**The Bignor Roman Villa Charitable Trust** Charity Registration No. 1158379
**Trustees' report and unaudited accounts**
**For the year ended 31 December 2020**
## **The Bignor Roman Villa Charitable Trust**
## **Legal and administrative information**
|**Trustees**|Thomas Richard Tupper|
|---|---|
||Peter Geoffrey Ridout|
||James Kenny|
|**Charity number**|1158379|
|**Principal address**|Bignor Roman Villa|
||Pulborough|
||West Sussex|
||RH20 1PQ|
|**Accountants**|Smith & Williamson LLP|
||Accountants|
||Old Library Chambers|
||21 Chipper Lane|
||Salisbury|
||Wiltshire|
||SP1 1BG|
|**Independent examiner**|Julie Mutton FCA|
||Smith & Williamson LLP|
||Accountants|
||Old Library Chambers|
||21 Chipper Lane|
||Salisbury|
||Wiltshire|
||SP1 1BG|
|**Bankers**|NatWest Bank plc|
||Brunswick Gate|
||23 Brunswick Place|
||Southampton|
||SO15 2AQ|
|**Solicitors**|Trethowans LLP|
||The London Road Office Park|
||London Road|
||Salisbury|
||Wiltshire|
||SP1 3HP|
## **The Bignor Roman Villa Charitable Trust**
## **Contents**
||**Page**|
|---|---|
|Trustees' report|1 - 2|
|Independent examiner's report|3|
|Statement of financial activities|4|
|Balance sheet|5|
|Notes to the accounts|6 - 10|
## **The Bignor Roman Villa Charitable Trust**
## **Trustees' report for the year ended 31 December 2020**
The trustees present their annual report together with the accounts of the charity for the year ended 31 December 2020.
The accounts comply with the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **Objects and activities**
The charity's objects are (a) To preserve and protect the history and heritage of Bignor Roman Villa; and (b) To advance education regarding the historic and current importance of the Bignor Roman Villa site. There have been no changes in these policies since incorporation.
## _**Public benefit**_
The trustees confirm that they have considered the guidance from the Charity Commission regarding public benefit when reviewing the charity's aims and objectives and in planning future activities. They are satisfied that the activities undertaken during the year fully meet these requirements.
## **Achievements, performance and financial review**
## _**Results for the year**_
Income from donations, ticket sales, guided tours, guide books and workshops totalling £34,282 (2019: £81,994) was received during the year. A claim for Gift Aid was also made, increasing income by £2,609 (2019: £3,433). A government grant of £10,800 was received during the year (2019: nil) and furlough claims of £12,726 were also received during the year. Loan interest of £447 (2019: £437) was also accrued relating to the year and with rental income of £2,500 (2019: £2,500) this gave a total income for the year of £63,364 (2019: £88,364). The maintenance of the Roman Villa during the year cost a total of £3,133 (2019: £9,235). Support costs also include cleaning costs, utilities, office costs, bank charges and wages and salaries.
## _**Reserves policy**_
The trustees will maintain reserves at a sufficient level to continue operation. The level of free reserves at 31 December 2020 is £56,696 which represents 97% of the expenditure incurred during the year ended 31 December 2020. The trustees consider this level of reserves to be sufficient but continue to look for opportunities to generate addditional income and to control costs.
## **Structure, governance and management**
## _**Governance**_
The charity was established by a charitable trust deed on 7 August 2014 and is registered with the Charity Commission, Charity Registration Number 1158379.
## _**Trustees**_
The trustees who served during the year were: Thomas Richard Tupper Peter Geoffrey Ridout James Kenny
The power of appointing new trustees is vested in the trustees.
## _**Structure**_
The day to day administration of the charity is carried out under the guidance of the trustees.
## _**Risk factors**_
The trustees have examined where there may be risks which the charity could face and are satisfied that adequate controls are in place.
- 1 -
**The Bignor Roman Villa Charitable Trust**
## **Trustees' report for the year ended 31 December 2020**
## **Covid-19**
As noted in last year's accounts, as a result of the Covid-19 pandemic, the villa was forced to close which had an impact upon the income to the charity. The impact of the pandemic on the charity has been that the villa only opened for 75 days in 2020 (245 days in 2019), a drop of 70%. However, income from ticket sales and miscellaneous income has only fallen by approximately 58%. Advantage has been taken of the government grants which have been made available and full-time staff have been furloughed wherever possible. The final outcome for 2020 was actually better than in 2019.
