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← St Michaels Prep School Parents & Friends Association

2024-08-31-accounts

St Michael’s Parents & Friends Association

Treasurer’s Report

to the Accounts for the year ended 31/08/2024

St Michael’s Parents & Friends Association had another busy and productive year, with the committee full of energy and enthusiasm. Continued with the objective from the previous year, the committee carried on in strengthening the community around the school and ensuring inclusion for all.

A number of Parents and Friends events were held, the most significant being the School Ball including School Ball Auction. This was well attended and raised over £9,000. In addition the Christmas Bazaar, Winter Wonderland and Farmers Market continued their success during winter time, which raised over £4,000.

The activities generated the following net funds for the P&F:

Christmas Bazaar £2,009.60
School Ball (£1,925.61)
School Ball Auction £11,290.65
Winter Wonderland £1,151.68
Farmers Market £891.67
Ice Rink £0.00
Panto £352.50
Wreath Making Workshop £145.21
Sports Day - Prep £60.00
Summer Festival (£190.08)
Pizza Van and Coffee Cart £655.14
Cricket Memorial 2023 £0.00
DISCO £1,196.06

The charity’s events overall ran at a net surplus of £15.636.82

Income of £4,830 was received from subscriptions and £3,324.92 from other miscellaneous income and donations.

The P & F have contributed in full or partially to the following items for use at school:

Funds were also reserved for:

In addition to distribution of funds to the school, contributions were also made towards Year 6 leavers’ gifts, school umbrellas, Christmas tree, etc.

Distribution of funds and expenses incurred for fundraising events across the year totalled £109,120.89. £587.41 was also paid for expenditure approved and accounted for in the previous financial year for Cricket Memorial Proceeds. In addition £1,000 of funding earmarked for AEN Support and Pre Prep Mural was decided by the committee to reduce to £750. In addition this funding was accounted for in the Financial Year 2021/22.

This activity resulted in a cash balance of £40,094.85 on 31 August 2024 an decrease of £1,017.24 from the balance at 1 September 2023 of £41,112.09.

The accounts for the financial year ending 31 August 2024 have been independently reviewed and will be filed with the Charity Commission by 30[th] June 2025.

The committee for the period from September 2023 was Laura Andrews (coChair) and Kea Ashley (co-Chair), Victoria Abueita (Treasurer), Victoria Leithead (Assistant Treasurer), Daisy Gregson (Secretary), Merle Parrett and Avril Gibbinson (Committee Members).

Lei Wei

Treasurer (from 1 September 2024)

6th June 2025

ST MICHAELS PARENTS AND FRIENDS ASSOCIATION

2023
2024
£
£
RECEIPTS
Donations, Legacies and other
Similar receipts
5,701.00
Subscriptions and Payments
4,830.00
1,196.95
Other
3,324.92
6,897.95
Total Donated Income
Fundraising
44,979.32
Events
82,306.14
44,979.32
Total Fundraising Income
Investment Income
0.00
Bank Interest Received
0.00
0.00
Total Investment Income
51,877.27
TOTAL RECEIPTS
Receipts and Payments Accounts
For the year ended 31 August 2024		 2024
£
8,154.92
82,306.14
0.00
90,461.06

ST MICHAELS PARENTS AND FRIENDS ASSOCIATION

Receipts and Payments Accounts For the year ended 31 August 2024

----- Start of picture text -----
2023 2024 2024
£ £ £
PAYMENTS
Expenditure to generate funds
-34,780.36 Events -66,669.32
-34,780.36 Total Expenditure to generate funds -66,669.32
Distribution of funds
-2,457.05 Miscellanous -4,291.40
-100.00 Year 3 Books 0.00
-120.60 Thermos 0.00
-3,300.00 Christmas Orchestra 0.00
-357.11 Coronation Bookmarks 0.00
-2,000.00 PA System 0.00
-500.00 AEN Support -250.00
-500.00 Pre-Prep Mural -500.00
-1,150.00 Debbie Draws Maps Murals -756.00
-240.00 Y8 Leavers Contributions -160.00
0.00 Coffee Machine for Cart -5,796.69
0.00 Wreath for School Door -55.00
0.00 Pencils for Pre-Prep -300.00
0.00 Sports Tour Bags -922.60
0.00 Refund for generator -3,499.99
0.00 Y7/8Sports Tour -201.60
0.00 Partial donation for SEN activity -250.00
0.00 Sewing Machines -1,190.00
0.00 Pic Nic Table -978.29
0.00 Adventure Playground Deposit -5,820.00
0.00 Adventure Playground -17,380.00
0.00 Coffee Cart Flag -100.00
-8,267.71 Total distribution of funds -42,451.57
Adjustments Relating to Incurred Expenses
-2,392.00 Switch from Parent conts to WW
-2,000.00 Switch from 2023 events to misc
Adjustments Relating to Prior Periods
2,000.00 Changes in accrual for AEN and Pre-Pre 250.0
1,000.00 Accounted in previous years for AEN an 750.0
0.00 Accounted in previous years for Debbie 756.0
0.00 Release additional accrual for Debbie D 394.0
0 Total 2,150
-43,048.07 TOTAL PAYMENTS -106,970.89
-43,048.07 -109,120.89
----- End of picture text -----

