Registered charity number 1158360
## Fallowfield Library & Community Resource Centre
## Financial Statements
for the year ended 31st March 2022
Doc ID: 39fbd0c34c46ec804f7bdc8bbdb0b0134829fea5
## Fallowfield Library & Community Resource Centre Report of the trustees for the year ended 31 March 2022
The trustees present their report and unaudited financial statements for the year ended 31st March 2022.
## Reference and Administrative Information
Charity name: Fallowfield Library & Community Resource Centre
Other name by which it is known:
The Place at Platt Lane
Charity Registration Number: 1158360
Registered Office: The Place at Platt Lane
Fallowfield Library (Ground Floor)
Platt Lane
Fallowfield
Manchester
M14 7FB
## Trustees
|Trustee Name|Office (if any)|Dates acted|
|---|---|---|
|Samantha Barber|Chair|01/04/21 to 31/03/22|
|Stuart Lynd|Treasurer|01/04/21 to 31/03/22|
|Zoe Goddard||01/04/21 to 31/03/22|
|Susanne Martikke||01/04/21 to 31/03/22|
|Val Bayliss-Brideaux||01/04/21 to 31/03/22|
|Derek May||01/04/21 to 31/03/22|
## Principal Staff
Lesley Brereton (Centre Development & Partnership Manager)
Lil Luckham (Support Assistant)
## Independent Examiner
Paul Cowham FCA DChA Green Fish Resource Centre 46 – 50 Oldham Street Manchester M4 1LE
```
1
```
Doc ID: 39fbd0c34c46ec804f7bdc8bbdb0b0134829fea5
Fallowfield Library & Community Resource Centre Report of the trustees for the year ended 31 March 2022
## Objectives and activities
## Objects
The objects of the CIO are as follows:
1) To advance the education of the public in Fallowfield and the surrounding area in particular by the provision of a lending library;
2) To further or benefit the residents of Fallowfield, the wider neighbourhood and people visiting the area, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.
## Activities undertaken for public benefit in relation to objects
Please note: the summary of activities listed below refer to our normal operations, which were disrupted (with some being completely curtailed) throughout early 2021 due to the Covid-19 pandemic and the associated lockdowns and other restrictions. Activities returned as they were allowed within the guidelines but over the year activity was still much reduced from what would be normal delivery.
1. A broad portfolio of activities are normally undertaken for public benefit at our centre (‘The Place’), under normal circumstances we are open seven days a week and most evenings too to offer a wide and growing range of socially valuable activities and services;
2. A Community Managed Library service is normally hosted at the premises for 23 hours per week; n.b. the CIO does not deliver this service alone, it is supported by Manchester City Council (MCC) Library Services. Rather the CIO provides a base from which the library can operate and supports the service delivery via volunteers sourced via the CIO (further, we do normally deliver some library sessions on a ‘volunteers only’ basis.
3. A range of vocational and non-vocational training/education course are normally hosted at the Centre; these are delivered via various accredited training suppliers including Manchester Adult Education Services (MAES). The courses are diverse and include Talk English ESOL courses (via MAES), plus different vocational training courses (via a range of providers);
4. Forever Young’ sessions are normally weekly along with a ‘Knit & Natter’ group – these are over 50’s groups established to combat loneliness and social isolation by providing a friendly, accessible, stimulating and supportive environment for older local people;
5. A range of advisory services normally operate from our Centre, these include weekly surgeries by local ward Councillors, ‘One Money’ Financial Inclusion, Debt & Benefits Advice by a local Housing association and a monthly surgery held here by the local MP;
6. A range of health advice and wellbeing drop in’s are held through out the year and we work with Be Well and Buzz to deliver these.
## Statement on Trustee regard to the Charity Commission Guidance on Public Benefit
The Trustees of Fallowfield Library & Community Resource Centre hereby confirm that they have taken full regard of the guidance on public benefit issued by the Charity Commission when exercising any powers or duties to which the guidance is relevant. In particular, the Trustees believe that the list of activities detailed above show complete accordance and compliance with such guidance ‘and are all examples of furthering the charity’s purpose (as defined in its objects described above) for the public benefit.
```
2
```
Doc ID: 39fbd0c34c46ec804f7bdc8bbdb0b0134829fea5
Fallowfield Library & Community Resource Centre Report of the trustees for the year ended 31 March 2022
## Contribution by Volunteers
Many of our normal activities are supported by volunteers, principal amongst these being our Community Managed Library (CML) service, which could not function without volunteers.
