2024-12-31-accounts - The Chanctonbury Community Play Scheme CIO

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THE CHANCTONBURY COMMUNITY PLAYSCHEME CIO

Charity no. 1158377

Independent Examiner’s report to the Trustees

I report to the Trustees on my examination of the accounts of The Chanctonbury Community Playscheme CIO (“the Charity”) for the year ended 31[st] December 2024.

Responsibilities and basis of report

The Charity's Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year under Section 144 of the Charities Act 2011 (“the Act”) and that an independent examination is needed.

It is my responsibility to report in respect of my examination of the Charity’s accounts carried out under the charity’s Rules, and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination, and I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in any material respect:

Accounting records were not kept in respect of the charity as required by Section 130 of the Act; or

2. The accounts do not accord with those records.

I have no concerns, and have come across no other matters in connection with the examination, to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Date:

R.L. Cloake, Chartered Certified Accountant, Till + Cloake, 70 South Street, Lancing, West Sussex, BN15 8AJ

THE CHANCTONBURY COMMUNITY PLAYSCHEME CIO

Trustees’ Report for the year ended 31[st] December 2024

The Trustees present their annual report together with the financial statements of the charity for the year ended 31[st] December 2024.

OBJECTIVES, POLICIES & ACTIVITIES

The playscheme originally started in 1977, and runs playschemes for special need children at 1 or more venues in West Sussex for several weeks each summer.

The aim is to provide stimulating and new experiences for children, some of whom might otherwise spend their summer holiday confined to home or in respite, and also to enable parents and sibling members of their families to pursue the everyday holiday activities that we all take for granted. The playscheme allows children with special needs to join in all the usual pursuits of children of their own age, with that extra supervision and careful planning put in place to enable them to participate fully without creating an abnormal environment.

The charity is a voluntary organisation and relies on the goodwill and support of the community to continue its work. It has a high adult:child ratio, with a large number of team leaders and team of coordinators (as well as first aiders) to ensure that it runs smoothly each day. At least 70 young volunteers from local schools and colleges help and support the attendees, along with volunteer drivers and escorts, who put in a great deal of time to ensure that the children have a fantastic time in a safe environment.

The Trustees confirm that, in setting objectives and planning for activities, they have referred and given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance “Public benefit: running a charity (PB2)”.

ACHIEVEMENTS & PERFORMANCE

We were delighted, in the summer of 2024 to continue to "rebound" following Covid. Palatine school was our venue and we much appreciated the support of their staff alongside our volunteers. Provision was again spread across 3 weeks with us being able to offer places to over 100 children; this was no easy task. We also welcomed both new and old helpers and crucially this year began to identify and develop our latest junior team leaders. Team leaders play a crucial role in the sustainability of CCPS and to have so many 16+ year olds who have the skills, desire and ability to step up (at a young age) was great to see. We continued to strengthen our trustee group with a number of ex-team leaders and ex-coordinators appointed to the team. We were very grateful too to every single person who has stepped forward to support us in many different ways - we really do rely on generosity of time, money and skills to be able to keep running. There are too many to mention individually but thank you all!

FINANCIAL REVIEW

Reserves policy - The designated fund (presently standing at £65,000) has been put aside to cover any necessary costs that would occur in the notice period for which the charity would be required to give its users. This is reviewed annually by the Trustees and increased or decreased when required. At the year end the charity held unrestricted reserves of £95,029 (2023: £97,182) and restricted reserves of £4,019 (2023: £4,019).

Going concern – After making appropriate enquiries, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies.

THE CHANCTONBURY COMMUNITY PLAYSCHEME CIO

Trustees’ Report for the year ended 31[st] December 2024 (cont.)

STRUCTURE, GOVERNANCE & MANAGEMENT

Constitution – The Chanctonbury Community Playscheme CIO is a registered charity, no. 1158377, and is constituted under a Trust deed.

