# **Hadlow Down Community Centre (A Charitable Incorporated Organisation)** **TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31[st] DECEMBER 2020** ## **Charity Number: 1158375** 1 Hadlow Down Community Centre - Annual report and financial statement ## **LEGAL AND ADMINISTRATIVE DETAILS** The organisation was registered as a Charitable Incorporated Organisation on 24[th] September 2014. Charity Commission Registration Number: 1158375 Trustees Bob Lake (Chair) Janet Tourell (Secretary) John Thompson (Treasurer) Fiona Shafer Nigel Harrison Committee members Rachel Lewis ## Sarah Prall Bankers CAF Bank 25 Kings Hill Avenue Kings Hill West Malling KENT ME19 4JQ Independent examiner Peter Haining – FCA ## **Aims and objectives** - to drive forward the provision of a new Community Centre for the benefit of all the parishioners of Hadlow Down; - to promote community spirit by involving all the residents of the Parish of Hadlow Down as it exists today and with the 2 Hadlow Down Community Centre - Annual report and financial statement intention of meeting the challenges ahead; - to encourage participation of all individuals or groups from within Hadlow Down or who have links with the community of Hadlow Down in the building and use of the new Community Centre. ## **Progress and achievements** Please note that due to Covid restrictions we were unable to hold our AGM in February and it was held in the Village Hall on Friday 23 July 2021. At last year’s AGM I set out what HDCC would try to achieve during the coming year. The priorities were to:- - produce a further leaflet to be distributed by hand to every household in the parish providing an update on the design, costing and importantly trying to attract more support in terms of volunteer help and financial contributions; - begin the process of applying for funding to The Big Lottery – Reaching Communities, Sport England’s Community Asset Programme and the Football Foundation as well as the submission of applications to those charitable trusts that support the construction of community facilities e.g. Garfield Weston Foundation; - examine the feasibility of holding one major fund-raising event during 2020 – ‘Proms in the Playing Field’; - recruit more trustees, committee members and volunteers in order to take the project forward; - submit an application to ‘Awards for All’ for funding to appoint a Liaison Officer whose main tasks will be to oversee the re-visiting of the local survey carried out in 2011 in order to establish a much clearer and current understanding the future demand for the new hall and required activities. Also this person will try to engage with our young people to get them involved; ## **Progress during 2019 – 2020** So how did do? Well I imagine that all of us know the answer to this question and why any progress was brought to an abrupt 3 Hadlow Down Community Centre - Annual report and financial statement halt and frustrated by continued implementation of Covid restrictions. We did submit an application to Awards for All for the funding of a part-time Liaison Officer but unfortunately, we were unsuccessful. We were unable to produce our newsletter simply because it was decided that as such little progress had been made, there was little to share with Hadlow Down parishioners. However, it is a major priority for the coming year and rather than producing a double-sided information sheet, our intention will be to produce a newspaper style newsletter during the summer of 2021. All work by MJB Architecture with regard to addressing the conditions in the Planning consent as part of the Design Development Stage has been out on hold given our need to generate further income to pay for this work to be carried out. This work involves finalising the design and specifying items such as materials, window and door locations and general structural details and dealing with planning conditions. Once these have been carried out, we can appoint a Quantity Surveyor to provide us with an accurate construction costing. As a result of Covid restrictions and the inability to stage any fund-raising events, we have not been able to generate sufficient funds to pay for this work to be carried out. Given the disruptive impact of Covid, we intend to carry out a parish survey that will focus on gathering up-to-date information in terms of use of the new hall e.g. frequency, activity usage etc. In partnership with the Hadlow Down Playing Field Association, we had planned to stage ‘‘Proms in the Playing Field’ in September and had been successful in securing a grant of £1000 from the National Lottery ‘Celebrate National Lottery 25’ programme. Once again, Covid measures and the restriction on public gatherings meant that this event could not go ahead. 4 Hadlow Down Community Centre - Annual report and financial statement Finally, funding organisations such as the Big Lottery and Sport England have re-aligned their funding priorities in the light of the pandemic and for the foreseeable future would not be able to support community projects such as ours. Bob Lake ## Chair 5 Hadlow Down Community Centre - Annual report and financial statement HDCC annual statement. ## **Hadlow Down Community Centre** ## **07 March 2021** Figures are given for the period |||||| |---|---|---|---|---| |Figures are given for the period||01/01/2020|to|31/12/2020| |Assets/Liabilities:-||**Current a/c**|**Cash in**|| ||**Date**|**CAF Bank**|**Hand**|**Total**| |Balances at:-|01/01/20|11,275.69|109.00|11,384.69| |Balances at:-|31/12/20|5,614.24|109.00|5,723.24| |Gain/(loss)for the period||(5661.45)|0.00|(5661.45)| |**Expenditure:-**||||| |Surveys|0.00|||| |Insurance|0.00|||| |Fees|6000.00|MJB Architecture – Extra planning fee||| |Publicity|0.00|||| |Lottery|161.00|||| |Bank Charges|60.00|Monthly charges: £5 x 12||| |Other|0.00|||| |**Total Expenditure**|6221.00|||| |**Income:-**||||| |Donations|427.55|Pub quiz prize + various||| |Grants|0.00|||| |Lottery|132.00|Total ticket sales for the year to date||| |Fund Raising|0.00|||| |Sales|0.00|||| |Other|0.00|||| |**Total Income**|559.55|||| |Income – Expenditure gain/(loss)|(5661.45)|||| |Assets gain/(loss)|(5661.45)|||| |Notes:||||| |None||||| J. D. Thompson (Treasurer) 07 March 2021 Page 1 of 1