## **Trustees' Annual Report for the period**
Period start date Period end date **From** 31 August 2022 **To** 31 August 2023
## Section A Reference and administration details
**Charity name** Watling View Parent Staff Association
**Other names charity is known by**
WVPSA
**Registered charity number (if any)** 1158303
**Charity's principal address** 17 Carisbrooke Road Harpenden Herts **AL5 5QS**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||LucyRayner|Chair||PSA committee|
||Tom Rayner|Treasurer||PSA committee|
||Liliana Picciuto|||PSA committee|
||PennyJordan|||PSA committee|
||Helen Weston|||PSA committee|
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||
||**Name**||**Dates acted if not for whole year**||
||||||
||||||
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution
Type of governing document (eg. trust deed, constitution) Charitable Trust How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods
Elected by committee
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
To raise funds for Watling View School to be primarily used for the benefit of the pupils and to organise social events for the families.
**Summary of the objects of the charity set out in its governing document**
**TAR**
2
Through a range of charitable events and donations WVPSA has been able to raise funds to provide equipment and services that have materially improved the quality of the education and the physical wellbeing of the pupils at Watling View School in St Albans – a school for children with severe learning disabilities.
The trustees have had regard to the guidance issued by the Charity Commission on public benefit.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
During the financial year WVPSA generated total revenue of £29,136. Of this, £11,142 came from a range of events organised by WVPSA and £17,500 from grants and donations (£10,0000 form Clothworkers, £5,000 from Herts Comm, £1,000 from Neighbly Trust, £1,000 from the Lloyds foundation and £500 from TK Maxx). Other items included expenses of £1,108, primarily linked to fundraising events. WVPSA transferred £1,800 to Watling View School during the financial year, primarily to fund a new fridge freezer for the school café.
**TAR**
4
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
WVPSA intends to maintain a minimum positive float of £3,000 but to distribute its remaining reserves to the school to fund agreed projects. Money is actively transferred between the charity’s current and savings account to take advantage of higher interest rates.
## **Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Thomas Rayner **Full name(s)** Lucy Rayner **Position (eg Secretary, Chair,** Chair **etc)**
**TAR**
5
Date
171112024
TAR
Watling View School PSA Treasurer’s Report
Year ending 31 Aug 2023
Watling View School Parent Staff Association 17 Carisbrooke Road Harpenden, Hertfordshire, AL5 5QS Phone: 01582 766220 Registered Charity No: 1158303
## 17 January 2024
The figures below show the account movements in financial year ending 31 August 2023. The account balance increased by £26,228 in the financial year, with income of £29,136 offset by expenses of £1,108 and transfers to school of £1,800. Whereas the balance of £53,793 was unusually high at the financial year end, a payment of £40,000 has been made to school (post FYE) to fund outdoor playground equipment.
|**Accounts £**|**Year-end**|**Balance**|
|---|---|---|
|Business Current Account|31-Aug 2022|23,678|
|Business Savings Account|31-Aug 2022|3,887|
|**Total funds**|**31-Aug 2022**|**27,565**|
|Business Current Account|31-Aug 2023|49,890|
|Business Savings Account|31-Aug 2023|3,904|
|**Total funds**|**31-Aug 2023**|**53,793**|
|Increase / (decrease) in financial year|-|26,228|
|_o/w income_|_-_|_29,136_|
|_o/w transfers to WV School_|_-_|_(1,800)_|
|_o/w expenditure_|_-_|_(1,108)_|
The following summary tables break down income and expenditure.
|**SUMMARY (£)**|**INCOME**|**EXPENSE**|**SURPLUS**|
|---|---|---|---|
|Grants|17,500|-|17,500|
|Fundraising Events|11,142|(517)|10,624|
|Donations|478|-|478|
|Ice cream van|-|(408)|(408)|
|Misc|16|(183)|(167)|
|**TOTAL**|**29,136**|**(1,108)**|**28,028**|
|Transfers to WV - Fridge Freezer|-|(1,800)|(1,800)|
|**TOTAL - POST TRANSFERS**|**29,136**|**(2,908)**|**26,228**|
We raised £11,142 from fundraising events, with the 2023 Keanu Golf Day once again the main contributor, raising £6,315 (including £2,000 matched giving from Barclays), with a further £1,006 from the 2022 Keanu Golf Day disco also dropping into this financial year. Other events included Xmas raffle 2022, which raised £1,915, Quiz night 2022 £1,003, and Easter raffle 2023 £386.
