THE CHANcfoNBURY COMMUNITY PLAYSCHEME CIO Trustees, Report for the year ended 31" December 2023 The Trustees present their annual report together with the finanaal statements of the charity for the year ended 31" December 2023. TIVE LI IE vrrIE The playscheme originally started In 1977, and runs playschemes for special need children at l or more venues in West Sussex for several weeks each summer. The alm is to provide stimulating and new experiences for chlldren, some of whom might otherwlse spend their summer holiday confined to home or in respite, and also to enable parents and sibling members of their families to pursue the everyday holiday actlvlties that we all take for granted. The playscheme allows children with special needs to join in all the usual pursuits of children of their own age, with that extra supervisSon and careful planning put in place to enable them to participate fully wlthout creating an abnormal envlronment. The charity is a voluntary organisation and relies on the goodwill and support of the community to continue its work. It has a high adult'.child ratio, with a large number of team leadets and team of coordinators (ag well as first aiders) to ensure that it runs smoothly each day. At least 70 young volunteers from local schools and colleges help and support the attendees, along with volunteer drivers and escorts, who put in a great deal of time to ensure that the children have a fantastic time in a safe environment. The Trustees confirm that, in setting objectives and planning for attivities, they have referred and given due consideration to general guidance published by the Charity Commlsslon relating to public benefit, including the guidance "Public benefit: running a charity (PB2)-. HIEVEMENTS & AN ' We were delighted that, in the summer of 2023, we were able to return to a full open provision, the like of which had been in place p￿-pandeMIc. Across the 3 weeks we were able to provide over 90 children with at least a week of provision, a mix of both retumees and new children attending for the first time. We also manged to recruit more young volunteer helpers than ever tefore, testament to the hard work by our new organiservikki Woodcock. We have also been very fortunate to contlnue to expand our trustee base bringing more expertise to the leadershlp of the charity. FINANCIA Reserves policy - The designated fund (presently standing at £65,000) has been put aside to cover any necessary costs that would occur in the notice period ft)r which the charity would be required to give Its users. This is reviewed annually by the Trustees and Increased or decreased when required. At the year end the charity held unrestritted reserves of £97,182 (2022.. £80,719) and restricted reserves of £4,019 (2022: £4,019). Golng concern - After making appropriate enquiries, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the golng concern basis in preparing the financial statements. Further details regardlng the adoption of the going concem basis can be found in the accounting policies. THE CHANcfoNBURY COMMUNrtY PLAYSCHEME CIO Trustees, Report for the year ended 31 December 2023 (cont.) STR CTURE GOVERNANC MANAGE Constitutlon- The Chanctonbury Community Playscheme CIO is a registered charity, no. 1158377, and Is constituted under a Trust deed. Methods of appointment or election of Trustees - Members of the Management Committee are elected from volunteers for a temi of 3 years and all other members of the Committee are eletted from volunteers on an annual basis. The Committee has the power to fill a normal vacancy by co- option and also to co-opt up to 2 addltional members, such as Play Leader5. Flnancial risk management - The Trustees have assessed the major risks to which the chartty Is exposed, in particular those related to the opeTrtions and finances of the charity, and are satlsfled that Systems and procedures in place to mltlgate exposure to the major risks so identified. REFEREN E&ADMI VE DETAI Trustees: Mr. C.M. Woodcock Mrs. A. Johnson, MBE Mrs, P. Cork Mr. K. Woodcock Mrs. S. Prin￿-Beldarn Mrs. L. Cloake Ms. S. Hoddy Mr. L. Spinks (appointed 26,10.22) Mr. P. Halliwell (appointed 25. 1.24) Ms. P. Herron (appointed 25.1.24) Chairperson Treasurer Friends, seC￿tary Principal Offlce: 38 Offfington Gardens, Worthing, West Sussex, BN14 gAU Approved by the Board of Trustees and slgned on its behalf by: Chairperson of Trustees Date: Ig.F. 24. . C.M. Woodcock THE CHANCTONBURY COMMUNITY PLAYSCHEME CIO Charity no. 1158377 Independent Examlner's report to the Trustees I report to the Trustees on my examlnatlon of the accounts of The Chanctonbury Community Playscheme CIO ("the Charity") for the year ended 31" December 2023. Responsibilities and basis of report The Charity's Trustees are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit is not required for this year under Settlon 144 of the Charities Act 2011 ("the Att.) and that an Independent examination is needed. It is my responslbllity to ￿port in respett of my examinatlon of the Charity's accounts carried out under the charity's Rules, and in carrylng out my examinatlon I have followed all the applicable Directions given by the Charity Commission under Section 145(5){b) of the Act. Independent examiner's statement I have completed my examination, and I confirm that no material matters have come to my attention in connettion wlth the examination whlch gives me cause to believe that in any material respect: l. Accounting records were not kept in respect of the charity as requlred by Section 130 of the Act; or 2. The accounts do not accord with those records. I have no concerns, and have come across no other matters in connettlon wlth the examination, to which attention should be drawn in this report In order to enable a proper understsnding of the accounts to be reached. Date,. 2t R.L. Cloake, Chartered Certified Accountsnt, Till + Cloake, 70 South Street, Lancingi West Sussex, BN15 8AJ THE CHANcfoNBURY COMMUNITY PLAYSCHEME CIO Charity no. 1158377 Re￿IptS & Payments Account for the year ended 31. December 2023 Unrestrfcted Restrlcted Funds Funds 2023 2023 Total Funds 2a23 Total Funds 2022 RECEIPTS: Parental Contributions Local Authority Grants Donations & Funds Ralsed Bank Interest 20350 20350 12415 15000 5825 69 35392 383 35392 383 Totsl Receipts 56125 56125 33309 PAYMENTS: Venue Hire Transport Outings, Materials etc. Catering Volunteer Reimbursements Gift Cards to Volunteers Staff Unlforms Wages & N.1. Insurance Accountancy Office Expenses Sundry Expenses 8196 3595 5903 1951 8005 740 1773 7504 288 615 332 760 8196 3595 5903 1951 8005 740 1773 7504 288 615 332 760 4092 3097 3455 1457 9128 1986 273 750 261 Total Payments 39662 39662 24499 RECEIPTS 16463 16463 8810 Cash Funds, 1.1.23 80719 4019 84738 75928 Cash Funds, 31,12,23 97182 4019 101201 84738 THE CHANCTONBURY COMMUNITY PLAYSCHEME CIO Statement of Assets & Llabilities as at 31 December 2023 Unrestrlcted Restricted Funds Funds 202 2023 Total Funds 2023 Totsl Funds 2022 ASSErs: Cash at Bank 97182 4019 101201 84738 Designated Fund General Fund 65000 32182 97182 From unrestricted funds, the designated fund has been put aside to cover any necessary costs that would occur in the notice period for whlch the charlty would be requlred to give its users. This is reviewed annually by the Trustees and increased or decreased from the general fund when required. The restritted fund is for Child Fundlngl whlch has been set aside to provide fundlng for children whose parents are unable to meet the Playscheme parental contrlbutions or to obtain any other source of funding. Approved by the Board of Trustees and slgned on its behalf by: Chairperson of Trustees Date: l*.J-.Z( C.M. Woodcock