Payments Relating to PP Charity Cricket Proceeds Paid in 2024 for 202 -587.41

ST MICHAELS PARENTS AND FRIENDS ASSOCIATION

Net Surplus By Event For the year ended 31 August 2024

----- Start of picture text -----
2023 2023 2024 2024
£ £ £ £
7,832.44 Christmas Bazaar Income 6,433.47
-4,327.85 Expenditure -4,423.87
3,504.59 Surplus 2,009.60
167.56 Amazon Smile Income 0.00
0.00 Expenditure 0.00
167.56 Surplus 0.00
1,425.81 Carol Concert Income 0.00
-255.50 Expenditure 0.00
1,170.31 Surplus 0.00
2,877.50 Winter Wonderland Income 1,784.00
-2,650.68 Expenditure -632.32
226.82 Surplus 1,151.68
618.07 Farmers Market Income 910.67
-12.00 Expenditure -19.00
606.07 Surplus 891.67
4,485.00 Panto Income 5,076.00
-4,020.00 Expenditure -4,723.50
465.00 Surplus 352.50
300.51 Wine and Cheese EveIncome 0.00
0.00 Expenditure 0.00
300.51 Surplus 0.00
935.64 Cricket Memorial Income 300.00
-935.64 Expenditure -300.00
0.00 Surplus 0.00
540.09 Sports Day Prep Income 60.00
-318.91 Expenditure 0.00
221.18 Surplus 60.00
193.59 Sports Day Pre-Prep Income 0.00
0.00 Expenditure 0.00
193.59 Surplus 0.00
22,152.07 Summer Festival Income 0.00
-20,935.89 Expenditure -190.08
1,216.18 Surplus -190.08
2,390.63 DISCO Income 2,813.92
-350.00 Expenditure -1,617.86
2,040.63 Surplus 1,196.06
1,060.41 Wreath Making Income 530.21
-973.89 Expenditure -385.00
86.52 Surplus 145.21
0.00 School Ball Income 48,122.50
0.00 Expenditure -50,048.11
0.00 Surplus -1,925.61
0.00 School Ball Auction Income 11,290.65
0.00 Expenditure 0.00
0.00 Surplus 11,290.65
0.00 Ice Rink Income 4,287.32
0.00 Expenditure -4,287.32
0.00 Surplus 0.00
0.00 Pizza Van and CoffeeIncome 697.40
0.00 Expenditure -42.26
0.00 Surplus 655.14
10,198.96 15,636.82
44,979.32 TOTAL INCOME 82,306.14
####### TOTAL EXPENDITURE -66,669.32
10,198.96 Net Profit 15,636.82
----- End of picture text -----

ST MICHAELS PARENTS AND FRIENDS ASSOCIATION

Statement of Assets and Liabilities Statement of Assets and Liabilities
For the year ended 31 August 2024
2023 2024 2024
£ £ £
51,877.27 RECEIPTS 90,461.06
-46,896.12 PAYMENTS -106,970.89
4,981.15 NET Deficit -16,509.83
41,112.09
-3,037.41		 ASSETS
Cash at Bank and at Hand
New Current account
Total Cash at Bank
Adj for payments not yet cleared		 40,094.85 40,094.85
-18,230.00
38,074.68 TOTAL ASSETS 21,864.85
28,085.14
-11,839.83		 ACCUMULATED FUND
Opening Balance - Unrestricted Funds
Surplus / (Deficit) for the year		 16,245.31
-16,509.83
16,245.31 Closing Balance - Unrestricted Funds -264.52
Approved by the Committee and signed on its behalf
Date
06/06/2025
Claire French Sophie Day Lei Wei
(Co Chair) (Co Chair) (Treasurer)

Alan Macalister 16 Willow Holt Hampton Hargate Peterborough PE7 8AP

PRIVATE AND CONFIDENTIAL

Lei Wei C/O St Michael’s Prep School Parents and Friends Association Otford Court Row Dow Otford Kent TN14 5RY

06 June 2025

Dear Lei

INDEPENDENT EXAMINATION

Charities with a gross income of £1m or less may choose to have an independent examination in place of an audit unless both their gross assets exceed £3.26m and their gross income exceeds £250,000.

As requested, I have reviewed the accounting records kept by the Parents and Friends Association for the 2023/2024 year and compared the accounts presented with those records.

Please be aware that I have not carried out a professional audit but during my scrutiny of the records, I have not found any material misstatement or omission.

Should you have any queries in relation to the examination performed, please do not hesitate to contact me.

Kind regards

Signature

Alan Macalister Chartered Management Accountant