Because of our closure followed by restrictions, most aspects of volunteering were adversely affected, with Library volunteering reduced to 14 weeks of operation at 2 days (5 hours each) per week. Before restrictions were relaxed allowing us to return to normal service This gave a total of 2904 volunteer hours contributed by 14 volunteers.
## Statement on Grant making
The CIO has no policy on grant making as this does not form part of its current or planned future activity.
## Financial Review and Reserves Policy
Given the events of the pandemic it was fortunate that the CIO entered the 2021/22 finance year with a comfortable level of reserves, totalling £101,553 and representing 16 months’ worth of unrestricted spend (based on historical running costs). As reported in last year’s Trustees Annual Report, The Place closed to the public on 21/03/20 because of the coronavirus pandemic with the trustees recognising at that time that there was a lot of uncertainty around the ongoing Covid 19 pandemic, including the financial implications of our closure. Trustees considered that the healthy level of reserves at the first of April 2021 were important to ensure the charity was able to continue as a going concern and be able to weather the challenges presented by the pandemic.
Under normal (i.e. pre-pandemic) circumstances, the CIO’s main and virtually sole source of selfgenerated income is from room hire charges paid by organisations who hire space to deliver activities at our Centre (The Place). However, our enforced temporary closure and slow opening back up processes in line with Covid Guidelines saw room hire income this finance year much reduced. Our preferred trading model is based on generating income from both external grant funders and room hire, with our long term aspiration being to move towards self-generating an increasing proportion of our overall income via room hire charges. Until now this strategy was working as we have generated an ever increasing proportion of overall income from room hire each year since our inception. We are still currently building the room hire back up and envision reaching pre pandemic levels in 22/23.
The combination of our success in securing emergency grant funding, together with the flexibility and understanding of our existing (pre-pandemic) funders, enabled us to ride out the 2020/21 and early 21/22 years in a sound financial condition.
However, had we not been as successful with our external funding procurement we would have been entirely reliant on our reserves for our survival. This has also reinforced our belief that we should continue with our mixed economy model of generating our own income from room hire whilst also seeking grant funding towards our core costs. Our view is that this approach spreads our risks should either be compromised (e.g. as room hire income has been due to the pandemic); whilst access to grant funding, either core of emergency, in an extremely competitive environment, can never be guaranteed.
Trustees feel that maintaining a higher level of reserves than might be considered normal for the sector is a sensible strategy going forward. The pandemic has taught us to plan for the unexpected, and we consider it too risky to rely on access to emergency grant funding for reasons explored above.
```
3
```
Doc ID: 39fbd0c34c46ec804f7bdc8bbdb0b0134829fea5
## Fallowfield Library & Community Resource Centre Report of the trustees for the year ended 31 March 2022
Previously, the CIO’s Reserves Policy was to have sufficient unrestricted and free reserves as a contingency to initially cover twelve months of operations in the absence of any external funding or other income, this being based on historical running costs calculations (i.e. Annual Service Charge payable to Manchester City Council, or MCC; employment costs associated to Support Assistant post; and insurances and other sundry costs). However, as reported last year, the CIO is also now responsible for paying 50% of the annual costs of employing the Centre Development & Partnership Manager. Prior to last finance year 2019/20, the full employment costs of this post have been borne by One Manchester (salary plus on costs) with no recharge to the CIO, but the 50% contribution now applies on an annual basis (see ‘Relationship with Related Parties and other bodies’ on page 7 below and Note 3 accompanying the financial accounts). Further, this arrangement is likely to be confirmed as part of a Service Level Agreement (SLA) to be developed in 2022/23 detailing all the arrangements and responsibilities of each party (i.e. the CIO and One Manchester).
Therefore, the CIO Board is mindful of the need to retain a higher level of free reserves to accommodate for this increase in costs going forward. Taken in combination with our policy to build up reserves to provide a medium to longer term buffer against large scale/longer term contingencies (with the pandemic being an obvious example), trustees consider it prudent to build up and retain a minimum of 18 months’ worth of running costs as a free reserve going forward. At 31/03/22 our reserves stood at £87,399, representing approximately 11 months’ worth of running costs.
## Core funding secured in 2021/22
- MCC’s ‘Our Manchester’ Voluntary & Community Sector (OMCVS) Grant (£20,000 in 2021/22 =1 year extension to initial three year grant
- Power to change Community renewal fund Grant £20,000
- Expanded additional Restrictions Grant £9,245 one year grant from MCC
- Grant (£10,650 in 2021/22 as the second part of £21,300 over two years
- MCC’s Manchester Work Club Grant (£5,000 as a one year allocation for 2021/22 only).