## **Trustees' responsibilities**
The trustees are responsible for preparing the Trustees' report and the accounts in accordance with applicable law and regulations.
The law applicable to charities in England and Wales requires the trustees to prepare accounts for each financial year in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable regulations). Under that law the trustees must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the trust and of the incoming resources and application of resources of the trust for that year.
In preparing these accounts, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the accounts; and
- prepare the accounts on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping adequate accounting records which are sufficient to show and explain the trust's transactions and disclose with reasonable accuracy at any time the financial position of the trust and enable them to ensure that the accounts comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
On behalf of the board of trustees
Thomas Richard Tupper
.................................. **Thomas Richard Tupper** Trustee
Date: 16 April 2022
- 2 -
## **The Bignor Roman Villa Charitable Trust**
## **Independent examiner's report to the trustees of The Bignor Roman Villa Charitable Trust**
I report to the trustees on my examination of the accounts of The Bignor Roman Villa Charitable Trust for the year ended 31 December 2020 which comprise the statement of financial activities, the balance sheet and the notes to the accounts, including a summary of significant accounting policies.
## **Respective responsibilities of trustees and examiner and basis of report**
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come accross no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper undestanding of the accounts to be reached.
Julie Mutton
....................................
## **Julie Mutton**
Fellow of The Institute of Chartered Accountants in England & Wales
Smith & Williamson LLP Accountants Old Library Chambers 21 Chipper Lane Salisbury Wiltshire SP1 1BG
Dated: 19 April 2022
- 3 -
## **The Bignor Roman Villa Charitable Trust**
## **Statement of financial activities for the year ended 31 December 2020**
|**Notes**
**Income**
Donations
**2**
Charitable activities
**3**
Gift Aid repayment and interest
**4**
Rental income
**5**
Loan interest
Grants
Furlough claims
**Total income**
**Expenditure**
Charitable activities
**6**
**Total expenditure**
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
**Total funds carried forward**|**2020**
**£**
**221**
**34,061**
**2,609**
**2,500**
**447**
**10,800**
**12,726**
**63,364**
**58,475**
**58,475**
**4,889**
**51,807**
**56,696**|2019
£
399
81,595
3,433
2,500
437
-
-
88,364
101,879
101,879
(13,515)
65,322
51,807|
|---|---|---|
All incoming resources and resources expended derive from continuing activities.
- 4 -
## **The Bignor Roman Villa Charitable Trust**
## **Balance sheet as at 31 December 2020**
|**Notes**
**Current assets**
Stock
**8**
Debtors
**11**
Cash at bank and in hand
**Liabilities**
Creditors : amounts falling due within
one year
**12**
**Net assets**
**Total assets less current liabilities**
**The funds of the charity**
Unrestricted funds
**Total charity funds**|**£**
**210**
**34,509**
**30,441**
**65,160**
**(8,464)**|**2020**
**£**
**56,696**
**56,696**
**56,696**
**56,696**|£
210
41,511
20,818
62,539
(10,732)|2019
£
51,807
51,807
51,807
51,807|
|---|---|---|---|---|
The accounts were approved by the Trustees and authorised for issue on16 April 2022
Thomas Richard Tupper
.........................................
**Thomas Richard Tupper** Trustee
- 5 -
## **The Bignor Roman Villa Charitable Trust**
## **Notes to the accounts for the year ended 31 December 2020**
## **1 Accounting policies**
## **1.1 General information**
The Bignor Roman Villa Charitable Trust is an unincorporated trust, constituted under a charitable trust deed on 7 August 2014. It is registered with the Charity Commission in England & Wales (No. 1158379). The address of the principal office is Bignor Roman Villa, Pulborough, West Sussex, RH20 1PQ.
## **1.2 Basis of preparation**
The accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
The accounts have been prepared under the historical cost convention.
The trustees confirm that the charity is a public benefit entity as defined by FRS 102.