Methods of appointment or election of Trustees – Members of the Management Committee are elected from volunteers for a term of 3 years and all other members of the Committee are elected from volunteers on an annual basis. The Committee has the power to fill a normal vacancy by cooption and also to co-opt up to 2 additional members, such as Play Leaders.

Financial risk management – The Trustees have assessed the major risks to which the charity is exposed, in particular those related to the operations and finances of the charity, and are satisfied that systems and procedures in place to mitigate exposure to the major risks so identified.

REFERENCE & ADMINISTRATIVE DETAILS

Trustees: Mr. C.M. Woodcock Chairperson Mrs. A. Johnson, MBE Treasurer Mr. K. Woodcock Mrs. S. Prince-Beldam Mrs. L. Cloake Ms. S. Hoddy Mr. L. Spinks Mr. P. Halliwell Ms. P. Herron Ms. A.G. Mackness (appointed 30.8.25) Mrs. V. Woodcock (appointed 6.2.25)

Principal Office: 38 Offington Gardens, Worthing, West Sussex, BN14 9AU

Approved by the Board of Trustees and signed on its behalf by:

______ Chairperson of Trustees Date: C.M. Woodcock

Charity no. 1158377

THE CHANCTONBURY COMMUNITY PLAYSCHEME CIO

Receipts & Payments Account for the year ended 31[st] December 2024

Unrestricted Restricted Total Total Funds Funds Funds Funds 2024 2024 2024 2023 £ £ £ £ 21685 - 21685 20350 - - - - 26350 - 26350 35392 465 - 465 383	Unrestricted Restricted Total Total Funds Funds Funds Funds 2024 2024 2024 2023 £ £ £ £ 21685 - 21685 20350 - - - - 26350 - 26350 35392 465 - 465 383	Unrestricted Restricted Total Total Funds Funds Funds Funds 2024 2024 2024 2023 £ £ £ £ 21685 - 21685 20350 - - - - 26350 - 26350 35392 465 - 465 383	Unrestricted Restricted Total Total Funds Funds Funds Funds 2024 2024 2024 2023 £ £ £ £ 21685 - 21685 20350 - - - - 26350 - 26350 35392 465 - 465 383
48500	-	48500	56125
8035 3388 12749 1963 10170 155 1483 9878 305 615 658 1254	- - - - - - - - - - -	8035 3388 12749 1963 10170 155 1483 9878 305 615 658 1254	8196 3595 5903 1951 8005 740 1773 7504 288 615 332 760
50653	-	50653	39662
(2153) 97182	- 4019	(2153) 101201	16463 84738
95029	4019	99048	101201

THE CHANCTONBURY COMMUNITY PLAYSCHEME CIO

Statement of Assets & Liabilities as at 31[st] December 2024

ASSETS: Cash at Bank Designated Fund General Fund	Unrestricted Restricted Total Total Funds Funds Funds Funds 2024 2024 2024 2023 £ £ £ £ 95029 4019 99048 101201	Unrestricted Restricted Total Total Funds Funds Funds Funds 2024 2024 2024 2023 £ £ £ £ 95029 4019 99048 101201	Unrestricted Restricted Total Total Funds Funds Funds Funds 2024 2024 2024 2023 £ £ £ £ 95029 4019 99048 101201	Unrestricted Restricted Total Total Funds Funds Funds Funds 2024 2024 2024 2023 £ £ £ £ 95029 4019 99048 101201	Unrestricted Restricted Total Total Funds Funds Funds Funds 2024 2024 2024 2023 £ £ £ £ 95029 4019 99048 101201
		65000 30029 95029

From unrestricted funds, the designated fund has been put aside to cover any necessary costs that would occur in the notice period for which the charity would be required to give its users. This is reviewed annually by the Trustees and increased or decreased from the general fund when required.

The restricted fund is for Child Funding, which has been set aside to provide funding for children whose parents are unable to meet the Playscheme parental contributions or to obtain any other source of funding.

Approved by the Board of Trustees and signed on its behalf by:

Chairperson of Trustees

Date:

C.M. Woodcock