Total for the year £64,895
In addition, the CIO also successfully bid for a total of £21,961 in project funding to support various initiatives as part of our community support programme. As far as CIO finances are concerned, this was ‘money in - money out’ with 100% of this funding going to support activities with nothing being retained by the CIO.
Please note: the CIO neither holds any investments nor has any current plans to do so; therefore we currently have no investments policy.
```
4
```
Doc ID: 39fbd0c34c46ec804f7bdc8bbdb0b0134829fea5
## Fallowfield Library & Community Resource Centre Report of the trustees for the year ended 31 March 2022
## Achievements and Performance
## Achievements
1. Following the Covid pandemic and the restrictions put upon the charity during that time we have been able to bring back services as they were allowed and are now running a near normal timetable of events.
2. For the third successive year, the CIO was able to contribute 50% towards the full employment costs of the Centre Development & Partnership Manager post (salary plus on costs), prior to 2019/20 these costs had previously been 100% covered by One Manchester;
3. The above reflects the continuing financial stability of the CIO and prepares the ground for the future when the CIO may be solely responsible for recruiting and paying a replacement development manager.
4. The CIO was successful in securing Funding totalling £86,856
5. In terms of core funding during 2021/22, the CIO also secured the following: £20,000 from ‘Our Manchester’ Voluntary & Community Sector Grant; MCC Manchester Work Club funding of £5,000 and £10,650 from the OPeNS grant administered by Manchester Health & Care Commissioning; with an additional £9,245 from the additional restrictions grant
6. The core funding grants above also demonstrate tremendous local buy in to what we do at The Place. This is pleasing because it continues to show recognition of the fact that we do have a hugely positive impact on our neighbourhood and community and local funders are therefore willing to invest in our facility and activities;
7. Trustees, staff and volunteers of the CIO wish to place on record their thanks and appreciation to all the funders listed above
## Performance
Inevitably, the year was still affected by the Covid-19 pandemic, with The Place having closed to the public during the early part of 2022 was still subject to restrictions when it was possible to start to open up within the guidelines
The Place is a vibrant community hub, hosting a wide range of activities and services to support local people regarding their wellbeing (physical and mental), learning, education, skills, employability and culture. Beneficiaries include everyone from preschool age children through to the older members of the community, and from all ethnic and ability backgrounds. We support all our local people, including those who are unemployed, low skilled, financially excluded, socially isolated, or suffering from poor mental or physical health; together with people who want to take up new hobbies or learn new skills and those wishing to meet others. Over the last year we have built the activity back up and there are currently 30 separate activities and services operating from The Place, including: Credit Union, Food Bank, several commissioned health support initiatives, Advice & Advocacy Support Surgeries (including, MP Surgery, local Councillor drop in, debt & benefit advice), mental health support, ESOL classes, a Community Choir and a Community Library service amongst many others.
## News (theplacefallowfield.co.uk)
Further, the information in the social media links below highlights the great work that went on at The Place to support our community over the year and in particular during the lockdown periods:
## `The Place at Platt Lane | Facebook`
However, despite the various lockdowns and our general closure for much of the year, and severe limitations on numbers and activities when we were able to deliver a phased reopening (always in full accordance with government rules and guidelines), some of our ‘normal’ activities did take place albeit in reduced or amended format.
```
5
```
Doc ID: 39fbd0c34c46ec804f7bdc8bbdb0b0134829fea5
## Fallowfield Library & Community Resource Centre Report of the trustees for the year ended 31 March 2022
The activities that did take place are listed below:
## Activities, Courses and Services hosted/delivered at The Place:
1.The Community Managed Library (CML) that we operate in partnership with MCC Libraries is normally open 23 hours a week. After an period of being closed in 2020 due to the pandemic the library initially reopened on a reduced hours basis delivering library services for 10 hours a week over 2 days 10am to 3pm on Mondays and Wednesday. This continued until July 2021 when the restrictions started to relax
The service operated under strict hygiene (e.g. mandatory sanitizer and face masks) with restrictions on numbers (to comply with social distancing rules). A full breakdown of library usage statistics and visitor numbers is given below, inevitably these are massively down on the figures for earlier years but alternative channels of engagement via electronic books (i.e. Borrowbox) did enable more people to loan books than would otherwise have been possible;
2. Trinity Church held their weekly service each Sunday morning 9.00am-12.00 noon from 26/07/20, although this was during lockdown they were allowed under the exemptions for places of worship and under very strict hygiene and social distancing conditions. They also offered a quiet space for private prayer, with strict limits on numbers, on Sunday afternoons during the second lockdown.
