Trustees Annual Report Space4U 01/0612024 to 31105/2025 Section A: Reference and administration details Charity name Space4U Cardiff Other names charity is known by None Registered charity number 1158327 Charltys princlpal address St German's Church Hall Star Street Cardiff CF24 OJY Names of the charity trustee5 who manage the charity Dates arted If not for whole year Trustee name Offlce Body entltled to appoint trustees Sam Parker Chair {to 15101125) 01106/24 to 15/01/2S Appointed by Trustees Majid Golzari Appointed by Trustees Jenny McDowell Chair {from 16/01125) Appointed by Trustees Vina Patel 28106/24 to 31105125 Appointed by Trustee5 Lynne Thomas Appointed by Trustees Names of the trustees for the charity, if anyp for example, any custodian trustees: None Names and addresses of advisers: None Name of chief executlve or names of senlor staff members: None- Space4U is run by volunteers Space4U Cardiff Trustees Annual Report 2024125
Section B: Structure. governance and management Oescription of the chariWs trusts Type of governing document Constitution How the charity is constituted Charitable Incorporated Organisation Trustee selection method Trustees are appointed by the current trustees Additional governance issues Da -to-da rovision The day-to-day management of the organisation is carried out by a small group of Lead Volunteers, which includes two of the trustees. The day-to-day provision of services is carried out by a wider team of volunteers. Re13tionshi s with'related arties In agreement with Space4U Cardiff, one of our sessions is run by volunteers from Student Action for Refugees (STARI which is a society affiliated to STAR National, a registered charity {no. 1079042) and is a company limited by guarantee. Section C: Objectives and activities Summary of the objects of the charity set out in its governing document Summa of ob'ects l. The relief of problems caused by financial hardship amongst those seeking asylum and those granted refugee status and their dependants living (temporarily or permanently) in Cardiff and the surrounding area. 2. To preserve and protect the physical and mental health of those seeking asylum and those granted refugee status and their dependants. 3. To advance the education and training of those seeking asylum and those granted refugee status and their dependants in need thereof so as to advance them in life and to assist them to adapt within a new community. 4. To advance the education of the public in general about the issues relating to refugees and those seeking asylum. 5. The provision of facilities for recreation or other leisure time occupation with the object of improving the conditions of life of those persons who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances, primarily those seeking ayilum and those granted refugee status. Space4U Cardiff Trustees Annual Report 2024125
Summary of the main activitSes undertaken for the public benefrt in relation to these objects Summa of main activities l. Space4U Cardiff provides a drop-in service for people who are seeking asylum or who are refugees offering: Recreational activities and occasional outings Refreshments and hot meals Provision of food, clothes, bedding and other essential items for individuals and families with children English classes for those unable to access government funded classes in English yet, and for those wishing to supplement their learning. Information and signpostin& especially on matters relating to asylum claims. Help with letters and forms. 2. The Trustees ensure that Space4U Cardiff is open on frequent and regular basis. 3. The Trustees ensure that an appropriate number of responsible persons facilitate sessions. The Space4U Cardiff Tru5tee5 have had regard to the guidance issued by the Charity Commission on public benefit. Additional details of objectives and artivities Space4U is a volunteer-run organisation. Over the course of 2024125, 54 volunteers facilitated the drop-in sessions and provided services to those in need. Section D: Achievements and performance Summary ofthe main achievements of the charlty durlng the year We welcomed on average between 70 and 80 people at our dro in sessions on Monday and Thursday afternoons, including regular service users and people new to Cardiff. Recreational activities included art and craft, table tennis, dominoes and backgammon- all of which supported contact and friendship amongst our user community. The coffee bar supported the sociability of the drop-in, providing hot and cold drinks, fresh fruit and biscuits. This year we provided a range of caffeine-free alternatives which proved popular with our service users. Hot meals were freshly prepared and served by a team of 11 chefs and kitchen assistants from the community of asylum seekers and refugees. Around 40 to 50 meals were provided at each Space4U Cardiff Trustees Annual Report 2024/25
session at a cost of less than £1 per person. Free haircuts were also provided by several volunteer barbers from the community. Our Hel & Information 5eniice provided assistance to those in need at the drop-in sessions and also through phone contact. Our experienced volunteers provided help with homelessness and poor accommodation; understanding solicitors, letters and official correspondence to do with the asylum process; access to healthcare and understanding related correspondence- access to college and schools; understanding and filling in various forms, referrals for food and clothing support; help with essential living costs when no other funds are available; and help with managing anxiety and isolation. We also liaised with other local organisations in finding help for those in need. Over the year, our team saw 135 new people along with many long- term service users, often with regular appointments over several months. Our team of Food Store volunteer5 received generous donations of food and household supplies from local organisations and individuals and organised weekly distributions of food, toiletries and essential items for those with little or no other means of support. On average, the food store provided 26 parcels every month in 2024/25. This included both regular support for those facing long- term destitution and one-off support for those temporarily in crisis. Through managing referrals and regular contact, our food store volunteers have often provided wider support to those in need, reducing isolation and signposting towards sources of help. Our Clothes Store volunteers received and sorted a large volume of clothes, shoes, bedding and other household items and baby equipment generously donated by local organisations and members of the public. Our volunteers provided a weekly clothing service for individuals and families in need, including managing referrals from other organisations as Space4U is the main local organisation providing these essential items for free to asylum seekers in Cardiff. With many new arrivals in Cardiff again this year, the clothing team provided assistance to around 90 individuals and families with children every month. lish classes were provided twice a week for beginners and intermediate levels, with several experienced teachers in our team of volunteers. Our classes are open to all with no prior registration needed and are often a starting point for learners before they are able to access college courses. Around 20 learners regularly attended the classes, with Space4U Cardiff Trustees Annual Report 2024125
