 Ticket Sales Miscell£neous Income from Guided Tours, Gulde Books & Workshop5 67,515 67,303 3,382 70.897 5,276 72.579 RENTAL INCOME 31.12.23 31.12.2022 Llcence fee 1,200 1,200 EXPENDITURE ON CHARITABLEACTIVITIES 31.12.23 1.12.2022 Management and Admlnistration Wages & Salaries Adverlislng and Marketlng Gulde Books net of V31uatlon Change Insurance Cleaning & Waste Hygiene Llght. Heat & Water Rates Repairs & Maintenance to Bulldlng & Grounds Office Expenses Bank & Credit Card Charges Support Costs (see below) 21,000 26,811 2,185 194 5,908 1,153 813 57 83,052 2,393 1,390 4,669 149,625 30.000 29,994 2,203 1,275 5,349 1,694 836 348 5,806 2,321 1,309 5,072 86,207 Support Costs Accourbtancy Fee5 Independent Examination Fee Payroll and other fees 2,880 660 1,129 4.669 2,890 750 1,432 5,072
THE BIGNOR ROMAN VILLA CHARITABLE TRUST NOTESTO THE FINANCIALSTATEMENTS For the Year Ended 31 December 2023 TRUSTEES, REMUNERATION AND BENÉFITS There were no trustees, remuneration or other beneflts for the year Ènded 31 December 2023 nor for the year ended 31 December 2022. There were no trustee5' expense5 pald for the year ended 31 December 2023 nor for the year ended 31 December 2022. STAFF COSTS 31.12.23 31.12.2022 Salaries and wages Penslon costs Idefined contrlbutlon scheme) 26,590 221 26,811 29,202 792 29,994 There was I full time employee and an average of S seasonal part-time employees directly employed by thè charlty durlng the year12022 - 1 full time employee and 5 seasonal part-tlme employees), No employees recelved emoluments in excess of £60,000. STOCK 31.12.23 31.12.2022 Guide Books 311 505 DEBTORS: Amounts Falllng Oue Withln One Year 31.12.23 31.12.2022 LDan Trade Debtors Prepayments and accrued Income 11,246 12,896 32 3,479 3,795 7,274 24,174
THE BIGNOR ROMAN VILLA CHARITABLE TRUST NOTES TO THE FINANCIAL STATEMENTS For the Year Ended 31 December 2023 CREDITORS: Amounts Falllng Due Wlthin One Year 31.12.23 31.12.22 Trade Creditors Accruals 2,246 7,540 9,786 2,214 16,000 18,214 10 FUNDS 01.01.23 Income Ex endlture 31.12.23 Unrestrlcted funds General fund 47,998 78,790 89,802 36.986 Restrlcted fund5 Protected Landscape 59,823 59,823 47,998 138,613 149,625 36,986 1.01.22 Income Ex endlture 31.12.22 Unrestrlcted funds General fund 58,519 75,686 86,207 47,998 During the year a restricted grant was received from the Farmin8 in Protected Landscapes programme to assist wlth the costs of replacin8 roofs. 11 Related Parties There are transaetions during the year with the trustee T R Tupper18ignor Farml. Included withln expenses are recharges of £40612022 - £nill for water costs and £1,20012022 - £1,200) for mower hlre. Included wlthln salarles Is a refund of labour from T R Tupper (Blgnor Farms) totallin8 £2,753 12022 - £3,883) for recharged salary costs for time Incurred by staff working for T R Tupper during the year. - As at 31 December 2023 there was an amount due from T R Tupper {Blgnor Farms) of £3,179 12022- £3.8831 within trade debtors. There are also transaction5 during the year with Parsonage Barn Partnership, a partnership between W H Tupper and L Tupper. W H Tupper Is the son of the trustee T R Tupper and L Tupper is the wife tsf W H Tupper. - The loan due from Parsonage Barn Partnershlp to the charity was fully repald as at 31 December 202312022 - £11,246). The loan accrued Interest, with interest of £74612022- £4851 being charged for the year. Included withln Income Is £1,20012022 - £1.2CNJI recelvable from Parsonage Barn Partnership relatlng to rent- a licence fee- In respect of the Tea Room.
THE BIGNOR ROMAN VILLA CHARITA8LE TRUST NOTES TO THE FINA ci L STATEMENTS For the Year Ended 31 December 2023 11 Related Parties- cgntlnued Included wlthln salarles Is a refund of labour from Parsonage Barn Partnershlp relatlng to the perlod from May to December 2023 totalling £3.79512022- £6.9431 for recharged salary costs for tln)e Incurred by the charlty's staff worklng for Parsonage Sarn Partnership during that period. There Is also a charge from the partnership to the charity of £2,04012022 - £nlll for stafl costs paid by the partnershlp on behalf of the charlty durln8 the year. ManaEement and admlnlstratlon servite5 of £21,00012022- £30,000) were charged to the charlty from Parsonage Barn Partnershlp. Included wlthin cleonlnE and waste hyBiene is £012022 £5681 recharged by Parsonage Barn Partnership for cleaning and hygiene consumables used by the Charlty. As at 31 December 2023 there was an amount due from Parsonage Barn Partnershlp of £3,795 12022- £8,143) wlthln debtors and due to Parsonage 8arn Partnership of É2,04012022 - £2,179) wlthin creditors. io-