## **St Michael’s Parents & Friends Association** 

## **Treasurer’s Report** 

## **to the Accounts for the year ended 31/08/2025** 

St Michael’s Parents & Friends Association had a successful year with new Committee members on board, continuing strengthening the community around the school and ensuring inclusion for all. 

A number of Parents and Friends events were held, and the activities generated the following net funds for the P&F: 

|**Events**|**Surplus/(Deficit)**|
|---|---|
|Christmas Fayre|£369.04|
|Panto|£2,365.00|
|Pizza Van and Coffee Cart|£3,226.66|
|School Disco|£846.56|
|Sports Day|£76.25|
|Summer Fete|(£2,798.05)|
|World Book Day|£58.31|
|**Total**|**£4,143.77**|



The charity’s events overall ran at a net surplus of £4.143.77 

Income of £4,830 was received from subscriptions and £105 from other miscellaneous income and donations. 

Distribution of funds and expenses incurred for fundraising events across the year totalled £25,201.86. Funds were also reserved for: 

- £500.00 – Pre-prep Mural (pre-existing from 21/22) 

- £250.00 - AEN Support (pre-existing from 21/22) 

- £5,000 – Playground Train 

The activities resulted in a cash balance of £30,969.17 on 31 August 2025 a decrease of £9,125.68 from the balance at 1 September 2023 of £40,094.85. 



The accounts for the financial year ending 31 August 2025 have been independently reviewed and will be filed with the Charity Commission by 30[th] June 2026. 

The committee members for the period include Claire French (co-Chair) and Sophie Day (co-Chair), Lei Wei (Treasurer), Sheryl Holroyd (Assistant Treasurer), Jan Campbell (Secretary), Kathryn Wilton (Data officer). 

## **Lei Wei** 

**Treasurer** 

**6th June 2026** 



## ST MICHAELS PARENTS AND FRIENDS ASSOCIATION 

Receipts and Payments Accounts For the year ended 31 August 2025 

|2024<br>£<br>INCOME<br>Donations, Legacies and other<br>Similar receipts<br>4,830.00<br>Subscriptions and Payments<br>3,324.92<br>Other<br>8,154.92<br>Total Donated Income<br>Fundraising<br>82,306.14<br>Events<br>82,306.14<br>Total Fundraising Income<br>Investment Income<br>0.00<br>Bank Interest Received<br>0.00<br>Total Investment Income<br>90,461.06<br>TOTAL|2025<br>2025<br>£<br>£<br>4,830.00<br>105.00<br>4,935.00<br>23,871.18<br>23,871.18<br>0.00<br>0.00<br>28,806.18|2025<br>2025<br>£<br>£<br>4,830.00<br>105.00<br>4,935.00<br>23,871.18<br>23,871.18<br>0.00<br>0.00<br>28,806.18|
|---|---|---|
||||
|||28,806.18|





## ST MICHAELS PARENTS AND FRIENDS ASSOCIATION 

Receipts and Payments Accounts For the year ended 31 August 2025 

|2024<br>£<br>Expenditure to generate funds<br>-66,669.32<br>Events<br>-66,669.32<br>Total Expenditure to generate funds<br>Distribution of funds<br>-4,291.40<br>Miscellanous<br>-250.00<br>AEN Support<br>-500.00<br>Pre-Prep Mural<br>-756.00<br>Debbie Draws Maps Murals<br>-160.00<br>Y8 Leavers Contributions<br>-5,796.69<br>Coffee Machine for Cart<br>-55.00<br>Wreath for School Door<br>-300.00<br>Pencils for Pre-Prep<br>-922.60<br>Sports Tour Bags<br>-3,499.99<br>Refund for generator<br>-201.60<br>Y7/8Sports Tour<br>-250.00<br>Partial donation for SEN activity<br>-1,190.00<br>Sewing Machines<br>-978.29<br>Pic Nic Table<br>-5,820.00<br>Adventure Playground Deposit<br>-17,380.00<br>Adventure Playground<br>-100.00<br>Coffee Cart Flag<br>0.00<br>Playground train<br>-42,451.57<br>Total distribution of funds<br>Adjustments Relating to Prior Periods<br>250.00<br>Changes in accrual for AEN and Pre-Prep Mural<br>750.00<br>Accounted in previous years for AEN and Pre-Prep Murals<br>756.00<br>Accounted in previous years for Debbie Drew Maps Murals<br>394.00<br>Release additional accrual re school purchase<br>2,150<br>Total<br>TOTAL 2024/25 Expenditure<br>Adjustments Relating to Future Years<br>School Ball deposit prepayment<br>Playground train accruals<br>Payments Against Previous Years Accruals<br>Adventure Playground<br>Remove additional accrual release adjustment<br>-106,970.89<br>TOTAL PAYMENTS<br>-106,970.89|2025<br>2025<br>£<br>£<br>-19,727.41<br>-19,727.41<br>-494.45<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>-5,000.00<br>-5,494.45<br>0.00<br>0.00<br>0.00<br>20.00<br>20.00<br>-25,201.86<br>-250.00<br>5,000.00<br>4,750.00<br>-17,460.00<br>-20.00<br>-17,480.00<br>-37,931.86|2025<br>2025<br>£<br>£<br>-19,727.41<br>-19,727.41<br>-494.45<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>-5,000.00<br>-5,494.45<br>0.00<br>0.00<br>0.00<br>20.00<br>20.00<br>-25,201.86<br>-250.00<br>5,000.00<br>4,750.00<br>-17,460.00<br>-20.00<br>-17,480.00<br>-37,931.86|
|---|---|---|
||||
|||-37,931.86|
||||