4. Work Club sessions ran each Tuesday 9.30pm-4.00pm from 16/02/21 until year end; this operated on an appointment basis to ensure strict limits on numbers for social distancing reason. Prior to this, support had been provided remotely to jobseekers via email, telephone and Zoom;
3. South Manchester Credit Union operated a much reduced and strictly controlled service from The Place each Thursday morning 10.00am-1.00pm from throughout the operative period.
Please note: most other services that normally operate from The Place provided support remotely throughout the year, including: Self Help Services (a mental health support charity); Citizen’s Advice Manchester; One Money’ Debt Advice/Financial Inclusion service; MoreLife weight management; Be Well social prescribing and one to one support, amongst others. Further, although neither Fallowfield & Withington Foodbank nor Healthy Me Healthy Communities (our partner in our Community Grocer) operated their normal service at The Place, both continued to work with us as part of the Fallowfield versus Coronavirus initiative, and brought considerable and highly relevant expertise to the joint effort to get emergency food supplies to people in need.
Community Outreach Library (01/04/20 – 31/03/21)
Owing to the limited opening of the CML, the figures presented below are still down on previous years. Given the circumstances, however there was an immediate upswing in usage as soon as restrictions we relaxed.
Physical Books issued = 5,985 E-Format Books issues (eBooks and eAudio books) = 3,523 Total loans = 9,508
Active Members (borrowed books or used PCs) =1,472 Additional Borrowbox members (e-format) = 377 Total members = 1,849
Library PC usage by library members = 4,182hours usage
Number of visits to library = 24,890
```
6
```
Doc ID: 39fbd0c34c46ec804f7bdc8bbdb0b0134829fea5
Fallowfield Library & Community Resource Centre Report of the trustees for the year ended 31 March 2022
## Structure, governance and management
## Governing document
Constitution
## How the charity is constituted
As a Charitable Incorporated Organisation (CIO) whose only voting members are its charity trustees
## Trustee selection and induction methods
Appointed by the Board of Trustees, in full accordance with our constitution. The CIO has procedures for the recruitment, selection, induction and training of trustees and these are fully compliant with Charity Commission guidance.
## Organisational structure
The CIO has a Board of Trustees with six trustees currently serving, including a Chair and Treasurer. Each trustee and officer serves for a one year period (subject to reappointment) and must be appointed (for one year term) by a resolution passed at a properly convened meeting of the charity trustees. The senior member of staff (Centre Development & Partnership Manager) reports to the trustee Board at regular meetings as well as answering queries or providing other information for trustees via email or telephone. There is one other part time staff member acting as a Support Assistant who reports directly to the Centre Development & Partnership Manager.
Trustees and staff continually review the governance structure in order to better equip the organisation to deliver the work that we are doing now and are going to do in the future. We remain open to recruiting additional trustees to add new skills, perspectives and impetus to the Board.
## Risk Management
The CIO has a Risk Management Framework and Policy covering all foreseeable aspects of our operations and of the context within which we operate.
## Relationship with Related Parties and other bodies
The CIO works closely with One Manchester Housing Trust but is entirely independent from it. One Manchester have an active interest in helping The Place at Platt Lane (our Centre, also known as ‘The Place’) develop and move towards self-sustainability because there are circa 1,500 One Manchester properties in the immediate vicinity; so One Manchester views The Place as a valuable community resource in the middle of one of their key neighbourhoods (and where there is little else in terms of community facilities). For this reason One Manchester has provided both ‘in kind’ and cash support to the CIO to provide a solid platform from which the CIO has grown its own income streams (via room hire charges) and levered in external grant funding.
We also work closely with Manchester City Council (MCC) as it is the MCC Library Service which underpins our community managed library (CML) offer. MCC provide professional library staff and enable the CML to link seamlessly into the MCC Libraries infrastructure (including rotation of book stock, with members also able to order books on line for delivery to the CML). The CIO sources volunteers to work alongside MCC staff. Working arrangements between MCC and the CIO for the CML are covered by a Service Level Agreement.
```
7
```
Doc ID: 39fbd0c34c46ec804f7bdc8bbdb0b0134829fea5
Fallowfield Library & Community Resource Centre Report of the trustees for the year ended 31 March 2022
## Statement of trustees’ responsibilities
The trustees are responsible for preparing the annual report and the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice.