The accounts are prepared on the going concern basis; there are no material uncertainties about the charity's ability to continue as a going concern.
## **1.3 Income**
All income is credited to the statement of financial activities in the year to which it relates.
## **1.4 Expenditure**
Liabilities are recognised as resources expended as soon as there is a legal or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under the headings that aggregate all costs related to that category.
## **1.5 Stock and work in progress**
Purchased guide books are stated at the lower of cost and net realisable value.
## **1.6 Fund accounting**
General funds are unrestricted funds which are available for use at the discretion of the trustees in futherance of the general objects of the charity which have not been designated for other purposes.
The charity has no restricted or endowment funds.
- 6 -
**The Bignor Roman Villa Charitable Trust**
## **Notes to the accounts for the year ended 31 December 2020**
|**2**
**Donations**
Donations
**3**
**Income from charitable activities**
Ticket sales
Miscellaneous income from guided tours, guide
books and workshops
**4**
**Gift Aid**
Gift Aid repayable
**5**
**Rental income**
Licence fee||**2020**
**£**
**221**
**32,052**
**14,735**
**34,061**
**2020**
**£**
**2,609**
**2020**
**£**
**2,500**|2019
£
399
58,356
23,239
81,595
2019
£
3,433
2019
£
2,500|
|---|---|---|---|
|||||
- 7 -
**The Bignor Roman Villa Charitable Trust**
## **Notes to the accounts for the year ended 31 December 2020**
|**6**
**Total expenditure**
**Charitable activities**
Advertising and marketing
Management and administration
Event costs
Insurance
Cleaning and waste hygiene
Light, heat and water
Rates (net of refunds)
Office expenses
Bank and credit card charges
Governance costs (see note 7)
Staff costs (see note 10)
Repairs and maintenance to building and grounds
**7**
**Governance costs**
Accountancy fees
Independent examiner's fees
Consultancy fees
Payroll fees
**8**
**Stock**
Guide books|**2020**
**£**
**5,051**
**6,250**
**-**
**6,588**
**979**
**305**
**190**
**1,574**
**1,199**
**5,755**
**27,451**
**3,133**
**58,475**
**2020**
**£**
**2,742**
**516**
**1,600**
**897**
**5,755**
**2020**
**£**
**210**|2019
£
4,971
18,000
2,502
6,213
2,327
369
(3,752)
1,858
1,678
6,157
52,321
9,235
101,879
2019
£
2,365
804
1,860
1,128
6,157
2019
£
210|
|---|---|---|
- 8 -
## **10 Employees and staff costs**
There were 6 employees directly employed by the trust during the year (2019: 14).
|Wages and salaries and social security costs
Employer's contribution to defined contribution pension scheme
No employee received emoluments exceeding £60,000 per annum.
**11**
**Debtors**
Other debtors
Licence fee
Insurance
Prepayments
Loan to Parsonage Barn Partnership
**12**
**Creditors : amounts falling due within one year**
Trade creditors
Accountancy fees
Independent examiner's fees
Consultancy fees
Parsonage Barn Partnership - rates refund
Other creditors||**2020**
**£**
**26,947**
**504**
**27,451**
**2020**
**£**
**1,538**
**10,000**
**417**
**2,250**
**20,304**
**34,509**
**2020**
**£**
**482**
**4,742**
**1,320**
**1,800**
**-**
**120**
**8,464**|2019
£
**51,160**
**1,161**
**52,321**
2019
£
6,056
7,500
6,588
1,510
19,857
41,511
2019
£
425
2,000
804
2,000
5,303
200
10,732|
|---|---|---|---|
|||||
- 9 -
## **13 Related parties**
There are transactions during the year with Parsonage Barn Partnership, a partnership between WH Tupper and L Tupper. WH Tupper is the son of TR Tupper, a trustee of The Bignor Roman Villa Charitable Trust.
There is a loan receivable of £20,304 (2019: £19,857), due from Parsonage Barn Partnership at the year end. The loan accrues interest with interest of £447 (2019: £437) being due relating to the year.
The £5,303 due to Parsonage Barn Partnership at the previous year end in respect of a rates refund received by the charitable trust which was due to Parsonage Barn Partnership was repaid during the year.
- 10 -