## **MINUTES TRUSTEES ANNUAL GENERAL MEETING 23/5/22** ## **WELCOME** ## **PRESENT;** ## **HAYLEY MURPHY** ## **ALEX HOWARTH** ## **GREG WHITEOAK** ## **JULIE WHITEOAK** ## **AGENDA;** 1. FINANCES 2. APPOINTMENT OF NEW TRUSTEES 3. RESIGNATION OF CENTRE CO-ORDINATOR SECONDED FROM ELISHA HOUSE 4. CURRENT SERVICES- ARE WE MEETING THE NEEDS OF OUR COMMUNITY ? 5. PLANS FOR THE FUTURE INCLUDING STAFF AND SERVICE 6. COUNSELLING SERVICE 7. VOLUNTEERS /TRAINING 8. PREMISES 9. FUNDING ## **DISCUSSION;** 1. Trustees discussed last years accounts, unrestricted reserves, income and expenditure. Discussion included ways of increasing income to meet increasing utility bills-rental income and over the counter sales, At present income is covering our core costs. We will need to seek funding to expand our services. We have secured fixed gas/ electricity contracts for next four years. We are already prudent with expenditure – there is little room for any further savings. We have arranged servicing of the heating system free of charge which will hopefully prolong the life of the boiler but need to be mindful that it is now over 10years old- we need to reserve and build upon funds for it’s replacement. 2. The Trustees approved the addition of three Trustees to increase diversity. 3. Nicola Blizzard -seconded to Colne Citadel as centre co-ordinator from a local C.I.C left her post Dec2021. We are currently seeking core funding to enable the employment of a centre Manager. Meanwhile Julie/ Hayley will oversee the administration of the community centre, Volunteers and our services. Trustees Alex, Greg and Julie approved the addition of Hayley Murphy to the charities bank account to assist in financial management. 4. Current activities are well attended and received. We would like to recommence activities for older residents which were paused during lockdown – elderly visitors have been nervous about mixing socially but have started to attend the centre more regularly. 5. As mentioned previously we hope to employ a centre Manager if we are successful in securing funding. We will continue to survey Visitors to anticipate which services we can provide/ adapt to meet the needs of our community. The Counselling team have expressed their wishes to utilise their experience and training to offer more types of counselling and group therapies to include families and at times suitable for those who work during the day. We will continue to build upon relationships with local businesses, charities and statutory services. 6. We currently have 8 voluntary counsellors- two qualified and six student placements who are completing their 100 hours of practice. Hayley Murphy supervises, mentors and co-ordinates the counselling services. Counsellors are currently working in centre and via zoom/ telephone. Lego therapy for which we received funding will commence shortly, We also operate mindfulness groups and intend to trial animal assisted therapy. 7. We currently have 19 Volunteers. We receive Volunteers on a rotational basis also from Elisha House C.I.C ( residential recovery project ) as part of their second stage programme. This is proving very successful. We are currently receiving Volunteer training from Lancashire Adult Learning. The Counselling team have received suicide prevention and bereavement training as well as attending an annual training day in centre delivered by accord services. 8. The premises is currently in a good state of repair. We have breakdown cover for our heating system which is serviced annually. The roof is to be checked shortly for loose slates etc. Gas, fire and PAT testing is upto date. 9. We have been fortunate to have received £19,300 so far this year in funding for services and projects. We are currently applying to the National Lottery Community fund for 3 years funding to cover the salary of a centre Manager. The Trustees are happy to report all relevant policies are in place and upto date. Colne Cltadel P8rJod 01.09.2020 to 31.08.2021 Income and ExpendI￿re 2021 2020 INCOME 2.171 2.100 11,134 16,405 Funding MIs¢ellar*oL￿ Income 17,107 7,087 26,079 Total EXPENDITURE Counsellors Aciivty Expenses Citadel l Office Sundrles Mis￿lIaneOUS EXP￿￿8 Bank Charges Insurance A¢countancy fees Rent & Rat8S Repalrs & Maintenar Televison utilrties Motor vehides- d￿ated from Eli8h8 5.080 3,535 1,001 5.716 98 450 418 5.983 90 271 226 450 693 2.211 4,620 18,914 .Total 19.761 SURPLUS FOR YEAR 5,318 BALANCE AT BANK Current Accourrt Savlngs Account 2,895 4,097 6.992 10,433 11310 Total 6.992 5,318 11310 10,501 6,992 Slgned Dlrector 15 Kn•Mhaws 2018 Ltd Fourth Floor. St James Hou89 St James's Row Bumley, BB111DR Tel. 01282 332091 Colne Cltadel P8rJod 01.09.2020 to 31.08.2021 Income and ExpendI￿re 2021 2020 INCOME 2.171 2.100 11,134 16,405 Funding MIs¢ellar*oL￿ Income 17,107 7,087 26,079 Total EXPENDITURE Counsellors Aciivty Expenses Citadel l Office Sundrles Mis￿lIaneOUS EXP￿￿8 Bank Charges Insurance A¢countancy fees Rent & Rat8S Repalrs & Maintenar Televison utilrties Motor vehides- d￿ated from Eli8h8 5.080 3,535 1,001 5.716 98 450 418 5.983 90 271 226 450 693 2.211 4,620 18,914 .Total 19.761 SURPLUS FOR YEAR 5,318 BALANCE AT BANK Current Accourrt Savlngs Account 2,895 4,097 6.992 10,433 11310 Total 6.992 5,318 11310 10,501 6,992 Slgned Dlrector 15 Kn•Mhaws 2018 Ltd Fourth Floor. St James Hou89 St James's Row Bumley, BB111DR Tel. 01282 332091