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial period which give a true and fair view of the state of affairs of the charity and of its incoming resources and application of resources of the period. In preparing financial statements giving a true and fair view the trustees should follow best practice and:
• select suitable accounting policies and then apply them consistently;
• make judgments and estimates that are reasonable and prudent;
• state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements; and
• prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping accounting records that disclose with reasonable accuracy the financial position of the charity and enable them to ensure that the financial statements comply with applicable law and the Constitution. They are responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
01 / 23 / 2023
The trustees report was approved on ……………………… and signed on their behalf by:
## Samantha Barber
Name ………………………………….
Signature ………………………………….
```
8
```
Doc ID: 39fbd0c34c46ec804f7bdc8bbdb0b0134829fea5
## Independent Examiner’s Report to the trustees of
## Fallowfield Library & Community Resource Centre
I report to the trustees on my examination of the accounts of Fallowfield Library & Community Resource Centre (the Trust) for the year ended 31 March 2022.
## Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Paul Cowham MA FCA DChA Green Fish Resource Centre 46 – 50 Oldham Street Manchester M4 1LE
01 / 23 / 2023
Date………………………
```
9
```
Doc ID: 39fbd0c34c46ec804f7bdc8bbdb0b0134829fea5
## Fallowfield Library & Community Resource Centre
## Statement of Financial Activities
(including Income and Expenditure account) for the year ended 31 March 2022
|Unrestricted
funds
Note
£
Income
Donations and legacies
3
22,419
Charitable activities
4
71,706
-
-
Investments
5
-
Total income
94,125
Expenditure
Charitable activities
6
96,403
Total expenditure
96,403
7
(2,278)
Transfer between funds
-
Net movement in funds for the year
(2,278)
Reconciliation of funds
Total funds brought forward
129,227
Total funds carried forward
126,949
Fees and other income
Net income/(expenditure) for the
year|Restricted
funds
£
-
24,675
-
-
24,675
9,567
9,567
15,108
-
15,108
-
15,108|Total funds
2022
£
22,419
96,381
-
-
118,800
105,970
105,970
12,830
-
12,830
129,227
142,057|Total funds
2021
£
24,770
105,418
-
-|
|---|---|---|---|
||||130,188|
||||111,557|
||||111,557|
||||18,631
-|
||||18,631
110,596|
||||129,227|
The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
10
Doc ID: 39fbd0c34c46ec804f7bdc8bbdb0b0134829fea5
Fallowfield Library & Community Resource Centre
## Balance sheet as at 31 March 2022
|Note
£
£
Fixed assets
Tangible assets
12
21,550
Total fixed assets
21,550
Current assets
Debtors
13
3,510
Cash at bank and in hand
167,414
Total current assets
170,924
Liabilities
Creditors: amounts falling
due in less than one year
14
(50,417)
Net current assets/(liabilities)
120,507
Total assets less current liabilities
142,057
Net assets
142,057
Funds of the charity
Restricted income funds
-
18,108
Unrestricted income funds
17
123,949
Total charity funds
142,057
2022|£
£
24,674
24,674
3,600
150,094
153,694
(49,141)
104,553
129,227
129,227
3,000
126,227
129,227
2021|£
£
24,674
24,674
3,600
150,094
153,694
(49,141)
104,553
129,227
129,227
3,000
126,227
129,227
2021|
|---|---|---|
|||24,674
104,553|
|||129,227|
|||129,227|
|||3,000
126,227|
|||129,227|
The notes on pages 12 to 20 form part of these accounts.
## 01 / 23 / 2023
Approved by the trustees on ….................. and signed on their behalf by:
|Stuart Lynd||
|---|---|
|Name|Signed|
11
Doc ID: 39fbd0c34c46ec804f7bdc8bbdb0b0134829fea5
Fallowfield Library & Community Resource Centre
Notes to the accounts for the year ended 31 March 2022
## 1 Accounting policies
The principal accounting policies adopted, judgments and key sources of estimation uncertainty in the preparation of the financial statements are as follows:
## a Basis of preparation
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
The charity has applied Update Bulletin 1 as published on 2 February 2016 and does not include a cash flow statement on the grounds that it is applying FRS 102 section 1A.
Fallowfield Library & Community Resource Centre meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note.