We had a good year in terms of grants, raising a total of £17,500, including £10,000 from Clothworkers’ Foundation, £5,000 from Herts Community Foundation, £1,000 from Neighbourly Charitable Trust, £1,000 from Lloyds Bank Foundation and £500 from TK Maxx. We raised a further £478 from donations, including Tony’s customers, uniform sales, and Amazon Smile.
Expenses were mainly linked to fundraising events (e.g. raffle prizes, fish & chips on quiz night), plus the provision of an ice cream van for pupils and staff, a Parentkind subscription and the cost of a games license.
The tables below show additional detail of the funds raised from donations, grants, and organised events.
|**FUNDRAISING EVENTS (£)**|**INCOME**|**EXPENSE**|**SURPLUS**|
|---|---|---|---|
|Keanu Golf Day 2023|6,315|-|6,315|
|Xmas Raffle 2022|1,915|-|1,915|
|Quiz Night 2022|1,445|(442)|1,003|
|Keanu Golf Day 2022 - Disco|1,006|-|1,006|
|Easter Raffle 2023|386|-|386|
|Bingo night / Refunds|75|(75)|0|
|**Total**|**11,142**|**(517)**|**10,624**|
|**GRANTS**|**INCOME**|**EXPENSE**|**SURPLUS**|
|---|---|---|---|
|Clothworkers Foundation|10,000|-|10,000|
|Herts Community Foundation|5,000|-|5,000|
|Neigbourly Charitable Trust|1,000|-|1,000|
|Lloyds Bank Foundation|1,000|-|1,000|
|TK MAXX|500|-|500|
|**Total**|**17,500**|**-**|**17,500**|
|**DONATIONS**|**INCOME**|**EXPENSE**|**SURPLUS**|
|---|---|---|---|
|Tony's customers|241|-|241|
|Uniform Sales & Disco|164|-|164|
|Amazon Smile|73|-|73|
|**Total**|**478**|**-**|**478**|
|**SUMMARY (£)**|**INCOME**|**EXPENSE**|**SURPLUS**|
|---|---|---|---|
|Grants|17,500|-|17,500|
|Fundraising Events|11,142|(517)|10,624|
|Donations|478|-|478|
|Ice cream van|-|(408)|(408)|
|Misc|16|(183)|(167)|
|**TOTAL**|**29,136**|**(1,108)**|**28,028**|
|Transfers to WV - Fridge Freezer|-|(1,800)|(1,800)|
|**TOTAL - POST TRANSFERS**|**29,136**|**(2,908)**|**26,228**|
Sincerely,
Tom Rayner – Treasurer
Independent examinerfs rem to the trustees of Scbod Parent & Staff Association
I report to the twstees on my axamination of the accounts of the Watltng View School Parent & Staff
Associ*ion (the Trust} ft)r the vear ended 31 Au8USt 2023.
Responsibilities and basi5 of report
As the charity trustees of the Trust you are responsible for the preparation of the accourts in
accordance with the requirements of the Charities Act 20111'the Arf).
I report in respert of my examination of the Trust's accounts carried out under sertion 145 of the
2011 Act and in carrying out my examination I have followed all the applicable Directions given by
the a)arity Commission under Section 145{5)(b) of the ACL
Independent examinerfs statsment
I completed ry examination. I confim that no material matters have come to my attention in
connection with the examination giving me cause to believe that in any material respect"
l. accountin8 records were not kept in respect of the Trust as required by section 130 of the Act- or
2. the accounts do not accord with those records.
I have no concerns and have come across no other mattets in connection with the examination to
which attention should be drawn in this report in order to enable a proper understsnding of the
accounts to be reached.
Signed
Name: aaire Bryson
Relevant professional qualffication or membership of professional bodie5 (rf any): Member of th*.,
Chartered Institute of Taxation
Address" 14 SPenr Gate, St Albans. Herts, ALI 4AD
Date: 03 February 2024