many different nationalities and first languages. Many learners stayed on after class for the drop-in, enabling them to practise speaking and understanding English with volunteers. We also supported a friendly and popular English conversation class on one evening a week, provided by the Student Action for Refugees group at Cardiff University. We organised two outin s for our service users during the year. We were very pleased to be able to visit Knighton for the day On again, where we received a warm welcome and our friends in the Knighton & District Refugee Support Group provided food and activities for our community. We also visited Porthcawl for the day in the summer where our group took part ih beach activities and experienced a traditional Welsh seaside. Behind the scenes, we began to plan for a return to our long-term home at Trinity Centre, following extensive renovations to the building to provide a much improved community hub. We reflected on our uses of space, the best location for our seNices and activities and the associated funding needs. We decided that our afternoon drop-in sessions on Mondays and Thursdays would return to Trinity Centre in 2025/26 and that our Monday morning clothing seniice would remain at St German's Church Hall. Both premises are in the Adamsdown area of Cardiff where many asylum seekers and refugees live and are well known to the community. Section E: Financial review Brief statement of the charitvs policy on reserves For 2024/25, Space4U aimed to hold as a reserve monies amounting to 25% of budgeted annual expenditure. This level of reserves reflected ongoing uncertainty with regard to the level of rent charges. Details of any fvnds materially in deficit None Further financial details Information on the sources of income and spending are shown in the statement of receipts and payments attached to this annual report. Space4U Cardiff is funded by grants and by donations from individuals and local organi5ations for which we are most grateful. Space4U Cardiff Trustees Annual Report 2024125
In July 2024, Space4U received funding of £3,500 from Trinity Centre from a grant from the Heritage Lottery Fund. This funding supported the additional rent costs that we have faced during our stay in temporary premises. In October 2024, Space4U received the second tranche of £7,000 from a two-year grant awarded by the Hilden Charitable Fund. As unrestricted funding this second tranche generally supported our services and activities over 12 months. In March 2025, Space4U received the first tranche of £2,000 from a three year grant from Community Foundation Wales Fund for Wales. This grant will be used to support the costs of rent for our Monday morning clothing service at St German'5 Church Hall from 2025126. Section G: Declaration The trustees declare that they have approved the trustee's report above. Slgned on behalf of the charlS trustees Slgnature Full name Lynne Thomas Position Trustee Date 14 3epieth 202 Space4U Cardiff Trustees Annual Report 2024125
ft1pts and Payments Ye•r End 31 May 2025 Unrestrlrted Re5tr1rted TOTAL 2024125 2023124 Recelpts Donations Grants Income Reimbursements from other organisations Gift Aid Interest TOTAL £6,863 £7.000 £0 £2,(JXI 991 £0 £16,854 £140 £5.5Crf) £0 £0 £0 £0 £7.003 £12,500 £0 £2.tn) £991 £0 £22,494 £15,855 £13,000 EO £1,360 £724 £0 £30,939 Payments Support for needy- Meals & coffee bar Support for needy- Food store Support for needy- Clothing store Support for needy- Destitution fvnd Recreational artivities English dasses Trips and 0Ing5 Volunteer expenses Premises care Rent IT access Stationery Training Insurance £1,397 £0 £311 £1,184 £57 £5,246 £158 £0 £0 £0 £0 £0 £0 £0 £3.5CL) £0 £0 £0 £0 £0 £0 £8,904 £6,642 £158 £311 £1,184 £57 £123 £606 £171 £67 £19,550 £81 £44 £0 £320 £50 £15 £29,379 £5,510 £369 £493 £1,801 £640 £66 £34 £0 £302 £21,880 £58 £55 £251 £320 £50 £81 £31.911 £123 £606 £171 £67 £16.050 £81 £44 £0 £320 £50 £15 £20.475 Accounts examination Miscellaneous TOTAL Balance Brought Forward Transfer between funds Movement in Year Balance at yearond £16,411 £0 3.621 £12.790 £5.538 £0 -£3.264 £2274 £21,948 £0 -£6,885 £15,063 Cash at Bank èt 31 May 2025 Cash In Paypal account at 31 May 2025 Petty Cash at 31 May 2025 Total Funds Avallable at 31 May 2025 £13.734 £1,236 £93 £15,063 Payment5 exceeded recelpts In 2024125 due to planned spendlr¥ from the balance held In ex¢e55 of the level requlred by our re5er¥es pollcy. Our pollcy In 2024125 set a reser¥e 0125% of annual ljudgeted expendlture. Slgned 6J ULY 2015 Lynne Thomas TreasuTer A8reed by the Space4U Trustee5 on
Independent examiner's report on the accounts Independent Examiner's Report Report to the trusteesl members of Space4U Cardiff On accounts for the year ended 31 May 2025 Charity no (if any) 1158327 Respective The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity's trustees consider that an audit is not required for this year trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibilrty to: examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act. and to state whether particular matters have come to my attention. Basis of independent My examination was carried out in accordan with general Directions given examineVs statement by the Chaiity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit. and consequently no opinion is given as to whether the acGounts present a 'true and fair, view and the report is limited to those matters set out in the statement below. Independent In connection with my examination, no matter has come to my attention examiner's statsment lother than that disclosed below ") which gives me reasonable cause to believe that in, any material respect, the requirements: to keep accounting records in accordance with section 130 of the Charities Act; and to prepare accounts whid) accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met. or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. . Please delete the words in the brackets rf they do not 8ppty. Signed: Date: 28 July 2025 Name: Anna Co Relevant professional qualificationls) or body (if any): IER March 2012
Address: The Willows St Brides super Ely CF5 6EY Section B Disclosure Only complete rf the examiner needs to highlight material problems. Give here brief details of any items that the examiner wishes to disclose. IER March 2012