## b Reconciliation with previous Generally Accepted Accounting Practice
In preparing the accounts, the trustees have considered whether in applying the accounting policies required by FRS 102 and the Charities SORP FRS 102 the restatement of comparative items was required. No such restatement was required.
## c Preparation of the accounts on a going concern basis
The trustees consider that there are no material uncertainties about the charity’s ability to continue as a going concern. The activities of the charity have been impacted post year end by to the Covid 19 pandemic, for example room hire income has been greatly reduced. However the charity has been successful in attracting additional grant income post year end and also has a healthy level of reserves.
There are no key judgments which the trustees have made which have a significant effect on the accounts.
The trustees do not consider that there are any sources of estimation uncertainty at the reporting date that have a significant risk of causing a material adjustment to the carrying amount of assets and liabilities within the next reporting period.
12
Doc ID: 39fbd0c34c46ec804f7bdc8bbdb0b0134829fea5
Fallowfield Library & Community Resource Centre
Notes to the accounts for the year ended 31 March 2022 (continued)
## d Income
Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be measured reliably.
Income from government and other grants, whether ‘capital’ grants or ‘revenue’ grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.
Income received in advance of a provision of a specified service is deferred until the criteria for income recognition are met.
## e Donated services and facilities
Donated professional services and donated facilities are recognised as income when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity of the item is probable and that economic benefit can be measured reliably. In accordance with the Charities SORP (FRS 102), general volunteer time is not recognised; refer to the trustees’ annual report for more information about their contribution.
On receipt, donated professional services and donated facilities are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.
## f Interest receivable
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the Bank.
## g Fund accounting
Unrestricted funds are available to spend on activities that further any of the purposes of charity.
Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose.
Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity’s work or for specific projects being undertaken by the charity.
13
Doc ID: 39fbd0c34c46ec804f7bdc8bbdb0b0134829fea5
Fallowfield Library & Community Resource Centre
Notes to the accounts for the year ended 31 March 2022 (continued)
## h Expenditure and irrecoverable VAT
Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.
## i Tangible fixed assets
Fixed assets are stated at cost less accumulated depreciation. Individual items costing less than £500 are not capitalised.
|Tangible fixed assets are depreciated on a straight line basis over their estimated useful lives as|Tangible fixed assets are depreciated on a straight line basis over their estimated useful lives as|
|---|---|
|Asset Category|Annual rate|
|Leasehold improvements|10%|
|Office furniture & equipment|20%|
## l Debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
## m Cash at bank and in hand
Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
## n Creditors and provisions
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
## o Financial instruments
The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
## p Pensions
The charity pays contributions to an employee's own scheme which is a Qualifying Workplace Pension Scheme (QWPS).
14
Doc ID: 39fbd0c34c46ec804f7bdc8bbdb0b0134829fea5
## Fallowfield Library & Community Resource Centre
## Notes to the accounts for the year ended 31 March 2022 (continued)
## 2 Legal status of the charity
The charity is a Charitable Incorporated Organisation (CIO), registration number 1158360.
## 3 Income from donations and legacies
|Unrestricted
Restricted
Total 2022
£
£
£
22,264
-
22,264
155
-
155
Total
22,419
-
22,419
Income from charitable activities
Unrestricted
Restricted
Total 2022
£
£
£
Grants
Ambition for Aging
-
500
500
-
17,250
17,250
-
150
150
GMMH Wellbeing
-
2,975
2,975
HMRC - JRS
-
-
-
-
-
34,245
3,000
37,245
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
20,000
-
20,000
-
-
-
-
800
800
5,325
-
5,325
Fees from
Room hire
11,780
-
11,780
356
-
356
Total
71,706
24,675
96,381
Retail, Leisure and
Hospitality
Covid Recovery
Fund
MCC - Finance
Shared Service
Centre
Travis Perkins
Legacy Fund
One Manchester
Forever
Manchester
In kind income from
One Manchester,
centre manager
Other donations
Whalley Range
Community Forum
Power to Change
GMMH Holiday
Hunger
MCC - NIF
MCC - Corporate
We Love
Manchester
National Lottery
Community Fund
MCC Our Mcr VCS
Grant
Other fees/income|Unrestricted
Restricted
Total 2022
£
£
£
22,264
-
22,264
155
-
155|Unrestricted
Restricted
Total 2021
£
£
£
22,101
-
22,101
2,669
-
2,669|
|---|---|---|
||22,419
-
22,419|24,770
-
24,770|
|||Unrestricted
Restricted
Total 2021
£
£
£
-
-
-
-
-
-
-
-
-
-
-
-
-
1,987
1,987
13,000
-
13,000
5,000
3,500
8,500
-
2,000
2,000
10,000
-
10,000
-
4,291
4,291
300
4,200
4,500
-
3,865
3,865
17,500
-
17,500
-
-
-
25,000
-
25,000
-
-
-
10,650
-
10,650
4,125
-
4,125
-
-
-|
||71,706
24,675
96,381|85,575
19,843
105,418|
## 4 Income from charitable activities
15
Doc ID: 39fbd0c34c46ec804f7bdc8bbdb0b0134829fea5
Fallowfield Library & Community Resource Centre
## Notes to the accounts for the year ended 31 March 2022 (continued)
## 5 Investment income
|Investment income|||
|---|---|---|
|Income from bank
deposits|Unrestricted
Restricted
2022
£
£
£
-
-
-|Unrestricted
Restricted
2021
£
£
£
-
-
-|
||-
-
-|-
-
-|
All of the charity's investment income arises from money held in interest bearing deposit accounts. All investment income is unrestricted.