## ST MICHAELS PARENTS AND FRIENDS ASSOCIATION 

Net Surplus By Event For the year ended 31 August 2025 

|2024<br>2024<br>£<br>£<br>6,433.47<br>Christmas Bazaar<br>Income<br>-4,423.87<br>Expenditure<br>2,009.60<br>Surplus<br>1,784.00<br>Winter Wonderland Income<br>-632.32<br>Expenditure<br>1,151.68<br>Surplus<br>910.67<br>Farmers Market<br>Income<br>-19.00<br>Expenditure<br>891.67<br>Surplus<br>5,076.00<br>Panto<br>Income<br>-4,723.50<br>Expenditure<br>352.50<br>Surplus<br>300.00<br>Cricket Memorial<br>Income<br>-300.00<br>Expenditure<br>0.00<br>Surplus<br>60.00<br>Sports Day<br>Income<br>0.00<br>Expenditure<br>60.00<br>Surplus<br>0.00<br>Summer Festival<br>Income<br>-190.08<br>Expenditure<br>-190.08<br>Surplus<br>2,813.92<br>DISCO<br>Income<br>-1,617.86<br>Expenditure<br>1,196.06<br>Surplus<br>530.21<br>Wreath Making<br>Income<br>-385.00<br>Expenditure<br>145.21<br>Surplus<br>48,122.50<br>School Ball<br>Income<br>-50,048.11<br>Expenditure<br>-1,925.61<br>Surplus<br>11,290.65<br>School Ball Auction Income<br>0.00<br>Expenditure<br>11,290.65<br>Surplus<br>4,287.32<br>Ice Rink<br>Income<br>-4,287.32<br>Expenditure<br>0.00<br>Surplus<br>697.40<br>Pizza Van and Coffee Income<br>-42.26<br>Expenditure<br>655.14<br>0.00<br>World Book Day<br>Income<br>0.00<br>Expenditure<br>0.00<br>Surplus<br>15,636.82<br>82,306.14<br>TOTAL INCOME<br>-66,669.32<br>TOTAL EXPENDITURE<br>15,636.82<br>Net Profit|2025<br>2025<br>£<br>£<br>5,298.29<br>-4,929.25<br>369.04<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>2,610.00<br>-245.00<br>2,365.00<br>0.00<br>0.00<br>0.00<br>93.35<br>-17.10<br>76.25<br>10,339.57<br>-13,137.62<br>-2,798.05<br>2,245.00<br>-1,398.44<br>846.56<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>3,226.66<br>0.00<br>3,226.66<br>58.31<br>0.00<br>58.31<br>4,143.77<br>23,871.18<br>-19,727.41<br>4,143.77|2025<br>2025<br>£<br>£<br>5,298.29<br>-4,929.25<br>369.04<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>2,610.00<br>-245.00<br>2,365.00<br>0.00<br>0.00<br>0.00<br>93.35<br>-17.10<br>76.25<br>10,339.57<br>-13,137.62<br>-2,798.05<br>2,245.00<br>-1,398.44<br>846.56<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>3,226.66<br>0.00<br>3,226.66<br>58.31<br>0.00<br>58.31<br>4,143.77<br>23,871.18<br>-19,727.41<br>4,143.77|
|---|---|---|
||||
|||4,143.77|
|||23,871.18<br>-19,727.41<br>4,143.77|





## ST MICHAELS PARENTS AND FRIENDS ASSOCIATION 

|||Statement of Assets and Liabilities|Statement of Assets and Liabilities||
|---|---|---|---|---|
|||For the year ended 31 August 2025|||
|2024|||2025|2025|
|£|||£|£|
|90,461.06||INCOME||28,806.18|
|-106,970.89||EXPENDTIRE||-25,201.86|
|-16,509.83||NET SURPLUS||3,604.32|
|||ASSETS|||
|||Cash at Bank and at Hand|||
|||New Current account|30,969.17||
|40,094.85||Total Cash at Bank||30,969.17|
|-18,230.00||Adj for payments not yet cleared||-5,750.00|
|||Prepayment||250.00|
|21,864.85||TOTAL ASSETS||25,469.17|
|||ACCUMULATED FUND|||
|16,245.31||Opening Balance - Unrestricted Funds||-264.52|
|-16,509.83||Surplus / (Deficit) for the year||3,604.32|
|-264.52||Closing Balance - Unrestricted Funds||3,339.80|
|Approved by|the|Committee and signed on its behalf|||
|Date|||||
|06/06/2025|||||
|Claire French||Sophie Day|Lei Wei||
|(Co Chair)||(Co Chair)|(Treasurer)||





Alan Macalister 16 Willow Holt Hampton Hargate Peterborough PE7 8AP 

## **PRIVATE AND CONFIDENTIAL** 

Lei Wei C/O St Michael’s Prep School Parents and Friends Association Otford Court Row Dow Otford Kent TN14 5RY 

10 June 2026 

Dear Lei 

## **INDEPENDENT EXAMINATION** 

Charities with a gross income of £1m or less may choose to have an independent examination in place of an audit unless both their gross assets exceed £3.26m and their gross income exceeds £250,000. 

As requested, I have reviewed the accounting records kept by the Parents and Friends Association for the 2024/2025 year and compared the accounts presented with those records. 

Please be aware that I have not carried out a professional audit but during my scrutiny of the records, I have not found any material misstatement or omission. 

Should you have any queries in relation to the examination performed, please do not hesitate to contact me. 

Kind regards, 


Alan Macalister Chartered Management Accountant