## 6 Analysis of expenditure on charitable activities
||Total 2022|Total 2021|
|---|---|---|
||£|£|
|Running the library and community resource centre|(charitable activity)||
|In kind - centre manager salary and on costs|22,264|22,101|
|Project/events cost|11,126|17,456|
|Depreciation|4,193|4,039|
|Repairs and renewals and equipment|2,886|3,524|
|Insurance|1,003|973|
|IT & social media costs|959|419|
|Service charge|27,489|28,291|
|General office costs|896|679|
|Volunteer expenses|437|-|
|Wages and salaries|33,159|32,009|
|Other costs|708|966|
|Other governance costs|||
|Independent examination & accountancy|850|1,100|
||105,970|111,557|
||2022|2021|
||£|£|
|Restricted expenditure|9,567|17,371|
|Unrestricted expenditure|96,403|94,186|
||105,970|111,557|
16
Doc ID: 39fbd0c34c46ec804f7bdc8bbdb0b0134829fea5
Fallowfield Library & Community Resource Centre
## Notes to the accounts for the year ended 31 March 2022 (continued)
## 7 Net income/(expenditure) for the year
|This is stated after charging/(crediting):|2022|2021|
|---|---|---|
||£|£|
|Amortisation of intangible assets|4,193|4,039|
|Independent examiner's remuneration|||
|- accountancy|400|400|
|- independent examination|450|450|
|- Quickbooks support|-|250|
## 8 Staff costs
The charity one employee during the year. Management was provided by the trustees who received no remuneration.
Staff costs during the year were as follows:
|ff costs during the year were as follows:
e charity one employee during the year. Management was
remuneration.|provided by the trustees w|
|---|---|
|Wages and salaries
Social security costs
Employers pension contributions
Staff expenses and training|2022
2021
£
£
28,829
43,762
2,117
3,621
2,185
6,566
28
104|
||33,159
54,053|
Some of these costs are "in kind" costs. The Centre Development and Partnership Manager is an employee of One Manchester Housing Trust (an independent organisation). 50% of the costs of this individual were donated by One Manchester in the year (2021: 50%). The costs of the other employee of the charity included in the above figure were £10,132 (2021: £9,898).
No employee has employee benefits in excess of £60,000 (2021: Nil).
The average number of staff employed during the period was 1 (2021: 1). The average full time equivalent number of staff employed during the period was 0.3 (2021: 0.3.)
The key management personnel of the charity comprise the trustees and the Centre Development and Partnership Manager who is not employed by the charity. The total employee benefits of the key management personnel of the charity were £44,156 (2021: £40,553).
## 9 Trustee remuneration and expenses, and related party transactions
One trustee received remuneration for services to the charity of £735 (2021: £135) on the year. This was approved by the trustees. Neither the trustees nor any persons connected with them received any reimbursed expenses during the year (2021: Nil).
Aggregate donations from related parties were £nil (2021: £nil).
There are no donations from related parties which are outside the normal course of business and no restricted donations from related parties.
No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity, including guarantees, during the year (2021: nil).
17
Doc ID: 39fbd0c34c46ec804f7bdc8bbdb0b0134829fea5
Fallowfield Library & Community Resource Centre
Notes to the accounts for the year ended 31 March 2022 (continued)
## 10 Government grants
No government grants were received during the year or during the previous year.
## 11 Corporation tax
The charity is exempt from tax on income and gains falling within Chapter 3 of Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen in the charity.
## 12 Fixed assets: tangible assets
|Cost
Additions
Disposals
Depreciation
Charge for the year
Disposals
At 31 March 2022
Net book value
At 31 March 2022
At 31 March 2021
At 1 April 2021
At 31 March
At 1 April 2021|Leasehold
Computers
Improvements & software
£
£
37,190
-
-
-
-
-|Fixtures &
fittings
£
Total
1,600
38,790
1,069
1,069
-
-|
|---|---|---|
||37,190
-|2,669
39,859|
||13,016
-
3,719
-
-
-|1,100
14,116
474
4,193
-
-|
||16,735
-|1,574
18,309|
||20,455
-|1,095
21,550|
||24,174
-|500
24,674|
18
Doc ID: 39fbd0c34c46ec804f7bdc8bbdb0b0134829fea5
## Fallowfield Library & Community Resource Centre
## Notes to the accounts for the year ended 31 March 2022 (continued)
## 13 Debtors
|Debtors|||
|---|---|---|
|Trade debtors
Other debtors|2022
£
3,510
-|2021
£
3,600
-|
||3,510|3,600|
## 14 Creditors: amounts falling due within one year
|Accruals
Deferred income|2022
£
50,417
-|2021
£
29,141
20,000|
|---|---|---|
||50,417|49,141|
## 15 Analysis of movement in restricted funds
|Previous
reporting
period
HMRC - JRS
MCC - NIF
Ambition for Aging
MCC - Finance Shared Service
Centre NIF
Covid Recovery Fund
Travis Perkins Legacy Fund
MCC Micro Grant
MCC - Finance Shared Service
One Manchester
Forever Manchester
We love Manchester
GMMH Hunger Holiday
GMMH Wellbeing
MCC Micro Grant|Balance at
1 April
2021
Income
£
£
-
500
-
17,250
-
150
-
2,975
3,000
-
-
3,000
-
800|Expenditure
Transfers
Balance at
31 March
2022
£
£
£
(500)
-
-
(4,000)
-
13,250
(150)
-
-
(1,675)
-
1,300
(242)
-
2,758
(3,000)
-
-
-
-
800|
|---|---|---|
||3,000
24,675|(9,567)
-
18,108|
||Balance at
1 April
2020
Income
£
£
-
1,987
528
1,291
-
3,000
-
3,500
-
2,000
-
4,200
-
3,865|Expenditure
Transfers
Balance at
31 March
2021
£
£
£
(1,987)
-
-
(1,819)
-
-
-
-
3,000
(3,500)
-
-
(2,000)
-
-
(4,200)
-
-
(3,865)
-
-|
19
Doc ID: 39fbd0c34c46ec804f7bdc8bbdb0b0134829fea5
19,843 (17,371) -
528
3,000
The balances on restricted funds are all unexpended grants for the charity's projects. Transfers from restricted funds occur when capital items are purchased and this satisfies the restriction on the funding.
20
Doc ID: 39fbd0c34c46ec804f7bdc8bbdb0b0134829fea5
Fallowfield Library & Community Resource Centre
## Notes to the accounts for the year ended 31 March 2022 (continued)
## 17 Analysis of movement in unrestricted funds
|Building repair fund
General fund
Designated
fixed assets
General fund
Previous
reporting
period
Designated
fixed assets
Building
repair fund|Balance at
1 April
2021
Income
£
£
101,553
93,056
24,674
1,069
-
-|Expenditure
Transfers
As at 31
March 2022
£
£
£
(92,210)
(15,000)
87,399
(4,193)
-
21,550
-
15,000
15,000|
|---|---|---|
||126,227
94,125|(92,210)
-
123,949|
||Balance at
1 April
2020
Income
£
£
81,355
110,345
28,713
-
-
-|Expenditure
Transfers
Balance as
at 31 March
2021
£
£
£
(90,147)
-
101,553
(4,039)
-
24,674
-
-
-|
||110,068
110,345|(94,186)
-
126,227|
Designated Fixed assets These funds represent the net book value of fixed assets which are not considered to be part of free reserves
## 18 Analysis of net assets between funds
|Tangible fixed assets
Net current assets/(liabilities)
Total|General
Designated
fund
funds
£
£
21,550
-
83,957
36,550|Restricted
funds
Total
£
£
-
21,550
-
120,507|
|---|---|---|
||105,507
36,550|-
142,057|
21
Doc ID: 39fbd0c34c46ec804f7bdc8bbdb0b0134829fea5